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HomeMy WebLinkAbout4.06 Senior Center Janitorial Service CITY OF DUBLIN CQ O -JV AGENDA STATEMENT CITY COUNCIL MEETING DATE: May 23 , 1988 SUBJECT Award of Bid for Dublin Senior Center Janitorial Service EXHIBITS ATTACHED Proposed Dublin Senior Center Janitorial Contract RECOMMENDATION Award Bid to Central Cleaning Company • and Authorize Mayor to Execute Agreement FINANCIAL STATEMENT Proposed Cost of Service Pursuant to Agreement is $675.00 per month. Sufficient Funds are Budgeted. DESCRIPTION At the regular City Council meeting on April 25 , 1988 , the City Council directed staff to solicit bids for janitorial services for the Dublin Senior Center. The operation at the facility as a public building requires that the facility be maintained in an acceptable manner. The City received one bid on May 13 , 1988, which is indicated below: Contractor Amount of Bid Central Cleaning Company $675.00/month The apparent low bidder for the Dublin Senior Center is the Central Cleaning Company. Central Cleaning Company is the current provider of janitorial services for the Shannon Community Center. The level of service provided to the Shannon Community Center has been acceptable. Staff has reviewed . the references provided by the representative of Central Cleaning Company. City staff has also met with with Mr. Dan Lofgren who represents Central Cleaning Company regarding the proposed scope of work and approach to the agreement. The proposed agreement also specifically identifies the workload which is to be handled by the cleaning firm. Based on the provisions of the Purchasing Ordinance adopted by the City Council , it is recommended that the contract be awarded to Central Cleaning Company and that the Mayor be authorized to execute the agreement. ----------------------------------------------------------------- COPIES TO: Central Cleaning Company ITEM NO. PROPOSED BUILDING MAINTENANCE CONTRACT DUBLIN SENIOR CENTER AGREEMENT made this 23rd day of May, 1988, between Central Cleaning Company hereinafter referred to as CONTRACTOR, and City of Dublin, hereinafter referred to as the CITY, 6500 Dublin Blvd. , Suite 205, Dublin, California 94568. PURPOSE OF AGREEMENT The purpose of this Agreement is to state the terms and conditions under which the CONTRACTOR will provide janitorial and cleaning maintenance services for the premises operated by the CITY at 7437 Larkdale Avenue, Dublin, hereinafter referred to as the "building" or portions as described in the body of this Agreement. SERVICES TO BE PERFORMED The CONTRACTOR agrees to perform the janitorial and cleaning maintenance service for the building as described hereto and by this reference included herein. Services shall be provided five days per week, unless otherwise provided herein. A. DAILY SERVICES 1. Empty and clean cigarette urns and waste containers, inserting liner bags in waste containers. 2. Dust all horizontal surfaces of office furniture, partitions , floor moldings, ledges, windowsills and counters. 3 . Clean all kitchen sinks, counters, refrigerator, ovens, grill and dishwasher exterior surfaces. 4. Clean hand marks from counter tops, light switches, entrance, closet doors, and office. 5. Thoroughly sweep or dust-mop all floors not carpeted. Damp mop all vinyl/tiled and ceramic tiled floors. 6. Wash and clean basins; towel , tissue, soap and sanitary napkin dispensers; and waste containers in restrooms. Clean, sanitize and deodorize all urinals and toilet bowls with an approved disinfectant solution. Clean mirrors , bright metal, doors and walls around towel dispensers. Refill all soap, towel, tissue, sanitary napkin and seat cover dispensers. 7 . Remove all waste and rubbish from premises and deposit in dumpster provided. 8. Sweep or hose entrance bridge area. B. TWICE WEEKLY SERVICES 1. Vacuum all carpeted areas and entrance mats. 2. Wax-restore all vinyl/tiled floors. 3 . Polish kitchen appliances and stainless steel to restore original finish. C. WEEKLY SERVICES 1. Thoroughly clean inside (remove water seal buildup) outside and underside of wash basins, toilet bowls and urinals in restrooms. Clean toliet seats , all exposed plumbing and bright work. Remove splashings from adjacent walls of wash basins and modesty panels . Handwash with sponge the floor area around and in back of toilet bowls. 2. Machine buff hardwood floors with used buffing pads. 3 . Thoroughly clean all windows (under 10 feet) . 4 . Thoroughly clean floor drains in kitchen. D. BI-MONTHLY SERVICES 1 . Spot clean all painted wal-1s to remove fingermarks and stains without removing paint. Spot clean wall coverings with care so as to not have "bleached out" looking spots. BUILDING MAINTENAN CONTRACT Page Two E. MONTHLY SERVICES 1. Dust all high areas - ledges and shelves, tops of cabinets, etc. 2. Remove cobwebs and dust from entrance ways, ceilings, walls and fixtures. 3 . Thoroughly clean lower windows (under 10 feet) inside and outside. 4 . Thoroughly clean oven interiors. F. SEMI-ANNUAL SERVICES 1. Thoroughly clean upper windows (over 10 feet) inside and outside. 2. Strip, neutralize and re-wax (waterbase) all vinyl/tiled floors. G. ANNUAL SERVICES 1. Clean carpets entirely, using commercial methods and machinery. Treat with soil repellant. 2 . Clean and seal (solvent base) ceramic tiles in restrooms. H. SPECIAL DUTIES 1. Replace all burnt out light bulbs that can be reached by a 6 foot ladder as necessary. MATERIALS AND SUPPLIES The CONTRACTOR will furnish all materials and equipment necessary to perform the foregoing services with the exception of hand soap, towels, toilet tissue, seat covers, sanitary napkins , and deodorants , which are to be supplied by the Customer and an adequate supply of which is at all times to be maintained in the janitorial room of the building. CONTRACTOR is to notify management of any supplies running low. The CONTRACTOR shall obtain prior approval of the CITY for any space or area required for CONTRACTOR'S storage during operations . Materials , equipment, etc. shall not be piled or stored in any location which shall interfere with the conduct of the normal functions of the building, or constitute a hazard to persons or property. SUPERVISION AND INSPECTION Regular day time and night time inspections of the areas covered by this Agreement will be conducted by the Recreation Director or designated representative to insure that all services are properly performed and to insure satisfactory levels of workmanship. To make certain that any problems that arise will be promptly taken care of , the CONTRACTOR will maintain a twenty-four (24 ) hour a day answering service, seven (7) days per week for the receipt of any complaints ; the telephone number for this is 846- 6632 . Recreation Director of the CITY and CONTRACTOR shall arrange to tour facilities once per month during the term of this Agreement on a day to be determined by the Recreation Director in order to inspect the work done by the CONTRACTOR'S staff. Working hours will be set by the CITY and are subject to change. Ample notification will be provided prior to • any scheduled change. In addition, the CONTRACTOR must provide the CITY with a weekly maintenance schedule including maintenance to be performed during the week and the times that the CONTRACTOR will be doing the scheduled maintenance. BUILDING MAINTENAi CONTRACT Page Three SECURING BUILDING CONTRACTOR shall be responsible to assure that no persons are left in the building prior to locking all doors , activating alarms and securing the building. CONTRACTOR shall report any property damage or vandalism to the Police Department at 462-1212 . In the event of a major maintenance problem, CONTRACTOR shall utilize call-out numbers as attached in Exhibit B. PENALTIES During the term of this contract, the sum of seventy-five dollars ( $75 .00 ) shall be deducted from the monthly payment to the CONTRACTOR for each day the services outlined are not performed by the CONTRACTOR or his agent(s) . COMPLIANCE WITH APPLICABLE STATUTES, ORDINANCES AND REGULATIONS In performing the services required of it under this agreement, the CONTRACTOR shall comply with all applicable Federal, State, County, and City statutes , ordinances and regulations. INSURANCE AND INDEMNIFICATION CONTRACTOR shall supply at his/her expense proof of a Janitorial Service Bond, covering CONTRACTORS employees which shall remain in effect for the term of this Agreement. CONTRACTOR shall assume liability and pay all costs of defense, including legal fees and court costs , and hold the CITY harmless from loss, damages, costs or expenses caused by any negligent or wrongful acts, errors , or omissions of CONTRACTOR'S officers, employees and agents which may occur in the performance of the terms , duties and obligations of this Agreement. CONTRACTOR shall provide a certificate of insurance to the CITY, to be included as part of this Agreement, which will give evidence of general liability insurance of not less than $1,000 ,000 .00 for personal injury, accidental death and property damage; and further provide to the CITY a Certificate of Insurance, which gives evidence of automobile liability insurance coverage of not less than $1 ,000 ,000.00 for personal injury and accidental death, and $50 ,000.00 for property damage per occurance. CITY shall be named as an additional insured in any such liability insurance policy. CONTRACTOR shall pay all premiums for said insurance. CONTRACTOR shall also provide the CITY with a certificate of insurance, to be included as part of this Agreement, which will give evidence that employees are covered by Worker 's Compensation Insurance. All certificates of insurance which are part of this Agreement shall be approved by the City Manager and City Attorney as to form and content. COMPENSATION The CITY shall pay the CONTRACTOR at the rate of $675.00 per month for the services herein agreed to be performed. The CONTRACTOR will send a bill to the CITY at the end of each month and the CITY shall make payment within twenty (20 ) days of the billing date. CONTRACTOR' S AGREEMENT NOT TO ASSIGN The obligations and benefits of CONTRACTOR may not be sublet or assigned by CONTRACTOR without the prior written approval of the City Council. Any agreement shall not, nor shall any benefit or obligation thereunder, be assignable- by operation of law without the prior written consent of the City Council. BUILDING MAINTENAL CONTRACT C Page Four TERM OF AGREEMENT ff The term of this Agreement shall commence within one week of receiving a written notice to proceed from City but not later than June 13 , 1988 , and shall continue in full force and effect thereafter until it is terminated by thirty (30 ) days written notice from either party to the other. The rate is a total figure for all services, proper equipment to perform the services, and the necessary cleaning supplies as needed. i Services will not be performed on holidays in which CITY offices are closed, except on a separately negotiated price for special holiday services. SEVERABILITY CLAUSE This Agreement shall be governed by the laws of the State of California. It constitutes the entire Agreement between the parties regarding its subject matter. If any provision in this contract is held by any - court to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in force. Executed at Dublin, California, on the day and year first written above. CONTRACTOR BY: CITY BY: ATTEST: r r v tA,'J,�lr {1/ e .>rl f,ry � r• 1+(t f�1 +�, a / 4 �n r.. ! r�h �1r ✓•� �A i 4 j! r t! 1A:A " !f t +F f [. � _.1 d . 1. U . t r :.. ! 1 d, r�!r;;, r 1•rn ,tom` s r t ^p W,° e. v� ,+ s:.L ....... .�.....,....0 .tt�.f+r,�, u ^(;:�__.u:.il.:E:j...�.w.t'C:....a..._....._........__... _........f,.. ...,..,n.... .._ .. ..... .._, z.,..,._._.. .......� t:3:'�c.._..,....:E:,G�......;i. ..�.!_,..'..`i!u APPROXIMATE BUILDING SPECIFICATIONS DUBLIN SENIOR CENTER FACTS & FIGURES This facility was formerly the Fallon School Multi-Use Room. It was renovated by the City of Dublin in 1988 and is managed by the City for it ' s senior citizen programs and classes. Area = 6 ,600 Square Feet OFFICE/CARPETS One large office 11 ' x 21 ' area. SOCIAL HALL/VINYL TILE 66 ' x 48 ' area. Capacity: 300 Assembly 197 Dining STAGE/WOOD FLOOR 42 ' x 24 ' area. RESTROOMS/CERAMIC TILE Men ' s Room: Contains 2 - Stalls 1 - Urinal 2 - Sinks Women' s Room: Contains 3 - Stalls 3 - Sinks Staff Room: Contains 1 - Stall 1 - Sink Janitor Closets : Contains 1 - Sink HALL - OFFICE AREA/CARPET 9 ' x 4 ' area. KITCHEN, DISHWASHING ROOM/VINYL TILE 19 ' x 32 ' area. Contains - Sinks ( 3 ) - Dishwasher/Rinse Sink - Stainless Steel Counter - Oven & Grill BIDDERS PROPOSAL PAGE FOR JANITORIAL SERVICES AT DUBLIN SENIOR CENTER BID NO. CITY OF DUBLIN, CALIFORNIA City of Dublin 6500 Dublin Boulevard Dublin, California 94568 I have received the documents titled: Notice Inviting Bids, Instructions to Bidders , Proposed Building Maintenance Contract, Approximate Building Specifications, Bidders Proposal Page, and I am aware of the scope of the work and the condition of the site as contained in the Bid Documents. In submitting this Proposal , I agree: - To hold my bid open for 30 calendar days from the date of this proposal. - To offer to provide and deliver, as required, the services to the City of Dublin in strict compliance with the specifications adopted by the City . Council, City Dublin. - To begin providing services within one week of receiving a written notice to proceed from City. - To accomplish the work in accordance with the Contract documents . Please write in numbers of the monthly Bid amount $ 1016.O1) on the line below, write in words the monthly bid amount: (?ionthly Bid price r tten in words ) BID SUBMITTED BY: Q Q Company: Date: j''2 Address 7 P 99566 Street City Zip Code Phone No: ?I�- 6 Please list three references for whom you have provided similar services. 016NE ��wHR.I - c ITy pF DUB�11� - Sl�RnlNon1 cEn�T� Name of Cont-act Person 6E(Z Phone Length of Service (Jn) DOWN F Y vex �.9-aoa-i YE)9Rs Name of Contact Person h� e CT0& Length of Service FudO ►' 6EilE�I46R� OIRE n uf:�tlEr TURTLE REStRvRR�'j �2 y C�I71e.S ,LJ1j�1�• �� BOR6 pc E�s�nrrnn► 4h0-0449 Name of Contact Person Phone Length of Service By: Signature of A orized Representative DpNIEL. LDr6P.EIU (Type or -Print Name of Above)