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HomeMy WebLinkAbout4.01 Approve 06-21-1988 Minutes ADJOURNED REGULAR MEETING - June 21 , 1988 An adjourned regular. meeting of the City Council of the City of Dublin was held on Tuesday , June 21 , 1986 , in the east meeting room of the Shannon Community Center. The meeting was called _ to order at 7 : 07 p.m. by Mayor Linda Jeffery. The following '_ nights were noticed for continuation of the meeting, if necessary. J. J. ROLL CALL PRESENT: Councilmember. s Hegarty , .Moffatt , Snyder , Vonheeder and :Mayor 'Jeffery. TRAtISFER OF PA RY. AND FILE SE?,ViCES FROA THE DUBLIN SAN RAMOi'i SERVICES DISTRICT City (Manager Ambrose advised that this item, as well as the following two items represent the culmination of about 3 years worth of negotiations with the Dublin Sari Ramon Services District . rir. Ambrose explained that representatives from the City of Dublin, City of San Ramon, and the DSRSD have developed the necessary agreements for transferring Park, Recreation and Aquatic . facilities from the DSRSD to the Cities of Dublin and San Ramon, as well as transferring the Fire and Emergency :Iedical Services frof� the District to the Dougherty Regional Fire Authority. This transfer will occur on July 1 , 1983. ir. Ambrose indicated that it is estimated that the cost of assuming those services transferred by the District to the City of Dublin will be approximately X2 , 329 ,000 .. This will be offset by approximately $2 , 140 , 900 in revenues that are attributable to the transfer of the District , as well as a transfer of art estimated 151 .4 million in reserves from the District to the City. J lJe have agreed to indemnify the District for any damages that may be broug�-It against them. Cm. iIoffatt asked if we have the use of their insurance. ir. Ambrose advised that if a claim occurred prior to July lst , they have a $25 ,000 expense before their insurance company takes over and then the coverage is up to $1 million. ;sir . Ambrose advised that there was a last minute flurry of activity due to a floating easellleIlt at t ie Shannon Commiiunity Center, but it appears that it was resolved satisfactorily. `iavo'r Jeffery questioned if there were any pare dedication funds left . `Ambrose advised that they were already¢transferred q earlier in` thQe year. Ci-7-188 Adjourned Regular Meeting June 21 , 1938 On motion of Cm. Vonheeder, seconded by Cm. Moffatt, and by unanimous vote , the Council adopted RESOLUTION N0. 83 - 88 APPROVING AGREEMENTS WITH THE DUBLIN SAN RAMON SERVICES DISTRICT AND THE CITY OF SAN RAMON REGARDING FIRE AND PARK SERVICES and RESOLUTION NO. 84 - 88 INCREASING THE CITY OF DUBLIN'S APPROPRIATIONS LIMITATION ( $1,992,548) ASSIGNMENT OF AGREEMENT REGARDING VALLEY COMMUNITY SWIM CENTER BETWEEN DUBLIN SAN RAMON SERVICES DISTRICT, AMADOR VALLEY JOINT UNION HIGH SCHOOL DISTRICT AND CITY OF DUBLIN Staff advised that this agreement will assign the Dublin San Ramon Services District ' s interest in a lease agreement between the District and the Amador Valley Joint Union High School District for the Valley Community Swim Center to the City of Dublin. This agreement will make the assignment effective on July 1 , 1988. Cm. Vonheeder indicated she thought the current school district would cease to exist on June 30th. Mr. Ambrose advised that the Amador Valley Joint Union High School District has already signed the agreement . On motion of Cm. Snyder, seconded by Cm. Vonheeder, and by unanimous vote , the Council adopted RESOLUTION NO. 85 - 88 APPROVING AN ASSIGNMENT OF AGREEMENT BETWEEN DUBLIN SAN RAMON SERVICES DISTRICT, AMADOR VALLEY JOINT UNION HIGH SCHOOL DISTRICT AND CITY OF DUBLIN REGARDING VALLEY COMMUNITY SWIM CENTER and authorized the Mayor to execute said agreement . AGREEMENT BETWEEN CITY OF DUBLIN , CITY OF SAN RATION AND THE DOUGHERTY REGIONAL FIRE AUTHORITY Staff advised that this Joint Power Authority Agreement will provide for the transfer of Fire Station and Emergency Medical 'Services Real and Personal Property from the Cities of Dublin and San Rainon to the Dougherty Regional Fire Authority effective July 1 , 1988. The City will be responsible for paying all escrow and recording fees associated with the transfer of the Fire Station No. 1 , real property and associated personal property to the Dougherty Regional Fire Authority. $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ C^1-7-189 Adjourned Regular Meeting June 21, 1988 r Mr. Ambrose passed out a correction which would provide for the transfer of assets that relate to the Fire Service. Also. noted and discussed were minor changes on the bottom of page 2 and top of page 3. On motion of Cm. Hegarty, seconded by Cm. Moffatt , and by unanimous vote, the Council adopted RESOLUTION NO. 86 - 88 APPROVING AN AGREEMENT BETWEEN THE CITY OF DUBLIN, CITY OF SAN RAMON AND DOUGHERTY REGIONAL FIRE AUTHORITY and authorized the Mayor to execute said Agreement. Mayor Jeffery thanked the Staff for assistance and many long hours put in toward what proved to be a real hair-pulling experience. The Liaison Committee met many many times and is certainly glad that this transfer of services has finally come about. Revised Process for Contract Review City Manager Ambrose explained that the process being used this year is slightly different than in past years . Three consecutive nights have been noticed for the Council to wrap up all the necessary business related to the transfer of the DSRSD services , a review of the various contract services and then review and adoption of the Five-Year Capital Improvement Program, 1988- 89 Annual Budget & Financial Plan, and 1988-89 Appropriations Limit. Mr. Ambrose stated that Staff anticipated having all the contracts on this meeting, but ran into some problems with the Engineering Contract so it will be brought before the Council at the June 27th meeting. Mr. Ambrose introduced Lt . Dean Hess , who has only been filling in as Chief of the Police Department for a few days during the interim period since Chief Severini left. POLICE SERVICES CONTRACT EVALUATION City Manager Ambrose advised that the Alameda County Sheriff ' s Department provides Police Services under contract to the City. The current agreement terminates June 30 , 1989. Staff has reviewed the performance during the past year. Only minor modifications are being recommended to the agreement related to clerical staffing and the provision of vehicles . A detailed report was presented for Council review. A comparison of key patrol services provided in 1987 compared with 1986 and 1985 were presented as : 1985 1986 1987 Calls for Service 22 ,030 232997 23,996 Reports Written 3,218 32120 3,019 Foot Patrol (Hours ) 650 720 810 Arrests - All Crimes 962 806 893 Total Patrol Miles Driven 2312825 187 ,270 1982762 $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-7-190 Adjourned Regular Meeting June 21, 1988 i Police Services consist of 1 Commanding Officer, 4 Detective Sergeants , 5 Patrol Sergeants , 13 Patrol Officers , 2 Traffic Officers, 2 Specialist Clerks , and 1 Part-Time Crime Prevention Assistant. The average Sergeant is 42 years of age and has 17 years of law enforcement experience and the average Patrol Officer is 32 years of age and has 10 years of law enforcement experience. In 1983, Part I crimes totaled 711 , with the City' s population at 13,496. In 1987 , Part I crimes totaled 613, with a population of 21 ,477. This decrease of 14% in Part I crimes has taken place during a population increase of 59%. Statistics indicate that traffic citations have actually dropped in that the Department has instigated a warning program. Also, the second -traffic unit was not in place until mid-October. We presently have 4 unmarked vehicles . The turnover of these vehicles does not take place very often. There is a need to replace these cars on a more frequent basis . Staff is suggesting establishing a program with a local rental agency whereby we could change cars as often as necessary. This would give more flexibility to the undercover operation, in that constantly changed cars would not be as easily recognized. If this concept is approved, we would reduce the current 4 unmarked vehicles which we obtain from the County to only 3. Cm. Moffatt asked if these rental cars would be insured. Mr. Ambrose advised that the rental agency provides an insurance option just the same as if an individual were to rent a car. On our own cars , the liability is provided under our self-insured ABAG Program. Mr. Rankin clarified that we have a $25 ,000 deductible which is liability coverage only. Due to an increase in public contacts and the installation of the County' s Computer Aided Dispatch and Police Records Management , Staff recommended the addition of a full-time Data Input Clerk in April , 1989 , which will coincide with the anticipated occupancy of the new Police Facility. The report included additional statistics related to Traffic Enforcement , Criminal Investigation, Juvenile Investigation, Narcotic Investigation and Activity, Community Programs , and Business Office Services. Public Relations Communications discussed individual contact with citizens , merchants and schools , Department visibility and identification, as well as public information dissemination. With regard to planning, City Manager Ambrose advised that all major operations of the Police Department are continually monitored for overall effectiveness . In studying the cost effectiveness of the contract , it appears the only viable alternative to the contract at this time , is for the City to provide the service with City employees . An analysis clearly indicated that contract police services is more cost-effective at this time , than providing the same service with in-house employees . $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-7-191 Adjourned Regular Meeting June 21, 1988 r The overall performance of Dublin Police Services is the highest of professional standards . The Council accepted the report and had no further comments . Mayor Jeffery stated that no Council comments would indicate their satisfaction with the services received. The Council directed that Staff include the requested changes in the budget. CONTRACT REVIEW - CROSSING GUARDS AND TRAFFIC SIGNAL MAINTENANCE (ALAMEDA COUNTY) The City contracts with Alameda County Public Works Agency for the provision of Crossing Guards and the majority of the traffic signal maintenance. Staff prepared and presented to the Council , a review of the performance and costs associated with both services . The current agreement does not terminate until June 30, 1990. The City currently has Crossing Guards at 3 locations: San Ramon Road @ Shannon Avenue , Silvergate Drive @ Amarillo Road, and Amador Valley Boulevard @ Burton Street. Mr. Ambrose indicated that while most kids will go out of their way to avoid crossing guard intersections , the situation is very different in Dublin. The crossing guards have established excellent rapport with the kids . The crossing guard near Nielsen School during holiday seasons has given out cards with Baskin Robbins coupons , and his son as� well as other children, received a card at the end of the year with a $1 bill in it. He was very impressed with the good rapport that is being developed. The City currently has a total of 16 intersections with traffic signals , with 14 of the intersections being currently maintained by Alameda County. In addition, 4 additional signalized intersections are being proposed during 1988-89 Fiscal Year. The County had indicated their willingness and ability to include new intersections as they are constructed. Staff advised that it did not recommend any modifications to this agreement at this time. The Council received the report and made no comments . CONTRACT REVIEW - ANIMAL CONTROL SERVICES Staff advised that the City contracts with the Alameda County Sheriff ' s Department for the provision of Animal Control Services . The services include both Field Service and Shelter Services. The current agreement for Field Services terminates on June 30, 1989 . Staff prepared and presented a review of the costs and level of service associated with this contract . $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-7-192 Adjourned Regular Meeting June 21, 1988 The current agreement runs consecutively with the Police Services Agreement and Staff advised that it did not see a need 'to modify the agreement as the overall provision of service and cost have been generally acceptable. The workload indicators do not demonstrate that the City could cost effectively directly provide the service as the staffing and capital costs would far exceed the level actually required. Staff advised that it would review with County representatives possible areas of improvement such as the implemen- tation of an infraction process and cost effective means of improving dog license sales . The County recently reassigned the personnel in charge of this division and City Staff will be making arrangements to discuss these issues with Captain Moore in the future. Cm. Moffatt questioned the problem with licensing revenues going down. He asked if we would be having another door-to-door canvass . Mr. Rankin advised that the County, up to. this point , has not had adequate staffing to dedicate the resources for this type of a program. We could, however, investigate other means of doing this . Cm. Moffatt questioned the feasibility of utilizing some of the summer exuberance of youth. Mr. Ambrose advised that we need to have someone of authority to do this ; i .e. someone in uniform and with a badge. Cm. Moffatt indicated he was speaking mainly of having them pass out information. He felt perhaps we could utilize police cadets . He hoped that at some point in the future the City will have the means of handling this in a better way. He suggested utilizing the Humane Society. Mr. Ambrose advised that we are looking at establishing some type of a police cadet program. GJe would need to be able to tie back into the animal control program, any information given out . There must be some type of a follow-up. Cm. Hegarty felt that most people who have dogs realize that they are supposed to be licensed. Mr. Rankin advised that Staff could contact the Valley Humane Society. It will take some time to set it up so that it is properly supervised, but perhaps we could utilize them to get out vaccination reminders . Mayor Jeffery questioned if Staff had spoken with Livermore and Pleasanton about some type of a joint effort . Mr. Ambrose that both of these Cities have full animal control service programs and they only contract through the County for shelter services . Cm. Snyder felt that the statistics indicate it would be questionable as to whether or TIOt a door-to-door canvass would even be worth the effort . Cm. Moffatt felt the issue was snore one of public safety. $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ ChM-7-193 Adjourned Regular Meeting June 21, 1988 Cm. Vonheeder questioned when the County sends out reminder notices , what happens if one doesn' t respond. Is anyone notified? Mr. Rankin indicated he was not sure of their process . ke would need to check into this . Following discussion, Staff was directed to contact the Valley Humane Society to determine what assistance they might be able to offer with regard to getting out information. CONTRACT REVIEW - MCE CORPORATION , PUBLIC WORKS Staff advised that MCE has provided maintenance services to the City since July 1 , 1984. The services provided include : Spill Cleanup; Street Repair; Storm Patrol/Cleanup; Curb, Gutter & Sidewalk (temporary or emergency repair) ; Sign Installation, Repair & Maintenance; Striping & Harking; Guard- rail Repair; Weed Abatement ; Bike Path Maintenance ; Street Tree Maintenance; Street Landscaping Maintenance; Park Maintenance ; and Maintenance Supervision. MCE has developed monthly maintenance reports as well as a performance based budget , which is monitored very closely. The number of service requests have decreased from 181 in 1985-86 to 91 in 1986-87 . City Staff prepared and presented for Council review, an indepth report covering work performed, quality of service provided, contract compliance , cost effectiveness and proposed services for Fiscal Year 1988-89. The estimated contract costs for maintenance services provided by MCE for Fiscal Year 1988-89 total $890,600. This is approximately $346 ,030 more than Fiscal Year 1987-88 and is primarily atrributable to: 1) park maintenance costs as a result of the City assuming park facilities from DSRSD plus 4 new City parks , the Civic Center and the Senior Center ; street tree maintenance ; an average increase of approximately 7 . 2% for MCE employees ; increase in labor and equipment and unit price rates for other services provided by 1�10E to the City. Cm. Hegarty questioned how they deal with calls from people who advise that neighbors are dumping substances in catch basins . bir . Steve Loweree indicated that they get these types of calls quite often. The substance is usually oil . From a field standpoint , they just clean the basin, but they do report it to the Police Department so they are aware of the situation. Mayor Jeffery complimented 'HCE' s service. It it nice when people come into town from out of Dublin and compliment on the appearance of Dublin, and how clean our streets are . Hr. Ambrose stated he wished to reiterate the fact that MCE has cut their overhead rates and are very cost conscious . Mr. Maynard Crowther stated that the performance based budget assists them greatly in developing alternatives . $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-7-194 Adjourned Regular Meeting June 21, 1988 On motion of Cm. Moffatt , seconded by Cm. Vonheeder, and by unanimous vote , the Council approved an Amendment to the current Agreement extending the Agreement for one year and authorized the Mayor to execute sOid Agreement . RECESS A short recess was called. All Councilmembers were present when the meeting was reconvened. TAUGHER & ASSOCIATES, INC. BUILDING LAW ENF0RCE1,1ENT SERVICES - CONTRACT EVALUATION Mr. Ambrose advised that Taugher & Associates , Inc . , provides 1) Administration of the Building & Safety Department; 2) Plan Checking; 3) Building Inspection; 4) Housing Code Enforcement ; and 5) Zoning Enforcement services to the City. Staff prepared and presented a contract review which included contract compliance, availability, responsiveness , inter-departmental coordination, public relations , cost effectiveness , and a review of contract vs . City Building & Safety Services . Mr. Ambrose indicated that their insurance contract premium is expected to increase to $60 ,000 this year. We have written the League of CA Cities to request some legislation to somehow eliminate this type of situation. Mr. Rankin advised that the potential legislation has been killed, as it could not get out of committee. Mr. Ambrose advised that Staff will continue to look closely at the possibility of providing this service in-house at such time that it looks economically feasible . Based on the overall quality and level of professionalism which has been provided, Staff recommended that the Council review the Contractor ' s performance and approve an amendment to the existing Agreement for Fiscal Year 1988-89 . On motion of Cm. Vonheeder , seconded by Cm. He-arty, and by unanimous vote , the Council approved an Amendment to Agreement with Taugher & Associates , Inc . , and authorized the Mayor to execute said Agreement . ENGINEERING CONTRACT REVIEW - SANTINA & THOPIPSON AND TJKM City Manager Ambrose advised that this contract review will be agendized for the Council meeting on June 27 , 1988. $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CLI-7-195 Adjourned Regular Meeting June 21, 1988 1988-89 CONTRACT AGREEMENT WITH ALAMEDA COUNTY FOR LIBRARY SERVICES Ms . Lowart advised that the City' s contract with the County of Alameda for additional Library Services expires on June 30, 1988. These additional 15 hours allow the Library to be open on Monday from 10 :00 a.m. - 5 :00 p.m. , Thursday from 5:00 p.m. - 9 :00 p.m. , and Sunday from 1 :00 p.m. - 5 :00 p.m. The cost for funding the additional hours is $110,312 . Cm. Hegarty felt that this service speaks for itself. 11r. Ambrose advised that Staff had recently questioned Library Staff with regard to the potential impacts on Dublin' s Library when construction is completed on the new Library facilities being built in San Ramon and in Pleasanton. The Library Staff has indicated that they expect some reduction in numbers , but this will allow them to devote more time to additional programs . A Library representative in the audience stated they wished to thank the Council for their additional funding. On motion of Cm. Hegarty, seconded by Cm. Snyder, and by unanimous vote , the Council adopted RESOLUTION NO. 87 - 88 APPROVING A CONTRACT WITH THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES DURING FISCAL YEAR 1988-89 and authorized the Mayor to execute said agreement . PUBLIC HEARING ADOPTION OF FIVE-YEAR CAPITAL IIPROVEi"IENT PROGRAM ( 1938-1993) i•Iayor Jeffery opened the public hearing. City Manager Ambrose advised that historically, the City has adopted a Five-Year Capital Improvement Progra,n and updated that program as needed. This year, Staff is proposing that the Council consider review and adoption of a new Five-Year Capital Improvement Program for the years beginning 1988 and ending in 1993. The Five-Year Capital Improvement Program includes $25 , 746 , 643 in total projects between 1988 and 1993 ; the 1938-89 recommended Capital Improvements total $12 , 364,013 . A breakdown of the program areas in which projects are included for the entire 1958-93 program period include : General $ 8,508, 120 Community Improvements 25460,790 Parks 3 ,656 ,563 Streets 11 , 120,870 Total $2j , 746 ,643 $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-7-196 Adjourned Regular Meeting June 21 , 1988 On June 20 , 1988, the Dublin Planning Commission reviewed the proposed Capital Improvement Program and determined that it is in conformance with the City' s adopted General Plan. In addiition, the Park & Recreation .Commission has reviewed those projects included in the Parks section of the Five-Year Capital Improvement Program. Those priorities identified in the Parks section of the CIP reflect the Park & Recreation Commission' s recommendation with the exception that the Commission indicated that the City Council should give consideration to funding improvements on school properties related to recreation throughout the entire five year period. As indicated in the Capital Improvement Program document , the total projects proposed are under-funded by approximately $1. 1 million. This shortfall does not take into consideration use of reserves beyond Fiscal Year 1988-89 , or the availability of any additional state grants or other revenues that might become available to the City within the five year program. Mr. Ambrose advised that the Council may wish to consider the appropriateness of the priorities recommended in the CIP keeping this in mind. Staff recommended that the City Council conduct a public hearing, deliberate , reprioritize , add or delete any projects the Council feels to be appropriate, and than adopt a Resolution approving the new Five-Year Capital Improvement Program for Fiscal Years 1988-93. Mr. Ambrose reported that the City needs to schedule a joint meeting with the new School Board sometime in July. We need to discuss their bond measure. Liz Schmitt stated she feels uncomfortable in that only $4,000 is committed toward the improvement of school facilities . In the long run, it will save the City money. Unfortunately, a lot of people who come into our community only go to school facilities , and therefore, they have a low opinion of Dublin because of the very bad shape that the facilities are in. She requested that the Council make a commitment that they will allocate funds . Mayor Jeffery stated that the City Council has made a commitment to look at this very seriously and discussions will be held with the new School Board in the near future . Keith Belcher, indicated he has been a Dublin resident for 14 years . He is involved with South Valley Youth Football and is very concerned that when you look at Dublin' s 5-year plan, the only monetary commitment is $4,000 . They routinely play 10 additional comriunities here in Dublin with most games held at Dublin High. Our fields are the worst in the entire area. He stated he was in favor of having a monument such as the new Civic Center as it shows civic pride and will provide some identity. They have had to turn down many offers to host events because of Dublin' s poor facilities . Cin. Hegarty wanted to know with regard to the cities that we are being compared to, how much money have the cities contributed. ,%lr. Belcher stated he realized that this is not a common practice , and that the Task Force was treading on some new territory. $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ Chi-7-197 Adjourned Regular Meeting June 21 , 1988 Cm. Snyder felt that Mr. Belcher would be doing the City a favor by making this request to the new School Board. The City has made a commitment that we will go,pnd look for funding to improve the school district facilities . He would hate to see the School District expect that the City will go in and take care of all their facilities . You must start somewhere, and this is where the $4,000 will go as an effort to get started. Don Nelson, Chairperson of the Dublin High P.E. Programs indicated that he has spoken in the past to the Amador Valley Joint Union High School District regarding the poor facilities . He appreciates the fact that the City Council developed the Task Force and hopes that the City and School Board can get together for the good of the community. He supports Dublin 100%. The school needs the support of the City Council to help Dublin get back on their feet . He indicated a willingness to help in any way possible. He felt the $4,000 commitment is a good faith effort to start. Mayor Jeffery closed the public hearing. On motion of Cm. Snyder, seconded by Cm. Hegarty, and by unanimous vote, the Council adopted RESOLUTION NO. 88 - 88 ADOPTING THE 1988-93 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM PUBLIC HEARING ADOPTION OF 1988-89 ANNUAL BUDGET & FINANCIAL PLAN Mayor Jeffery opened the public hearing. City Manager Ambrose advised that the City' s total recommended appropria- tions for Fiscal Year 1988-89 are $24,461 ,855. Those appropriations are broken down as follows : Operating Budget-$10 ,609 ,849 ; Debt Service Budget- $1 , 309 , 141 ; Capital Budget-$12 , 364,013 ; Internal Services Budget-$116 ,050 ; Appropriations to Reserves-$62 ,802 ; Total Appropriations-$24,461 ,855. Although the recommended appropriations total $24,461 ,855, the City ' s anticipated net total expenditures are $21 ,773 ,497 . This difference is attributable to the following factors : 1 ) The Debt Service payment for the Civic Center is required to be shown both in the Dublin Information, Inc . , fund as well as in the City' s Operating Budget as a lease payment ; 2 ) Those costs associated with the Internal Service Fund are also shown in the Operating Budget in the form of charges to the various departmental users of Internal Service Fund users ; 3 ) In Fiscal Year 1988-89 , the Civic Center lease payment will actually be $316 ,000 , even though the City is legally required to appropriate the entire $1 , 191 , 503. This difference is attributable to the fact that the gross $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CSI-7-198 Adjourned Regular Meeting June 21, 1988 lease payment 'will be offset by interest earnings on the 1988 COP Reserve Fund, as well as capitalized interest payments made from the Lease Payment Fund which was established at the time of the Certificate of Participation Issue. These funds will reduce the gross lease payment by $875 ,503. 4) During Fiscal Year 1983-89 , the City will be spending $442,500 in General Fund monies in order to purchase $590,000 in Federal Aid Urban Funds . The City is required by General Accounting Principles to show both the expend- iture of the General Fund monies in the Non-Departmental Account within the Operating Budget , as well as show the entire $590,000 in FAU funds in the Capital Budget . The proposed 1988-89 Budget is funded by $15, 130 ,961 in current revenues and $3 ,557 ,995 in appropriations from reserves . It ' s important to note that the bulk of the requirements from reserves will be coming from the Dublin Information, Inc . , fund which are funds generated from the 1985 and 1983 Certificate of Participation Issue. Mr. Ambrose advised that this budget represents the future for the City in that it includes the provision of maintenance services for park and aquatic facilities assumed from DSRSD in Fiscal Year 1988-89, as well as contributing towards the City' s share of the operation of Dougherty Regional Fire Authority. The budget also includes maintenance costs for many of the park and landscaped areas which the City has recently -completed and will complete during 1988-89. Fiscal Year 1988-89 will also be a year in which the City reaps the harvest of many years of hard work and planning services , as well as capital improvements for the enjoyment of Dublin residents . Durin- Fiscal Year 1983-89 , the City will provide coordinated maintenance and operation of all park and recreational facilities within the City ' s boundaries ; provide an expanded aquatics program for the community; provide senior citizen programs in the new Senior Center, which will have just been completed; open the new Civic Center complex; complete major soundwall projects on San Ramon Road and Amador Valley Boulevard; complete the third of a four-phase improvement to San Ramon Road; complete the renovation of the Shannon Community Center and Swim Center facilities ; improve and add traffic signal devices in the downtown area ; participate in the widening of the I-580/1-680 ramp to improve the overall capacity and safety of the interchange ; and share in the decision making processes governing the provision and planning of fire services for the City today as well as into the future. 01r. Ambrose explained that the Council budget included $750 for a community promotion. The audit services proposals have come in at between $11 ,000- $20 ,000 and the amount budgeted was $12 ,000. An amount was also included for a team building; workshop. Mr. Ambrose explained the impact of the City Manager ' s Office assuming Dougherty Regional Fire Authority responsibilities . With re-ard to the Citv Newsletter , Ir. Rankin advised that the most current information is that a newsletter sued as we currently publish twice a year , will riot be allowed. The calendar is another issue that we will have to: $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-7-199 Adjourned Regular Meeting June 21, 1988 discuss further. Mr. Ambrose advised that the restriction only applies to mailing of these documents , however, so we may be able to make them available at the Library and other community facilities , etc. Mayor Jeffery felt that the Newsletter has been very effective in providing residents a means of communicating with public officials. Mr. Ambrose advised that Staff could look into the possibility of taking out a full-page ad in the newspaper. Mr. Ambrose further advised that with regard to the City Manager ' s Budget , 2 additional positions are badly needed. Because of space limitations , however, we are recommending the addition of an Administrative Assistant position only, and another secretarial position will be requested next year. Currently his office staff is putting in many hours of overtime , both paid and unpaid. With regard to the Building Management Budget , Mr. Ambrose advised that the City had just received notice of a 5% rent increase. The Fire Department Budget was discussed by Chief Harold Ritter. He indi- cated the budget is fairly conservative. They are requesting 2 additional positions . Of the current 53 employees , we only have 2 management employees . The addition of 2 positions will greatly improve the overall operation of the Department within the community. With regard to trees , Cm. Moffatt stated he has had people question if we may be putting in too many trees . Mr. Ambrose stated he agrees that there are a couple of areas along Dublin Boulevard where there are too many trees . Perhaps the Planning Department should look more closely when they require private improvements to make sure that the City hasn' t already placed enough trees in a given area. With regard to Park Maintenance , Mr. Ambrose advised that the Contractor is adding 5 people in this capacity this year to maintain the additional parks the City is assuming. This budget goes from $16 ,700 to $382 ,200 , a very substantial increase . Cm. Moffatt questioned the impact the current drought situation would have on our watering schedules . Mr. Ambrose advised that Zone 7 has indicated that they do not anticipate any rate increases at this time. They are currently trying to get people to voluntarily cut back on water consumption. MCE is currently beginning a study to determine what is on the market now and in the future , and what potential savings might be realized, etc. They are aggressively monitoring their system. RECESS A short recess was called. All Councilmembers were present when the meeting was reconvened. Staff advised that the Community Television Corporation group has requested an additional $7 ,500 this year. $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-7-200 Adjourned Regular Meeting June 21, 1988 Cm. He-arty explained that in the beginning Community TV originally requested a cadillac budget. They were advised that they must show what the cities were getting for their investment . He felt the cities should protect their investments to date by allowing this additional amount. Television is a very important media. They were advised that they missed out on a wonderful opportunity to film the City Council meeting when all the community contro- versy arose related to Dublin' s Property Maintenance Ordinance. As everyone is aware , the issue was broadcast nationally via the Phil Donahue Show. Mr. Ambrose advised that the budget is predicated on equal contributions from each of the participating cities . The Council agreed to fund the additional $7 ,500 being requested based on 2 incremental payments with a report mid-year and also continoent. on the other cities also contributing. Mr. Ambrose advised that the Senior Center programs began today. With regard to the Engineering Budget , Mr. Thompson advised that the addition of a City Public Works Director and Inspector will decrease contract services . The bulk of the Engineering Budget is offset by estimated revenues . Liz Schmitt indicated that she feels the Civic Center is a wonderful idea, including the clocktower. Mayor Jeffery closed the public hearing. Mayor Jeffery stated she wished to thank Staff for the preparation of the Budget . She realized that many long hours had been devoted by Staff to this process . On motion of Cm. Hegarty, seconded by Cm. ivioffatt , and by unanimous vote , the Council adopted RESOLUTION NO. 89 - 88 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1988-89 PUBLIC HEAiZING 1988-39 APPROPRIATIONS LIMIT Mayor Jeffery opened the public hearing. City Nanaoer Ambrose advised that each fiscal year, tiic Council is required to adopt an appropriations limit . According to the Legislation that initiated the appropriations limit requirements , the limit changes each year by the change in population plus the lesser of the change in the U. S. Consumer Price Index (CPI ) , or the change in the State per capita personal incollle . $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ C-1-7-201 Adjourned Regular Meeting June 21, 1988 The 1988-89 appropriations limit is calculated in a consistent manner as required by Article XIIIB of the California State Constitution, using the following factors : Change in Population Estimated population ( 1/1/87 ) 20,214 Estimated population ( 1/1/88) 21 ,389 change = increase of 1 ,175 change in percentages = 5.81% Change in U. S. CPI = 3. 93% Change in State per capita income = 4.66% The appropriations limit growth rate formula 1.0581 x 1.0393 = 1.09968 The City received the appropriations limit transfer from the Dublin San Ramon Services District of $1 ,992 ,548, which when added to the appropri- ations limit for Dublin for this year of $9 ,670,616 , results in a total appropriations limit base of $11 ,663,164. When combined, the appropriations growth rate and the adjusted current year' s appropriations limit produce a new appropriations limit for the next fiscal year of $12 ,825,787 : $11 ,663,164 x 1.09968 This limit only restricts those appropriations which are funded by proceeds of taxes as defined by Article XIII B of the State Constitution. The amount of proceeds of taxes for 1988-89 is estimated to be $9,892 ,792. Mayor Jeffery closed the public hearing. On motion of Cm. Snyder, seconded by Cm. Hegarty, and by unanimous vote , the Council adopted RESOLUTION NO. 90 - 88 ADOPTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 1988-89 ( $12,825,787 ) OTHER BUSINESS Joint Meeting with new Dublin Unified School Board Mr. Ambrose advised that the new School Board Staff is attempting to set up a joint meeting with the Council . The date of August 3rd at 7 :00 p.m. was suggested. The Councilmembers advised that this was not a good date and suggested as an alternate , the evening of August 4th at 7 : 30 p.m. $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-7-202 Adjourned Regular Meeting June 21, 1988 Sewer Issues . Mr. Ambrose advised that representatives from DSRSD had called and indicated that there are a number of things happening with sewer and felt the City should be better informed in this regard. They have requested that the Liaison Committee meet regarding the various issues . They are subject to litigation and sensitive to the public. Perhaps a presentation to the entire Council would be appropriate. Mr. Ambrose advised that he will try to get some dates for a meeting in early August. Mayor Jeffery felt that the Liaison Committee should make a judgment as to how a presentation is made to the City Council as a whole. Councilmembers Snyder and Vonheeder serve on this Committee. ADJOURNMENT There being no further business to come before the Council , the meeting was adjourned at 11: 22 p.m. Mayor ATTEST: City nerk $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-7-203 Adjourned Regular Meeting June 21, 1988