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Home My WebLink About4.13 Amend Personnel System CITY OF DUBLIN �Do—,"w AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 11, 1986 SUBJECT Amendments to Personnel System EXHIBITS ATTACHED Resolution Amending the Classification Plan; Resolution Amending the Salary & Benefits Plan; esolution Amending the Personnel System Rules RECOMMENDATION �UWAdopt Resolutions FINANCIAL STATEMENT: Adequate funds are included in the 1986-87 Budget DESCRIPTION During the 1986-87 Budget preparation, the City Council agreed to the addition of personnel within the Recreation Department. The Recreation Budget provides for two Recreation Coordinator positions . One would primarily handle sports programs and the other would oversee senior citizen programs . Attached is a detailed job description for the Recreation Coordinator position. The adoption of a job description is required in accordance with the personnel system rules . The Adopted Budget provides an appropriation for salaries based on a work schedule of less than 40 hours per week. It is anticipated that the current workload does not require a full-time position. However, it is recognized that these will be on-going positions and programs . The current Personnel Rules and Benefit Plan only address benefits for full-time positions . Staff has prepared Resolutions which amend the Rules and the Salary & Benefit Plan. The intent is to provide a pro-rata share of benefits to regular employees who work more than 20 hours per week. Temporary and seasonal positions would continue to receive only their salary and statutory benefits such as worker ' s compensation insurance coverage. The proposed changes would result in the following benefit packages : Employees scheduled to work between 20-30 hours - A pro-rata share of Leave and Holiday Benefits - Fully-paid Medical Insurance - PERS Employees scheduled to work between 30-40 hours - A pro-rata share of Leave and Holiday Benefits - Fully-paid Medical Insurance - Fully-paid Dental Insurance - Fully-paid Long Term Disability Insurance - PERS Employees scheduled to work 40 hours per week - 20 days Leave per year and 11 Holidays - Fully-paid Medical, Dental and Long Term Disability Insurance - A Supplementary Dental Insurance Trust Fund - Education Reimbursement Program - PERS Staff is currently conducting a review of the overall salary and benefit plan and will be presenting the findings to the City Council at a future meeting. The City is required to provide health insurance to all PERS members . An employee becomes a PERS member if they are scheduled to work more than 20 hours per week. The regulations of the health plan do not allow the City to make different contributions based on the hours worked. All PERS members of the agency must receive equal contributions . The Long Term Disability and Dental Insurance programs require participation of employees scheduled to work at least 30 hours per week. Staff would recommend that the City Council adopt the resolutions which establish the new position and create a system of pro-rata benefits for regular employees scheduled to work lesslt-ian 40 hours per week. ------------------------------------------=--------------------------------- COPIES TO: ITEM NO. � RESOLUTION NO. - 86 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN _--- _-- ************************** AMENDING THE CLASSIFICATION PLAN WHEREAS, in accordance with the Personnel System Rules, the City Council adopted Resolution No. 30-84 and subsequent amendments which comprise the Classification Plan; and WHEREAS, during the consideration of the 1986-87 budget, the City Council projected the need for additional personnel to provide an adequate level of services to the community; and WHEREAS, the adoption of a job description is required for all authorized positions . NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent amendments shall be further amended to include the following classification and attached job description (Exhibit A) . BE IT FURTHER RESOLVED that this document shall become a part of the official classification plan for the City of Dublin: Recreation Coordinator Exhibit A PASSED, APPROVED AND ADOPTED this 11th day of August, 1986 . AYES : NOES : ABSENT: Mayor ATTEST: City Clerk E X H I B I T "A" -"-- - RECREATION- COORDINATOR THE POSITION The Recreation Coordinator is under the administrative direction of the Recreation Director. The position is responsible for coordinating specific segments of department recreation programs . Assignments may include senior citizens, sports, fee classes, special events, playgrounds and teens . EXAMPLE OF DUTIES Develops , organizes and supervises the daily operation of recreation activities in a specific program area; recruits, trains and supervises part-time, temporary and volunteer staff; prepares promotional materials including flyers, program brochures, newsletters and public service announcements ; prepares reports and maintains records in connection with assigned program area; schedules use of facilities, oversees the maintenance and obtains necessary supplies and equipment; prepares information and reports related to program budgets ; and other related duties as required. QUALIFICATIONS Education and Experience Completion of two years of college or university work with an emphasis on recreation or a related field. Bachelors degree desirable. A minimum of two (2 ) years progressively responsible paid experience in assigned program area, preferably including supervisory experience. Knowledge and Abilities Knowledge of the operation of recreation programs ; accepted techniques and methodology of supervising program activities and personnel ; and the preparation of press releases, brochures and other promotional literature . Ability to utilize staff and volunteers effectively; prepare concise written and oral reports ; work and community groups and organizations ; maintain accurate records ; and evaluate pro-gram effectiveness . Licenses Requires a valid California Class III driver' s license to be secured prior to employment and maintained current as a condition of employment. RESOLUTION NO. - 86 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ************************** AMENDING THE SALARY & BENEFIT PLAN WHEREAS, in accordance with the Personnel System Rules, the City Council adopted Resolution No. 99-85 Amending the Salary & Benefit Plan; and WHEREAS, during the development of the 1986-87 Annual Budget, the City Council recognized the need for additional personnel ; and WHEREAS, it is also advantageous to provide proportionate benefits to regular employees scheduled to work less than full-time. NOW, THEREFORE, BE IT RESOLVED that * the following amendments shall be made to Resolution No. 99-85 to include the following: Article I : Salary Provisions Section A: Regular Full-Time Salary Ranges Minimum Maximum Recreation Coordinator $1780/Mo. $2225/Mo. Article II : Benefits Section B: Dental Insurance The City will contribute on behalf of each regular employee scheduled to regularly work at least 30 hours per week, a maximum of $43 . 67 per month to a dental insurance plan selected by the City. The dental reimbursement trust fund shall only be provided to those employees working 40 hours per week in a regular full-time position. Section C: The City will contribute on behalf of each regular employee scheduled to regularly work at least 30 hours per week, the total premium cost of a Long Term Disability Plan selected by the City. PASSED, APPROVED AND ADOPTED this 11th day of August, 1986 . AYES : NOES : ABSENT: Mayor ATTEST: City Clerk a RESOLUTION NO. - 86 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ************************** AMENDING THE PERSONNEL SYSTEM RULES WHEREAS, the City Council has adopted Resolution No. 29-84 and subsequent amendments which establish Personnel System Rules ; and WHEREAS, the rules do not address certain benefits provided to regular employees who work less than forty (40 ) hours per week; and WHEREAS, the use of personnel scheduled to work less than full-time is an efficient method of addressing manpower needs; and WHEREAS, this amendment will provide pro-rata holiday and leave benefits for regular employees scheduled to work between twenty (20) and forty (40 ) hours per week; and WHEREAS, the provision of a competitive benefit package will assure that the City attracts qualified personnel . NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby amends Resolution No. 29-84 with the addition of the following text : Rule XV - Attendance and Leaves Section 2 . Holidays : For regular employees scheduled to regularly work between 20 and 40 hours per week, a pro-rata share of holiday compensation will be provided. The pro-rata share will be determined by the percentage of a regular 40 hour work week which they are scheduled to work. The regularly scheduled number of work hours must be designated on the Personnel Action Form. Rule XVI - Leave Section 1 . General Leave Purpose : For regular employees scheduled to regularly work between 20 and 40 hours per week, a pro-rata share of general leave benefits will accrue. Section 4 . Accrual : For regular employees scheduled to work between 20 and 40 hours per week, the pro-rata share to be accrued will be the percentage of a regular 40 hour work week which they are scheduled to work, multiplied by 13 . 33 . The regularly scheduled number of work hours must be designated on the Personnel Action Form. PASSED, APPROVED AND ADOPTED this 11th day of August, 1986 . AYES : NOES : ABSENT: Mayor ATTEST: City Clerk