HomeMy WebLinkAbout8.1 Apply for Child Services Grant CITY OF DUBLIN 95-0— 76
AGENDA STATEMENT V
CITY COUNCIL MEETING DATE: January 23, 1989
SUBJECT Authorization to Submit Proposal for
Funding One-Time-Only Funds to State
,. Department of Education for Planning
and Coordinating Child Development
Services - Report Prepared by
Diane Lowart, Recreation Director
EXHIBITS ATTACHED A) Application Information for Local
Coordination Grants
B) Draft Resolution
RECOMMENDATION 1 . Adopt Resolution
2. Should the grant application be
successful, authorize Staff to
develop a contract appropriate for
administering the grant funds with
Livermore and Pleasanton
FINANCIAL STATEMENT The 25% required match for the $25, 000
grant would be divided equally amongst
the three participating Cities.
Thus, Dublin' s commitment would be
$2, 083, which could be provided through
in-kind services.
DESCRIPTION The State Department of Education has
announced the availability of one-time-only funds to cities and
counties for planning and coordinating activities within local
governments to facilitate the availability of child development
services. The funds will be made available upon approval of
proposals, but must be spent prior to December 31 , 1990 .
Applications are due no later than January 27, 1989 . Grants of
up to $25, 000 each will be awarded on a competitive basis to
applicant cities or counties. A Council resolution in support of
child care and the application is required.
Staff has discussed the grant opportunity with Resources For
Family Development (RFD) staff, the agency the City contracts
with to plan and develop resources for child care services.
RFD staff have discussed the grant program with staff of the
State Department of Education and have been told the State is
expecting to receive a very large number of applications for the
limited funds available. For this reason RFD staff recommends
the Valley (Pleasanton, Livermore & Dublin submit a single
application to the State.
Discussions with the staff of the cities of Livermore and
Pleasanton 'indicate they are supportive of participating in a
joint application. A joint application will greatly improve the
possibility of being funded and will allow the three cooperating
jurisdictions an opportunity to address a valley-wide issue.
It is assumed each City would apply for an equal share of the
total $25, 000 grant and be responsible for an equal share of the
required 25% match. The match may, of course, be in in-kind
services . At this time, it appears the City of Dublin will
provide in-kind services rather than funds for the required
match. These in-kind services could be in the form of postage,
duplicating or limited clerical support.
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COPIES TO:
ITEM NO. •
AGENDA STATEMENT
January 23, 1989
Page Two
Staff met with representatives from Livermore, Pleasanton and
Resources for Family Development to discuss the possible uses for
the available grant funds. It was determined that the funds
should be utilized to hire a consultant to prepare a valley-wide
report on the present and future child care needs in the three
cities. It was suggested that a valley-wide task force be
established to identify those issues to be consolidated into the
consultant' s study.
If the City Council is in favor of submitting a valley-wide grant
application for funding from the State Department of Education to
study child care needs in the valley, Staff recommends that the
City Council take the following action:
1 . Adopt Resolution in support of Child Care Services to
meet existing need and approving an application for
grant funds for child care services.
2. Should the grant application be successful, authorize
Staff to develop a contract appropriate for
administering the grant funds with Livermore and
Pleasanton.
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COPIES TO:
ITEM NO.
RECEIVED
1 2 88 Revised Due Date:
January 27, 1989
MULTI-SERVICE
CENTS$tat Department of Education, Child Development Division
Application for Local Coordination Grants
The State Department of Education is pleased to announce the
availability of one-time-only funds to cities and counties for
planning and coordination of activities within local government to
facilitate the availability of child development services. Funds
are available upon approval of proposals but must be spent prior to
December 31; 1989. Because of the delay in issuing this Request for
Application the due date has been extended beyond the date originally
announced. Applications are now due no later than January 27, 1989.
Applicants will be expected to demonstrate a knowledge of existing -
services, including.:a knowledge of the extent of local need and
resources. Applicants will also -be-. expected to demonstrate how
articulation with local child care provider associations and state
and county licensing authorities will be achieved. It will be
;.particularly important toestablish -linkages with _-local -state-funded
Resource and Referral -programs' 'because of their experience in working
with the local child care community and their knowledge of existing
services. A listing of all Resource and Referral programs is
attached.
Additionally, the application must demonstrate consideration of child
development issues in policy planning and implementation, and must -
demonstrate the coordination of activities of departments within the
city or county, such as licensing, fire department, health department,
educational institutions, planning commission, building inspection and
public,.works to facilitate ..the .establishment of child care programs
within the community.
Grants of up to $25, 000 each will be awarded on a competitive basis
to applicant cities or counties. Each grant will require a matching
contribution of 25 percent in cash- or in-kind services. Successful
applicants must commit to a good faith effort to continue the
coordination function beyond the funding year. Apy application
_:for funding should be accompanied by a resolution in support of
child care adopted by the County Board of Supervisors or the City
Council.
You are encouraged to be creative in your proposal. Examples
of activities to be considered include but are not limited to:
establishment of a child care coordinator position, task force or
advisory group, development of a city, county, or regional master
plan for child care, development of public-private partnerships with
local industry, seeking funds for sponsorship of families unable to
pay full child care costs, and making unused county/city equipment
and facilities available for child care services. If a coordinator
position is to be established, attach an organization chart showing
placement of the position within city or county government.
Contents of Proposal
The application consists of Section I, "Applicant Information",
and Section II , "Program Proposal . " No specific format is provided
for Section II. However, all items should be addressed as these
constitute a critical part of the application. Applicants are
encouraged to limit their responses in Section II to not more
than eight typed pages.
• proposal Submission Deadline ,
Completed proposals must be postmarked by the United States Postal
Service no later than January 27, 1989. Metered postmarks received
after that date will not be accepted. Hand delivered proposals will
be accepted until 4 :30 p.m. on January 27, 1989.
Proposal Submission
Three copies of the proposal must be submitted to the State Department
of Education, Child Development Division, by the stated deadline.
An original signature of the authorized representative is 'required
on all three copies of Section I. Address the proposals to:
State Department of Education
Child Development Division
560 J Street, Suite 220
Sacramento, CA 95814
Attention: Local Government Applications
While not required, for your own protection, applicants are advised
to send their proposal Certifiad Mail - Return Receipt Requested.
This will provide you with a receipt showing that the proposal was
received by the State Department of Education/Child Development
Division by the announced deadline.
Please do not attach covers or binders, pamphlets, letters of support
or other items which are not specifically requested. Submittal of
extraneous material may disqualify your proposal.
Selection Procedure
A selection panel will independently score each proposal on the basis
of the responses to the items contained in Section II. The scores
will be totaled and the grants will be awarded to those receiving
the highest scores. No application scoring below 80 points will be
funded.
Scoring of Applications
For purposes of preparing the proposal, applicants should assume that
readers are completely unfamiliar with the agency and the proposed
program. The proposal should essentially stand by itself. The score
values for evaluating -he proposal are presented in Section II.
Felection of Applicant Proposals
The State Department of Education reserves the right to reject any and
all proposals. Applicants which have delinquent accounts receivable
with the State Department of Education or which are on FY 1988/89
fiscal or programmatic conditional contract status are not eligible
to apply.
There are no applicant appeal rights vested in the funding decisions
of this program.
Proctram and Financial Report
Successful applicants are required to submit a program data and
financial expenditure report no later than March 15, 1990. Forms will
be mailed on which to report fiscal expenditure information, matching
funds, and other critical data. Failure to submit these reports will
be noted and may affect an agency's subsequent eligibility for funds.
Apportionment
Approximately four weeks after notification of funding, the State
Department of Education, Local Assistance Bureau (SDE/LAB) will issue
an initial apportionment equal to 90 percent of the approved funding.
The balance of the apportionment (10 percent) will be mailed upon
receipt of the expenditure and program data report and will be based
upon the final expenditure amount. These reports are due March 15,
1990.
. Funding ,
These are one-time-only discretionary funds. Expenditures for which
reimbursement is claimed must be made during the contract period,
which ends December 31, 1990. No commitment for funding beyond that
date is made or implied.
Audits --
-The State Department of Education reserves the right to require
an audit of funds granted pursuant to this application.
RESOLUTION NO. 8 -89
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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A RESOLUTION IN SUPPORT OF CHILD CARE SERVICES TO
MEET EXISTING NEED AND APPROVING AN APPLICATION FOR
GRANT FUNDS FOR CHILD CARE SERVICES
WHEREAS, the City of Dublin believes available, quality
child care services are necessary to the well-being of a
community, and
WHEREAS, planning and coordinating activities within local
governments to facilitate the availability of child care services
will assist in the provision of quality child care.
NOW THEREFORE, BE IT RESOLVED THAT THE City Council of the
City of Dublin does hereby support child care services and
approves the application for grant funding from the State
Department of Education, Child Development Division for planning
and coordinating activities to facilitate the availability of
child development services.
PASSED, APPROVED AND ADOPTED this 23rd day of January, 1989 .
AYES : Councilmembers Hegarty, Jeffery, Snyder, Vonheeder
and Mayor Moffatt
NOES: None
ABSENT: None
May
ATTEST:
City le k