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Home My WebLink About4.1 Unapproved Minutes from 01-28-2016 G`�.�OF D[�� /y/ �� `��11� STAFF REPORT `��° HUMAN SERVICES COMMISSION DATE: March 24, 2016 TO: Honorable Chair and Commissioners FROM: Micki Cronin,Assistant Director of Parks and Community Services ,_/�/�� C�� D�t�tK� SUB�ECT: Minutes of the January 28, 2016, Special Meeting of the Human Services Coinmission By: Rhonda Franklin, Manager�ent Analy.rt EXECUTIVE SUMMARY: The Human Services Commission will consider approval of the minutes of the January 28, 2016, Special Meeting of the Human Services Coininission. FINANCIAL IMPACT: None. RECOMMENDATION: �pprove the minutes of the January 28, 2016, Special Meeting of the Human Services Commission. DESCRIPTION: The Human Services Commission will consider approval of the minutes of the January 28, 2016, Special Meeting of the Human Services Coinrnission. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACH MENTS: 1. Draft Minutes of the January 28, 2016, Special Meeting of the Human Services Commission. �� ITEM NO: 4.1 HUMAN SERVICES COMMISSION ��Ur dU�Ci �� ;, SPECIAL MEETING '`��`"�i±�k�� Draft Minutes �'��c CITY OF DUBLIN January 28, 2016 A Special Meeting of the Dublin Human Services Commission was held on Thursday, January 28, 2016, in the City Council Chamber of the Dublin Civic Center.The meeting was called to order at 5:33 PM by Chair Strah. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Commission, Staff and those present. ROLL CALL Commissioners (Cm.) Present: Brown, Fiedler, Hassan, Songey, and Strah Commissioner Absent: None ORAL COMMUNICATIONS 3.2 PUBLIC COMMENTS—None. APPROVAL OF MINUTES 4.1 Regular Meeting November 19, 2015 On a motion by Vice Chair Brown, seconded by Cm. Fiedler, and by a vote of 5-0-0, the Commission took the following action: ACTION Approved minutes of the November 19, 2015 Regular Meeting. WRITTEN COMMUNICATIONS— None. PUBLIC HEARING—None. UNFINISHED BUSINESS— None. NEW BUSINESS 8.1 Election of Officers Ms. Rhonda Franklin, Management Analyst, provided the specifics of the item as outlined in the Staff Report regarding the election of officers for the Chairperson and Vice Chairperson positions for the 2016 calendar year. On a motion by Vice Chair Brown, seconded by Cm. Fiedler, and by a vote of 5-0-0, the ' Commission took the following action: ACTION Elected Chair Strah to remain as Chairperson for the 2016 calendar year. Human Services Commission�raft Minutes—January 28,2016—Page 2 of 6 On a motion by Cm. Hassan, seconded by Cm. Fiedler, and by a vote of 5-0-0, the Commission took the following action: ACTION Elected Vice Chair Brown to remain as Vice Chairperson for the 2016 calendar year. 8.2 City of Dublin Fiscal Year 2016-2017 Human Services Grant Program Funding Recommendations. Ms. Franklin presented the Staff Report regarding the City of Dublin Human Services Grant Program funding recommendations for Fiscal Year 2016-2017. Chair Strah briefed the meeting attendees on the presentation process and outlined the agenda for the item. Cm. Songey stated for the record: "I want to publically state that I am a Core Team Member of CityServe of the Tri-Valley. I understand that this organization is seeking grant funding today. As an unsalaried member of this nonprofit corporation I am permitted by law to participate in decision making regarding this organization, but am required to disclose my affiliation. I would ask that this statement [be] included in the minutes." Cm. Fiedler stated for the record: "I wanted to publically state that I will recuse myself from making and participating in making any decisions involving grant funding to Senior Support Program of the Tri-Valley. I will do so because I currently serve as a Voting Director of the organization. I understand that the Senior Support Program of the Tri-Valley is seeking funding today and its application may eventually make its way to the City Council. I will remove myself from the room when this organization presents to the Commission and will again remove myself during Commission deliberation relating to this organization. I would ask that my statement [be] included in the minutes." Chair Strah stated for the record: "I wanted to publicly state that I will recuse myself from making and participating in making any decisions involving grant funding to the Dublin High School PFSO (Parent Faculty Student Organization). I will do so because I currently serve as a Voting Board Member of the organization. I understand that the PFSO is seeking funding today ' and its application may eventually make its way to the City Council. I will remove myself from the room when this organization presents to the Commission and will again remove myself during Commission deliberation relating to this organization. I would ask that my statement [be] included in the minutes." Chair Strah called on organizations to begin the presentations. Ms. Linda McKeever presented on behalf of Open Heart Kitchen for the Dublin Meals Program. Mr. Zach Lupton presented on behalf of Easter Seals Bay Area for the Easter Seals Kaleidoscope program. Humd►��§,�,,, _.. . . _ � �s��4�re11:�,�016—Page 3 of 6 Ms. Alison DeJung presented on behalf of Eden I & R for the 2-1-1 Alameda County Communication System. Ms. Irina Milinevskaya presented on behalf of Tri-Valley Haven for the Homeless Services Program. Ms. Susan Campbell presented on behalf of Dublin Partners in Education for the Community Grant program. Ms. Sarah Holtzclaw presented on behalf of Chabot-Las Positas Community College District/Tri- Valley One Stop Career Center for the Dublin 1ob Initiative program. Chair Strah recused herself from the meeting for the Dublin High School Parent Faculty Student Organization presentation. Ms. Catheryn Grier presented on behalf of Dublin High School Parent Faculty Student Organization for Dublin High Safe and Sober Grad Night&Senior Scholarships. Ms. Sarah Holtzclaw presented on behalf of Chabot-Las Positas Community College District/Tri- Valley One Stop Career Center for the Tri-Valley Volunteer Income Tax Assistance program. Ms. Irina Milinevskaya presented on behalf of Tri-Valley Haven for the Domestic Violence Services Program. Mr. Roy Cook presented on behalf of Sandra J. Wing Healing Therapies Foundation for the , Healing Therapies for Cancer Patients program. Ms. Sue Compton presented on behalf of Axis Community Health for the Capital Project for Dental Services. Ms. Holly Fleming presented on behalf of CALICO Center for the Dublin Child Abuse Intervention program. Ms. Natalie Brown presented on behalf of Hope Hospice, Inc. for the Grief Support Center and Hospice Volunteer Program. Cm. Fiedler recused himself for the Senior Support Program of the Tri-Valley presentation. Ms. Nicole Albrecht presented on behalf of Senior Support Program of the Tri-Valley for the Case Management program. Mr. Ron Halog presented on behalf of Community Resources for Independent Living for the Independent Living Services and Housing program. Ms. Donna Marie Fuller presented on behalf of Child Care Links for the Early Childhood Education program. Human Services Corsamission v+..�:iUli„utes-January 28,2016—Page 4 of 6 Ms. Lesley Casto presented on behalf of Habitat for Humanity East Bay/Silicon Valley, Inc. for the Homebuyer Financial Literacy Counseling Program. Ms. Lara Calvert presented on behalf of Spectrum Community Services for the Meals on Wheels for Dublin's Homebound Seniors program. , YMCA of the East Bay, Tri-Valley YMCA was called to present on their funding request in support of Mental Health Services. A representative was not in attendance to present on behalf of the organization. Ms. Gloria Gregory presented on behalf of City Serve of the Tri-Valley for their organization. YMCA of the East Bay, Tri-Valley YMCA was called to present on their funding request in support of YMCA Day Camp — Affordable Summer Child Care. A representative was not in attendance to present on behalf of the organization. Chair Strah announced that the organization presentations had concluded and the Commission would take a break to complete their individual funding recommendations and submit them to Staff for input into a cumulative worksheet for discussion after the break. Chair Strah recessed the meeting for a break at 7:24 PM. Chair Strah called the meeting back to order at 8:39 PM. Chair Strah re-opened the floor for public comments. Seeing none, Chair Strah closed the floor for public comments. Ms. Franklin reviewed the cumulative worksheet that was compiled from the Commissioner's individual recommendations for each organization. Cm. Fiedler recused himself from the meeting for discussion regarding Senior Support Program of the Tri-Valley. Chair Strah recused herself from the meeting for discussion regarding Dublin High School PFSO. Ms. Franklin explained that eligibility for grant funding included this mandatory presentation before the Commission, so as a result of not being in attendance at the meeting, YMCA of the East Bay,Tri-Valley YMCA is disqualified from the process. On a motion by Cm. Fiedler, seconded by Cm. Hassan, and by a vote of 5-0-0, the Commission took the following action: ACTION: Recommend Human Services Grant Funding to the City Council as outlined in the following table and to consider the Axis Community Health Capital Project for Dental Services for the , Commission's one-time special project fund at a future meeting. Human ServiEes�ommis5ion Uratt Minutes-January 2�,2�16-Page 5 of 6 Fiscal Year 2016-2017 City of Dublin Human Services Grants Program Recommendations Funding Request Staff Final HSC Organizations Eligible for CDBG Funds FY 2016-2017 Recommendation Recommendation Axis Community Health-Capital Project for Dental Services $25,000 $0 $0 CALICO Center-Dublin Child Abuse Intervention $10,000 $7,735 $8,625 Open Heart Kitchen-Dublin Meal Programs $15,000 $13,000 $13,000 Senior Support Program of the Tri-Valley-Case Management $14,556 $12,000 $11,000 Spectrum Community Services-Meals on Wheels for Homebound Seniors $15,750 $8,600 $8,710 Tri-Valley Haven-Domestic Violence Services Program $8,000 $8,000 $8,000 Tri-Valley Haven-Homeless Services Program $10,000 $10,000 $10,000 Axis Community Health-facility Project Loan : Obligation N/A $13,374 $13,374 Total Available$72,709 $72,�09 Funding Request Staff Final HSC Organizations Eligible for Affordable Housing Fund FY 2016-2017 Recommendation Recommendation : Community Resources for Independent Living- Independent living,Housing&Employment Services $8,586 $8,000 $8,117 Total Available:N/A $8,117 Funding Request Staff Final HSC Organizations Eligible for General Fund fY 2016-2017 Recommendation Recommendation Chabot-Las Positas Community College District/Tri Valley One Stop Career Center-Dublin Job Initiative $15,611 $15,000 $15,200 Chabot-Las Positas Community College District/Tri Valley One Stop Career Center-Tri-Valley Volunteer Income Tax Assistance $6,000 $6,000 $6,200 Child Care Links-Early Childhood Education $15,000 $15,000 $15,300 CityServe of the Tri-Valley-CityServe of the Tri- Valley $15,000 $15,000 $17,300 Dublin High School Parent Faculty Student Organization-Dublin High Safe and Sober Grad Night &Senior Scholarships $4,000 $0 $3,000 Dublin Partnerships in Education-Community Grant $10,000 $0 $7,094 Easter Seals Bay Area-Easter Seals Kaleidoscope $15,000 $15,000 $16,694 Eden I&R,Inc.-2-1-1 Alameda County Communication System $10,000 $10,000 $13,695 Habitat for Humanity East Bay/Silicon Valley,Inc.- Homebuyer Financial Literacy Counseling Program $10,000 $9,000 $8,917 Hope Hospice,Inc-Grief Support Center and Hospice Volunteer Program $15,000 $15,000 $16,400 Human Services Commissip� � in� —January 28,2016—Page 6 of 6 �� _ �� ; Sandra J.Wing Healing Therapies Foundation- Healing therapies for Cancer Patients $10,000 $10,000 $10,400 YMCA of the East Bay,Tri-Valley YMCA-Mental Health Services $25,000 $10,000 $0 YMCA of the East Bay,Tri-Valley YMCA-YMCA Day Camp Affordable Summer Child Care $25,000 $10,000 $0 Total Available$130,000 $130,000 OTHER BUSINE55 The Commissioners did not have any brief informational items to report. Ms. Micki Cronin, Assistant Director of Parks and Community Services provided information on upcoming events. ADJOURNMENT There being no further business, the meeting adjourned at 9:04 PM. Minutes prepared by Rhonda Franklin, Management Analyst. Melissa Strah Chairperson ATTEST. Micki Cronin Assistant Parks and Community Services Director