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HomeMy WebLinkAbout4.01 Approve 09-08-1986 Minutes REGULAR MEETING - September 8, 1986 A regular meeting of the City Council of the City of Dublin was held on Monday, September 8, 1986 in the meeting room of the Dublin Library. The meeting was called to order at 7 :30 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Hegarty, Jeffery, Moffatt, Vonheeder and Mayor Snyder. PLEDGE OF ALLEGIANCE .The Mayor led the Council, Staff and those present in the pledge of alle- - giance to the flag. PROCLAMATIONS Mayor Snyder read a proclamation declaring September 18, 1986 as "United Way Day" . Mayor Snyder read a proclamation declaring the week of September 14-20, 1986 as "Great Coliseum Memories Week" referring to the Oakland Alameda County Coliseum. Garbage & Rat Problems Mr. Stan Jamica, a Wicklow Lane resident since 1963, addressed the Council and expressed concern over approximately 3 tons of raw garbage that sits behind the Lucky store on San Ramon Road. He reported that the other businesses have dumpsters, but Lucky does not. He felt that Lucky should be fined for this. The heavy ivy area behind him is becoming a breeding ground for rats . City Manager Ambrose indicated that the problem would be investigated. For expediency sake, citizens can call City Offices to report problems of this nature rather than waiting to attend a Council meeting. Soundwall Request Wayne Masten who owns property on Vomac Road and on Donohue Drive, addressed the Council, reporting that he had also lived on Wicklow Lane in the past. Since 1968, the traffic on I-680 has multiplied many times over. The noise coming from the freeway to the backs of houses on Wicklow Lane is unbearable. Someone should check the decibel readings . CM-5-183 Regular Meeting September 8, 1986 Ste, As Mayor Snyder indicated that the City could write a letter to CalTrans r'equesting their consideration of building a soundwall. -' Cm. Jeffery reported that she thought CalTrans has . only been allocated $3 million for soundwalls . City Engineer Thompson indicated he had contacted .CalTrans about a year ago and they indicated this would be considered when the freeway is widened to 8 lanes. Staff was directed to write a letter to CalTrans requesting consideration of a soundwall along this corridor and to send copies- to Senator Lockyer and Assemblyman Baker. 7. Dublin Sports Grounds Parking Zev Kahn expressed concern regarding the . difficulty in parking 'at the Dublin Sports Grounds that his family experienced over the -last weekend. He questioned if perhaps the City could request that 'extra WHEELS buses be run .to the Sports Grounds during the construction phase. . Staff indicated it would investigate this possibility. The Gregory Group -_ Open Space Lot .George Butler., a Bloomington Court resident presented a petition to the Council related to the Gregory Group' s purchase of a lot from Estate Homes in order to build several homes. Residents were told 5 years ago that the lot was unsuitable for building and would remain open space. Mr. Butler indicated that he had heard that the Gregory Group was planning to build 3 homes on this lot. The petition requested that the City deny any future request to build on this lot. Planning Director Tong reported that a quick . review of' the deed indicated that there are some deed restrictions which would indicate that building cannot be accomplished on this property. The open space was required as a part of the Canyon Creeks development. This is zoned agricultural and in order to make an agricultural district more restrictive, ' the entire zoning area would have to be changed. When asked if there were any comments from the Gregory Group, a represen- tative indicated it was difficult to hear at the back of the room. Another representative indicated they would not comment at this time. CONSENT CALENDAR ;r On motion of Cm. Moffatt, seconded by Cm. Vonheeder, and by unanimous vote, the Council took the following actions : • CM-5-184 Regular Meeting September 8, 1986 Approved Minutes of Regular• Meeting of August' 25, 1986; Approved the City Treasurer' s Investment Report for Period Ending August 31, 1986; Authorized an exception to the competitive bidding requirements and authorized Staff to purchase Syntrex Word Processing Equipment; Approved the installation of a banner by Valley Humane Society Vaccination Clinic from September 22-October 4, 1986; Adopted RESOLUTION NO. 91 - 86 APPROVING PARK DEVELOPMENT AGREEMENT FOR EAST DOUGHERTY HILLS PARK AND AUTHORIZING EXECUTION OF SAID AGREEMENT Authorized Staff to proceed with the circulation of the RFP and selection process related to Civic Center Project Construction Manager/Inspector; Approved the Financial Report for Period Ending July 31, 1986 (Pro-Forma) ; . Adopted RESOLUTION NO. 92 - 86 ACCEPTANCE OF FINAL MAP TRACT NO. 5511 Approved Warrant Register in the amount of $359, 674 .69 . Cm. Jeffery requested that the Community Development Handouts item be removed from the Consent Calendar for discussion. She felt that these handouts were supposed to be in language that could easily be understood by the lay person. She felt the average lay person would not really understand, among other terminology "environmental assessment" . Staff pointed out that one of the exhibits deals specifically with. a guide to environmental assessments and includes definitions. Cm. Jeffery also felt that the handout which talks about different zoning districts was somewhat unclear. Following discussion, on motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council directed Staff to finalize and have the Community Development Handouts printed. 4 CM-5-185 Regular Meeting September 8, 1986 PUBLIC HEARING REQUEST FOR VARIANCE - UNIFORM BUILDING CODE STEREO PLUS - 6767 DUBLIN BOULEVARD Mayor Snyder opened the public hearing. Staff advised that the applicant had contacted City Offices this. afternoon and withdrew their' application for this variance. THE FISHERY IN DUBLIN - PLANNED DEVELOPMENT REZONING AND SITE DEVELOPMENT REVIEW Mayor Snyder opened the public hearing. Staff explained that this request for a proposed 7,385 sq ft 225 seat restaurant on a 1 .5 acre property located within Area 3 of the San Raman Road Specific Plan Area was scheduled to be heard by the Planning Commission at their meeting of September 2, 1986. Due to time constaints, it was continued to the Commission' s September 15, 1986 meeting. Since the item had been pre-noticed for this Council meeting, Staff recommended that the item be continued to the meeting of September 22, 1986. On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote, the Council continued. the public hearing of this item to the City .Council meeting of September 22, 1986 . SAN RAMON ROAD SPECIFIC PLAN AMENDMENT STUDY - AREA 3 Mayor Snyder opened the public hearing.' This Amendment Study covers the 1.4+ acre Moret property and, as directed by the Dublin City Council at its June 23, 1986 hearing, the remaining acreage in the 13 . 0+ -acre Area 3 portion of the San Ramon Road Specific Plan above and beyond the Moret property and the 4 .8+ acre Dublin Town & Country Shopping Center property. The properties in question include: 1) Moret holding (743.6 San Ramon Road) 2 ) Rivers-Barton holding (7400 San Ramon Road) 3 ) Commercial Property, Ltd. , holding (7372 San Ramon Road) 4 ) Nichandros holding (7360 San Ramon Road) 5) East Bay Iceland, Inc . , holding (7212 San .Ramon Road) Cm. Moffatt questioned if the 25$ maximum for Personal Service, Financial and Office Uses applied to the entire' 4 acres. Planning Director Tong indicated that it included the 8.4 acres in Area 3, except for the Town & Country Shopping Center, and is applied on a parcel-by-parcel basis . CM-5-186 Regular Meeting September 8, 1986 Roy Moret indicated that in January he requested to be able to build 4 office buildings on his property. The Planning Commission forwarded this item to the City Council without a recommendation._ Mr. Moret gave an overview of where the project .had been and where they hoped to' go. . Myron Crawford, a developer working with Mr. Moret, indicated that the site has many restrictions on it, physical as well as zoning. They had looked at several schematic layouts for potential retail uses and thought they were impractical. Cm. Hegarty felt the discussion was getting into more detail than what was required for this decision. The discussion should focus on land uses and general development policies. Jess White indicated he hoped to resolve the land use questions and to expedite as quickly as possible. Brian Raley, Vice Chairman of the Planning Commission indicated he would answer any questions -related to what occured at the Planning Commission meetings. At no time did the Planning Commission support this concept with a formal vote. Roy Moret discussed the traffic situation with regard to his parcel. Also discussed were the pros and cons of a shared driveway. Jerry. Lemm indicated he was the Court Receiver for Honda Power Equipment, located next to th-e Fishery parcel. The Court ordered. the property sold. The parcel totaled 6;375 square feet. Mr. Lemm urged the City Council to liberalize zoning on this parcel. Mayor Snyder _closed the public hearing. Cm. Hegarty indicated he does not want this area to become another Village Parkway. He would like to see the same front landscaping theme and architectural .quality as the Town & Country Center be continued all the way , down to Iceland. He did not want to create 'a hazardous traffic situation. He would be willing to allow the land use change in order to allow the developer to develop this parcel. Cm. Vonheeder indicated she had no problem with the percentages as the market will dictate how well this. property rents . If the office concept does not .work, they should be able to rent out the bottom floors for retail uses. Mayor Snyder felt there were always some problems with shared driveways and parking that would need to be worked out between the tenants. Cm. Jeffery commented an the marketing study recently done by Laventhol & Horwath which indicates a 36% vacancy in office space. She agreed with Laventhol & Horwath in that the real market-strengths in Dublin are retail. She did not feel the parcel should be rezoned. Cm. Jeffery also commented that she liked the shared driveway concept. CM-5-187 Regular Meeting September 8, 1986 Cm. Moffatt felt the area should be zoned back to a C-1 and given as much flexibility as possible. The City should allow these buildings to be developed as partly . office space with option to put retail on the bottom floors. Definitions of Personal Services were .-discussed. Personal Services are included with office and financial institution uses . On motion of Cm. Moffatt, seconded by Cm. Vonheeder, and by majority vote, the Council agreed to allow only the Moret property to develop for office _- ;ap-ace use, with up to 50% of the space allowable for retail . Cm. Jeffery voted NO on this motion. The Council decided to take no action on the land -use regulation for the other Area 3 properties . Shared driveway vs. ' individual driveway .was discussed, with regard to the overall requirements for both Mr. Moret' s parcel and the Fishery Restaurant parking. On motion of Cm. Jeffery, seconded by Cm. ,Hegarty, and by majority vote, the concept of a shared driveway was approved. Cm. Moffatt and Cm. Vonheeder voted NO on this motion. They felt the uses are too different for a shared driveway arrangement_ to be successful . On motion of Cm. Hegarty, seconded by Cm. Vonheeder, and by unanimous vote, amendments to the general development criteria were approved and Staff was directed to .prepare the necessary resolutions defining the actions taken at this -meeting- and bring back to the City Council meeting of September 22, 1986. DONOHUE DRIVE' TRAFFIC STUDY Review of the Donohue Drive/Landale Avenue traffic study was continued from the. meeting of August 25, 1986 in order to give residents an opportunity to repond. Dublin Police Services supplied various statistics related to citations, accidents and prevailing speeds observed since October, 1985. Police Services ' .recommendation is concurrent with TJKM' s regarding consistent, repetitive and obvious enforcement by patrol officers . Mr. Wayne Masten, who used to li.ve .at 7763 Donohue Drive felt that Vomac Road should also be included in this discussion. Mr. Masten felt that what the issue boiled down to was that residents have a right to safely back out of their driveways . He felt that stop signs should be placed at Ironwood and at Sheffield. He also reported that there are no crosswalks along the entire street. Ms . Carol Wilson, a Donohue Drive resident, felt the biggest problem was between Irving Way and Ironwood on this straight-of-way stretch. Ms . Ann Lincoln indicated her son had witnessed a bicycle accident on Donohue. CM�-5-188 Regular Meeting September 8, 1986 Mr. Charles .Rogers, 7706 Donohue Drive, indicated his main concern was for the safety of children in this area. Mr. Masten indicated that he had spoken with the Chief 'of Police who felt that a combination of all of the suggestions needed to' be enforced. He questioned why the City wouldn't put up some "Children at Play" signs . Cm. Jeffery read excerpts from a report related to the ineffectiveness of step signs in locations where they are not really needed. Sergeant Pat Adams indicated that there are 15 identified areas within Dublin that have been targeted for increased patrol activity. . Mr. Ron Saragwaite, a Donohue Drive resident felt that the evening hours of 10 : 00 p.m. to midnight should be given high enforcement priority, particularly on the weekends. For some reason, Sunday evenings generate a high number of speeders along Donohue Drive. Residents felt that the police department should space a motorcycle officer in someone' s driveway to catch the offenders. Discussion was held with regard to the City' s potential insurance liability if dips were placed in the street as had been requested. . .On motion of Cm. Jeffery, .seconded by Cm. Vonheeder, and by unanimous vote, the Council agreed to install 3-way stop signs on Donohue Drive at both Irving Way and at Ironwood Drive. -The Council further agreed to increased police enforcement, .with. a 6 month and 1 year follow-up related to the effectiveness of the stop signs . Mayor Snyder directed Staff to review traffic statistics on Vomac Road. TRI-VALLEY COMMUNITY TELEVISION APPOINTMENT TO BOARD OF DIRECTORS The By-Laws of the Tri-Valley Community Television Corporation have been amended to admit the City of San Ramon as a member and to increase the membership of the Board from 3 members to 11 'Members . The Board membership will be comprised of 2 representatives from each City and the Board will- select 3 at-large members to also serve on the Board. Vice Mayor Hegarty presently serves as a member of the:-Board of Directors . On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote, the Council nominated and appointed Claudia McCormick to the Board of Directors of the Tri-Valley Community Television Corporation. . . . . . . ii � iiiiii � ii � r � i � i � iii � iiii � iiti � � CM-5-189 Regular Meeting September 8, 1986 RECESS A short recess was called. All..Councilmembers were present when the meeting reconvened. CIVIC CENTER '- SELECTION OF ARCHITECTURAL DESIGN TEAM At the regular City Council meeting on July 14, . 1986, the Council authorized the circulation of. a detailed Request for Proposals among four design teams recommended by the Civic. Center Development Committee. The Committee received responses from each of the teams invited to, participate in this phase of the process. Each team was also invited to make a presentation to the Committee. The interview process was followed by reference checks and site visits by five members of the Committee. Based on an overall evaluation. of .the proposals and the City's needs, the Development Committee recommended.;the selection of the design team headed by George Miers & Associates. . Due to the complexity of an architectural services agreement, Staff recommended that the City enter into two separate agreements. . The preliminary services involve the first three phases of the scope.- of work as approved by the City Council. -..The phases would be: Phase I : Predesign Services The architect and consultants will assist . the City in determining the .program for the project. This will include determination of space requirements, project scheduling, preliminary budgets and -presentations . Phase II : Site Analysis Services The architect will provide services necessary to establish site-related limitation and requirements. This will include a scheme for the placement of structures on the property, landscape concepts and general image of 'the project. Phase III : Schematic Design Services The Architect will provide services consisting of drawings and other documents illustrating the general scope, scale and relationship of project components for approval by the City. Designs will be conceptual in character and based on the requirements developed under Phases I and II . The proposed agreement covers only these three phases . The actual design and construction documents will be handled through a separate contract. The preparation of that agreement will require assistance from the City Attorney' s Office to assure that all pertinent aspects are covered. Mr. George Miers introduced 3 of the 4 principals of his firm in addition to David Gates, the Landscape Architect. rrrrrrrrrrrrrrrirrrrrrrrrrrrrrr � iiiiiirrrirrrrrrrrrrirrirrrrrrrrrrrrrrrrirr CM-5-190 Regular Meeting September 8, 1986 The City Council reviewed the presentation by George Miers & Associates, On motion of: Cm. Moffatt, seconded by Cm. Jeffery, and by unanimous vote, the Council approved the agreement for preliminary services, and authorized the City Attorney to prepare an agreement for the remaining phases of architectural 'work on the project. OTHER BUSINESS Oakland-Alameda County Coliseum Anniversary Celebration Mayor Snyder reported that there are 10 tickets available to the dinner and celebration of the Oakland Coliseum' s 20th Anniversary celebration. The dinner will. be September 18th. Following discussion, the Council agreed that it would be appropriate to invite the Park & Recreation Commissioners to attend, in addition to the 5 Councilmembers . On September 19th, 20 people will be invited to attend the A' s vs. Cleveland game, as well as pregame festivities. The Council felt that the Park & Recreation Commissioners and Planning Commissioners should be invited. Citizen of the Year Award Cm. Vonheeder reported that she and Cm. Moffatt had recently met with the Chamber of Commerce .to discuss the City assuming responsibility for making the award_ to the Dublin .Citizen of the Year. Cm. Vonheeder recommended that the City take over this responsibility from the Chamber. By a consensus, the Council indicated a desire to review the rules that were established by the Awards Committee and to discuss this item at the Council meeting of September 22, 1986 . CLOSED SESSION At 11 :40 p.m. , the Council recessed to a closed executive session to discuss : Property Negotiations - Government Code Section 54956 . 8 a. Amador Valley Joint Union High School District re Valley High School Site b. Murray School District re Fallon School site Pending Litigation - Government Code Section 54956 . 9 (a) a. City of Dublin vs. The Sawmill Employee Salary Negotiations - Government Code Section 54957 . 6 Appointment of Administrative Services/Finance Director - .Government.- Code Section 54957 CM-5-191 _ Regular Meeting September 8, 1986 PUBLIC MEETING RECONVENED The public meeting was. reconvened at 12 :28 a.m. , with all Councilmembers present. ADMINISTRATIVE SERVICES/FINANCE DIRECTOR APPOINTMENT Following the recruitment process consisting of a review panel composed of the Town Manager of Los Gatos, the Finance Director- of the City of Pleasanton, and the City of Dublin's Auditor, and interviews of the top two candidates by the City Manager, the City Manager recommended the appointment of Phillip Molina as the City' s Administrative Services/Finance Director. _ On motion of Cm. Vonheeder, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 93 - 86 CONFIRMING APPOINTMENT OF PHILLIP MOLINA AS ADMINISTRATIVE SERVICES%FINANCE DIRECTOR FOR THE CITY OF DUBLIN ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 12 :35 a.m. Mayor ATTEST: City Clerk CM-5-192 Regular Meeting September 8, 1986