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HomeMy WebLinkAboutItem 4.09 Shannon Center Bldg Improve Plan -36 CITY OF DUBLIN AGENDA STATEMENTT CITY COUNCIL MEETING DATE: February 24, 1986 SUBJECT Shannon Center Building Improvement Plan EXHIBITS ATTACHED A. Request for Proposal B. Synopsis of Firms Qualifications RECOMMENDATION 1) Retain the firm of Hansen/Murakami/ Eshima, Inc . to prepare the Shannon Center Building Improvement Plan at a cost of not more than $14, 660 . 00 2 ) Direct staff to prepare the documents necessary to execute the contract agreement. FINANCIAL STATEMENT $10, 160 to $14 , 660 (Sufficient Funds are Budgeted) DESCRIPTION At the November 25, 1985 meeting of the Dublin City Council, the Shannon Center Building Improvement Plan was approved and staff was directed to notify interested firms . Four firms submitted proposals to provide professional services for design of the Building Improvement Plan which are summarized in Exhibit B. After a review of the proposals, staff elected to interview all four firms . Interviews were conducted by the review committee comprised of the City Manager, the Head Building Official, the Director of Recreation and one member of both the City Council and the Park and Recreation Commission. As a result of the interviews and after a background investigation into the qualifications of each of the firms, it is recommended that the firm of Hansen/Murakami/Eshima, Inc . be retained to provide consulting services for the Building Improvement Plan. In their preliminary investigation into the deficiencies at the Shannon Community Center the following items were identified: - Handicapped access within the building - Method of heating in main meeting room - HVAC system efficiency - Predominance of incandescent lighting - Ground settlement at perimeter of building - Foundation leaks - Poor drainage away from building - Dry rot in wood deck - Lack of downstairs restrooms - Minimal storage - Minimal kitchen - Thresholds worn out, some dry rot - Double doors potential security problem - Earthquake bracing of lights and chandeliers - Analysis of impact of fault trace near building - Energy conservation minimal (single glazing, clear; no weather stripping on doors ; no roof insulation) - Floor surfaces wearing out - Exit illumination - Stucco repair - Stairway width - No elevator ----------------------------------------------------------------- ITEM NO.41 AGENDA STATEMENT - Shannon Center Building Improvement Plan February 24 , 1986 Page Two The fee to perform consulting services would be billed hourly not to exceed $10 , 160 . 00 . In addition, if it is determined that a thorough seismic analysis is necessary, an additional $4, 500 . 00 would be required. Thus the total cost would range from $10, 160 . 00 to $14 , 660 . 00 . It is staffs recommendation that the City Council take the following action: 1 ) Retain the firm of Hansen/Murakami/Eshima, Inc . to prepare the Shannon Center Building Improvement Plan at a cost of not more than $14, 600 . 00 . 2 ) Direct staff to prepare the documents necessary to execute the contract agreement . EXHIBIT A CITY OF DUBLIN RECREATION DEPARTMENT P.O. Box 2340 Dublin, CA 94568 Invitation to submit a proposal to (415) 829-4932 provide professional services for design of a Building Improvement Plan Closing date for submittal of proposals: December 27, 1985 Contact Person: Diane Lowart Director of Recreation City of Dublin P.O. Box 2340 Dublin, . CA 94568 Project Description: The Shannon Community Center was constructed in 1973 . It is owned by the Dublin San Ramon Services District and leased to the .City of Dublin. The facility is managed by the City's Recreation Department and used for community recreation programs and classes . Shannon Center is 12,178 square feet, 8, 408 square feet on the upper floor and 3, 770 square feet on the lower floor. The upper floor contains offices, a social hall, two meeting rooms, a caterers . kitchen and restrooms . The lower floor contains a meeting room and a preschool room. The Building Improvement Plan provides for the services of a Building Architect to do the following: 1. . -Assess the overall condition of the building and identify any deficiencies in building design. 2 . Make recommendations as to rneeded building improvements . 3 . Prepare preliminary improvement plans and cost estimates . It is anticipated that the successful consultant . would develop creative alternatives : to the following deficiencies already identified by staff: 1 . Lack of storage space for chairs and tables 2 . Lack of cooking facilities 3 . Limited accessibility to building for handicapped due to parking constraints and lack of restroom facilities 4 . Floors throughout building in disrepair 5 . Lack of energy efficient heating and cooling system Scope of Work: Work included in this proposal shall consist of the following: 1. Through site visitations and meetings with City Staff, prepare two preliminary plan options for the aforementioned building improvements illustrating recommended design and improvement options . Building Improvement Plan Page Two 2 . Present plan options to City Staff for review and comment. 3 . Utilizing input from City Staff, modify plan options . 4 . Present plan options to the Park and Recreation Commission. 5 . Prepare the Building Improvement Plan Report for staff review and comment. The report should include a brief analysis of the building, a summary of the recommended improvements and cost estimates for the recommended improvements . Additional information to be provided by consultant as part of proposal: 1. Fee schedule showing hourly rates of staff. 2 . A brief statement of the general background capabilities and financial stability. 3 . A detailed statement of direct relevant experience with similar projects . 4 . The name of the individual proposed as the project leader as well as that person ' s experience and position with the firm. Information to be provided by City: 1. Existing building specifications and blueprints . Selection Process : Seven ( 7 ) copies of your proposal should be submitted to the City Manager by 12 : 00 noon, December. 27, 1985 . Proposals may be hand delivered to 6500 Dublin Blvd. Suite 101, Dublin or mailed to P.O. Box 2340 , Dublin, CA 94568 . Following a review of the proposals, the City may elect to conduct interviews with qualified firms . The following criteria will be used in evaluating proposals : 1 . Experience on similar jobs 2 . Education and experience of key personnel 3 . Ability to meet schedules 4 . Quality of completed work 5 . Proposed schedule and fee 6 . Stability of firm If you have any questions relating to this proposal, please contact Diane Lowart at (415 ) 829-4932 . EXHIBIT B SHANNON CENTER BUILDING IMPROVEMENT PLAN The Building Improvement Plan provides for the services of a Building Architect to do the following : 1. Assess the overall condition of the building and identify any deficiencies in building design. 2 . Make recommendations as to needed building improvements . 3 . Prepare preliminary improvement plans and cost estimates . Proposals have been submitted by the following four firms: CARTER/CODYJ GROSSMANNI HANSEN/ I STEPHEN E. JASSOCIATES I STOLLER & I MURAKAMI I HARRIMAN & JASSOCIATESIESHIMA, INCI ASSOCIATES FEE SCHEDULE: J $14 , 000 - $17 , 851 1 $10, 160 - 1 $ 7, 200 J $33, 000 $14, 660 1 HOURLY RATES: Principal 1 $80 $60 1 $50-75 1 $65 Project Arch/Mgr 1 $50-55 1 1 $45 Associate $50 Sr Arch/Drftprsn $42 . 50 $35 Jr Arch/Drftprsn $30 $25 Technical Staff 1 $30-40 1 $30 1 3X Directl Cost Clerical $30 1 $25 REIMBURSABLE: Vary I InclusivelBilled I Vary ISeparatelyl TIMELINE: 12 Weeks 10 Weeks Did not 9 Weeks Specify SHANNON CENTER BUILDING IMPROVEMENT PLAN SYNOPSIS OF FIRM QUALIFICATIONS CARTER/CODY ASSOCIATES Background: Carter/Cody Associates is a Palo Alto, California architectural firm offering comprehensive services in four major areas : 1) Urban Planning, 2 ) Architecture, 3) ' Space Planning and 4 ) Interior Design. The firm ws founded by George Cody, AIA in 1968 . In 1982, to broaden the scope of the firm' s services, the firm merged with the architectural practice of Virgil Carter, AIA to provide the complete range of services previously described. Our normal staff of 12-15 includes licensed architects and a range of architectural technicians, interior designers and administrative specialists . We have available key senior personnel at the principal and project architect level, experienced in similar projects, whom we will commit for the , duration of the project . Schedule: It is estimated that our work would consume about six weeks . This does not account for time staff would need to arrange meeting times, discuss information and coordinate the involved City and Community efforts . " It is suggested to double this six weeks to twelve weeks as d imin'Lmulll p1ctI11 Ing period. Fees : Fees for the basic services of our office may run between $14, 000 and $23 , 000 . Consulting fees may run from $5, 500 to $10, 000 depending upon the number of consultants and their degree of involvement . Architectural fees will vary based on the number and kind of deficiencies to be corrected. Reimbursable expenses will vary depending on the number of reports, etc : Hourly Rate Schedule : Principals : $80 . 00/hr. Project Architect : $50-55/hr . Technical Staff : $30-40/.hr . Clerical Staff: $30/hr. Shannon Center Building Improvement Plan Synopsis of Firm Qualifications Page Three GROSSMANN STOLLER & ASSOCIATES Background: , Grossmann Stoller & Associates, Architects and Planners are a San Francisco, . California based . firm. In our design of similar projects for both public and private clients, we stress: 1 . Providing functional design which meet the users ' requirements. 2 . Designing attractive facilities which make the user feel comfortable. 3 . Involving the client in the design process. 4 . Providing direct involvement of the principal in charge to assure a high quality of design and to assure the client that both the design and management expertise of the firm is focused on the project. The principals of Grossmann Stoller & Associates want the opportunity to prove that a combination of creative design, sensitivity to the environment, and an understanding of project economics and schedule will produce a very successful facility. Schedule : Grossmann Stoller & Associates is committed to providing professional design services to the City of Dublin in a timely manner. Fee: Grossmann Stoller & Associates agrees to undertake the scope of work described for the lump sum fee of $17, 851. 00 . Reimbursable expenses, including the usual and customary costs associated with undertaking professional services of this type, are included in the fee . Hourly Rate Schedule: Principal $60. 00/hr. Associate $50 . 00/hr. Senior Architect $42 . 50/hr. Junior Architect/ Technical Support Staff $30 . 00/hr. Shannon Center Building Improvement Plan Synopsis of Firm Qualifications Page Four HANSEN/MURAKAMI/ESHIMA, INC. Background: Hansen/Murakami/Eshima, Inc . , Architects and Planners is an Oakland based firm. With an architectural practice extending more than -30 years, Hansen/Murakami/Eshima, Inc . has had a broad range of experience encompassing planning, office, institutional, recreational, residential, interiors, commercial, and rehabilitation " projects . Our current staff of 16 includes 9 licensed architects . One principal is involved with each project from the preliminary stages through completion. Hansen/Murakami/Eshima has significant experience in studying and designing alterations to institutional buildings to comply with current code requirements and to improve their function. Schedule: , Did not specify. Fee : Our fee to perform these services would be billed at our normal u -rl- rate- not tc exceed D% :c iw :rSaYl°s are biiiCd separately. Hourly Rate Schedule : Principal '.s rates vary from $50 to $75 per hour . Staff rates are billed at three times direct personnel expense. STEPHEN E. HARRIMAN & ASSOCIATES Background: Stpehen E. Harriman & Associates, AIA, Architects, Planners, Interior Designers, is a Walnut Creek based firm. Established in 1979, we offer a complete spectrum of capabilities, including: project design, land planning, project approvals, interior design, production drawings and construction administration. Stephen E. Harriman and Associates has been involved with numerous remodel and rennovation projects as well as projects containing large group activity areas as is encountered in your community center. This experience gives us insight and expertise to provide you with the highest level of architectural services available . • f.' Shannon Center Building Improvement Plan Synopsis of Firm Qualifications Page Five Schedule : It is anticipated that the preliminary design phase will encompass nine weeks . Fee : We propose to provide the services required for the following amounts: Preliminary Design Phase (As outlined in your request for Proposal: This work will be done on a fixed fee basis for the following amount: $7, 200 . 00 Construction Documents, Bidding and Construction Review Phase: This phase of work will be performed for a fixed fee sum of: $11, 000 . 00 Hourly Rate Schedule: Principal $65. 00/hr. Project architect/Manager $45. 00/hr. Senior Draftperson $35 . 00/hr Junior Draftperson $25.00/hr. Clerical $20 . 00/hr.