HomeMy WebLinkAbout7.2 Select Civic Center Construction Mgmt Firm CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: December 8, 1986
SUBJECT Selection of Civic Center Construction Management Firm
EXHIBITS ATTACHED roposal Excerpts ; Agreement
RECOMMENDATION /Authorize Mayor to execute Agreement
FINANCIAL STATEME T: Design & Pre-Construction Phases :* $ 57 , 650
Maximum Monthly Construction Costs : 14 , 520
Note : If construction requires 14 months
Total Construction & Design Services = $260 , 930
DESCRIPTION At the regular City Council meeting on September 8 ,
1986 , the City Council authorized Staff to seek proposals for Construction
Management & Inspection Services on the 'Civic Center Project . Pursuant to
City Council direction , a sub-committee consisting of the City Manager ,
Assistant to the City Manager , City Engineer and Building Official reviewed
the submittals received .
The City received a total of 6 submittals from firms which provide these
types of service . The early involvement of a Construction Management Firm
on this project was a key recommendation by Mr . Arnie Hollander , who
prepared the Architectural scope of work. During the design process , the
firm will provide expertise which will assist the City in evaluating
recommendations submitted by the Architect . In addition , the firm will
produce a report on potential approaches to various aspects of the design.
The report will identify advantages and disadvantages and an estimate of the
cost impacts .
Harris & Associates will be available to consult with the Architect on
specific conditions and specifications to be provided to the bidders . They
will provide a thorough review of the complete documents upon substantial
completion by the Architect . The intent of this phase is to assure that the
information presented to bidders is accurate and easily understood . If the
plans and specifications are unclear , a contractor may increase their bid ,
or submit additional work claims after the construction begins . This could
substantially increase the cost of the project .
The Construction Manager will also provide full-time on-site inspection
during the construction phase . Among their duties , Harris & Associates will
evaluate the quality of the construction , monitor compliance with the plans
and specifications , determine the contractor ' s adherance to construction
schedules and review requests for payments . The firm' s proposal includes
all costs associated with their services . During construction , this will
include the provision of a portable construction office including
furnishings .
The agreement has been organized on an hourly basis with a maximum cost for
the project . Harris & Associates normally adjusts their corporate hourly
rates in October of each year . The majority of the construction inspection
services are anticipated to occur after October 1 , 1987 . The maximum
monthly cost for inspection services is based on an estimate of the hourly
rates after October 1 , 1987 . The agreement requires the firm to negotiate
any change in rates with the City prior to implementation, however , the
maximum costs for construction services will not exceed $14, 520 per month.
The costs associated with their services are shown in Exhibit A of the
Agreement .
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COPIES TO: George Miers & Associates
-716 Z Harris & Associates
ITEM N0.
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AGENDA STATEMENT: Selection of Civic Center Construction Management Firm
Page 2
Harris & Associates have an extensive background in providing services to
public agencies . In addition to Construction Management Services , they also
provide Civil Engineering , Public Works Management , Sanitary Engineering ,
Energy and Urban Design/Architecture . The subcommittee felt that their
proposal offered an appropriate approach to the City ' s needs . Their
expertise with public agencies including the provision' of Construction
Management Services on the Merced Civic Center , identified them as an
appropriate selection. Also , their cost proposal is all inclusive and does
not include undetermined costs for reimbursable expenses . Although the
services represent a significant expenditure , prudent management practices
indicate that this investment may reduce increased costs later in the
project .
Staff recommends that the City Council review the background provided and
authorize the Mayor to execute the agreement with Harris & Associates .
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( PROPOSAL FOR
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CONSTRUCTION MANAGER/INSPECTOR
FOR
CITY OF DUBLIN
CIVIC CENTER PROJECT
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HARRIS
&ASSOCIATES
CONSULTING ENGINEERS CONSTRUCTION MANAGERS
September 29 , 1986
City Clerk
City of Dublin
6500 Dublin Boulevard
Dublin, CA 94566
Re: City of Dublin Civic Center
Proposal for Construction Management/Inspection Services
Harris & Associates, Inc. is pleased to submit our proposal to
provide Construction Management/Inspection Services for the
proposed City of Dublin Civic Center .
A key philosophy inherent in our approach to your project is
that we will be a professional management team acting on behalf
of the City as an extension of your staff . It will be our goal
to have the project completed "on-time" , "within budget" and
constructed to the highest standards .
Harris & Associates has as demonstrated in our detailed
proposal the systems , manpower and experience required to
handle complex construction projects such as the Civic Center
Project.
Harris & Associates has the capacity and desire to successfully
complete the City of Dublin Civic Center project. Our team, as
outlined in our proposal is available for assignment to your
project. To demonstrate our commitment to your project, we are
willing to name key individuals in our contract and will give
the City review and approval authority for any changes in key
personnel.
If you have any questions on this submittal, please do not
hesitate to call either myself or Carl Harris at your earliest
convenience. We look forward to your favorable response of our
proposal and the opportunity of serving the City of Dublin.
Very truly yours ,
HARRIS & ASSOCIATES
James L. Parmley
Vice-President
JLP: tls
220 MASON CIRCLE 0 CONCORD, CALIFORNIA 94520 a (415) 827-4900
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P R O J E C T - P L A N
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P R O J E C T P L A N
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f' A. INTRODUCTION
The Harris Team's approach to Construction Program
, - Management for the City of Dublin Civic Center Project is
� . to provide sufficient experience, procedures, proven
methods, systems and qualified personnel to ensure the
successfull execution of the project into final user
occupancy while meeting the City' s objectives of cost,
I - schedule, quality and performance.
The essence of our approach to managing this project is
represented by the following three thoughts :
TEAM CONCEPT - The Harris Team will utilize a strong team
philosophy to manage the Civic Center project . With the
concept of being an extension to the City' s staff, we will
establish the inter-relationships and responsibilities of
all project participants: The City, Architect, Contractor
and ourselves .
The early development of a team approach will provide for
a professional business atmosphere where problems can be
identified early and solved with minimal impact to the
j project.
MANAGEMENT SYSTEMS - The Harris Team will exercise overall
project control utilizing a complete project information
management system that has been developed on projects
where we were the Owner ' s representative controlling the
overall construction program. Our systems are designed
not only to provide complete control of all project
related information but to also provide a complete
historical record that will be turned over to the City on completion of the project.
PROJECT TEAM - The Harris Team is an organization comprised
of highly qualified individuals each with a clear
understanding of the project requirements , who will,
utilizing their backgrounds and the proven management
- systems, execute the required services in a proactive
manner successfully controlling the construction program
i for the City of Dublin Civic Center Project.
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The following detailed description of our approach to this
� - project is provided to demonstrate our abilities and
methods to manage this project.
B. PROJECT MANAGEMENT PROCEDURES & SYSTEMS
Project control will be exercised utilizing proven
management procedures and systems. The systems employed
by Harris are divided into four major catagories:
o Correspondence
o Records Mangement
o Management Control Systems
o Progress Monitoring and Quality Review
The table on the following page lists the established
systems utilized within each of the four major catagories .
Samples of all forms and logs are located in the Appendix
to this proposal.
The Construction Management Team will utilize an on-site
computer to increase the operational effectiveness of its
management systems . The computer will allow rapid access
to all critical information within such areas as project
schedule, actual progress , status of submittals , change
orders and requests for clarifications. A status system
will be utilized for all areas that affect the
Contractor ' s completion of construction. A weekly report
will be produced showing the week ' s progress and status of
critical items.
C. PROJECT COMMUNICATIONS
The central element of project control is effective
communication. There are four major areas of communication
on the City of Dublin Civic Center project:
1. Construction Manager with Contractor
2. Construction Manager with Architect
3 . Construction Manager with City' s Project Coordinator
4 . Construction Manager/City with Public
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MANAGEMENT SYSTEMS
Correspondence Progress Monitoring and
Quality Control
1. Telephone Record 1. Daily Reports and Diaries
2 . Conversation Record 2. Weekly Quality Review Reports
3 . Correspondence Log 3. Contractor ' s Safety Program
a. Incoming 4. Concrete Pour Inspection Reports
b. Outgoing 5. Notice of Non-Compliance Deficiencies
4 . Field Memo Log 6. Acceptance Reports
5 . Field Directives 7. Piping Test Reports and Log
8. Compaction Testing Reports and Log
Records Management 9. Concrete Testing Reports and Loge
1 . Data Management Files 10 . Equipment Testing Reports and Log
11. Drawing Revision Log
Management Control Systems 12. As-Built Maintenance
1. Project Scheduling 13 . Accident Report Forms
2. Progress Payment Request
3. Project Cash Flow
4 . Shop Drawing Processing
5 . Clarifications
6 . Contract Change Orders
7. Claims
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The Construction Manager will be the center point for all
project communication; thus, no activity associated with
i.•. the project takes place without the Construction Manager ' s
knowledge and input. The system employed by the
Construction Management Team maintains the proper flow of
communications. Every form, of communication is logged and
recorded . Proper management of communications helps
prevent p possible claims.
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D. PROGRAM PLANNING AND DESIGN PHASE ACTIVITIES
Harris & Associates as presented in our standard scope of
services included within the proposal, is prepared to
complete all services needed to successfully complete the
City of Dublin Civic Center Project. The following
descriptions highlight a few of the proposed services to
indicate to the City the ability of our Team to accomplish
the proposed scope of services.
1. Management Planning - Harris will prepare an overall
project management plan outlining areas of inter-
relationships between the City, the Architect, other
Agency' s and Harris. The needs of each team member
will be reviewed with emphasis placed on the inter-
dependency of the requirements for project
completion.
The management plan will establish, based on initial
project schedule and funding limitations the overall
project cash flow program indicating anticipated
project payments and income sources.
The management plan will establish the detailed
management procedures and techniques that will be
utilized for project quality control, scheduling,
cost control, financial reporting, progress payments,
change orders , claims mitigation and project
reporting.
2. Bidability/Constructability Review-The Harris Team
will conduct an intensive review of the project plans
and specifications. This review process will strive
to ensure the completeness of the plans and
specifications, with special emphasis on items that
have historically proven to be problem areas.
Example of areas within the plans that present
conflicts are differing site conditions, conflicts
between the various disciplines such as structural,
architectural and mechanical, incompleteness of
details and lack of continuity from one set of
drawings to the next.
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The specifications will be reviewed to ensure that
the general and special conditions will provide the
required language to adequately control the
construction process. The technical specification
will be reviewed to eliminate the potential of
ambiguity, conflicts and omissions.
The bidabilit
y/constructability review is an
excellent opportunity to eliminate areas that, if
discovered during construction, cause project delays
and cost escalation.
3. Pre-Bid Conference - The pre-bid conference will be
conducted to familiarize the bidders with the site,
' the proposed work and the people involved with the
regulatory aspects, management, inspection,
engineering and the . safety requirements of this
I project. Topics covered shall include questions on
the bidding documents and a review of the
_... Contractor ' s responsibility for equal employment
opportunity and labor compliance.
4 . Analysis of Bid Documents - After the public opening
of the bids for construction, Harris shall prepare a
detailed bid tabulation. The bids shall be closely
reviewed to ensure complete compliance with all
requirements of the contract documents .
Upon completion of the bid review, Harris will
recommend to the City what actions should be followed
in awarding the contract to the lowest responsible
and responsive bidder . If during the bidding
procedure a protest is filed, Harris shall work with
the City to successfully deal with that problem.
5 . Contract Award - Harris will review the proposal,
contracts, insurances and bonds to verify complete
compliance with all contract requirements . Upon
completion of review, we will advise the City if
award should be made or if there exists any
deficiency and the methods of resolution.
, . E. CONSTRUCTION ACTIVITIES
In general, Harris is proposing to offer all of the
services required to successfully complete the
construction of the City of Dublin Civic Center Project,
including all of the services outlined in your Request For
Proposals . More detail on how our team will execute the
- key services follows:
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1. Pre-Construction Conference The pre-construction
conference will serve as a tool in establishing an
" early agreement between all parties involved, thus
allowing the construction activities to progress in a
timely manner to successful completion.
r After the City has awarded a construction contract, a
I. re-construction conference rence will be held prior to the
actual . start of construction. Attendees . of the
I^ conference will include the Construction Manager , who
will chair the meeting; representatives of the
Construction Management Team, including the
Architect; City staff; .general contractor and major
subcontractors. During the meeting, each member of
the sro '
p ect . team will have his individual role
clearly defined.
2. Construction Inspection Services - Harris, as
Construction Manager, shall provide full-time
detailed field inspection of all contract work. The
following is a brief listing of the typical duties of
the inspection staff:
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j o Observe All .Structural Excavation
o Observe All Backfill Operations
o Perform Compaction Testing
o Inspect All Concrete Placements
o Inspect All Formwork, Rebar Placement and Embeds
o Take All Concrete Slump Tests
o Take All Concrete Test Cylinders
o Inspect Concrete Placement and Vibration
o Observe All Excavation For Pipelines
!„ o Inspect Pipe Bedding
o Observe Pipe Installation
o Observe All Pipe Testing
o Observe Pipe Backfilling
o Observe All Structural Steel Erection
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o Inspect Mechanical Equipment Prior To Installation
o Observe Mechanical Equipment Installation
o Inspect All Electrical and Instrumentation
Conduit Installation
o Inspect Wire and Cable Installation
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o Inspect All Electrical Equipment For Compliance
With the Contract and All Codes
o Observe Installation of All Electrical and
Instrumentation Equipment
o Observe All Systems Testing and Startup
o Schedule All Testing Requirements
o Schedule All Surveying Needs
o Review Contractor ' s Schedule and Progress
o Prepare All Required Reports
o Maintain Daily Log of Activities
o Maintain Daily Update of Project As-Builts
3. Construction Documentation -Construction documentation
is a daily recording of the Contractor ' s progress.
The field construction inspection staff will prepare
a daily report indicating the Contractor ' s
activities, all testing ' accomplished, directions
given to the Contractor and problems discussed with
the field staff. The daily reports will be filed in
the jobsite filing system.
The construction management team will utilize the
daily reports to track job scheduling, job progress,
manpower and equipment used on the projects .
Construction photographs show pre-construction site
conditions, assist in maintaining a history of the
construction progress and provide a record of problem
areas . Photographs will be taken prior to the start
of construction and on a daily basis by the field
inspector.
A complete records system will be maintained at the
Construction Management Field Office and all records
shall be turned over to the City upon completion of
the project. Harris utilizes filing systems that
provide quick, logical retrieval of information. Our
systems have been designed to provide the City a
complete record of the project that can be used
successfully for audit and future reference.
In addition to the hard copies, most records will be
stored in our on-site computer system utilizing
appropriate records processing software. These
stored records will be turned over to the City.
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4 . Scheduling - The Contractor ' s construction schedule is
a very significant tool in controlling the project' s
i progress . The Contractors will be required to submit
their individual schedule. The schedule will be
Critical Path Method (CPM) type with dollar weighted
activities. The schedule will be updated on a regular
basis; whenever there , is a change order , or when the
work falls behind schedule. The actual schedule will
be run utilizing the Harris computer , so as to allow
integration into the project management system.
The Harris Construction Management Team will take a
very active role in reviewing all schedules and in
recording the Contractor ' s actual activity in
relation to the planned schedule. The Construction
Management Team will work with the Contractor to
identify area where - the activities are behind
schedule and to assist the Contractor in bringing his
work back on schedule.
5 . Submittals - The Construction Management Team will be
responsible for the processing and control of all
submittals and shop drawings. The Team will work in
conjunction with the Architect to efficiently manage
and monitor submittals , avoiding the possibility of
construction delays. Harris ' system of management
includes early warning techniques for timely handling
of these submittals.
6 . Progress Payments - The Contractor will be paid on a
monthly basis for actual work completed. Where the
contract calls for a lump sum cost for project
construction, a. cost weighted schedule will be used
to determine the actual value work performed .
The Construction Management Team utilizes a computer-
oriented payment format that allows for cash flow
revision as progress payments are processed.
The Construction Management Team will submit to the
City on a monthly basis an updated cash flow
projection indicating the cash demands that will be
placed on the City on a monthly basis. A sample of
the progress payment format is included in the
Appendix for your review.
7 . Change Orders - For minor changes that will not result
in an increase in cost or time, the Construction
Manager will issue a field directive with the prior
approval of the City' s Project Coordinator. The
Contractor will proceed with the ordered change.
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If there is an anticipated increase in cost and time,
the Construction Manager will prepare a change order
request and present it to the Contractor . The
request will describe the change and secure a
detailed cost breakdown from the Contractor .
The Construction Management Team will prepare an
independent estimate of the increase or decrease in
cost and time for the change order proposal. This
estimate and the change order proposal will be
utilized by the Construction Manager while
negotiating the proposed contract change. If a
negotiated change of cost and time is agreed upon by
the Construction Management Team and the Contractor ,
a change order is prepared and presented to the City
for their review and processing.
If a negotiated change in cost and time cannot be
agreed upon, the Construction Manager will issue a
directive which authorizes the Contractor to proceed
with certain limitations. The directive will specify
the work to be performed, the limit of the resulting
increase in cost and time and how the ultimate change
order will be developed.
The Architect will prepare all contract change order
information and will review final change orders. The
Construction Management Team will prepare, negotiate
and process all change orders.
8 . Claims Manaqement - During the course of any
construction project, it becomes necessary to
accommodate variations in the contract schedule, to
order changes in the work, or to otherwise revise the
plans and specifications. The adequacy and quality
of the contract documents, the quality of the
construction contractors and the capabilities and
actions of the Construction Manager contribute to the
successful management of construction claims .
Historically, claims on construction projects fall
within three general categories:
1. Variations in scheduling
2. Differing Site Conditions
3 . Changes in the Work
As construction projects have become more complex,
the number and size of claims has increased. The
need for competent claims administration has become
significant in total project management.
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The Construction "Man_ager ,:;wi11. attempt to negotiate a fair
and equitable 'settlement':`;for all claims. There may be
items that `cannot: bey= negotiated; in this case, the claim
(: may progress `"into" either "arbitration or litigation. The
decision . to use.lt:either form"'of settlement will be reached
by the City, and" its legal counsel.
Claims management requires a strong knowledge of complex
facility ` : construction methods, estimating techniques,
scheduling,., procedure, a proficiency in construction law
and the application - of - proven management ' procedures.
Harris' Construction -Management Team has the specialized
background and ..the , systems:! to successfully mitigate the
impact of claims on the 'Civic-Center project.
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S T A F F O R G A N I Z A T I O N
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S T A F F & O R G A N I Z A T I O N
STAFF & ORGANIZATION
Harris has a well recognized highly competent staff available
for assignment to the City of Dublin Civic Center project. Our
Construction Management Team is of sufficient size to mobilize
key staff for construction of the Civic Center Project without
; - adding or recruiting new key personnel.
A profile of our Construction Management Team proposed for this
project is shown on the following pages . Although actual field
experience in construction of complex construction projects is
the key factor , strong professional and technical back-up is
added insurance for the successful completion of complex
j projects . Their familiarity with design and construction will
add considerable dimension to their understanding and
resolution of field-related problems.
Mr . James Parmley, Vice-President of Harris & Associates will
function as Principal-In-Charge of the Civic Center Project.
Mr . Parmley will be responsible for the overall organization
iand performance of the Harris staff. Mr . Parmley brings to the
Civic Center. project over seventeen years of management
experience on complex construction projects .
Mr . Brian Danley will be the Construction Manager for the Civic
Center Project. Mr . Danley has more than 10 years experience
in the design, construction and administration of major public
j works projects . Mr . Danley will be responsible for the day-to-
day project management and administration.
The Harris Team will be centered on our Resident Construction
Inspector, Mr. Doug Hartline. Mr. Hartline has over 25 years of
experience as an Inspector , Contractor and Craftsman. As
Resident Construction Inspector, Mr . Hartline will have the
j responsibility for field inspection and project management. The
management systems employed by Harris provide for efficient
control of project management without creating a demand for
unnecessary time spent away from the project.
Harris & Associates has adequate staff to back-up either of the
key members of our Team. We have attached resumes of not only
key staff , but also of our staff available to step in for any
member .
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C O R P O R A T E, P R O F I L E ',='
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P tt E V I O U S E X P E R I E N C E
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CORPORATE PROFILE:
HARRIS & ASSOCIATES, INC.
220 Mason Circle
Concord, California 94520
(415) 827-4900
Harris was esablished In July, 1974 as a Consulting Engineering
firm specializing -in wastewater design and public works
improvements . Over !.' the last ._`:eleven (11) years Harris has
established a strong . Project , . Construction Management Group
while increasing our capacity to do work in the public works
design area.
During the last five years, Construction Management has
accounted for over 50% of our corporate workload, with as many
as 22. . individuals being assigned to manage and inspect
construction projects.
Our staff level on an overall corporate basis has fluctuated
from a low of 30 to a high of 45, during the previous five
years . Currently Harris & Associates operates three offices.
The Corporate Headquarters . in Concord, an office in the Los
Angeles area, and an office in Colorado.
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P R E V I O U S E X P E R I E N C E
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HARRIS & ASSOCIATES
City of Merced
Harris & Associates is currently providing comprehensive
construction management and inspection services on the City' s
new 6 .5 million dollar Civic Center project which is presently
out to bid. This project provides for the construction of a new
three-story city office and public areas including new council
facilities. This project will centralize many scattered offices
and provide a new identity for City Government.
Harris & Associates' services include planning review and
preliminary project cost development , project scheduling
including the design effort and equipment procurement plus the
preliminary construction schedule, design development review,
develop contracting strategies, prepare overall project
management plan, biddability and constructability review,
preparation of detailed cost estimate, bidding control and
contract award. During construction we will provide complete
detailed full-time construction inspection and project control
including progress payments , change order preparation and
negotiation, claims management, monthly review and up-date of
the construction schedule, processing of all submittals and
shop drawings and coordination between the owner , architect and
contractor .
Kaweah Delta District Hospital
Harris & Associates is providing comprehensive program
management services for the planning, design and construction
of a major addition and modification to this existing health
care facility located in Visalia, California. The project calls
for the construction of a new three story addition that will
house the enlarged intensive care unit and the administration
offices, plus major remodeling of the existing hospital with
extensive relocation of existing services.
Harris & Associates' services included planning review and
preliminary project cost development, project scheduling
including the design effort and equipment procurement plus the
preliminary construction schedule, design development review,
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develop contracting strategies, prepare ; `overall -project
management plan, biddability ;.:and constructability .; review,
preparation of detailed cost estimate, bidding".'1'control and
contract award. During construction we . are providing complete '..
detailed full-time construction : inspection and project :control`;
including progress payments, change order preparation :and
negotiation, claims . management. . monthly review and .up-date o f
the construction schedule processing ,
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shop drawings and coordination .between the.?owner , architect'�?and:and
contractor.
Daly City
Harris & Associates A s currently providing program construction
management services . during the development, design and
construction of a major addition to the North San Mateo
Sanitation District' s Wastewater .Treatment Facility.
I- Harris' services range from assisting in the selection of : the
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design engineer, establishing ` initial budgets ..'and schedules,'�
and review of design effort through overall management control
and detailed field . inspection of the . phased construction
j program.
City of Lawndale -- Civic Center Development
Harris & Associates provided comprehensive project management
services on the City' s new Civic Center complex. This project
i calls for a major addition to an existing complex, adding over
4000 of floor space to the combined use center .
Harris ' Management services includes planning review,
preliminary project cost development, project . scheduling,
including design effort and equipment procurement, design
development review, and contracting strategies.
City of Pueblo, Colorado
Harris & Associates is currently providing all Construction
Management related services for a 19 MGD wastewater treatment
plant at Pueblo. This project is segmented into several phases
for funding purposes and was designed by another firm. The
project consists of the construction of a new wastewater
treatment plant utilizing a high-rate trickling
filter/activiated sludge process with sludge handling
consisting of sludge thickening, digestion, centrifuges and
land disposal. The total cost of construction is approximately
$31,000 ,000 .
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City of Santa Cruz
Harris & Associates is currently providing comprehensive
j construction management and inspection services on the City' s
$50 million dollar modification and addition to their
wastewater treatment facility.
Harris' services range from design review, preconstruction
activities, to overall management control and detailed field
- inspection of the multi-phased construction program.
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Central Marin Sanitation Agency
Harris & Associates provided all Construction Management related
services to CMSA. The project consists of a new 45 MGD primary
and secondary wastewater treatment facility with wet-weather-
capacity up to 100 MGD. Virtually the entire facility is pile-
supported on precast concrete piles driven into soft bay mud .
The project is complete and change orders are less than 2% of
origninal construction costs . Other project elements include a
land/sea disposal outfall which is also pile-supported, a 60-
inch diameter tunnel and pipeline through the San Quentin ridge
between Larkspur and Highway 17 to the new treatment plant,
several pump .stations and new connecting interceptors .
The total project had ten separate construction contracts and
the total project cost is estimated at approximately $100
million.
Harris & Associates was the prime Construction Manager
Contractor and has performed 95 percent of all Construction
Management activities. For this assignment , we established a
branch office in San Rafael to support our Construction
Management staff of 20 people. This facility was equipped with
nuclear testing equipment for in-place soil density tests and
an on-site mini-computer for recordkeeping, shop drawing
processing, etc.
The CMSA project was designed by Kennedy/Jenks Engineers who
provided all design services during construction. We have
developed special coordination skills and review procedures to
ensure that the Design Engineer maintains all responsibility
and control for his design and design integrity.
City of Camarillo
Harris & Associates provided comprehensive construction
management services for the City of Camarillo' s new Corporation
Yard Facility. The project includes the following essential
elements; a new administration building complete with offices,
employee comfort facilities , computer facilities and
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communication center ; three separate buildings housing
maintenance and service facilities complete with vehicle lifts,
- shop systems, equipment repair and replacement facilities and
associated appurtenances; fuel island and exterior wash
facilities .
Harris & Associates' services include the conducting of the pre-
bid constructability and biddability review, detailed f ull-
time
construction inspection, preparation of ` .. the projects
preliminary construction schedule, preparation of the monthly
i progress payment requests , processing of all project submittals
and shop drawings, preparation and up-dating of the total
-- project cash flow requirements , change order preparation and
negotiation, coordination between the owner, architect and
contractor and all claims management.
City of Cerritos
! Harris & Associates is currently providing comprehensive
program inspection services for the. Construction of in excess
of twenty miles of reclaimed water distribution system within
the City of Cerritos, serving not only Cerritos' needs but also
the needs of several adjacent cities and numerous parks and
private users.
Harris' services include the overall responsibility for all
detailed field inspection and testing and preparation of all
field documentation including Daily Reports , Quantity Surveys
and Delay Impacts.
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PROFESSIONAL HISTORY
JAMES L
PARMLEY HARRIS & ASSOCIATES
EDUCATION San Jose Community College
Engineering
Merrit College
f Business Management
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REGISTRATIONS Certified Value Engineering Specialist
PROFESSIONAL Water Pollution Control Federation
AFFILIATIONS
EXPERIENCE
Vice-President• and Principal -- Harris & Associates Inc.
Responsible for the overall supervision of all phases of
construction management activities .
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Mr. Parmley heads the Construction Management Division
providing management supervision of all field construction
i managers, inspectors, and field staff personnel. He has been
responsible for the the following projects:
Kaweah Delta District - Major Expansion of Existing
i Hospital - Facility
City of Pueblo - Wastewater Treatment Facility
Central Marin
Sanitation Agency - Wastewater Treatment Facility
City of Vacaville - Wastewater Treatment Facility
City of Scotts Valley - Wastewater Treatment Facility
City of Benicia - Wastewater Treatment Facility
{ Contra Costa County - Wastewater Treatment Facility
City of Ceres - Wastewater Treatment Facility
City of Point Arena - Wastewater Treatment Facility
i City of Rio Vista - Wastewater Treatment Facility
Santa Clara Valley
Water District - Wastewater Treatment Facility
As Principal-In-Charge of the construction management division
of Harris & Associates, Mr. Parmley reviews all projects to
j insure that the projects are meeting the specific needs of each
client,
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James L. Parmley
Harris & Associates
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Mr. Parmley serves as a member of the quality review team and
value engineering team which monitors all projects, both design
and construction, to insure that the final project meets the
client' s objectives and is cost effective.
Prior to joining Harris & Associates , Mr. Parmley was assigned
as Assistant Construction Manager - on the $70 - million expansion
to the East Bay Municipal Utility District ' s Wastewater
Treatment Facilities. The EBMUD project utilized seven
separate contracts to accomplish the construction. program.
Major components included:
° 120-inch diameter marine outf all extending over
f one mile into the San Francisco Bay
° Major influent/effluent pumping facilities
® New grit handling facilities
° New primary clarification facilities
° New sludge handling facilities
° Pure oxygen yg production unit
® New secondary clarification facilities
° Process water treatment facilities
® New operations center
Computerized zed
P process control center
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New administration/laboratory complex
° New maintenance facility
Mr. Parmley supervised a field staff of eleven engineers and
inspectors.
Prior to the EBMUD project , Mr. Parmley was assigned as
Assistant Resident Engineer on the $40 million expansion to the
San Jose/Santa Clara Water Pollution Control Plant . The San
Jose project utilized four separate contracts to accomplish the
construction program. Major components included:
° New grit handling facilities
° New primary clarification facilities
o New aeration basins
° New secondary clarification facilities
° New chlorination facilities
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James
Harris
& Associates
Page Three
° New, sludge handling acilit*i
g es
° New effluent pumping facilities
® New administration/laboratory complex
° New maintenance facilities
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PROFESSIONAL HISTORY
BRIAN A. DANLEY HARRIS & ASSOCIATES
EDUCATION University of Illinois, 1975
B.S. Civil Engineering
University of Phoenix, 1986
Master of Business Administration
REGISTRATIONS : Civil Engineer -- California #30347
Civil Engineer -- Oregon #11280
PROFESSIONAL Water Pollution Control Federation
AFFILIATIONS American Society of Civil Engineers
EXPERIENCE
Mr . Danley is currently the Construction Manager for several
projects including the Western Expansion for the Kaweah Delta
District Hospital in Visalia, California; and the Merced Civic
Center; and Hanford Community Hospital Additions. As
Construction Manager , Mr . Danley has full responsibility for
project administration.
Mr . Danley was the Assistant Construction Manager on the $80
million Central Marin Sanitation Agency wastewater treatment
and conveyance project in San Rafael, California. The project
consisted of 12 separate integrated concurrent contracts. Mr .
Danley was responsible for all of the administrative functions
for the project. Duties included change order preparation,
cost estimating, scheduling, progress payments and office
administration. Mr . Danley also performed inspection services
for the various contracts .
Prior to joining Harris & Associates , Mr . Danley had
considerable construction and design experience. Mr . Danley
performed the resident engineering duties for the Newman ,
California wastewater treatment plant. Mr. Danley was part of
a team investigating alleged construction malpractice in large-
diameter sewer project in Suffolk County, New York. As the
scheduling engineer , Mr . Danley assisted in the preparation and
monitoring of computerized CPM schedules for a $100 million
multi-contract wastewater project in Eugene , Oregon.
Prior to getting into the construction management field, Mr .
Danley worked as a design engineer for wastewater and civil
projects .
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PROFESSIONAL-HISTORY
JESSE DOUGLAS HARTLINE r, HARRIS ASSOCIATES
EDUCATION Bakersfield.College, 1960
_ A.A. '-in,:Elementary Education
Fresno .State' ',College
Additional Coursework
REGISTRATIONS Registered Hospital Inspector
( OSHPD No. A-10326
EXPERIENCE
Mr . Hartline is currently
the Resident Construction Inspector
for the Western Expansion of the Kaweah Delta District Hospital
in Visalia, California. Mr . Hartline is responsible for the
daily project inspection in addition to the day-to-day project
administration and management.
Prior to joining Harris & Associates, Mr. Hartline has worked
as a building inspector for Kern County and the City of
Bakersfield. As a building official, Mr . Hartline was
responsible for code enforcement in all areas of residential
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and commerical construction.
Mr . Hartline also has more than 5 years experience as an
; • independent contractor specializing in residential and
commerical construction.
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Revision 1
December 4, 1986
AGREEMENT FOR PROJECT MANAGEMENT SERVICES
FOR THE CONSTRUCTION OF
CIVIC CENTER PROJECT
CITY OF DUBLIN
THIS AGREEMENT, made and entered into this day of
if 1986, by and between the City of Dublin,
California , hereinafter referred to as CITY and HARRIS &
ASSOCIATES, Inc. , Consulting - Engineers , a California
corporation, hereinafter referred to as "HARRIS" .
W I T N E S S E T H:
WHEREAS, CITY desires HARRIS to undertake project
management services in relation to construction of New Civic
Center Project to insure that all facilities are constructed in
full compliance with final . construction drawings and
specifications; and
WHEREAS , CITY and HARRIS desire to enter into an agreement
whereby the foregoing may be accomplished .
NOW, THEREFORE , in consideration of the mutual covenants
and agreements hereinafter set forth , the parties hereto agree
as follows :
HARRIS agrees to perform all of the work hereinafter
specified in this agreement , subject to and in accordance with
all of the terms and conditions hereinafter set forth , said
work being more particularly described as follows:
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ARTICLE I
THE CONSTRUCTION TEAM
HARRIS, as Project Manager , accepts the relationships of
trust and confidence established between it and the CITY by
this agreement. It covenants with CITY to furnish its skill
and judgment in furthering the interests of the CITY. It agrees
to furnish project administration and to use its effort to
coordinate all activities so _ that the project will be
completed a manner consistent with the interest of the CITY.
ARTICLE 2
CONSTRUCTION MANAGER'S SERVICE
HARRIS will perform the following services:
2 .1 Design Services
2.1.1 Provide initial program schedule and monthly updates ,
indicating design and construction phase activities.
2 .1. 2 Perform a value review workshop resulting in a report
to CITY of any potential areas of cost savings.
2 .1. 3 Perform reviews of cost estimates prepared by
Architect. Reviews will establish validity of
estimates .
2 .1.4 Perform biddability/constructability review. Review
to provide report on areas of conflict or ambiguities
in contract plans and specifications .
2.1.5 Provide project administrative functions and
miscellaneous services as needed.
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2. 2 Pseconstruction Services
2.2.1 Provide assistance during the bidding process to
include developing bidders interest in the project
and answering questions concerning the general
contract conditions .
2.2. 2 Organize , and attend pre-bid conference .
2. 2. 3 Attend bid, review bid documents and advise CITY on
award.
2 . 2.4 Organize and attend pre-construction conference .
2. 3 Construction Services
2. 3.1 Review, refinement and periodic updating of
construction schedules (typically monthly) .
2 . 3. 2 Reporting of and recommendations concerning any con-
struction delays .
2. 3. 3 Coordination and conduct of construction progress
meetings and reporting .
2. 3.4 Coordinate construction activities between architect ,
contractor , equipment suppliers , user groups , and
CITY.
2 . 3.5 Coordination of inspection activities with
construction .
2 . 3. 5 Review inadequate construction work, make recommenda-
tions of work to be redone .
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2.3 . 6 Change Orders--Establish and implement system for
preparation, recommendation , processing , negotiation
and submission of all contract change orders .
(Architect shall design any change in design
concept .)
2 .3.7 Shop Drawing Processing--Coordinate , establish and
implement system of shop drawing processing .
(Architect will be responsible for review of all shop
drawings and submittals. )
2 .3 .8 Clarifications--Establish and implement system for
processing of all contract clarifications .
(Architect shall review and respond to clarification
requests . )
2. 3. 9 Progress Payments--Establish and implement system for
preparation and processing of Contractor' s monthly
progress payment requests .
2. 3.10 Cash Flow--Prepare and update monthly project cash
flow projections .
2 .3 .11 Field Testing--Schedule and review all field and
laboratory testing of materials utilized within the
project .
2 . 3.12 Prepare and submit written monthly progress reports
to include: progress summary , financial analysis and
update , scheduling difficulties and changes ,
including a verbal presentation to the City Council.
2 . 3.13 Prepare and submit minutes on all meetings pertaining
to the contract .
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2.3.14 As-Builts - Prepare as-built marked prints for
complete project .
2. 3 .15 Documentation--Maintain complete project file system,
including progress photographs, video films and
aerial photographs as needed to provide record of
construction progress .
2 .4 Coordination of Final Acceptance and Owner Occupancy:
HARRIS will be involved in final approval of all
construction and in occupancy activities , including
the following specific tasks:
2.4.1 Coordination , review and approval of partial
acceptance for work completed and turned over to CITY
prior to project completion .
2.4 .2 Coordination and development of final punch list
items .
2 .4 .3 Coordination of construction approval and final
payment .
2 .4 .4 Coordination of occupancy activities with CIT7,
equipment suppliers and Architect.
2 . 5 Final Report
HARRIS shall provide CITY with a final project report
to include the following:
2 .5. 1 Financial summary of the construction contracts ,
change orders , architectural services , Project
Management services and direct purchase items .
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2.5 .2 Summary of project change orders .
2.5 .3 Construction summary and schedule review.
2.5 . 4 Summary of final acceptance .
2 .5. 5 Review and report on the general contractor ,
subcontractors and major equipment suppliers .
ARTICLE 3
CITY'S RIGHTS AND RESPONSIBILITIES
3 .1 CITY shall establish a procedure to provide approval
of project construction budgets , changes in the pro-
ject , render decisions promptly and furnish
information expeditiously .
3.2 CITY shall review and approve or disapprove all
personnel assigned to this project by HARRIS. No
change in project management personnel will be
performed by HARRIS without the written consent of the
CITY. HARRIS will utilize Mr . Brian Danley as
Construction Manager and Mr . Doug Hartline as
Resident Construction Inspector .
ARTICLE 4
FEES AND PAYMENT
4 .1 As consideration for providing the project management
services as outlined in this agreement, CITY shall
pay on an hourly basis in accordance with Exhibit A,
estimated schedule of services for all design and
preconstruction activities . Total costs for these
services shall not exceed $57, 640. Without the
written authorization of the CITY.
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4.2 As consideration for providing the construction
related services as outlined in this agreement, CITY
shall pay on an hourly basis in accordance with
Exhibit A, estimated schedule of service , said costs
shall not exceed $14, 520 per month . Actual hourly
rates to be utilized for construction services shall
be renegotiated within 60 days of start of
construction. Rates shall not exceed rates listed in
Exhibit A.
4 .3 The current design period is estimated at six months
and the preconstruction phase at two months .
The current construction period is estimated at 14
months. The above cost shall be utilized for the
entire period of actual construction .
4 .4 For work performed under this agreement, CITY shall
pay HARRIS on a monthly basis the full amount
invoiced . CITY shall have the right to audit HARRIS'
bi-monthly time sheets at any time to verify charges
prior to payment.
4 .5 Payments will be made monthly by the CITY within
thirty (30) days from receipt of invoice from
HARRIS. Payments shall be for the invoiced amount ,
with no retention.
ARTICLE 5
ASSUMPTIONS
5.1 The manpower staffing level is based on a single
major construction contract utilizing a single
general contractor completing all required
construction .
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5.2 The length of services is based on a fourteen '(14)
month construction period .
5.3 It is understood that the level of staffing may
change , either increase or decrease due to changes in
the contract strategies, the nature of the
contractor , the contractors approach to the project,
and funding limitations . After mutual understanding
of the requirement for change between ' the CITY and
HARRIS, CITY may request additional staff , services or
duration of performance from HARRIS.
5. 4 If, due to substantial deviation from the- assumptions
listed above , the magnitude of the work increases ,
HARRIS shall give notice of such fact to the CITY and
HARRIS and the CITY shall negotiate an amendment to
the contract based upon the cost principles embodied
in this agreement .
ARTICLE 6
SCHEDULE
6 .1 Time is of the essence in this agreement.
ARTICLE 7
ASSIGNME3T OF CONTRACT
7. 1 HARRIS shall not assign this contract or any portion
of the work without prior written consent of CITY.
The CITY may grant or withhold such consent at its
sole discretion .
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ARTICLE 8
INSURANCE AND INDEMNNITY
8.1 Insurance and Indemnification. HARRIS shall assume
liability and pay all costs of defense , including
legal fees and court costs, and hold the CITY
harmless from loss, damages, costs or expenses caused
by any negligent or wrongful acts , errors , or
omissions of HARRIS's officers , employees and agents
which may occur in the performance of the terms ,
duties and obligations of this Agreement.
8. 2 HARRIS shall provide a certificate of insurance to
the CITY, to be included as part of this Agreement,
which will give evidence of general liability
insurance of not less than $1,000,000 for personal
injury, accidental death and property damage ; and
further provide to the CITY a certificate of
insurance , which gives evidence of automobile
liability insurance coverage of not less than
$1,000,000 for personal injury and accidental death ,
and $50,000 . 00 for property damage per occurrence .
CITY shall be named as an additional insured in any
such liability insurance policy.
8. 3 HARRIS shall maintain for the project duration a
professional liability policy in the amount of
.$3 ,000 ,000 .
8.4 HARRIS shall also provide the CITY with a certificate
of insurance , to be included as part of this
Agreement , which wll give evidence that HARRIS' s
employees are covered by worker' s compensation
insurance.
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8. 5 All certificates of insurance which are a part of
this Agreement shall be approved by. the City Manager
and City Attorney as to form and content.
ARTICLE 10
SPECIAL CLAUSES
10.1 Termination:
10.1. 1 This agreement may be terminated in whole or in part
in writing by either party in the event of
substantial failure by the other party to fulfill its
obligations under this agreement through no fault of
the terminating party, provided that no termination
may be effected unless the other party is given (1)
not less than ten (10) calendar days ' written notice
(delivered by certified mail, return receipt
requested) of intent to terminate , and (2) an
opportunity for consultation with the terminating
party prior to termination.
10 .1. 2 This agreement may be terminated in whole or in part
in writing by the recipient for its convenience ,
provided that HARRIS is given (1) not less than ten
(10) calendar days' written notice (delivered by
certified mail, return receipt requested) of intent
to terminate , and (2) an opportunity for consultation
with CITY prior to termination .
10.1. 3 Upon receipt of a termination action under paragraphs
10 .1. 1 or 10 .1.1 above, HARRIS shall (1) promptly
discontinue all affected work (unless the notice
directs otherwise) , and (2) deliver or otherwise make
available to CITY all data , drawings , specifications ,
reports , estimates , summaries and such other
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information and materials as may have been
accumulated by the Contractor in performing this
agreement, whether completed or in process .
IN WITNESS_ WHEREOF, CITY has caused this agreement to
be executed by of CIT7
duly authorized to'-,,.act; and HARRIS has caused this . agreement to
be executed, all as of the day and year first-above written .
CITY OF DUBLIN HARRIS & ASSOCIATES, INC.
Consulting Engineers
A Califoria Corporation
By: ---°-�
Linda J. Jeffery, Mayor James
Sp L. Parmley
Vice-President
ATTEST:
By:
Richard C. Ambrose,
City Clerk
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Exhibit A
CITY OF DUBLIN
CIVIC CENTER PROJECT
ESTIMATED SCHEDULE OF SERVICES
DESIGN SERVICES
1. Project Scheduling . (Initial Program Schedule and Monthly
Updates During Design)
PM 2 hrs @ $100 = $ , 200
CM 20 hrs @ 75 = 1, 500
SCE 24 hrs @ 60 = 1 ,440
CLR 16 hrs @ 35 = 560
$ 3 ,700
2. Value Reviews. (1 Review @ 35% Design Development)
PM 16 hrs @ $100 = $ 1, 600
CM 40 hrs @ 75 = 3 , 000
SCE 40 hrs @ 60 = 2 , 400
RCI 80 hrs @ 60 = 4, 800
ARCH 40 hrs @ 67 = 2, 680
CLR 16 hrs @ 35 = 560
$15,040
3 . Cost Estimate Reviews. (As Needed)
PM 8 hrs @ $100 = $ 800
CM 8 hrs @ • 75 = 600
SCE 40 hrs @ 60 = 2 , 400
CE 24 hrs @ 55 = 1 ,320
CLR 16 hrs @ 35 = 560
$ 5, 680
4. Biddability/Constructability Review.
PM 16 hrs @ $100 = $ 1, 600
CM 40 hrs @ 75 = 3, 000
SCE 40 hrs @ 60 = 2 , 400
RCI 96 hrs @ 60 = 5, 760
ARCH 40 hrs @ 67 = 2, 680
CLR 24 hrs @ 35 = 560
$16, 000
Exhibit A
5. Project Administration. (Attend Meetings/Misc. Services)
PM 16 hrs @ $100 = $ 1, 600
CM 48 hrs @ 75 3 , 600
SCE 40 hrs @ 60 = 2, 400
CLR 24 hrs @ 35 = 840
$ 8,440
SUBTOTAL $48,860
PRECONSTRUCTION SERVICES
1. Assistance During Bidding . (Bidders Interest & Questions)
CM 24 hrs @ $ 75 = $ 1, 800
SCE 40 hrs @ 60 = 2, 400
CLR 32 hrs @ 35 = 1 ,120
$ 5,320
2. Pre—Bid Conference.
PM 2 hrs @ $100 = $ 200
CM 8 hrs @ 75 = 600
CLR 8 hrs @ 35 = 280
$ 1, 080
3 . Bid. (Attend Bid . Review Documents , Advise Award)
CM 8 hrs @ $ 75 = $ 600
SCE 8 hrs @ 60 = 480
CLR 4 hrs @ 35 = 140
$ 1,220
4 . Preconstruction Conference.
m 4 hrs @ $ 75 = $ 300
SCE 8 hrs @ 60 = 480
RCI 4 hrs @ 60 = 240
CLR 4 hrs @ 35 = 140
$ 1 ,160
SUBTOTAL $ 8,780
TOTAL $57,640
Exhibit A
CONSTRUCTION SERVICES
RCI = 167 hrs/month x $65/hr = $10, 855
CM = 20 hrs/month x 78/hr = 1, 560
SCE = 24 hrs/month x 63/hr = 1 ,512
CLR = 16 hrs/month x 37/hr = 592
$14,519
DEFINITIONS
PM = Project Manager
CM = Construction Manager
SCE = Senior Construction Engineer
CE = Construction Engineer
RCI = Resident Construction Inspector
ARCH = Architect
CLR = Clerical