HomeMy WebLinkAbout4.01 Approve Minutes March 29, 2016 & April 5, 2016
STAFF REPORT CITY CLERK
File # 610-10
CITY COUNCIL
DATE:April 19, 2016
TO:
Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Minutes of the March 29, 2016 Adjourned Regular City Council Meeting and the
April 5, 2016 Regular City Council Meeting
Prepared by Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will consider approval of the minutes of the March 29, 2016 Adjourned Regular
City Council meeting and the April 5, 2016 Regular City Council meeting.
FINANCIAL IMPACT:
None.
RECOMMENDATION:
Approve the minutes of the March 29, 2016 Adjourned Regular City Council meeting and the
April 5, 2016 Regular City Council meeting.
Submitted By Reviewed By
City Clerk/Records Manager Assistant City Manager
DESCRIPTION:
The City Council will consider approval of the minutes of the March 29, 2016 Adjourned Regular
City Council meeting and the April 5, 2016 Regular City Council meeting.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Draft Minutes of the March 29, 2016 Adjourned Regular City Council
Meeting
2. Draft Minutes of the April 5, 2016 Regular City Council Meeting
ITEM NO. 4.1
Page 1 of 1
MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ADJOURNED REGULAR MEETING – MARCH 29, 2016
CLOSED SESSION
-
Mayor Haubert announced that the Closed Session would be held at the end of the meeting.
An adjourned regular meeting of the Dublin City Council was held on Tuesday, March 29, 2016,
in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at
7:00 p.m. by Mayor Haubert.
ROLL CALL
PRESENT: Councilmembers Biddle, Gupta, Hart, Wehrenberg, and Mayor Haubert
ABSENT: None
PLEDGE OF ALLEGIANCE
The pledge of allegiance to the flag was recited by the City Council, Staff and those present.
ORAL COMMUNICATIONS
Proclamation for Ned Yost Day, November 1, 2016
7:01 p.m. 3.1
The City Council presented the proclamation proclaiming November 2, 2016 as Ned Yost Day.
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MARCH 29, 2016
Public Comments
7:05 p.m. 3.2
Michael Utsumi, Dublin resident, provided public comment.
Jean Josey, Dublin resident, provided public comment.
Renata Tyler, Dublin resident, provided public comment.
Tom Tyler, Dublin resident, provided public comment.
Mike Grant, Dublin resident, provided public comment.
Dan Mendoza, Dublin resident, provided public comment.
By consensus, the City Council agreed to bring back at a future meeting, an item to review and
reaffirm City Council protocols and norms.
CONSENT CALENDAR
– None.
WRITTEN COMMUNICATIONS –
None.
PUBLIC HEARINGS
- None.
UNFINISHED BUSINESS
Update on the Agreement with Cricket for Cubs
7:26 p.m. 7.1
Sasidhar Gundimede, Dublin resident, provided public comment on this item.
Sridhar Verose, Dublin resident, provided public comment on this item.
Jega Murugesan, Dublin resident, provided public comment on this item.
Jenki Subramanian, Dublin resident, provided public comment on this item.
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MARCH 29, 2016
Srinivas Manikonda, Dublin resident, provided public comment on this item.
Krishna Sharma provided public comment on this item.
Ajay Immadi provided public comment on this item.
Ramki provided public comment on this item.
Raj Birudaraj, Dublin resident, provided public comment on this item.
Shamith Pasula provided public comment on this item.
Routra Pradeep, Dublin resident, provided public comment on this item.
Suchitra Rao, Dublin resident, provided public comment on this item.
Surya provided public comment on this item.
Kalpesh Vaidya, Dublin resident, provided public comment on this item.
Sathya R provided public comment on this item.
Ramaan provided public comment on this item.
Krishna Rao, Dublin resident, provided public comment on this item.
Chan Fonseka provided public comment on this item.
Chandu, Dublin resident, provided public comment on this item.
Nagaraju Indukuri, Dublin resident, provided public comment on this item.
Rajababu Dukkipati, Dublin resident, provided public comment on this item.
Ramesh Amadi, representative of Cricket for Cubs, provided comment on this item.
On motion of Cm. Hart, seconded by Cm. Wehrenberg and by unanimous vote, the City Council
affirmed the draft agreement, with the revision of requiring a one year review of scheduling
activity.
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ADJOURNED REGULAR MEETING
MARCH 29, 2016
NEW BUSINESS
Preliminary FY 2016-17 and FY 2017-18 Budget and Financial Plan, 10-Year
General Fund Forecast Update, and Direction from City Council on Budget Preparation
8:39 p.m. 8.1
Bindu Mittal, Dublin resident, provided public comment on this item.
Mukesh provided public comment on this item.
Vamsi provided public comment on this item.
Arun Goel, Dublin resident, provided public comment on this item.
Anitha B, Dublin resident, provided public comment on this item.
Sahil Thaker, Dublin resident, provided public comment on this item.
Home break in victim provided public comment on this item.
By consensus, the City Council requested Staff provide information at the May 17, 2016 City
Council meeting on the following matters: moving the start of construction of Sean Diamond
Park to FY16-17 from FY 17-18; identify itemized increases of Police and Fire contracts,
including increased Police staffing at right time; increasing unfunded liability funding for FY 16-
17 only from $250,000 to $1M; increasing library hours by 2 hours; include funding a senior
planner position; and provide update on remaining funding in CIP for police wing (Civic Center)
remodel.
City Council Salary Options
10:00 pm. 8.2
On motion of Cm. Hart, seconded by Cm. Biddle and by majority vote (Cm. Wehrenberg voting
no), the City Council directed Staff to return with the first reading of an ordinance to increase
the City Council salary in December 2016 to $1,098.71, with the Mayor receiving $100 more
per month.
OTHER BUSINESS
10:10 p.m. 9.
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Brief information only reports were provided by Council and Staff, including committee reports
and reports by City Council related meetings attended at City expense. (AB1234).
On motion of Vm. Gupta, seconded by Mayor Haubert, and by majority vote (Cms. Biddle, Hart
and Wehrenberg voting no) the motion to reconsider the IKEA CEQA consultant contract failed.
By consensus, the City Council directed the City Attorney to provide information, on a future
agenda, about costs associated with City Council inquiries for a specific period of time.
CLOSED SESSION
10. 10:39 p.m.
The City Council reconvened to Closes Session at 10:39 p.m., regarding:
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
REPORT ON CLOSED SESSION ACTION
11:40 p.m.
Mayor Haubert stated there was no reportable action during Closed Session.
ADJOURNMENT
11.
There being no further business to come before the City Council, the meeting was adjourned at
11:40 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops.
Minutes prepared by Caroline P. Soto, City Clerk/Records Manager.
_________________________________
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Mayor
ATTEST: ___________________________
City Clerk
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MARCH 29, 2016
MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
REGULAR MEETING –APRIL 5, 2016
CLOSED SESSION
A closed session was held at 6:30 p.m., regarding:
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 12+/- acre parcel located about 1,000 feet northwest of intersection of Dublin Blvd.
and Arnold Road (portion of the Camp Parks property)
Agency negotiator: Chris Foss, City Manager
Negotiating parties: Dublin Unified School District
Under negotiation: Price and terms of payment
A regular meeting of the Dublin City Council was held on Tuesday, April 5, 2016, in the City
Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 p.m., by
Mayor Haubert.
ROLL CALL
PRESENT: Councilmembers Biddle, Gupta, Wehrenberg, and Mayor Haubert
ABSENT: Cm. Hart
PLEDGE OF ALLEGIANCE
The pledge of allegiance to the flag was recited by the City Council, Staff and those present.
REPORT ON CLOSED SESSION ACTION
Mayor Haubert stated there was no reportable action during Closed Session.
Mayor Haubert announced Cm. Hart would be arriving late to the meeting.
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ORAL COMMUNICATIONS
Employee Introductions: Nancy McDonnell and Damian Sandholm
7:01 p.m. 3.1
The City Council welcomed Dublin Staff members.
City Manager Foss recognized Roger Bradley, Assistant to the City Manager, for his dedicated
work to the City, as he embarks on a new chapter in his career in Claremont, CA.
Update on Summer Road Construction Projects
7:10 p.m. 3.2
The City Council received the report on upcoming road construction projects.
Cm. Hart arrived at 7:12 p.m.
PUBLIC COMMENTS
7:32 p.m. 3.3
Christy Wegener, Director of Planning and Communications for Livermore Amador Valley
Transit Authority (LAVTA), provided information regarding LAVTA routes.
Niha provided public comment.
Nithya, Dublin resident, provided public comment.
Sri Srinivasa provided public comment.
Ramya Ramakrishnan, Dublin resident, provided public comment.
Virendra Swar provided public comment.
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Ed Rocquette, Dublin resident, provided public comment.
Suchit Bhatia, Dublin resident, provided public comment.
Venki Subramanian, Dublin resident, provided public comment.
Chris Bennett, Dublin resident, provided public comment.
Fabiola Killian, Dublin resident, provided public comment.
Yasmeen Satar, Dublin resident, provided public comment.
Terry Torny, provided public comment.
Mike Starr, Dublin resident, provided public comment.
Rameet Kohli, Dublin resident, provided public comment.
Sanjeev provided public comment.
Chief Houghtelling provided comment in response to recent burglaries in Dublin.
Shengao provided public comment on this item.
CONSENT CALENDAR
8:29 p.m. Items 4.1 through
On motion of Cm.Hart, seconded by Cm. Wehrenberg and by unanimous vote, the City Council
took the following actions:
Approved 4.1 the minutes of the March 15, 2016 Regular City Council meeting;
Presented 4.2 a proclamation for Arbor Day, April 29, 2016;
Received 4.3 the St. Patrick's Day Celebration Recap report.
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Adopted 4.4
RESOLUTION NO. 42 - 16
ACCEPTING THE TRACT IMPROVEMENTS
AND APPROVING THE REGULATORY TRAFFIC CONTROL DEVICES
FOR TRACT 8108, NEIGHBORHOOD E-1, POSITANO/FALLON VILLAGE
Adopted 4.5
RESOLUTION NO. 43 - 16
APPROVING FINAL MAP AND TRACT IMPROVEMENT AGREEMENT
FOR TRACT 7711, WALLIS RANCH, NEIGHBORHOOD 1
RESOLUTION NO. 44 - 16
ACCEPTING PARK LAND DEDICATION IN-LIEU CREDITS FOR
PARK LAND DEDICATION REQUIREMENTS FOR
TRACT 7711, WALLIS RANCH, NEIGHBORHOOD 1
Adopted 4.6
ORDINANCE NO. 4 - 16
ADOPTING A COMPREHENSIVE UPDATE OF TITLE 9
OF THE DUBLIN MUNICIPAL CODE (SUBDIVISIONS)
WRITTEN COMMUNICATIONS –
None.
PUBLIC HEARINGS
Weed and Combustible Refuse Abatement Order
8:31 p.m. 6.1
Mayor Haubert opened the public hearing.
No comments were made by any member of the public at this time.
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Mayor Haubert closed the public hearing.
On motion of Cm. Hart, seconded by Cm. Biddle and by unanimous vote, the City Council
directed Staff to continue the weed abatement process.
Grafton Plaza – 1) Planned Development Rezone with related Stage 2 Development Plan
and Vesting Tentative Parcel Map 10365 for the 12.23 Acre Project Site; and 2) Site
Development Review and Vesting Tentative Map 8293 for 115 condominium units
8:35 p.m. 6.2
Vm. Gupta stated, “I want to publicly state that I will recuse myself from making and
participating in making decisions on Agenda Item 6.2, Grafton Plaza.
My recusal is based on my financial interest in a condominium unit that is within 500 feet of the
boundary of the Grafton Plaza Project, my interest in my business associated with renting the
unit, and the income I receive from a tenant.
Although my condominium is within 500 feet of the project site, it is located more than 500 feet
from the hotel component of project. Therefore, and in accordance with the Fair Political
Practices Commission regulations, site development review approval for the hotel has been
segmented and will be considered separately as Agenda Item 6.3. I will participate in my official
capacity in the consideration of Agenda Item 6.3, but only after all decisions have been
reached on matters in which I have a financial interest.
I would ask that my statement is included in the minutes." Vm. Gupta left the dais and the
Chamber.
Mayor Haubert opened the public hearing.
Marty Inderbitzen, application representative, provided comment on this item.
Casey Case, Certified Arborist, Gates + Associates, provided comment on this item.
Rick Aiken, Senior Principal, Urban Studio, provided comment on this item.
Mike Starr, Dublin resident, provided public comment on this item.
Billie Withrow, Dublin resident, provided public comment on this item.
Marie Marshall, Dublin resident, provided public comment on this item.
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Mayor Haubert closed the public hearing.
On motion of Cm. Biddle, seconded by Cm. Hart and by majority vote (Mayor Haubert voting no,
INTRODUCED
Vm. Gupta having recused himself), the City Council waived the reading and an
Ordinance Approving a Planned Development Rezone with Related Stage 2 Development Plan
for the Grafton Plaza Project, including a tot play area; and adopted
RESOLUTION NO. 45 - 16
APPROVING VESTING TENTATIVE PARCEL MAP 10365
FOR THE GRAFTON PLAZA SITE
(APN 985-0061-010)
PLPA 2015-00048
RESOLUTION NO. 46 - 16
APPROVING A SITE DEVELOPMENT REVIEW PERMIT AND VESTING TENTATIVE MAP
8293 FOR A 115–UNIT RESIDENTIAL TOWNHOUSE CONDOMINIMUM DEVELOPMENT ON
A 6.55 ACRE SITE FOR THE GRAFTON PLAZA MIXED USE PROJECT
(PLPA 2015-00048)
Grafton Plaza – Site Development Review for a
127-Room Hotel on a 2.0-acre Parcel of the Grafton Plaza Site (PLPA 2015-00015
10:17 p.m. 6.3
Vm. Gupta returned to the dais.
Mayor Haubert opened the public hearing.
Rupesh Patel, Applicant, Zenique Hotels, provided comment on this item.
Casey Case, Certified Arborist, Gates + Associates, provided comment on this item.
No comments were made by any member of the public at this time.
Mayor Haubert closed the public hearing.
On motion of Cm. Wehrenberg seconded by Cm. Biddle and by unanimous vote, the City
Council adopted
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RESOLUTION NO. 47 - 16
APPROVING A SITE DEVELOPMENT REVIEW PERMIT
FOR A 127-ROOM, FOUR-STORY HOTEL ON A TWO- ACRE SITE
IN THE GRAFTON PLAZA MIXED USE PROJECT
PLPA 2015-00015
UNFINISHED BUSINESS
Fallon Sports Park Phase II Project PK0414 –
Award of Contract and Additional Consultant Services for Construction
11:03 p.m. 7.1
Dan Mendoza, Dublin resident, provided public comment on this item.
Janine Thalblum, Dublin resident, provided public comment on this item.
Mona Lisa Ballesteros, Dublin resident, provided public comment on this item.
Joe Giannini, Dublin resident, provided public comment on this item.
Marie Marshall, Dublin resident, provided public comment on this item.
On motion of Cm. Wehrenberg, seconded by Cm. Hart and by unanimous vote, the City Council
adopted
RESOLUTION NO. 48 - 16
AWARDING FALLON SPORTS PARK PHASE TWO
(BASE BID AND ALTERNATES) TO
ROBERT A. BOTHMAN, INCORPORATED
RESOLUTION NO. 49 - 16
APPROVING AN AGREEMENT WITH LAI & ASSOCIATES FOR GEOTECHNICAL
SERVICES FOR PROJECT PK0414 FALLON SPORTS PARK – PHASE II.
and authorized the City Manager to execute Contract Amendment #3 to the Consulting
Services Agreement for construction administration services from Carducci and Associates; and
authorized the City Manager to amend the project budget to reflect the City Council’s actions.
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NEW BUSINESS
Discussion on the Process Regarding Placing Items on Future City Council Agendas
8.1
By consensus, the City Council agreed to move this item to a future City Council meeting
OTHER BUSINESS
11:26 p.m. 9.
Brief information only reports were provided by the City Council and/or Staff including
Committee reports and reports related to meetings attended at City expense (AB1234).
By consensus, the City Council agreed to have an item brought back for a future meeting, to
discuss whether or not to bring back the Schaefer Ranch project for City Council
reconsideration.
CLOSED SESSION
11:32 p.m. 10.
By consensus, the City Council agreed to postpone the Closed Session to 6:00 p.m. at the
April 19, 2016 City Council meeting.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
REPORT ON CLOSED SESSION
11:32 p.m. 11.
Closed Session was postponed.
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ADJOURNMENT
12.
There being no further business to come before the City Council, the meeting was adjourned at
11:33 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops.
Minutes prepared by Caroline P. Soto, City Clerk/Records Manager.
_________________________________
Mayor
ATTEST: ___________________________
City Clerk
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