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Home My WebLink AboutItem 4.09 1986 St. Patrick's Day Celebration q5® _`0 CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: January 13, 1986 SUBJECT Report from Recreation Director Re : 1986 St . Patrick ' s Day Celebration EXHIBITS ATTACHED A. Park & Recreation Commission Agenda Statements October 8 and December 10, 1985 B. Cost Estimate C. Letter to Community Organizations D. Application to Install Banner RECOMMENDATION 1 ) Approve St . Patrick ' s Day �1 Celebration 2 ) Authorize Installation of Banner 3 ) Approve Parade Route FINANCIAL STATEMENT Cost to City $1, 517 . 00 - $2, 391 . 00 Sufficient Funds are Budgeted DESCRIPTION Saturday, March 15, 1986 is the date of the 3rd Annual St . Patrick ' s Day Celebration. This years event will once again be coordinated with the Dublin/San Ramon Lions Club . Staff has met with the Lions Club Chairperson, David Beighley to discuss this years events . The tentative schedule of events is as follows : 11 : 00 to 12 : 30p.m. Parade - Downtown Dublin 1 : 00 to 4 : 30p.m. Community Celebration 5 : 00 to 7 : 30p.m. Dinner - Shannon Center 8 : 00 to 11 : OOp.m. Dance - Shannon Center The Dublin/San Ramon Lions Club will be responsibl.e for organizing the parade and the dinner/dance . The Recreation Department will be responsible for organizing the Community Celebration. A committee consisting of Lions Club and Recreation Department representatives will be formed in order to coordinate the days activities . The Park and Recreation Commission has discussed the St . Patrick ' s Day Celebration at their meetings of October 8 and December 10 , 1985 (Exhibit A) . Commissioners Schmitt and Hernandez were appointed to serve on the Lions Club/Recreation Department committee. In addition, the Commission made the following recommendations : 1 . Conduct the Community Celebration at Shannon Park and locate the booths along the walkways throughout the park. 2 . Investigate the feasibility of having entertainment outside in the amphitheatre. 3 . Offer hayrides from end of parade route to Shannon Park. 4 . Approve expenditure of funds not to exceed $2, 500 . Chief Shores of the Dublin Police Department has met with the Lions Club to discuss the proposed parade route. It is suggested that the parade start at the corner of Amador Valley Boulevard and Amador Plaza Road. The Handyman parking lot would be utilized for staging and preparation of the entrants . The parade would proceed South on Amador Plaza to Dublin Boulevard; West on Dublin Boulevard to Regional Street; North on Regional ending at the Albertson ' s parking lot. ----------------------------------------------------------------- ITEM NO.4v Agenda Statement - St . Patrick ' s Day Celebration January 13 , 1986 Page Two The entire route would be approximately 1. 1 miles . A review stand would be setup in the empty lot between the theatres and E1 Torito Restaurant . Chief Shores has indicated that approximately ten people will be needed for traffic control. If any or all posts cannot be manned by reserve officers, then it will be necessary to utilize regular overtime officers at a cost not to exceed $725 . It is anticipated that sufficient reserve officers will be available. It is staffs recommendation that the Council take the following action: 1) Approve St . Patrick ' s Day Celebration 2 ) Authorize Installation of Banner 3 ) Approve Parade Route { l q' W.d 'sM ' ��hw .x EXHIBIT A CITY OF DUBLIN PARK AND RECREATION COMMISSION AGENDA STATEMENT MEETING DATE: October 8 , 1985 SUBJECT St. Patrick' s Day Celebration EXHIBITS - ATTACHED c`. None RECOMMENDATION L`fr�: Appoint two representatives to the C' St . Patrick ' s Day Committee FINANCIAL STATEMENT Not determined at this time DESCRIPTION Saturday, March 15, 1986 is the date of the . 3rd Annual St . Patrick ' s Day Celebration. This years event will once again be coordinated with the Dublin/San Ramon Lions Club . Staff has met with the Lions Club Chairperson, David Beighley to discuss this years events . The tentative schedule of events is as follows : 12 : 00 to 2 :OOp.m. Parade - Downtown Dublin 2 . 00 to 5 : 00p .m. Community Celebration - Shannon Park 5 : 00 to 8 . 00p.m. Dinner - Shannon Center 8 : 00 to 11 . 00p.m. Dance - Shannon Center The Dublin San Ramon Lions Club will be responsible for organizing the parade and the dinner/dance . The Recreation Department will be responsible for organizing the Community Celebration. A committee consisting of Lions Club and Recreation Department representatives will be formed in order to coordinate the days activities . It is staffs sr to mmhedagt�n.Patricktse DaymComm committee olnassist representative staff in coordinating this years festivities . ---------------------------- ITEM NO. 5 EXHIBIT: A CITY OF DUBLIN "_PARR AND RECREATION COMMISSION AGENDA STATEMENT .. MEETING DATE: " . December _10, 1985 SUBJECT 1986 St. Patrick' s Dav Celebration EXHIBITS ATTACHED Cost Estimate F Determine Location RECOMh'.rNDAi ION 1� 2 ) Approve Expenditure of Funds 3 ) Direct Staff to Notify the City Council of the Commissions Decisions FINANCIAL ' STATEMENT .$1, 780-$2, 480 (Sufficient Funds are Budgeted) DESCRIPTION At the . October ?8, 1985 meeting of the Park and .:Recreation .Commission, the : 3rd Annual_ : St . "Patrick' s Day Celebration was : discussed. As a result of that meeting, the following suggestions were made : " 1 ' Hold the celebration at Shannon Park. 2 . 'Place booths in the park area along the creek and the walkway. . 3 . Have entertainment outside in the amphitheatre. 4 . Have hayrides from the end of the parade route to Shannon. 5 . Lengthen the parade and have a review stand. Commissioner Schmitt has approached staff about the possibility of locating the com:-,iunity Celebration at a shopping center instead of at Shannon Park . As she was unable to attend the .October 8 meeting due to illness , she would like to reopen the discussion as to location. As there us no formal motion made with regards to the location, staf.f feels that this would be appropriate. Staff has met with Commissioner Hernandez to discuss this years entertainment. She would like to have some money available for entertainment in order tc give stipends to those groups who continue tc volunteer their time to . the City . or to rent sound equipment. Attached is a cost estimate for the entire event. There is $2 , 500 budgeted in FY1985-86 and as you can see, there is sufficient funds available for her request. It is staffs recommendation. that the Commission take the following action : 1 . Determine location 2 . Approve expenditure of fund • 3 . Direct staff to notify the City Council of the Commissions decisions -------------------------------------------------------------- - ITEM NO .. r 1986 ST . PATRICK' S DAY CELEBRATION COST ESTIMATE Balloons/Helium $ 40 .00 Booths $400 . 00 Entertainment $200 . 00 Parade Control $0-$700 Portable Toilets $140 . 00 Publicity $100 . 00 Street Cleaning $500 .00 Transportation $400 . 00 GRAND TOTAL $1, 780 .00 - $2, 480 . 00 EXHIBIT B 1986 ST. PATRICK' S DAY CELEBRTION COST ESTIMATE Balloons/Helium $ 52 . 00 - $ 75 . 00 Booths $375. 00 - $426 . 00 Entertainment $200 . 00 Maintenance/Street Cleaning $300 . 00 - $325 . 00 Parade control $ 0 - $725. 00 Portable Toliets $140 . 00 Publicity $ 50 . 00 - $100 . 00 Transportation $400 . 00 GRAND TOTAL $1, 517 - $2, 391. 00 REVISED 1/6/86 EXHIBIT C CITY OF DUBLIN RECREATION DEPARTMENT P.O. Box 2340 Dublin, CA 94568 (415) 829-4932 TO Community Organizations FROM Liz Schmitt, Chairperson SUBJECT St . Patrick ' s Day Celebration DATE January 14 , 1986 On Saturday, March 15, 1986, the Third Annual St . Patrick ' s Day Celebration will be held. The event, sponsored by the City of Dublin and the Dublin-San Ramon Lions Club, will start off with a parade through downtown Dublin and conclude with a community celebration at Shannon Park. Community Organizations are invited to take part in the Celebration at Shannon Park. 10 'x10 ' booths will be provided to organizations wishing to sell food or novelty items, display promotional materials or conduct games . If your group is interested in participating, please complete the enclosed form and return it by February 14 , 1986 . Details are as follows : DATE: Saturday, March 15, 1986 LOCATION: Shannon Park, 11600 Shannon Avenue TIME: 1 : 00pm to 4 :30pm REGULATIONS: 1 . Booths limited to non-profit organizations . 2 . One booth per organization. 3 . Booth assignments will be made on a first-come-first served basis . 4 . St . Patrick ' s Day Committee will approve content of booths . 5 . Committee will screen requests to avoid duplication of food and games . Priority will be given to organizations first submitting an application. 6 . Organizations must obtain a one day resale license if items are sold. 7 . Organizations are responsible for setup and cleanup of booths . 8 . Access to electricity will not be available . Tables are not provided. 9 . Deadline for applications will be February 14, 1986. If you have any questions, please feel free to call either myself at 828-3892 or the Recreation Department at 829-4932 . ST. PATRICK' S DAY CELEBRATION APPLICATION FOR ORGANIZATION BOOTH Name of Organization Name of Contact Person (Please Print ) Address Phone (Day) Phone (Evening) Please identify the type of booth you wish to sponsor: Food Game Educational Other As a representative of the above organization, I understand the following regulations and agree to comply with same . 1 . Booths limited to non-profit organizations . 2 . One booth per organization. 3 . St . Patrick ' s Day Celebration Committee will approve content of booths . 4 . Booth assignments will be made on a first-come-first served basis . 5 . Committee will screen requests to avoid duplication of food and game booths . Priority will be given to organizations first submitting an application for participation. 6 . Organizations must obtain a one day resale license if items are sold. 7 . Organizations will be responsible for setup and cleanup of booths . 8 . Access to electricity will not be available . Tables are not provided. 9 . Deadline for applications will be February 14, 1986. Signature Date Return applications to: City of Dublin Recreation Department P.O. Box 2340 Dublin, CA 94568 Attn: Liz Schmitt EXHIBIT D APPLICATION FOR PERMIT NO. CITY OF DUBLIN 6500 Dublin Blvd. Dublin; California '94568 PHONE: .829-49aq DATE APPLICATION for PERMIT TO DO WORK (IN ACCORDANCE WITH CHAPTER 1 OF TITLE S OF THE ALAMEDA COUNTY ORDINANCE CODE as adopted by the City of Dublin) An ordinance providing for the protection of public highways and rights of way thereof; regulating the use thereof and the manner in which the some may be altered, excavated under, obstructed at encroached upon; and providing penalties for the violation of the provi- sions thereof. Th. undersigned hereby applies for permission to �f.. Po Ado . 7<_�te �0 J�- f 'r fe Length of Excavation Lin. Ft. Width Ft. Depth Ft. Permit valid until ROAD NAME List other permits required by law. >►cne LovjC?r7 , r,-,L+(- o-r �,f )U�I �� NAME OF APPLICANT CITY Jr/' yJ/'�j / IP CODE ADDRESS TELEPHONE NUMBER SIGNATUPE OF APPLICANT Investigated By Date Remarks: LIST OF CHARGES Permit Fee 510.00 Each Permit $10.00 Where a field investigation Is necessary before Issuance of permit, a minimum charge of $20.00 For inspection of work alter permit Is Issued, where such In- Inspection Fee spection is necessary, a minimum dharge of $20.00 Where the charge for inspection exceeds the minimum amounts Bond Required shown, tha charge shall cover all the necessary expenses of the Inspection. TOTAL Receipt No. Where no maps or plats are furnished with this application, a sketch of the proposed work, showing location, name of road and other necessary information, must be mode on a separate sheet, in triplicate. APPROVED FOR ISSUANCE CITY ENGINEER BY DATE