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Home My WebLink About4.10 Amend Salary and Benefit Plan 1 w' CITY OF DUBLIN AGENDA STATEMENT _ CITY COUNCIL MEETING DATE: October 13, 1986 SUBJECT Amendment to Salary & Benefit Plan EXHIBITS ATTACHED Resolution; Budget Transfer RECOMMENDATION �e Ado t Resolution and authorize\ p e a budget transfer from the Contingent Reserve FINANCIAL STATEMENT: Maximum 198687 costs will not exceed $2, 525. DESCRIPTION At the regular City Council meeting on September 22, 1986, the City Council adopted Resolution No. 96-86 which amended the salary ranges for classifications throughout the City organization. Staff has completed a review of the benefits and developed a resolution which contains the proposed changes and consolidates past amendments . The proposed benefit package reflects changes in two areas. The provision of life insurance benefits was not included in prior benefit plans . . The. proposal would provide a $50, 000 term life insurance policy for each -full- time employee. The premium cost would be paid by the City and is estimated at .$7 . 00 per month for each full-time employee. The annual cost to the City for 15 full-time employees is $1, 260 . The second change is an amendment to the provisions for a reimbursement trust fund. The fund was originally implemented in the amount of $500 and only covered dental benefits. The proposed resolution expands the fund to $600 and authorizes reimbursement for employee vision care. A self-insured approach is proposed as it appeared to be the most cost-effective method for the provision of vision care to employees. The City will only incur ex- penses under the trust fund if actual costs are incurred by employees . This change would increase the total annual expense for employee benefits by a maximum of $1, 600 for the covered employees . Staff recommends that the City Council adopt the resolution and authorize a budget transfer from the contingent reserve in the amount of $2, 525 to cover anticipated costs of the charges in Fiscal Year 1986-87 . ---------------------------------------------------------------------------- COPIES TO: ITEM. NO. 44. RESOLUTION NO. - 86 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AMENDING THE SALARY & BENEFIT PLAN ADOPTED BY RESOLUTION NO. 96-86 WHEREAS, the City Council has adopted a Salary and Benefit Plan pursuant to the Personnel System Rules; and WHEREAS, the City Council adopted Resolution No. 9686 which established Article I : Salary Provisions; and WHEREAS, competitive salary and benefit provisions will attract and retain quality employees; and WHEREAS, the following benefit provisions shall be established in accordance with the City of Dublin Personnel Rules. NOW, THEREFORE, BE IT RESOLVED that Resolution No. 96-86 shall be amended by the addition of the following: Article II : BENEFITS Article II shall apply to all full-time employees of the City of Dublin, unless otherwise stated. Section A: Medical Insurance For medical insurance, the City offers qualified employees the option to select eligible plans administered under the California Public Employees ' Retirement System, Public Employees ' Medical. and Hospital Care Act. The City will contribute a maximum of $224 . 00 per month exclusive of administrative charges towards medical insurance. If the cost of coverage exceeds the amount of the City contribution, the additional cost will be paid by the employee through payroll deductions. Section B: Dental Insurance The City will contribute on behalf of each regular employee scheduled to regularly work at least 30 hours per week; a maximum of $43 . 67 per month to a dental insurance plan selected by the City. Section C: Dental/Vision Care Trust Fund The City shall establish a reimbursement trust fund which will be provided to those employees scheduled to work 40 hours per week in a regular full- time position. The "plan year" for reimbursements shall run from September lst - August 31st of each year. No employee shall receive reimbursements which exceed $600 during a "plan year" , unless the program is otherwise amended by action of the City Council . The trust fund may be utilized to reimburse qualified dental expenses and co-payments incurred by an employee or any of the employee' s dependents covered under the City' s dental insurance, provided expenses are not paid either by the City provided dental insurance, or any dual coverage provided by an employee' s spouse. In addition, the trust fund may be utilized to reimburse an employee for optical exams and appliances. Vision care reimbursements hall be limited to expenses incurred for care or treatment of the employee only and will not cover dependents. The reimbursement of any expenses pursuant to this section shall be further contingent upon the fulfillment of requirements established by the City' s accounting procedures and other rules or policies established by the City Manager. Section D: Disability Insurance The City will contribute on behalf of each regular employee scheduled to regularly work at least 30 hours per week, the total premium cost of a Long Term Disability Plan selected by the City. Section E: Retirement The City will provide the California Public Employees' Retirement System 2% at age 60 plan to all eligible employees. The employee and the City shall make contributions to the plan, as determined by the City Council. Section F: Life Insurance Effective November 1, 1986, the City will contribute on behalf of each full-time employee scheduled to regularly work at least 40 hours per week, the total premium cost of a $50, 000 Term Life Insurance Policy selected by the City. In addition, the City Manager shall be authorized to implement a supplemental life insurance program, which would allow full-time employees to purchase additional term life insurance through payroll deductions. Section G: Car Allowance Department Heads shall receive a car allowance of $175.00 per month. If an employee receives a monthly allowance, they shall be entitled to 10� per mile for local operating costs while on City business. Any employee who uses their personal automobile for official business shall receive a reimbursement in the amount of 25G per mile, provided they do not receive a monthly car allowance. (This shall include part-time employees . ) When traveling out of the area on City business, the City will reimburse 25� per mile for the use of a private vehicle or air transportation costs, whichever is less. The payment of any mileage reimbursements or car allowance shall be contingent upon the fulfillment of requirements established by the City' s accounting procedures and other rules and policies . Section H: Education Reimbursement Full-time employees shall be eligible to participate in an education reimbursement program. The City shall only reimburse the. employee for courses undertaken which are job related. The employee must' obtain prior authorization from the City Manager and reimbursement will only be provided upon submittal of proof of satisfactory completion of the courses undertaken with a passing grade when applicable. The City will reimburse an amount equal to one-half of the employees tuition and/or fees, however, the amount reimbursed shall not exceed $500. 00 per year. The payment of any reimbursements shall be contingent upon the fulfillment of reporting requirements established by the City manager. Section I : This Resolution shall supersede any previous resolutions adopted by the City Council which are in conflict. PASSED, APPROVED AND ADOPTED this 13th day of October, 1986. AYES : NOES: ABSENT: Mayor ATTEST: City Clerk CITY OF DUBLIN BUDGET CM GE FORM FROM TO /T APPROPRIATION TRANSFER ACCOUNT A,�OUrff ACCGUtiT Ar'i�Ur�T s oo �_�_ ►oa- �o�. 05 00 !7 Pr�EUiJ�>I=�T I-1- 1D�- aa o5 3.2500 t-t -301 — 1.0S lSooO -4 0'5 Soon JUSTIFICATION FOR CHANGE ��e.,.�n..e•.�s �o -�.e. `��-c� � t--t - �oz -�o t,D 5 � o 40 r 10 re-sec v e- w 1 it a covi dG �ro,N. 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