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HomeMy WebLinkAbout4.7 Vector Control Services Agreement 06 -�o CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 26, 1988 SUBJECT 1988-89 Vector Control Services Agreement EXHIBITS ATTACHED o Letter dated September 12, 1988 from Harry Scott , Vector Control District Manager o Proposed Agreement RECOMMENDATION W_ u t horize the Mayor to Execute the Agreement . FINANCIAL STATEMENT: Total contract costs are $19 , 496 . Sufficient funds are included in the approved 1988-89 budget. DESCRIPTION In 1984 a -County Service Area was established in most parts of Alameda County to provide Vector Control Services . The services are provided by a division of the Alameda County Health Care Services Agency . The primary focus of this service is related to disease carrying rodents and insects . When the County established the Service Area, each City was given the opportunity to place the item on the ballot for approval by the voters . The Service Area was proposed to be funded by special assessments on each property . The Dublin City Council chose to fund services through the City ' s General Fund . Therefore , the Service Area proposal was not presented to Dublin residents . As a result , Dublin property owners do not pay the assessment as part of their property tax bill . Beginning March 1 , 1988, the City contracted for the same level of services as is provided in areas which elected to be included in the Service Area . The City pays for the services based on the amount which would be collected from property owners if the assessments were levied . The change in the level of service has provided a more rapid response to requests for service . Prior to March 1 , 1988 , requests were handled on an as needed basis without any proactive services . A more indepth review of the service level provided will be performed once we have a full year of experience with the higher service level . The proposed agreement is similar to the one approved last March . The significant changes occur in Exhibit A which outlines the amount to be paid for the services . The number of "equivalent benefit units" has been increased from 5 , 907 to 6 , 091 . This represents the increase in development within the City . In addition, the County has increased the charge for each unit from $3 . 24 to $3. 30 , representing a 4 . 77 increase over the 1987/88 Fiscal Year rate. Sufficient funding for the increased program cost was included in the adopted 1988-89 Fiscal Year Budget . Staff recommends that the Council authorize the Mayor to execute the proposed agreement . ---------------------------------------------------------------------------- COPIES TO: �r Harry Scott , Program Manager TTRNI NI()_ t& �I ALAMEDA COUNTY HEALTH CARE SERVICES ►_ 9,4)k- AGENCY DAVID J. KEARS, Agency Director 3,pEDA DEPARTMENT OF ENVIRONMENTAL HEALTH T 101. \� Vector Control Services District 7977 Capwell Drive a o Oakland California 94621 �° L 50�111 (415) 667.7557 September 12 , 1988 Paul S . Rankin `; = ti. iV7CD Assistant to the City Manager � ^ a City of Dublin J! a 12 I ;d3 P .O . Box 2340 Dublin , CA 94568 Dear Mr . Rankin: Enclosed are five copies of the contract for fiscal year 1988-89 between the City of Dublin and the Alameda County Vector Control Services District . Per exhibit A, the amount of the contract is $19 , 496 for the period from July 1 , 1988 - June 30 , 1989 . Please forward the contract for original signatures on four copies by the appropriate city officials and return them to me at your earliest convenience . I will then submit the signed copies to the Board of Supervisors for final approval . The contract amount has increased from the ( annual ) rate of $18 ,564 ,52 in FY 1987-88 to $19 , 496 (a 4 .77% increase) in 1988- 89 . This increase was the result of the increase in the benefit charge for the county service area from $3 . 24 to $3 . 30 per benefit unit and an increase in the number of "equivalent benefit units" in Dublin from 5907 in 1987-88 to 6091 in 1988-89 . If you have any further questions , please call me . Sincerely , HarryJA . Scott District Manager HAS:kcd enclosure Contract Reference No . C O N T R A C T THIS CONTRACT , made and entered into this day of , 1988 , by and between the County of Alameda , a public body , corporate and politic of the State of California , and on behalf of the County Service Area , hereinafter referred to as "COUNTY" and City of Dublin , a municipal corporation , hereinafter referred to as "CITY" . W I T N E S S E T H: WHEREAS , CITY which is not located within the boundaries of the County Service Area for Vector Control ( V -C - No . 1984-1 ) , requests Vector Control Services from the County Service Area and agrees to pay for the costs of such services from its general funds; and WHEREAS , the County Service Area is willing to provide such services . NOW , THEREFORE , it is mutually agreed as follows: 1 . The term of the contract begins on the 1st day of July 1988 and ends on the 30th day of June , 1989 . 2 . COUNTY shall perform the following Vector Control Services within CITY : a . Enforcement of CITY Ordinances and State Health and Safety Code and Administrative Code Sections pertaining to vector control including refuse and animal wastes . b . Inspection and poisoning of creeks for rats . C . Investigation of public complaints and requests for services concerning insect , rodent and other animal vectors as well as conditions conductive to harboring vectors . d . Neighborhood surveys where there are high numbers of public complaints concerning vectors . e . Collection of rodents for laboratory examination for plague and for flea counts . f. Inspection of potential sources of vectors and vector borne diseases such as Shopping Centers , Parks , Pet Shops and Kennels . -1- g . Investigation of reported outbreaks of vector borne diseases such psittacosis . h . Surveillance of Rabies control . 3 . a . CITY has appropriated funding for Vector Control Services in its annual Budget . b . County has calculated the CITY ' s payment based on the formula contained in Exhibit A . C . CITY shall pay to COUNTY the amount shown on Exhibit A in paragraph 4( c) as "Net Revenue ." Payment by CITY to COUNTY shall be invoiced in equal installments during the Fiscal Year . d . Payment shall be due within sixty ( 60) days after receiving an invoice from COUNTY for services . e . Monies paid by CITY shall be expended by COUNTY solely to provide those vector control services as described hereinabove . f. The "Net Revenue" as shown on Exhibit A shall automatically be adjusted on "an annual basis , " as set forth in paragraphs 5 , 6 , 7 and Exhibit A . COUNTY shall provide , a preliminary estimate to CITY of anticipated adjustments to "Net Revenue" by April 15th of each year . COUNTY shall notify CITY in Writing of the "Final Net Revenue" for the Fiscal Year within 10 days of County Public Hearing to establish Benefit Assessment Rate for area included in V.C . No . 1984-1 . 4 . COUNTY shall keep a record of the money received from CITY . Such monies will be deposited to the revenue account of the County Service Area for Vector Control ( V .C . 1984-1 ) 5 . Upon written request , CITY shall have access to COUNTY 'S financial records regarding this contract . 6 . a . COUNTY shall defend and hold harmless CITY , its officers , and employees against any and all liability for injury or damage caused by any act or omission of COUNTY , its officers , employees or volunteers in the performance of this contract . b . CITY shall defend and hold harmless COUNTY , its officers , and employees against any and all liability for injury or damage caused by any act or omission of CITY , its officers , employees or volunteers in the performance of this contract . -2- 7 . This contract shall be automatically renewed each fiscal year . However , COUNTY and CITY shall have the right to terminate this contract with or without cause at any time upon giving at least 30 days written notice prior to the effective date of such termination . 8 . This contract can be amended only by written agreement of CITY and COUNTY . 9 . Neither COUNTY nor any of its employees shall by virtue of this contract be an employee of CITY for any purpose whatsoever , nor shall it or they be entitled to any of the rights , privileges , or benefits of CITY employees . COUNTY assumes exclusively the responsibility for the acts of its employees as they relate to the services to be provided during the course and scope of their employment . 10 . COUNTY shall assign a liaison- to CITY with respect to the performance of this contract . 11 . COUNTY assures that it will comply with Title VI of the Civil Rights Acts of 1964 and that no person shall , on the grounds of race , creed , color , handicap , sex or national origin be excluded from participation in , be denied the benefits of, or be otherwise subjected to discrimination under the contract . -3- III WITNESS , CITY and COUNTY here to have executed this contract on the first day and year mentioned above . COUNTY OF ALAMEDA CITY OF DUBLIN BY BY Chairperson , Board of Supervisors Mayor APPROVED AS TO FORM: Richard J . Moore , County Counsel ATTEST: BY _ BY Deputy County Counsel City Clerk , CITY OF DUBLIN DATE: APPROVED AS TO FORM: BY City Attorney I hereby certify under penalty of perjury that the chairperson of the Board of Supervisors was duly authorized to execute this document on behalf of the County of Alameda by a majority vote of the Board on , and that a copy has been delivered to the Chairperson as provided by Government Code Section 25103 . DATED: WILLIAM MEHRWEIN, Clerk , Board of Supervisors BY : Deputy -4- EXHIBIT A CITY OF DUBLIN CONTRACT . SPECIAL TERMS AND CONDITIONS VECTOR CONTROL SERVICES FROM COUNTY SERVICE AREA - FY 1988-89 Calculation of Dublin Allocation: 1 . No . of Dublin "Equivalent Benefit Units" ( if City were included in the County Service Area) 6 ,091 2 . FY 1988-89 Benefit Assessment $3 .30/Benefit Unit Rate for C .S .A . 3 . Calculation of Net Revenue;_ a . Total Annual Potential--Revenue --Formula: # of Benefit Units x Annual Benefit Assessment Rate= Total Potential Revenue : $20 , 100 .00 ( 6091 x $3 .30/BU) b . Less 3% Delinauencv Allowance $ 604 .00 C . Net Revenue $19 , 496 .00 4 . The Board of Supervisors shall adjust the rate annually , which shall equal the benefit assessment rate established for the County Service Area . 5 . The County Assessor shall determine annually the number of "Equivalent Benefit Units" within CITY . 6 . The above net revenue ( 4c) which is the amount of money allocated by CITY in Paragraph 3 of the contract shall be adjusted annually , in accordance with Section 4 and 5 of this Exhibit .