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Home My WebLink About4.2 Library Services Agreement CITY OF DUBLIN (go - �V AGENDA STATEMENT CITY COUNCIL MEETING DATE:. July 21, 1986 SUBJECT 1986-87 Contract Agreement with the County of Alameda Library for Library Services EXHIBITS ATTACHED Letter from Ginnie Cooper, County Librarian dated July 17, 1986; Contract Agreement; Resolution RECOMMENDATION 1 ) Adopt Resolution approving contract with the County of Alameda for additional Library services 2 ) Authorize Mayor to execute said agreement FINANCIAL STATEMENT: Total cost to the City for funding 11 hours of Library service - $71, 684 DESCRIPTION The City ' s contract with the County of Alameda for additional Library services expired on June 30, 1986 . The County has prepared a new agreement which provides for the funding of 11 hours of Library service over and above what historically has been provided by the County of Alameda. As you may recall , the Library is open 7 hours on Monday and an additional 4 hours on Thursday . The County Librarian has indicated that the additional hours for Sunday Library service which was approved in concept by the City Council during its annual budget hearings , have not been included in this contract . These hours have not been included because the actual costs and starting date of the additional hours is yet to be determined. The County Librarian has indicated that as soon as this information is available, the County will prepare an addendum to the agreement which is presented with this report . It is - Staff ' s recommendation that the City Council approve the resolution approving the contract with the County of Alameda for Library services during Fiscal Year 1986-87 and authorize the Mayor to execute said agreement . ---------------------------------------------------------------------------- COPIES TO: Ginnie Cooper Rayme Meyer ITEM NO. � �,c'-A 0 F .44 O O ALAMEDA COUNTY LIBRARY SYSTEM U y * * GINNIE COOPER - 3121 DIABLO AVE. COUNTY LIBRARIAN HAYWARD. CALIFORNIA 94545.2787 Q (415) 881-6337 '9l I F p FtN� July 17, 1986 Mr. Richard Ambrose, City Manager City of Dublin 6500 Dublin Blvd. , Suite 101 Dublin, CA 94568 Dear Richard: SUBJECT: CONTRACT FOR ADDITIONAL LIBRARY HOURS Enclosed are five copies of the Contract to provide for the City of Dublin to fund Alameda County for additional open hours at the Dublin Library. The contract is just like the one signed last year for Monday morning and afternoon and Thursday evening with the increase in costs that I told you would be the case for the coming year. Schedule and procedures for payment are the same as in previous years. I am so pleased that the City Council agreed to fund the Library to be open on Sunday afternoon! I am sure that these additional hours of library service will be very popular with Dublin's residents. This contract does NOT include payment for this added service. I am proceeding to determine both the exact costs and starting date of this service. As soon as I have this information, I will do an addendum to this contract. I anticipate you will have the Sunday hours addendum before the end of August and that we should be able to begin open hours on Sundays by October or November. If we run into problems that change these dates, I will let you know. If the costs are much different from those I've estimated, I will also be in touch with you. Please have the contracts that I have enclosed signed by the Mayor and return all five copies to me. I will send them on to the Board of Supervisors for their approval and will return a fully executed copy to you. Please contact me if you have any questions. Sincerely, Gi 'e Cooper Alameda County Librarian GC:ss Enclosures cc Rayme Meyer, Dublin Branch Manager Pete Hegarty, Dublin's Representative to the Alameda County Library Advisory Commission 1010C MEMBER OF THE BAY AREA LIBRARY AND INFORMATION SYSTEM CONTRACT AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES INTENT WHEREAS , current funding level for County library services prevent increasing the number of open hours per week at the Dublin Branch of the Alameda County Library System, and WHEREAS , the citizens of Dublin wish to have the Dublin Branch Library open more than the current 37 hours per week, and WHEREAS , the members of the Dublin City Council have authorized funding for the increases in staffing and utility costs required to open the Dublin Branch eleven ( 11 ) additional hours for a total of 48 open hours per week ; therefore , The City of Dublin and the County of Alameda agree to provide eleven ( 11 ) additional hours per week of library services at the Dublin Branch of the Alameda County Library System subject to the following terms and conditions . TERMS AND CONDITIONS 1 ) Effective Dates : This contract will be in effect from July 1 , 1986 to June 30 , 1987 . 2) Services Described : The County of Alameda agrees to provide seven (7 ) additional hours of library services at the Dublin Branch Library each Monday, excluding County observed holidays , from 10: 00 a .m. to 5 : 00 p .m. from July 1 , 1986 through June 30 , 1987 . The County of Alameda will also provide four (4) additional hours of library services at the Dublin Branch Library each Thursday, excluding County observed holidays , from 5 : 00 p .m. to 9 : 00 p .m. from July 1 , 1986 through June 30 , 1987 . . 3 ) Payments : The City of Dublin agrees to pay the County of Alameda 71 ,684 in four (4 ) quarterly installments as follows : September 30 , 1986 - $17 ,921 December 31 , 1986 - $17 ,921 March 31 , 1987 - $17 ,921 June 30 , 1987 - $17 ,921 4) Extension : All terms and conditions of this contract may be extended , by mutual agreement , on a year-to-year basis , provided the amount paid by the City of Dublin to the County of Alameda is adjusted annually to reflect increases/decreases to the costs connected with providing the services . 5 ) Periodic Activity Reports : Activity Reports will be provided by the County Librarian to the Dublin City Council . Dublin City Council can request such reports at any time . 6 ) Option to Terminate or Renegotiate Contract : This contract is predicated on the assumption that library service levels will remain constant. Should any circumstance arise which changes both County . . ..Li.br.ary funding levels and .l.e.vels of service , either, party- sha-ll have the right to terminate or renegotiate this agreement by giving at least thirty (30 ) days written notice . 7 ) Liability: a ) All persons employed in the performance of such services and functions for City of Dublin shall be County employees , and no City employees as such shall be taken over by the County and no person hereunder shall have any City pension , Civic Service , or other status or right. -2- b ) The City shall not be called upon to assume any liability for the direct payment of any salary, wages , or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement. Except as herein otherwise specified , the City shall not be liable for compensation or indemnity -to any County employee- for injury --t- sickness arising out of his/her employment. c ) The County will assume liability and pay cost of defense and hold the City harmless from loss , costs or expenses caused by the negligent or wrongful act or omission of County officers , agents and employees occurring in the performance of agreements between the parties hereto to the extent that such liability is imposed on the City by the provisions of Section 895 . 2 of the Government Code of the State of California . In addition , when liability arises pursuant to Section 830 et seq . , of the Government Code , by reasons of a dangerous condition of public property of the County, the County shall assume liability and pay cost of defense and hold the City harmless from loss , costs or expenses caused by the negligent or wrongful act or omission of County officers , agents and employees , whether or not arising in the performance of an agreement between the parties hereto . CITY : COUNTY : City Manager Chairman , Board of Supervisors CITY OF DUBLIN COUNTY OF ALAMEDA 6500 Dublin Boulevard Administration Building Dublin , CA 94568 1221 Oak Street Oakland , CA 94612 IN WITNESS WHEREOF: The parties hereto have executed this agreement the day and year first above written , and County has hereunto caused its corporate name to be signed by its Chairman of the Board of Supervisors , who is hereunto duly authorized the day and year first above written . CITY OF DUBLIN COUNTY OF ALAMEDA By: By: Mayor Chairman of the Board of City of Dublin Supervisors State of California County of Alameda State of California ATTEST: By: By: City Clerk Clerk of the Board of Supervisors GC :CL: st 0117L r � RESOLUTION NO. - 86 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ************************** APPROVING A CONTRACT WITH THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES DURING FISCAL YEAR 1986-87 WHEREAS, the services provided at the Dublin Library have been historically reduced by the County due to lack of funding; and WHEREAS, the City Council of the City of Dublin has funded Library services on Monday from 10 : 00 a.m. to 5 : 00 p.m. for the last three years and Thursday from 5 : 00 p.m. to 9 : 00 p .m. for the last year; and WHEREAS, the Dublin City Council has allocated suffic- ient funds for Fiscal Year 1986-87 to maintain the additional 11 hours of Library service to the community; and WHEREAS, the County of Alameda has agreed to provide the additional Library hours at the Dublin Branch of the Alameda County Library System. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the attached Agreement between the City of Dublin and the County of Alameda for additional Library Services and further authorizes the Mayor to execute said Agreement . PASSED, APPROVED AND ADOPTED this 28th day of July, 1986 . AYES : NOES : ABSENT: Mayor ATTEST: City Clerk