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HomeMy WebLinkAboutItem 4.1 Approve 04-22-1985 Minutes . t REGULAR MEETING - April 22 , 1985 A regular meeting of the City Council of the City of Dublin was held on Monday , April 22 , 1985 in the meeting room of the ublinSLibrary• The meeting was called to order at 7 : 33 p. m. by Mayor -� -x- -x- -x- ROLL CALL PRESENT : Councilmembers Hegarty , Moffatt , Vonheeder and Mayor Snyder. ABSENT : Councilmember Jeffery . PLEDGE OF ALLEGIANCE The Mayor led the Council , Staff and those present in the pledge of alleg- iance to the flag. DUBLIN PRIDE WEEK Allison Barr , Vice President of the Freshman class at Dublin High School presented the City Council and Staff with "Dublin Pride" pins in recognition of Dublin Pride Week , April 21-27 , 1985 • Dublin High School will have an assembly on Thursday to kick off their campaign. POLICE MATTER COMPLAINT i Harold Woods , 7970 Vomac Road , addressed the Council with a complaint related to the weekend arrest of his son, on the charges of stealing a car. Mr . Woods was very upset and questioned the caliber of police officers in Dublin. I Mayor Snyder advised Mr. Woods that a specific issue such as this was inappropriate for a public meeting. Lt . Tom Shores stated he would be i available the following day to meet with Mr. Woods . CONSENT CALENDAR On motion of Cm. Hegarty , seconded by Cm. Moffatt , and by unanimous vote (Cm. Jeffery absent ) , the Council : Approved the Minutes of Regular Meeting of April 8 , 1985 ; Approved Warrant Register in the amount of 241 ,632 . 34 ; Approved Financial Report for Period Ending March 31 , 1985 ; Approved the study necessary to detail the striping changes for Amador Plaza Road and Regional Street between Amador Valley Boulevard and Dublin Boulevard and set a public hearing date of May 28 , 19$5 • CM-4-76 Regular Meeting April 22 , 1985 .. Approved the installation of a banner by the Valley Artists Association from April 22 through May 5 , 1985 ; Adopted RESOLUTION NO. 28 - 85 ACCEPTING , FOR THE PUBLIC , A DEED FOR DEDICATION FOR A 12 FOOT STRIP OF PROPERTY TO BE USED AS STREET RIGHT-OF-WAY ON DUBLIN BOULEVARD AND A 5 FOOT EASEMENT STRIP OF PROPERTY TO BE USED FOR BUS STOP RELATED FACILITIES (Blancarte Building, 7900 Dublin Boulevard) and instructed City Clerk to record dedication documents ; Adopted RESOLUTION NO. 29 - 85 IN SUPPORT OF RELICENSING OF HYDROELECTRIC PROJECTS TO THE PACIFIC GAS & ELECTRIC COMPANY Awarded bid for Automated Traffic Safety Records System to MicroAge Computer Store of Dublin; STATUE OF LIBERTY/ELLIS ISLAND FOUNDATION The City has received a letter from Mel Hing on behalf of the Alameda County Board of Supervisors as to whether the City of Dublin would be interested in participating in the drive for funds for the restoration of the Statue of Liberty and Ellis Island project . The Council agreed that they officially wanted to go on record as supporting this drive . Mayor Snyder indicated that a sizeable amount of money had been collected last fall by the Pleasanton Soroptimist . On motion of Cm. Moffatt , seconded by Cm. Hegarty, and by unanimous vote (Cm. Jeffery absent ) , the Council agreed to have a letter sent to the County , indicating its support of this project . FORMATION OF RED BARN CULTURAL CENTER COMMITTEE The City has received a letter from the General Manager of the Dublin San Ramon Services District inviting the City of Dublin to participate in the formation of a Red Barn Cultural Center Committee to oversee the direction and funding of the proposed Red Barn Cultural Center. The proposed center is located on Alcosta Boulevard in the City of San Ramon. CM-4.-77 Regular Meeting April 22, 1985 Mr. Ryan has indicated that this committee will , in all likelihood , consist of elected officials from the Dublin San Ramon Services District , the City of San Ramon and the City of Dublin, if Dublin wishes to participate . It was stated that this committee is for the purpose of actually building a Center in San Ramon. Mayor Snyder stated he felt this was a very worthy cause , but that it detracts from Dublin' s desire to get programs in effect . It would be necessary to split time and interest between the two areas. City Manager Ambrose stated that an additional option *could be -for the City to request that DSRSD delay a decision on this committee until after the DSRSD services study has been completed. Cm. Vonheeder felt the City should have representation on the committee in order to keep the Council advised , and volunteered to attend as Dublin' s representative . Cm. Moffatt stated he highly endorsed the project , and also volunteered to serve on the committee . Cm. Moffatt also expressed concern with the committee spending money. The Council felt that continuity was needed with regard to the Services District/Dublin/San Ramon situation, relative to the overall review of services . The Council agreed to table this item until after the discussion related to the Shannon Center Lease Renewal . Following the above discussion, the City Council agreed that Cm. Vonheeder should attend the Red Barn Committee meeting only to monitor the activities of that committee , and to report back to the City Council . AB 200 AB 200 (McAlister) is currently being discussed in the State Assembly. The bill would provide immunity to a property owner if an injury occurs during the commission or attempted commission of 26 specific felonies. The legislation in a large part is due to cases where cri finals injured while committing crimes , have won awards for injuries they have suffered while committing crimes . In one case , a school district and the city were sued when a thief fell through a skylight on a public building. An out of court settlement was reached in the amount of $260,000 plus $1 , 200 a month for the life of the injured person. This bill would eliminate the basis for this type of claim, since the property owner would have immunity . The League of California Cities is supporting the legislation, along with other bills which attempt to reform tort law. This bill only addresses one small area of the inequitable liability forced upon public agencies . CM-4.-78 Regular Meeting April 22, 1985 The Alameda County Mayor' s Conference considered this item at their April meeting and requested that cities support the measure . Similar legislation was not passed out of the Assembly during the 1983-84 session, and input to the legislature is considered to be important . On motion of Cm. Hegarty , seconded by Cm. Vonheeder, and by unanimous vote (Cm. Jeffery absent ) , the the City Council authorized the Mayor to direct a letter supporting AB 200 to local state representatives and members of the Assembly Judiciary Committee . PUBLIC HEARING MORRISON HOMES PLANNED DEVELOPMENT REZONING On April 8 , 1985 , the City Council adopted a resolution approving the Morrison Homes Planned Development Rezoning and introduced an ordinance amending the zoning ordinance . The project involves a 177 unit condominium proposal northwest of Dublin Boulevard and San Ramon Road . Mayor Snyder opened the public hearing. No public comments were made . Mayor Snyder closed the public hearing. On motion of Cm. Vonheeder, seconded by Cm. Hegarty, and by unanimous vote (Cm. Jeffery absent ) , the Council waived the reading and adopted ORDINANCE NO. 6 - 85 AMENDING ZONING ORDINANCE TO PERMIT THE REZONING OF REAL PROPERTY WITHIN THE CITY OF DUBLIN AMENDMENT TO ORDINANCE PROVIDING A SALARY FOR MEMBERS OF THE CITY COUNCIL Mayor Snyder opened the public hearing. Governor Deukmejian signed into law AB 2281 on April 4, 1984, which became effective January 1 , 1985 . This legislation adjusted the schedule utilized for establish g salaries for City Councilmembers in General Law Cities . At its last m eting , the City Council introduced an ordinance to establish the City Councilmembers salary at a maximum of $300 per month. If enacted , the proposed ordinance would not take effect until December 16, 1986. Mayor Snyder closed the public hearing. On motion of Cm. Moffatt , seconded by Cm. Vonheeder, and by unanimous vote , (Cm. Jeffery absent ) , the Council waived the reading and adopted CM-4-79 Regular Meeting April 22, 1985 ORDINANCE NO. 7 - 85 AMENDING ORDINANCE NO . 15 - 84 PROVIDING A SALARY FOR MEMBERS OF THE CITY COUNCIL (to $300 per month) REPORT FROM CITY MANAGER RE DUBLIN SAN RAMON SERVICES DISTRICT STUDY In accordance with earlier Council direction, Staff has worked with the Staff from the City of San Ramon in identifying a list of consultants to undertake a review of the services provided by the Dublin San Ramon Services District . On April 12 , 1985 , the City Council Liaison Committees from Dublin and San Ramon met to discuss the method of consultant selection for this study. It was agreed by those present that the City Managers from Dublin and San Ramon would narrow the list of consultants to three and develop some consultant selection criteria. It was further agreed that the members of the Committee and City Managers should act as an interview panel . Pending approval by the San Ramon City Council , it was agreed that the interview panel would meet and interview the consultant candidates on April 29, 1985 . Once the panel has reviewed and interviewed the candidates , the panel would authorize the recommended consultant to prepare a scope of service and contract agreement . The selection of the consultant , scope of services and agreement would be presented to the Councils for their review and approval . Cm. Moffatt questioned the timing of the payment to the consultant . City Manager Ambrose explained that no money would be expended until the City has entered into an agreement . It was reported that DSRSD has appointed 2 of its Board Members to meet with the Dublin and San Ramon Liaison Committee . If the City of San Ramon does not act at its meeting of April 23 , 1985 to proceed with the study, on motion of Cm. Hegarty, seconded by Cm. Vonheeder, and by unanimous vote , (Cm. Jeffery absent ) , the City Council authorized the Dublin Council Liaison Committee to proceed with the selection of the consultant to undertake the study as a Dublin project ; and to allow San Ramon to join in the study at a later time , if they choose to do so. SHANNON CENTER LEASE RENEWAL *t the April 8 , 1985 meeting of the City Council , the Council authorized Staff to notify DSRSD of the City ' s intent to renew the Shannon Center Lease . A draft lease was prepared and presented to the DSRSD Board of Directors on April 16, 1985 . The lease was approved for six months with the stipulation that the City meet with the Park & Recreation Committee to discuss the District ' s concerns . CM-4-80 Regular Meeting April 22, 1985 Cm. Vonheeder volunteered to be on the committee . She reported that Director Covello had contacted her and indicated that they simply wished to have a meeting to iron out some questions that the Board had. Cm. Moffatt indicated he would be willing to serve on the committee . Mayor Snyder felt there should be some continuity with the liaison committee . On motion of Cm. Moffatt , seconded by Cm. Hegarty, and by unanimous vote , (Cm. Jeffery absent ) , the Council agreed to the 6-month extension of the Shannon Center Lease . On motion of Cm. Hegarty, seconded by Cm. Vonheeder, and by unanimous vote , (Cm. Jeffery absent ) , the Council appointed Mayor Snyder and Cm._ Vonheeder, along with City Manager Ambrose as the City' s representatives to meet with the District ' s Parks and Recreation Committee to discuss the District ' s concerns regarding the Shannon Center. CLOSED SESSION At 8 : 17 p .m. , the Council recessed to a closed executive session to discuss 1 ) personnel evaluation and 2 ) potential litigation - Government Code Section 54.956.9( c ) PUBLIC MEETING RECONVENED At 8 : 50 p .m. , the public meeting was reconvened with all Councilmembers present (Cm. Jeffery absent ) . STATE PARK BOND APPLICATION The June 1984 statewide election approved the issuance of Park Development Bonds . One aspect of this program is a block grant to cities based on population. An application must be filed by May 1 , 1985 . The City of Dublin allocation for 1984-85 is $7 ,653 • The most expedient project to apply these funds towards the acquisition of the Kolb Park Tennis Courts. It is estimated that this project will require matching funds in the amount of $23 ,697. On motion of Cm. Hegarty, seconded by Cm. Vonheeder, and by)unanimous vote , (Cm. Jeffery absent ) , the Council adopted RESOLUTION NO. 30 — 85 APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE ROBERTI-Z ' BERG URBAN OPEN SPACE AND RECREATION PROGRAM FOR KOLB PARK TENNIS COURTS ACQUISITION CM-4-81 Regular Meeting April 22, 1985 RETENTION OF APPRAISAL SERVICES As part of the develoment requirement for Morrison Homes and the Town & Country Shopping Center, the extension of Amador Valley Boulevard to the west is to be accomplished . These property owners have expressed an interest in the formation of an assessment district in order to finance those improvements . Prior to the formation of an assessment district , it is necessary for the City to obtain the services of a qualified real estate appraiser to provide the City with an appraisal report for securing the land necessary for road right-of-way. The costs associated with this appraisal would be reimbursed to the City by the assessment district subsequent to its formation. In addition to the appraisal services for this project , additional appraisal services may be required during the year for various projects which the City may wish to undertake . On motion of Cm. Hegarty , seconded by Cm. Vonheeder, and by unanimous vote , (Cm. Jeffery absent ) , the City Council authorized the City Manager to secure the services of an appraiser whose fees shall not exceed $15 ,000 for those services described . The City Council further authorized an additional appropriation from the City ' s reserves in the amount of $15 ,000. PARK DEDICATION FUND EXPENDITURES At the regular City Council meeting on July 23 , 1984, the City Council approved a policy regarding the expenditure of Park Dedication In-Lieu Fees . The intent of the policy .was to coordinate park improvements between the Dublin San Ramon Services District and the City. Both agencies have Park Dedication monies which must be expended within the City' s boundaries . The City Park & Recreation Commission has identified two projects for inclusion in the updated Capital Improvement Program. The first project is the renovation of the Shannon Community Center kitchen. This would provide for the installation of a commercial range and exhaust system at the Community Center. The estimated cost of the improvements is $10,000. The second project provides for the installation of a major children' s play apparatus at Shannon Park. The cost of design, construction and installation is $40,000. Given the fact that these improvements are at locations owned by DSRSD , it would be appropriate to request that they be undertaken with DSRSD park dedication funds . City Manager Ambrose indicated that the City' s Capital Improvement Program would include funding in the event that DSRSD does not include in their budget . Cm. Vonheeder questioned the amount of money being held currently by D11;RSD . City Manager Ambrose reported that , as of September, 1984, there was $150 , 000 in the fund. CM-4.-82 Regular Meeting April 22, 1985 City Manager Ambrose indicated it would be appropriate for the City' s Park & Recreation Commission to have input when these projects get to the design stage . Cm. Vonheeder felt the City should have a lot of input with how the money will be spent and further stated she felt the oldest money should be spent first . Cm. Vonheeder also felt discussion should be held with regard to spending all of the park dedication fees currently being held. On motion of Cm. Hegarty, seconded by Cm. Moffatt , and by unanimous vote , (Cm. Jeffery absent ) , the Council authorized Staff to request that the Dublin San Ramon Services District consider undertaking the renovation of the Shannon Center kitchen, and development of a park play area with Park Dedi- cation Funds held by the District . The Council further agreed to authorize . the committee to discuss other subjects related to park and recreation issues . FEDERAL AID URBAN FUNDS The City has been notified that the City of Madera is willing to sell its allocation of Federal Aid Urban funds which will be available by October 1 , 1985 . It is standard practice to purchase funds from other agencies at a price that is less than dollar for dollar basis . These funds could be utilized in funding City FAU projects which are presently approved but underfunded . On motion of Cm. Moffatt , seconded by Cm. Vonheeder, and by unanimous vote , (Cm. Jeffery absent ) , the Council authorized the City Engineer to submit a bid for the purchase of FAU funds . ESTABLISH DATE FOR PUBLIC HEARING 1985-86 CAPITAL IMPROVEMENT PROGRAM, REVENUE SHARING & CITY BUDGET In order to accomplish a more effective notification of the residents regarding this years upcoming budget hearing, it is desirable to set a public hearing date in order to advertise the date in the City Newsletter which will be distributed in May. By a consensus of the Council , the date of Tuesday, June 25 , 1985 , 6:00 p.m. , was set for the public hearing. Staff will determine the location. OTHER BUSINESS Kaufman & Broad Annexation City Manager Ambrose reported that LAFCO had approved the Kaufman & Broad Annexation request for 12 acres. There still remains a couple of steps before it is certified. CM-4.-83 Regular Meeting April 22 , 1985 Contract Review City Manager Ambrose questioned the Council with regard to the process for reviewing the various contractors providing services to the City. Consensus of the Council was to use the same process as has been used in the past . Downtown Improvement Committee Cm. Moffatt questioned if those business people to be appointed to the committee needed to be located in the core area. • The Council and Staff indicated their understanding was yes , but they can be a land owner or business person. It was also clarified that a resident could also be a business person. ADJOURNMENT There being no further business to come before the Council , the meeting was adjourned at 9 :10 p .m. Mayor ATTEST: City Clerk CM-4-84 Regular Meeting April 22, 1985