HomeMy WebLinkAbout4.09 Portable Classroom Lease Agreement ,F v
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL- MEETING' DATE: November;._10,'. 1986
SUBJECT Portable Classroom Lease Agreement
EXHIBITS ATTACHED A. Joint Facility Use'Agreement
RECOMMENDATION 1 . Approve the Joint- Facility Use
Agreement
2 . Authorize the City.. Manager to=Execute
the Agreement
FINANCIAL STATEMENT Cost to City - $3, 975-$4, 075
Sufficient Funds are Available in
FY86-87 Budget
DESCRIPTION For the past two years the City' s
Recreation Department has conducted an Afterschool Recreation
Program at Nielsen and Murray Schools. At Murray School the
program has exclusive use of a vacant classroom in which to
conduct activities. At Nielsen School the program utilized the
Multi-Use Room from September to November and April through June.
During the months of November through March, the program was
relocated to Shannon Center as the Multi-Use Room was utilized
for school sponsored basketball. Understandably, the attendance
in the Nielsen program dropped dramatically after the move to
Shannon Center, and continued to remain low upon the return to
Nielsen School in April . In order to alleviate this problem,
staff approached the School District about the possibility of
putting a portable classroom on the school grounds for use by the
Afterschool Program. The School District was agreeable and
suggested sharing the classroom, as they were also in need of
additional classroom space. Thus funds for this purpose were
included in the Recreation Department FY86-87 Budget.
Exhibit A is the Joint Facility Use Agreement for the portable
classroom located at Nielsen School . The agreement is for a two
year period with the option to renew at that time. The School
District will have use of the classroom from 12 : O1a.m. to
2 : OOp.m. The City will have use of the classroom from 2 : O1p.m.
. to 12 midnight. On days when school is not in session, the City
will have exclusive use of the classroom.
The cost to lease the portable classroom is $5, 250 per year with
Dublin' s share amounting to $2 , 625 . Additionally, the City will
reimburse the District for janitorial service in the amount of
$1, 350 per year. The City agrees to share the cost of site
preparation which shouldn' t exceed $100 . Thus the total cost to
the City is $3, 975 to $4 , 075 for the period commencing November
1, 1986 and ending October 31, 1987 .
It is the recommendation of staff that the Council take the
following action:
1. Approve the Joint Facility Use Agreement
2 . Authorize the Mayor to Execute the Agreement
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ITEM NO.
IRW 7
EXHIBIT, A
CITY OF DUBLIN
JOINT FACILITY USE AGREEMENT,
THIS AGREEMENT, made and entered into this ', day of ,
1.986, by .and between MURRAY SCHOOL DISTRICT, 7416 Brighton Drive, '
Dublin, California, hereinafter- referred to` as District, " and the:
CITY OF DUBLIN, 6500 Dublin Blvd.`, Dublin, - . California,
hereinafter referred to as .City. This agreement is for the joint,
use of a portable classroom -located •at '. Nielsen. : School, 7500
Amarillo Road, Dublin, California.
1 . The District has leased a_portable classroom located at
Nielsen School for the joint use of the �-District and
the City.
2 . The District shall have the use of the classroom each
day from 12 : O1a.m. until 2 :OOp.m. -. The City shall
have the use of the classroom from 2: Olp.m: to 12
midnight. On days when school is not in session, the
City may have exclusive use of the classroom.
3 . The hours and days of use may be. changed by a mutual
agreement of the School Principal and City Recreation
Director.
4 . The term of this agreement shall be for the period
commencing November 1, 1986, and ending October 31,
1988. In consideration of this joint use, the City
shall pay to the District $2, 625 dollars per year_
beginning November 1, 1986. This agreement may be
renewed annually if mutually agreed to by District and
City. City and District agree to share -in the cost of
preparing the site at Nielsen School for the portable.
classroom.
5 . District agrees to pay for all utilities furnished to
the City under the terms of this agreement.
6 . Major maintenance of buildings and grounds shall be at
District' s expense. Maintenance for the purposes of
repair or replacement due to vandalism, negligence, or
malicious mischief 'shall be at District's expense,
unless the expense results from City use of the
building.
7 . On days that school is in session, the District will
provide custodial services for which the City will
reimburse the District $1,350 to be paid in monthly
installments of $112 .50 . On days that school is not in
session, the City will be responsible for providing
custodial services.
8 . The City shall have use of school restroom facilities,
and non-exclusive use of surfaced area, playground,
court yard area of Nielsen School.
CITY OF DUBLIN MURRAY SCHOOL DISTRICT
City Manager Business Manager
Date Date
ATTEST:
City Clerk
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