HomeMy WebLinkAbout7.1 Five Year City Birthday Party qS0 �0
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: December 8, 1986
SUBJECT Five Year Birthday Celebration
EXHIBITS ATTACHED A. Cost Estimate
RECOMMENDATION 1) Approve Events Planned for the Five
Year Birthday Celebration
i` 2 ) Authorize Budget Transfer in the
Amount of $5, 000 from the
Contingent Reserve
FINANCIAL STATEMENT $4 , 350 to $5, 000
DESCRIPTION At the October 27, 1986 meeting of the
Dublin City Council, the Council approved the concept of a
Cityhood Birthday Celebration commemorating five years since the
incorporation of Dublin. In addition, Councilmembers Moffatt and
Vonheeder were appointed to serve on the steering committee for
the event.
The steering committee has met on several occasions over the past
six weeks to plan activities for the celebration. Below are the
events planned by the steering committee which will span the
weekend of January 30-February 1, 1987 .
POSTER CONTEST
Theme: My Favorite Place in Dublin
Ages : Preschool through High School
ESSAY CONTEST
Theme : What I Like Best About Dublin
Ages : lst grade through High School
PHOTO CONTEST
Theme: Dublin, It' s Places and People
Ages : Jr . High through Adult
VOLUNTEER RECOGNITION RECEPTION
Date: Friday, January 30, 1987
Time : 7 : 30p.m.
Place: Shannon Center
Menu: Champagne, Non-alcoholic Beverage, and Hors
D 'Oeuvres
Program: Recognition of Volunteers and Presentation of
Citizen of the Year Award
CITYHOOD BIRTHDAY PARTY
Date: Saturday, January 31, 1987
Time: 12 Noon to 5 : OOp.m.
Place: Shannon Center
Program: 1) Displays from Contests
2 ) Class Demonstrations/Entertainment
3 ) Wine Tasting with Commemorative Glass
4 ) Cooking Demonstrations from Local Restaurants
5 ) Birthday Cake ( shape of City limits)
6) Children' s Party games
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ITEM NO.
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AGENDA STATEMENT - Five Year Birthday Celebration
Page Two
DANCE
Date: Saturday, January 31, 1987
Time: 8 : OOp.m. to Midnight
Place: Shannon Center
Cost: $15 . 00
Program: Music of 40 ' s, 50 ' s and 60 ' s
HISTORIC BUILDINGS TOURS
Date: Saturday, February 1, 1987
Time: To be arranged
Place: Old Murray School and Church
The events will be promoted through the Recreation Departments
Winter Brochure (the cover will be an invitation to residents) ,
invitations mailed directly to community and civic leaders,
coverage in the Herald and Times, the Poster Contest entries
posted in local businesses and flyers sent home through the
schools .
Exhibit A is a preliminary cost estimate for the events planned.
It is anticipated that the total cost to the City will range from
$4 , 350 to $5 , 000 . As the Five Year Birthday Celebration was not
included in the FY1986-87 Budget, it is necessary for the Council
to authorize a transfer from the Contingent Reserve.
It is therefore recommended that the City Council take the
following action:
1 ) Approve the events planned for the Five Year Birthday
Celebration
2 ) Authorize a budget transfer in the amount of $5, 000
from the Contingent Reserve
EXHIBIT A
FIVE YEAR BIRTHDAY CELEBRATION
Preliminary Cost Estimates
Banner $ 500 . 00
Contest Ribbons/Prizes 500 . 00
Invitations 100 . 00
Volunteer Reception 1, 000 . 00
Birthday Party 750 . 00
Dance 1, 500 . 00
15% Contingency 750 . 00
TOTAL ESTIMATED COSTS $5, 000 .00