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HomeMy WebLinkAbout4.10 Senior Center Architect CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: November 10, 1986 SUBJECT Senior Citizens Center Architect EXHIBITS ATTACHED A. Proposal Submitted by Grossmann, Stoller & Associates B. Agreement to Provide Architectural Services RECOMMENDATION - l. Retain the Firm of Grossmann, Stoller & Associates to Provide Architectural Services for_ the Renovation of Fallon School for Senior Citizen Use 2 . Authorize the Mayor to Execute the Agreement FINANCIAL STATEMENT Approximately $5, 350 (based on 10% of the estimated construction cost of $53, 500), Sufficient funds were budgeted for acquisition which will not be necessary and . therefore, are available for design services . DESCRIPTION At the ° July 14, 1986 meeting of the Dublin City Council, the Council approved the Request For Proposals for the Senior Citizens Center and authorized staff to advertise for consultants . One proposal was received by the August 8, 1986' closing date. The proposal, received from Grossmann, Stoller & Associates, was reviewed by the Head Building Official, the City Manager and the Recreation Director and was found ' to be in order. In addition, staff has checked with the references provided and favorable comments were received. Therefore, it is staffs recommendation that the firm of Grossmann, Stoller & Associates be retained to provide architectural services for the renovation of the Fallon School Multi-Use Room for the proposed Senior Citizens Center. Staff has prepared an agreement which outlines the responsibilities of the City and the consultant (Exhibit B) . The total cost to the City is approximately $5, 350 which represents 10% of the anticipated construction cost. It is the recommendation of staff that the City Council take the following action: 1. Retain the Firm of Grossmann, Stoller & Associates to Provide Architectural Services for the Renovation of Fallon School for Senior Citizen Use 2 . Authorize the Mayor to Execute the Agreement ----------------------------------------------------------------- ITEM NO. EXHIBIT A GROSSMANN STOLLER & ASSOCIATES August 6, 1986 y City of Dublin Recreation Department (P.O. Box 2340, Dublin 94568) 6500 Dublin Blvd. , Suite 101 Dublin, CA 94568 Re: REQUEST FOR PROPOSALS ) ARCHITECTURAL SERVICES ? SENIOR CITIZENS CENTER. To the Selection Committee: Enclosed please find five (5) copies of our proposal 'to provide design and construction supervision services for the above referenced project. GROSSMANN STOLLER & ASSOCIATES has extensive experience in design, coordination and construction supervision of both new and remodeled facilities. Specifically, we have been involved in the design and remodeling of several restroom facilities. A complete description of our applicable project experience is included as part of the proposal . I look forward to meeting with you to discuss our proposal in greater detail . Very truly yours, GROSSMANN STOLLER & ASSOCIATES f P: Grossmann ncipal in Charge JPG/dlk Architects Enclosures: Five (5) copies of proposal and Planners 448 Bryant Street San Francisco California 94107 415 543.8618 REQUEST FOR PROPOSALS ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER FOR CITY OF DUBLIN RECREATION DEPARTMENT SUBMITTED BY GROSSMANN STOLLER 8 ASSOCIATES Architects and Planners 448 Bryant Street San Francisco, CA 94107 (415) 543-8618 AUGUST 6, 1986 RECREATION DEPARTMENT REQUEST FOR PROPOSALS CITY OF DUBLIN ARCHITECTURAL SERVICES _ SENIOR CITIZENS CENTER TABLE OF CONTENTS PAGE TECHNICAL APPROACH 1 RELEVANT PROJECT EXPERIENCE 1 - 5 RESUMES 6 - 9 REFERENCES 10 APPROXIMATE FEE AND PROPOSED TIMETABLE 11 PROFESSIONAL LIABILITY COVERAGE 11 STATEMENT REGARDING SIZE AND WORKLOAD 11 FEE SCHEDULE 11 FIRM DESCRIPTION 1- - 14 Introduction Professional Services Project Management Interior Design GROSSMANN STOLLER & ASSOCIATESe ARCHITECTS AND PLANNERS, SAN FRANCISCO, CA RECREATION DEPARTMENT REQUEST FOR PROPOSALS CITY OF DUBLIN ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER PAGE 1 TECHNICAL APPROACH RESTROOM DESIGN GROSSMANN STOLLER 8 ASSOCIATES has prepared designs for many restrooms for both public and private clients. In each of these designs, one of the primary goals was to achieve barrier free access for the physically dis- abled. Other goals were use of materials, fixtures, and finishes that are able to absorb the heavy wear and tear of public restroom use, and still maintain an aesthetic look with minimal maintenance. - Our extensive ex- perience, which is more completely described below, has led us to a design approach that analyzes frequency of use and maintenance, and from this data determines the appropriate types of finish materials and plumbing fixtures consistent with the client' s budget. Specific goals incorporated into all designs for restroom facilities accessible to the public include: ' - Barrier free access for the physically disabled. - Standard plumbing fixtures and accessories for ease of replacement . - Mildew and rot resistant materials: - Proper floor drainage for ease of cleanup. - Careful selection of colors and textures to promote a pleasing environ- ment . RELEVANT PROJECT EXPERIENCE RELEVANT PROJECTS Public Restrooms, Golden Gate Bridge Toll Plaza, East Parking Lot Client Golden Gate Bridge, Highway 8 Transportation District Location San Francisco, California Size 800 SF Cost $1501000.00 Services Full A/E Services Description Public restrooms at the Toll Plaza User Ref Margo Schueler, Project Manager Engineering Department Golden Gate Bridge, Highway 8 Transportation Department (415) 923-2369 GROSSMANN STOLLER 8 ASSOCIATES, ARCHITECTS' AND PLANNERS', SAN FRANCISCO, CA RECREATION DEPARTMEI EQUEST'FOR� PROPOSALS CITY OF DUBLIN ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER PAGE 2 New Restrooms for Coca Cola Bottlinq Facility Client The Coca Cola Company Location San Leandro, California Size 1,200 SF Cost $95 thousand Services Comprehensive Design Services Description Remodel of existing restroom facilities to meet handicapped standards and provide upgraded restroom facilities User Ref Mitchel L. .Teague Coca Cola Co. (404) 898-2121 Sonoma State Hospital , Sheltered Workshop Remodel and Restrooms Client Sonoma' State Hospital Location Eldridge, California Size Portion of 18,000 SF Cost Portion of $207 thousand Services Comprehensive design services Description Remodel of dayrooms and restrooms to upgrade existing facilities User Ref Mr. Dan E. Dettling Chief of Plant Operations I (707) 93S-6401 AZ Photoresist Products Facility Restrooms Client AZ Photoresist Products, division of American Hoechst Corporation Location Sunnyvale, .California Size Portion of 20,000 SF Cost Portion of $2.7 million Services Architectural Design Description New restroom and shower facilities for chemical manufacturer' s regional headquarters User Ref Medhat Gaafar, Operations Manager Western Region, AZ Photoresist Products American Hoechst Corporation (408) 749-9700 GROSSMANN STOLLER 8 ASSOCIATES, ARCHITECTS AND PLANNERS, SAN FRANCISCO, CA RECREATION DEPARTMENT REQUEST-FOR PROPOSALS CITY OF DUBLIN ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER PAGE 3 Main Entrance Complex Principal Guest Restrooms, EPCOT Center Client Walt Disney Productions Location Orlando, Florida Size Portion of 35,000 SF Cost Portion $7 million Services Architectural Design Description Visitors' restrooms in several different locations User Ref Doug Stapp WED Enterprises (818) 956-6527 Sohio Operations Center Extension II Public and Private Restrooms Client Sohio Petroleum Company Location Prudhoe Bay, Alaska Size Portion of 85,000 SF Cost Portion of $19.5 million Services Comprehensive Design Services Description A 212 bedroom dormitory facility including a dining room and associated restroom facilities User Ref David Black Sohio Petroleum Company c/o Ralph M. Parsons Co.. Pasadena, CA PROJECT EXPERIENCE IN INTERIOR DESIGN AND REMODELING - GROSSMANN STOLLER 8 ASSOCIATES has developed a special expertise in the design of interior space plans. The firm is able to develop design solu- tions for buildings which involve solving space planning problems by drawing on their extensive prior experience. Designs grow out of an analysis of the inter-relationship between functional requirements and the specific facility setting. As architects, we believe this analysis requires that the client and designers work closely together. A partial list of our project ex- perience follows: Interior Improvements, Accounting Offices Client San Francisco State University Location San Francisco, California Size 91500 SF Cost $80 thousand Services Programming, space planning, interior design GP.OSSMANN STOLLER 3 ASSOCIATES, ARCHITECTS AND PLANNERS, SAN FRANCISCO, CA RECREATION DEPARTMENT REQUEST FOR PROPOSALS CITY OF DUBLIN ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER _ PAGE 4 Interior Improvements, Personnel Offices Client San Francisco State University Location San Francisco, California Size 3,500 SF Cost $130 thousand Services Programming, space planning, interior design Interior Improvements, Administrative Offices Client Franciscan Shops Location San Francisco (State University) , California Size 1,500 SF Cost $120 thousand Services Programming, space planning, interior design Interior Improvements, Cashiers' Offices Client San .Francisco State University Location San Francisco, California Size 3,500 SF Cost $20 thousand Services Space planning, interior design Description Programming and space planning services for . each department . Existing workstations, staff adjacencies, and future data processing equipment needs were evaluated. A revised layout which more realistically accommodates actual working re- lationships was prepared. New workstations which allow for the efficient use of data processing equipment were designed. The above-mentioned projects included the preparation of contract documents- for the remodeled spaces and procurement documents for the new workstations. Interior Improvements, Extended Education Department Client San Francisco State University Location San Francisco, California Size 3,500 SF Cost $70 thousand Services Space planning, interior design Description Design services for a remodel of the existing office space to achieve a more functional layout and increased staff pro- ductivity. The remodel included adding large windows in existing walls which separate the central office space from the exterior windows to allow natural light to penetrate the central area, several new offices, a conference room, and the addition of new electrical and telephone services. GROSSMANN STOLLER & ASSOCIATES, ARCHITECTS AND PLANNERS, SAN FRANCISCO, CA RECREATIOtJ DEPARTMENT REOUEST FOR PROPOSALS CITY OF DUBLIN .ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER PAGE S Interior Improvements, Computer and Customer Service Center, Digital Harbor Bay Isle Administrative Center Client Digital Equipment Corporation Location Alameda, California Size 20,000 SF Cost $500 thousand Services Interior design Description Interior improvements for 20,000 SF of office space for Digital Equipment Corporation. The facility includes a computer center, conference rooms, snack area, , private offices, two large open office areas, and a reception area. The project included design and space planning services for all fixed partitions, ceilings, and floor finishes, and preparation of layouts for the open office areas, and design of the individual workstations. Individual workstations utilized a modular furniture system: however, each work- station was customized to accommodate the computer and data processing equipment needs of the specific user. GROSSMANN STOLLER & ASSOCIATES, ARCHITECTS AND PLANNERS, SAN FRANCISCO, CA RECREATION DEPARTME. REQUEST FOR PROPOSALS CITY OF DUBLIN ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER PAGE b JOHN P. GROSSMANN PRINCIPAL PROJECT MANAGER EDUCATION Bachelor of Arts, Architecture - University of Massachusetts Master of Architecture - Harvard Graduate School of Design REGISTRATION Architect - California, Florida, Oregon RELEVANT EXPERIENCE Mr. Grossmann has extensive experience in the planning, programming, design, and management of projects with technically complex requirements. His experience includes: - Principal in Charge of Full A/E Services, Public Restrooms, Golden Gate Bridge Toll Plaza, East Parking Lot Responsible for development of design and construction documents for this new public restroom facility at the Golden Gate Bridge. - Principal in Charge of Comprehensive Design Services, New Restrooms, Coca Cola Bottling Facility, San Leandro, California Responsible for architectural design and construction documents for the remodel of existing restroom facilities to meet handicapped require- ments and standards and provide upgraded restroom facilities. - Principal in Charge of Architectural Services, Facilities for AZ Photoresist Products, Sunnyvale, California Responsible for complete architectural services for a 20,000 SF sales and manufacturing facility containing offices, clean rooms, labora- tories, chemicals manufacturing and storage including H-1 and H-2 occupancy classifications. - Principal in Charge of Remodel of the Sheltered Workshop and Restrooms at Sonoma State Hospital , Eldridge,• California. His responsibilities included comprehensive design services and contract documents for the remodel of dayrooms and restrooms to upgrade existing facilities. GROSSMANN STOLLER & ASSOCIATES, ARCHITECTS AND PLANNERS, SAN FRANCISCO, CA RECREATION DEPARTMENT REQUEST FOR' PROPOSALS CITY OF DUBLIN ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER PAGE 7 - Principal in Charge for Programming and Space Planning, Accounting Department, including Cashiers' Arc-ai Personnel Dep3 tment and Extended Education Department, and the Franciscan Shops' (book store) Adminis- trative Area at San Francisco State Universit , California These projects included the redesign of offices and workstations to create a more productive workspace. Special attention was paid to accommodating electronic equipment used by the staff. Initially data for programming and defining people and equipment needs was collected through staff responses to questionnaires and interviews. Alternative layouts accommodating new workstations were prepared and reviewed with the staff. Adjacency block diagrams were prepared and a schematic layout of the space proposed for review. After approval of the schematic design, Contract Documents were prepared including specifica- tions for all furniture. - Project Management of Spaceship Earth and Main Entrance Complex at EPCOT Center, Walt Disney World, Florida. His responsibilities included development of design and construction documents, and interface during construction, including a loo-foot-dia- meter geodesic sphere, a monorail station, and several other commercial and retail facilities. - FrinciDal in charge of Public Restrooms, East Parking Lot , Golden Gate Bridge, San Francisco, California His responsibilities include development of design and construction documents for this new restroom facility at the Golden Gate Bridge. Project Architect for the remodel and an addition to the Exploratorium, Palace of Fine Arts, San Francisco. Planning of Park and Support Facilities: Project Manager for an Arena Feasibility Study for the Santa Clara County Fair Association, including conceptual master planning, land use studies, market feasibility study, traffic impact study, and develop- ment of operational and performance characteristics: Project Manager for Marine World/Afr,ica USA Master Plan and Program Study, Hayward, California, including conceptual programming and design for an animal theme park with exhibit attractions, food service and merchandising facilities. GROSSMANN STOLLER & ASSOCIATES, ARCHITECTS AND PLANNERS, SAN FRANCISCO, CA RECREATION DEPARTMENT REQUEST FOR' PROPOSALS CITY OF DUBLIN ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER _ PAGE 8 PAUL GRUNER SENIOR ARCHITECT � .. PROJECT ARCHITECT EDUCATION Bachelor of Architecture, University of Michigan RELEVANT EXPERIENCE Mr. Gruner has over 20 years experience. He has been Project Architect/Sen- ior Architect on the following projects: - New public restroom facilities at the Golden Gate Bridge Toll Plaza, East Parking Lot, San Francisco, California. - Sales and manufacturing facilities containing offices, clean rooms, laboratories, chemicals manufacturing and storage, including H-1 and H- 2 occupancy classifications for AZ Photoresist Products, Sunnyvale, California - Accounting Department, including Cashiers' Area, Personnel Department and Extended Education Department, and the Franciscan Shops' (book store) Administrative Area at San Francisco State University, Califor- nia - Offices and computer labs for Digital Equipment Corporation, Alameda, California. - Operations Center Extension II, Sohio Petroleum Company, Prudhoe Bay, Alaska. Design documents for a new kitchen to serve 600 people, a 125 seat cinema, and remodeling of existing space into offices, lounges, and a snack bar. - Medical Facility and Firehouse for Sohio Petroleum Company, Prudhoe Bay, Alaska. ' Preparation of design and construction documents for a completely equipped clinic, including treatment rooms, x-ray room and lab, and emergency care facilities. The firehouse contains fire fighting equipment, emergency response vehicles and all related equipment . - Kitchen Remodel , Sohio Petroleum Company' s base camp, Prudhoe Bay, Alaska. Responsible for the preparation of contract documents and consultant coordination for the remodel and addition to the existing food services facilities which serves 600 people. New equipment , finishes and utilities were provided. - Spaceship Earth Pavilion, EPCOT Center, Walt Disney World, Florida. Responsible for . preparation, of construction documents for several aspects of this project, including the Earth Station exhibit area, the upper projection screen area, and exterior detailing . GROSSMANN STOLLER _& ASSOCIATES, ARCHITECTS AND PLANNERS, SAN FRANCISCO, CA RECREATION DEPARTMENT REQUEST FOR' PROPOSALS CITY OF DUBLIN ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER PAGE 9 Load/Unload Area, Spaceship Earth (the entry to the ride/show area of the geosphere) . Preparation of des'fgn and contract documents for this facility which included a series of complex sheet metal arches, custom light fixtures, and other complex show features. GROSSMANN STOLLER & ASSOCIATES, ARCHITECTS AND PLANNERS, SAN FRANCISCO, CA RECREATION DEPARTMENT 'REQUEST FOR PROPOSALS CITY OF DUBLIN ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER PAGE 10 REFERENCES Robert Hite Accounting Department Officer San Francisco State University 1600 Holloway Avenue San Francisco, CA 94132 (415) 469-1167 Robert C. Strong Supply Manager Franciscan Shops 1650 Holloway Avenue San Francisco, CA 94132 (415) 469-2415 or 469-2302 Michael Watts Western Region AZ Photoresist Products American Hoechst Corporation 615 Palomar Avenue Sunnyvale, CA 94086 (408) 749-9700 Dan E. Dettling Chief of Plant Operations I State of California Department of Developmental Services Sonoma State Hospital Eldridge, CA 94531 (707) 938-6401 Margo Schueler Project Manager Engineering Department Golden Gate Bridge, Highway and Transportation District P. 0. Box 9000, Presidio Stati.on San Francisco, CA 94126 (415) 923-2369 GROSSMANN STOLLER 8 ASSOCIATES, ARCHITECTS AND PLANNERS, SAN FRANCISCO, CA RECREATION DEPARTMENT REQUEST 'FOR 'PROPOSALS CITY OF DUBLIN ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER PAGE 11 APPROXIMATE FEE AND PROPOSED TIMETABLE FOR COMPLETION OF THE PROJECT On projects of this type, we estimate the design cost would be about 10;: of the construction cost. Based on past experience, the design can be com- pleted in about four (4) weeks, if client approvals are forthcoming in a timely manner. PROFESSIONAL LIABILITY COVERAGE GROSSMANN STOLLER & ASSOCIATES carries $1,000,000 in professional liability insurance coverage.1 STATEMENT REGARDING SIZE AND WORKLOAD GRROSSMANN STOLLER & ASSOCIATES is a small architectural firm located in San Francisco, California. The principal , senior architects, and technical support staff have worked together for many years. Together, they have successfully completed many projects of a similar nature and size. Our current work load would allow us to assign a project architect, whose resume is included, to the project . The principal in charge will devote as much time as required to assure that the project is completed in a timely, cost effective, and high quality manner . FEE SCHEDULE (bill—out rates) Principal $65/hour S.:nior Architect/Project Architect -$55/hour Intermediate Architect $45/hour Junior Architect $35/hour Technical .Support Staff $35/hour GROS13MANN' STOLLER S ASSOCIATES, ARCHITECTS AND PLANNERS, Ail =^,ndCiSCO, CA RECREATION DEPARTMENT REQUEST FOR PROPOSALS ' CITY OF DUBLIN ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER PAGE 12 FIRM DESCRIPTION INTRODUCTION In a rapidly evolving world, there are no obvious forms for solutions to facility programs on specific sites. Developed designs grow out of an analysis of the interrelationships between desired activities, and the specific setting where the facility will be sited. GROSSMANN STOLLER & ASSOCIATES believe that this complex situation requires that the designer work intimately with the client and, where appropriate, the public to seek design solutions that both meet the client' s program and project budget . The method evolved, which has been employed very successfully on many large and small past projects, assumes that several development options are considered as solutions at each stage of the design. The options are reviewed with the client and each is tested against the program data to determine how well it meets the project' s objectives. Together, the client and designer select a preferred option at each stage for detailed develop- ment. The principals of the firm have successfully employed this method on a variety of projects including laboratory and office facilities for electronic firms, employee housing for natural resource companies, and theme park facilities. In each project, they have found the most appropriate solution out of the many presented. The principals of GROSSMANN STOLLER & ASSOCIATES want the opportunity to prove that a combination of creative design, sensitivity to the environment, and an understanding of project economics and schedule will produce a very successful facility- PROFESSIONAL SERVICES Projects have a life cycle and can be : divided into . separate phases. For each of these phases, GROSSMANN STOLLER & ASSOCIATES provides professional services as outlined below. Feasibility Planning Phase.i, Services are intended to outline the size, location, technical feasibility, governmental approvals required, schedule and budget for the project . At the end of this phase, the client should be in a position to decide whether the project meets the objectives. Design Phase. 9 Services are organized around elaborating the material produced in a previous phase. The technical definition of the project is completed, including drawings and specifications. Mutual agreement on final budgets and schedules is achieved. Permit applications are submitted and supporting infrastructure requirements reviewed. The client is advised of any anticipated changes in the program and at regular intervals is asked to review and approve the progress of the work. GROSSMANN STOLLER & ASSOCIATES, ARCHITECTS AND PLANNERS, SAN FRANCISCO, CA . RECREATION DEPARTMENT REQUEST FOR PROPOSALS CITY OF DUBLIN ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER PAGE 13 Construction and. Start-up Phase. Services are in support of the client and contractor. Our role includes monitoring the performance of the contractor with regard to quality of work and adherence to schedule. In addition, we review requests for changes from the contractor, and review specific items as set forth in the contract documents. Progress payment applications by the contractor are compared with actual construction completion and submit- ted to the client for payment . Speci-ali'z'ed Consulting* Services In addition to the above project services, the firm provides consulting services to other architects, engineers, and public agencies in areas where special expertise is required. These areas include: • Technical specifications preparation. • Roofing and waterproofing • Curtainwall design. • Interiors programming • Specialized interior design for unusual environments PROJECT MANAGEMENT To complete projects in a cost effective manner, within the given time frame, a modified matrix management approach is utilized. We believe any project requiring a team of individuals from several disciplines to achieve completion can be managed using a matrix approach. The project manager uses a work breakdown structure to control and monitor the project. This enables both the client and project manager to identify the key individuals who will be assigned to the project, and to know what role each will perform. The use of a work breakdown structure also allows scheduling of the tasks in a sequential manner, and comparison of real progress with an original schedule. Project scheduling software is used to develop relationships between tasks, durations, project milestones, and to evaluate work progress. Work progress is measured utilizing an earned value approach. Each task identified in the work breakdown structure is assigned a manhour budget and time frame. Actual progress, not manhours expended, is measured every week by the project manager . The actual percentage of completion is compared with the expected performance, and a variance from the original manhour budget and schedule calculated. Critical to the success of this method is the agreement by all parties at the onset that the budgeted manhours and time frame are reasonable. GROSSHANN STOLLER & ASSOCIATES, ARCHITECTS AND PLANNERS, SAN FRANCISCO, CA r . RECREATION DEPARTMEN. .�EOUEST FOR PROPOSALS CITY OF DUELIN ARCHITECTURAL SERVICES SENIOR CITIZENS CENTER PAGE 14 INTERIOR DESIGN GROSSMANN STOLLER & ASSOCIATES assists - clients in achieving the goal of increasing employee productivity and satisfaction with their workspaces through planning and designing function and aesthetic interiors. Data regarding existing conditions and work flow is gathers. Problems with existing workspaces are identified and objectives for the new interior space agreed to. Utilizing this information and the designer' s previous ex- perience, several design alternatives are developed. Each is evaluated in relation to the specific objectives previously outlined. Together, the client and the designer select the best alternative for further development. Typical tasks undertaken by GROSSMANN STOLLER & ASSOCIATES during the execution of interior design projects include the following: Establish existing space conditions Data Base Programming define work flow and staff interactions define functional and data processing needs Program Definition establish unit space needs - establish staff adjacency needs establish staff furniture and equipment needs Prepare Preliminary Layouts staff work areas meeting areas storage areas workstation or office furniture Contract Documents plans, sections, elevations, details specifications modular furniture descriptions and specifications Statement of Probable Cost Project Management GROSSMANN STOLLER & ASSOCIATES, ARCHITECTS AND PLANNERS, SAN FRANCISCO, CA EXHIBIT B CITY OF DUBLIN _AQREENBNT _tQR, .ARCHIT.ECTURAL_ SERVICES- SENIOR CITIZENS CENTER AGREEMENT is- 'made this day. of in the year Nineteen Hundred and Eighty-Six .by and between the Architect: GROSSMANN, STOLLER & ASSOCIATES Architects and Planners - 448 Bryant Street San Francisco, California 94107 hereinafter called "ARCHITECT" and; City of Dublin 6500 Dublin Blvd. , Suite 205 Dublin, California 94568 _ hereinafter called "CITY" . The ARCHITECT and the CITY agree as set forth below: I . The ARCHITECT shall provide the following professional services for the CITY in accordance with the Terms and Conditions of this Agreement. A. Project Scope of Work: See Attachment A. II . The CITY shall compensate the ARCHITECT in accordance with the Terms and Conditions of this Agreement. A. For professional services described in Paragraph I, compensation shall be as follows: ARCHITECT' S fee as submitted shall not exceed ten percent of the construction ' cost. The. estimated construction cost is $53 , 500 . , B. Compensation for the ARCHITECT' S reimbursable expenses and for compensation for professional services not described in Attachment A shall be on the basis of the ARCHITECT' S standard hourly rates as outlined in Attachment B, and expenses, including expense of transportation and living when traveling, long distance telephone calls and telegrams, expense of reproductions, postage and handling of written material and drawings shall be reimbursed at cost. III . The ARCHITECT and the CITY agree in accordance with the Terms and Conditions of this Agreement that: A. Payments for professional services described in Paragraph I shall be based on a percentage of completion of the basic services described in Paragraph I at the end of each month. Payment will be due no later than 30 days from the date of the invoices . Invoices will be mailed on the 1st day of each month. Ten percent (10% ) retention shall be made on each progress payment until the entire project is completed. B. If the Scope of the Project is changed materially, compensation for professional services shall be subject to renegotiation. C. The CITY shall have the right to stop the ARCHITECT ' S _ work at any time by notifying the ARCHITECT in writing to stop work on the professional services described in Paragraph I . The CITY shall. be liable for payment for all invoices previously rendered and for any work performed by the ARCHITECT during the time that elapses between the last invoice and the notice to stop work. -1- D. If the CITY objects to any invoice submitted 'by the ARCHITECT, he shall so advise the ARCHITECT in writing, g y. ng hi.s reasons­ d.,shall pAy. .that _ .por-ti.on:-6f. -'the invoice which- has- been accepted by the CITY. E. If the CITY fails to pay the ARCHITECT as described in this. Sectioni, :the -ARCHITECT may, after. giving written notice to the CITY, suspend services under this Agreement until his outstanding invoices have been paid in full, with the exception of the retention identified in "A" above. IV. ARCHITECT shall be the project administrator. ARCHITECT hereby agrees to provide the. professional skills necessary to perform the work contemplated under this Agreement; and recognizes that the CITY, not being skilled in such matters, relies upon ARCHITECT to perform -the required work in a skillful and professional manner. The acceptance by CITY of all or any portion of the work performed shall not operate as a release of ARCHITECT from said Agreement. Furthermore, ARCHITECT agrees that all architectural services to be provided under the terms of this Agreement will be accomplished by or under the direct supervision of ARCHITECT' S licensed to practice in the State of California. V. THE CITY' S RESPONSIBILITIES A. Shall provide all available information regarding the requirements of the project to the ARCHITECT including topographic and site survey information, and as-built drawings of existing buildings and shall assist in obtaining other pertinent information. B. Shall designate, when necessary, a representative authorized to act on their behalf with respect to the project . The CITY shall examine documents submitted by the ARCHITECT and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the ARCHITECT' S services. C. The CITY shall advise the ARCHITECT of the identity of other consultants participating in the project and the scope of their services . VI . TERMINATION OF AGREEMENT A. This Agreement may be terminated by either party upon seven days ' written notice should the other part fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. VII . OWNERSHIP OF DOCUMENTS A. Drawings, Reports and Specifications prepared by the ARCHITECT as instruments of service are and shall become the property of the CITY, whether the Project for which they are made is executed or not. They are not to be used on other projects except by agreement in writing. ARCHITECT shall not assume liability for any alterations in final approval unless said alteration is approved in writing. VIII . INDEMNITY AND INSURANCE A. ARCHITECT shall be solely responsible and hold CITY harmless for all matters relating to the payment of ARCHITECT' S employees, including compliance with Social Security, Worker ' s Compensation laws, tax withholding, and all regulations governing such matters . -2- ARCHITECT shall indemnify and hold CITY harmless from liability for personal injury, property damage and/or death_ 1 proximately__ caused _ by the negligent, ...acts or,-. "omissions or willful misconduct. of ARCHITECT or anyone acting on ARCHITECT'S behalf in connnection with this Agreement. B. INSURANCE - ARCHITECT shall obtain, and keep in furl... force and effect, at all times during the term 'of this Agreement, . the following insurance and bonding: a. Compensation insurance necessary in connection with _..the performance of this Agreement to protect all of ARCHITECT' S employees under the Workmen' s Compensation Insurance and Safety. - Act. Such insurance shall relieve CITY from all responsibility therefore. _ b. Professional liability insurance, including errors and omissions coverage, in an amount not less than $1 million. Evidence of this insurance, by certificate from the insurer or insurers, shall be given to CITY. CITY shall be an additional named insured on the policy or policies. The policy or policies shall provide that no cancellation or material change shall be made in them unless at least thirty days ' prior notification thereof shall have been given to CITY. IX. NON-EMPLOYMENT A. Neither the ARCHITECT nor of its employees shall by virtue of this Agreement be an employee of CITY for any purpose whatsoever, nor shall it or they be entitled to any of the rights, privileges, or benefits of CITY employees . ARCHITECT shall be deemed at all times an independent contractor and shall be wholly responsible for the manner in which it performs services required by the terms of this Agreement. ARCHITECT assumes exclusively the responsibility for the acts of its employees as they relate to the services to be provided during the course and scope of their employment. X. COMPLIANCE WITH LAWS A. ARCHITECT shall comply with all applicable laws, ordinances, and codes of federal, state, and local governments in performing any of the work embraced by this Agreement. XI . SUCCESSORS AND ASSIGNS A. Neither the CITY nor the ARCHITECT shall assign, sublet or transfer his interest in this Agreement without the written consent of the other. XII . ARBITRATION A. All claims, disputes and other matters in question arising out of, or relating to this Agreement, or the breach thereof, shall be decided by arbitration in accordance with the Rules of the American Arbitration Association then obtaining unless the parties mutually agree otherwise. This agreement to arbitrate skull be specifically enforceable under the prevailing arbitration law. -3- 1 1 B. Notice of the demand for arbitration shall; be filed- in writing with the other party to this Agreement and with the.- American.,Arb.itration Association. The- demand. shall be 4nade .wi.thin--, a reasonable time after ..the claim,. dispute 'or other matter in question has. arisen. - In no event shall the .demand for arbitration be made after the -. :date when institution of legal . -�or­ equitable proceedings based on such claim, dispute or other . matter in question would be barred by the applicable statute of limitations. C. The award rendered by the arbitrators shall be final, and judgment may be entered upon it in accordance with applicable law in any . court having jurisdiction thereof. XIII . EXTENT OF AGREEMENT A. This Agreement including Attachments A and B represent the entire and integrated agreement between the CITY and the ARCHITECT and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the CITY and the ARCHITECT. XIV. GOVERNING LAW A. Unless otherwise specified, this Agreement shall be governed by the laws of the State of California. This Agreement executed the day and year first written above. GROSSMANN, STOLLER & ASSOCIATES CITY: By: (Signature) (Signature) John P . Grossmann Peter W. Snyder Principal Mayor ATTEST: City Clerk -4- ATTACHMENT A SCOPE OF WORK Location: Fallon Elementary School Multipurpose Room, Larkdale Avenue, Dublin 6, 362 Square Feet Dining Capacity : 197 Assembly Capacity: 300 Meeting Room Restrooms Proposed Use: The site is a part of a surplus school site. The ARCHITECT shall prepare plans and specifications for the renovation of the multipurpose room, for use as a Senior Citizens Center. Scope of Work: The ARCHITECT shall prepare plans and specifications which will bring the facility into compliance with applicable State Handicapped Standards . This will require a complete renovation to the restroom facilities and limited renovation to the remainder of the facility. ARCHITECT shall also provide recommendations on, interior and exterior color schemes, replacement of doors, windows and draperies, rewiring of electrical panel to provide separate meter from the remainder of the property. The final plans and specifications shall be in sufficient detail to allow qualified bidders to submit a proposal on the - entire renovation, as finally approved by CITY. Time schedule for completion of work shall be agreed to by CITY and ARCHITECT. Process : ARCHITECT shall: l .- Conduct site visits and meetings with CITY staff to determine extent of renovation required. 2 . Prepare preliminary plans, cost estimates and outline specifications for review and approval by CITY staff. Submittals may include alternatives . 3 . Prepare final plans, specifications, cost estimates and bid documents for CITY approval. 4 . Assist Project Manager at the pre-bid conference with potential bidders and with analysis of the bids received. 5 . Assist staff with pre-construction meeting with the successful bidder. 6 .. Provide construction inspection and administration. ATTACHMENT` B .'ARCHITECT' S STANDARD HOURLY RATES Category Rate per Hour Principal _ _. $65 . 00 Senior Architect/Project Architect $55. 00 Intermediate Architect $45 . 00 Junior Architect $35. 00 Technical Support Staff $35 . 00