HomeMy WebLinkAboutItem 5.6 1984-85 Budget Modifications CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: November 12, 1985
SUBJECT 1984-85 Budget Modifications
EXHIBITS ATTACHED Budget Change Forms
RECOMMENDATION Approve Budget transfers and additional appropriations
FINANCIAL STATEMENT: See Below
DESCRIPTION The City presently accounts for expenditures and
revenues on a modified accrual basis . This means that the City incurs
expense during the fiscal year based on the criteria of delivery of goods or
the provision of service within that fiscal year, even if the billing is not
received until after the close of the fiscal year . This makes it difficult
to anticipate some budget modifications until all of the accrued expenses
have been accounted for .
During the process of closing the books for Fiscal Year 1984-85, Staff has
identified several accounts that will exceed the previously approved 1984-85
budget. These overruns cannot be taken care of at an administrative level
because it would either require a transfer from another activity account, or
exceeds the $2 , 500 limit the City Manager can presently transfer within any
individual activity account.
As indicated in the attached budget change forms, there are in some cases
sufficient funds within an activity ' s budget to transfer to those sub-
accounts which may be lacking sufficient funds . For example, in the Police
Contract Services Personnel Account adequate unexpended funds are available
to cover the budget overrun in the Dispatch Account. Those activity budgets
which will require transfers of this kind include the City Manager ' s budget,
Legal Services budget, Police Services budget, Animal Control budget, Street
Maintenance budget, Recreation budget, and the Planning budget.
There are other activity budgets that do not have sufficient funds budgeted
to cover anticipated expenditures incurred during 1984-85 . These include
the Finance budget, Beautification budget, Engineering Services budget, and
the Traffic Signals & Street Lighting budget. These budgets will either
require a transfer from another activity account, or a transfer from a
reserve account. The most significant transfer of this type which is
required occurs in the Engineering budget . As indicated on the budget
change form, the increased cost of Engineering Services budget was primarily
due to the increased level of development activity which is covered by fees,
and the overall additional demand for general engineering services from the
public, City Council and City Manager ' s office.
In addition to the need to transfer funds to cover cost overruns , there is
also a need for additional appropriations in capital project accounts . The
budgets for these capital projects were overrun for a variety of reasons .
An explanation for each overrun is indicated on each project ' s respective
budget change form. The San Ramon Road Specific Plan Assessment District
and Landscape Maintenance District 83-2 (Stagecoach Road) both had budget
overruns . The cost of these expenditures will be paid by assessments levied
on the specific properties . The budget overrun will require an
appropriation from the fund balance .
It is recommended that the City Council review the Budget change forms and
authorize the Mayor to execute the Budget transfers and additional
appropriations .
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COPIES TO:
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