Loading...
HomeMy WebLinkAbout4.01 Approve 04-24-1989 Minutes REGULAR MEETING - April 24 , 1989 1% regular. meeting of the City Council of Lhe City of Dublin was held on :Jonday , Apr-i_l_ 24 , 19("') , in tine meeting room of the Dublin Library. The meeting was called to order at 7 : �� p.m. , by ;,iayor Paul :-loffatt . J. J. ',.OLL CALL P:"ESEHT: Counci_lrnembers He-arty , Jeffery , Snyder , Vonheeder. and ;-layor Aof fatt . PLEDGE OF r%LLEGIANCE The ;Mayor let! the Council , Staff and those present in the pledge of alle- giance to the flag. PROCLAi1ATION :Mayor. Moffatt indicated that a proclamation had beer prepared declar. ing the week of April 24, 1989 as "General Federation of :•women' s Clubs WeO," . I`;TL'WDUCTION OF NE"J E:IPLOYEE Public Works Director Thompson introduced the .,it, ' s neca Public Oorks Inspector , Ed Zale . Ed replaces Phil Tiewater . Ld ' s most recent experience was with the City of Pleasanton and he has ov.ned his own construction business . CONSENT CALENDAR On ;notion of Cm. Vonheeder , seconded by Cm. Hearty , and by unani,uous vote , the Council Cook the followin , actions : v A )proved 2"Iinutes of Regular -Ieeti_ng of April 10 , 1989 ; adopted RESOLUTION NO. 48 - 89 APPROVING THE APPLICATION OF GRANT FUNDS UNDER THE ROBERT I-Z ' BERG-HARRIS URBAN OPEN SPACE AND RECREATION PROGRAM .adopted RESOLUTION NO. 49 - 89 IN SUPPORT OF THE BAY TRAIL PLAN it+tt+tt+tt+tt+tt+tt+tt+tt+tt+tt+tt+tt+tt+tt+tt+tt+tt+it+tt+tt+tt+tt+tt , tt+tt+tt+tt+tt+tt+tt+tt+tt+tt+tt+tt+it :.:`i-u-.l 1 Regular ivleeting April 24, 1989 ,qteTn yo, Adopted RESOLUTION NO. 50 - 89 AWARDING CONTRACT 89-4 ANNUAL STREET SLURRY SEAL PROGRAM TO McREYNOLDS PAVING, INC. ( $33,556.22 ) and authorized the Hayor to execute the agreement ; Authorized the Mayor to execute an agreement with NEC Business Communications Systems Inc . , for a telephone system for the Civic Center ( $84,849 ) ; Approved Warrant Register in the amount of $853 ,435 . 55 . PUBLIC HEARING - REVISIONS TO FEE SCHEDULE FOR ENCROACHMENT PERMITS REVISION TO POLICY FOR SAN RA,,'lON ROAD BANNED. POLES Mayor Hoffatt opened the public hearing. Public Works Director Thompson advised that the two proposed resolutions would: 1 ) modify the City ' s fee schedule for encroachment permits by adding fees for use of the San Ramon .Road banner poles and modify the fees for oversized vehicle permits ; and 2 ) modify the adopted policy for us.e of the banner _po.l.es _to:.allow. advertising events held outside - the City, which benefit the City. A $50 fee is proposed to be charged on all banner permits . A second modification to the encroachment fee schedule is proposed in order to simplify the fees for oversized vehicles . The fees proposed are $35 for one-trip permits and $100 for annual permits . These fixed fee permits will be issued only for loads which do not require Staff time for traffic control or other monitoring. A deposit amount of $250 will be required to take care of situations which require traffic control or Staff inspection time . All transportation permits require an insurance certificate indicating $1 ,000 ,000 liability coverage . No comments were made by members of the public on this issue . ,iayor LHoffatt closed the public 'nearing. Cm. Hegarty clarified that the actual cost of putting up a banner is just under $400 , as the City contracts with ,ICE. He questioned what the equipment would cost if Dublin purchased it , and whether or not this would be economically feasible . Mr . Thompson advised that ,ICE tried to use a scissor lift , but this piece of equipment is not really movable . Since they need this mobility, they hive been using a boom truck. This PLece of equip- ent is very expensive . ,layer iioffatt questioned the paragraph in the banner resolution which states that the Council will not waive the $50 permit fee for any applicant . C,1-3-152 Regular Meeting April 24, 1989 City Manager Ambrose advised that if there is a provision for a waiver , applicants will ask for it . On motion of Cm. Jeffery, seconded by Cm. Vonheeder , and by majority vote , the Council adopted RESOLUTION NO. 51 - 89 AMENDING RESOLUTION NO. 96-84 ADOPTING FEES FOR MUNICIPAL SERVICES (MODIFYING EXHIBIT 4 ENCROACHMENT FEES) and RESOLUTION NO. 52 - 89 AMENDING RESOLUTION NO. 73-83 POLICY FOR THE INSTALLATION OF ADVERTISING BANNERS WITHIN PUBLIC RIGHTS-OF-WAY Mayor Moffatt voted against this motion. PUBLIC HEARING - GOLDEN GATE DRIVE REQUEST FOR MODIFICATION TO TWO-HOUR PARKING ZON; _ Mayor Moffatt opened the public hearing. Public Works Director Thompson advised that in 1981 , Alameda County established a 435 ' two-hour parking zone on the east side of Golden Gate Drive at the request of Fox and Carskadon ^Management Company, who was the property manager of the buildings at 6401-6459 Golden Gate Drive at that time. As was Alameda County ' s policy, Fox and Carskadon paid the cost of the signing. In February, 1989 , the Police Department began enforcing the zone , due to a complaint . SmithKline Bio-Science Labs , 6511 Golden Gate Drive has requested that the two-hour parking zone be removed. Representatives • have stated that their on-site parking is inadequate, and employees park along the street , as well as in the lots of some of the nearby shopping centers . Removal of the entire 435 ' zone would provide unrestricted parking for approximately 15-18 cars . Staff advised that the County established two separate two-hour zones on the east side of Golden Gate Drive . Pat Costello of Crown Chevrolet stated that he prefers to leave the 525 ' zone along Crown ' s property as is . Staff sent surveys to other businesses on Golden Gate Drive and received r. ['rTo 2eS`pOI1SeS' I1ad­ .n.C:.,eh-i.eC.t 1�.trf�` r}lh TC'.i:)`, d� ^L ='}l;p> two-}tour zone and three responses were not in favor of removing the Cwo- hour zone . C^M-8-153 Regular Meeting April 24, 1989 Staff advised SmithKline Bio-Science that since some of the businesses still needed the two-hour zone for customer parking, City Staff would prefer to leave the zone as is . Subsequently, SmithKline Bio-Science asked that the City Council consider a request to remove the two-hour zone in front of their property only and -Leave the two-hour zone in front of 6401-6459 Golden Gate Drive . Notices were sent to all businesses on Golden Gate Drive , and one communication was received from Schuck' s Transmission opposing any changes in the two-hour zone. Staff felt the most reasonable and economical solution would be to remove the parking restriction for about 117 ' of the lab ' s frontage . This action would provide 6 to 7 spaces with no time limit and leave 9 to 11 two-hour spaces in front of part of the lab ' s property and 6401-6459 Golden Gate Drive . This limited parking zone was originally adopted by the County by ordinance and must , therefore , be repealed by ordinance . The City ' s Traffic Ordinance , adopted in 1987 now allows limited parking zones to be adopted by resolution. Staff recommended that the entire two-hour parking zone be repealed and that the portion that is to remain two-hour parking be adopted by resolution. Cm. Hegarty questioned if , when these buildings were originally built , the County followed the same formula for parking. Planning Director Tong advised that they did. In this instance , however. , the number of spaces is inadequate . Cm. Snyder requested that Mr. Thompson identity exactly where the parking was on the site . "layor b1offatt asked if this discussion also applied to the west side of the street . Mr . Thompson responded that they were only discussing the east side . Chris Kinzel advised that the west side is unrestricted and the heaviest usage is on the end near Dublin Boulevard. Vijay Aggarwal , General Manager of SmithKline Bio-Science Labs indicated that they have been in negotiations with Crown Chevrolet and the property east to .lease additional space for parkin;. Their entire lot is available for parking with all available spaces filled . Cm. Jeffery questioned how many employees they have . :lr . Aggarwal reported that they have approximately 180 employees working 3 different shifts . They have about 73 parking spots on their lot . Ciil. JerL�t j i5k _C LL they had JUtCr d WLL''ti LitCiL elll(JlOVEJE:',5 and SUggeSt:eCI carpooling. rr+n+rr+rr+rr+rr+rr+rr+r r+n+r i+rr+n+rr+rr+rr+rr+rr+r r+n+rr+n+rr+rr+r.r+rr+n+rr+rr+n+rr+n+rr+rr+rr+rr+ir C 1-8-154 Regular ivleeting April 24, 1989 Mr. Aggarwal indicated that many of the work schedules are irregular , but they have explored alternatives available to them. Mayor Moffatt closed the public hearing. Cm. Hegarty felt there should be a compromise and felt that what had been worked out would accomplish this compromise . No one single business has the privilege of saying they want this or that . The argument could be made that they have overintensified their labor force . The City should be aware of this problem when Crown Chevrolet builds on their property. Cm. Snyder stated he was concerned with regard to comments made in the Letter from Schuck ' s Transmission. It sounds like there is a common problem in this entire area. He felt it should be understood that this action is intended to benefit everyone . 'The Police Department can make a periodic check for abandoned cars . Cm. Vonheeder felt that part of the problem is that this area was originally developed for one usage and that usage has changed over . the years , and has intensified. Mayor Moffatt urged SmithKline Bio-Science Labs to loot', for additional parking spaces and advised that BART is talking about putting in a Park & Ride lot right across the street . On iilotion of Cm. Hegarty , seconded -by Cm. Jeffery, and by unanimous vote , the Council waived the reading and INTRODUCED an ordinance repealing a limited parking zone on Golden Gate Drive , and adopted RESOLUTION NO. 53 - 89 ESTABLISHING A LIMITED PARKING ZONE ON GOLDEN GATE DRIVE (effective on the same date that the Ordinance above becomes effective) FURNITURE BID A,JARD Assistant City Manager Paul Rankin advised that the furnishings requested under this bid include furniture for public areas such as waiting areas , conference rooms , lunch rooms , and large meeting rooms . The bid was arranged in 3 parts in order to allow for the widest distribution and to obtain competitive pricing. A total of 15 dealers were provided with bid packages . A total of 9 bids were received. In examining the bids , Staff round an irregularity in 4 of the bids in that no bid bonds were included as clearly stated in the Instructions to Bidders . L ....c:.ai,i.l,rhec:,.a.11. ..c,o,.:.c:cc.:.c d any.. e:rLcrs.. bas-o -on ..., .. ,�. ...-. . �.. ... price,s . All bidders are required to allow the City to add or delete .items prior to placing the order , based on the unit prices . In addition , bidders on Group I and II will allow the City to place a supplemental order at the same unit prices within the next 6 months . CL'i-8-155 Regular Meeting April 24, 1989 On motion of Cm. Jeffery , seconded by Cm. Vonheeder , and by unanimous .vote , the Council awarded the bids for Group I (Steelcase) to OUI of Walnut Creek for $113 ,957 . 68; Group II (Kimball ) to Holsinger, Inc . , of Burlingame for $52 ,096 . 25 ; and Group III (various manufacturers ) to Lindsay ' s of Dublin for $100 ,830 . 94 and authorized Staff to proceed with ordering and any adjustments required based on the unit prices of the successful bidders . J. J. BANNER REQUEST - WINGS FOR CHARITY Public Works Director Thompson advised that an amendment to the fee schedule for encroachment permits and a revision to the policy for use of the San Ramon Road banner poles were adopted earlier in the meeting. The Wings for Charity Air Show is an event which funds a number of Tri- Valley health care or social service related groups . Some of the organizations which receive funds from this event are the Dublin Historical Preservation Association, Kaleidoscope Center , New Horizons , Family Crisis Center , Echo Housing , Lifeline , :leals on Wheels , Tri-Valley Haven, Valley Community Health Center and Senior Support . A $50 encroachment permit fee will be required, and the Applicant must provide the required liability insurance certificate. Cm. Jeffery stated that she had spoken with lichal Dittrich this afternoon and she indicated she was sorry she would be unable to attend the meeting, but hoped the request would be approved. Cm. Snyder stated he noticed that this request was for 2 weeks and questioned if this is the normal policy. Ir. Thompson stated that 2 weeks is the maximum amount of time that a banner can be up. On motion of Cm. Jeffery, seconded by Cm. Hegarty , and by unanimous vote , the Council approved the request for banner installation for the weeks of July 10 and July 17 , 1989 , and authorized Staff to issue encroachment permit once insurance certificate has been received. ANNUAL REVIEW OF HIGH ACCIDENT LOCATIONS DOWNTOWN INTERSECTION L•IONITORIING REPORT Chris K1I1"Gel , TJNM advised that during a review of traffic related matters in 1987 , the Council requested that Staff prepare an annual analysis of high accident locations , along with recommendations for corrective measures . .. __ .. . A review of the last 4 veers of accident records revealed that the total number of accidents were : 1985-269 ; 1986-305 ; 1987-257 ; and 1958-269 . CAM-8-156 Regular Meeting April 24, 1989 The locations having the highest incidence of accidents were identified as being 4 locations . Two additional locations showed an unusually high number of- accidents when compared to previous years and were also included in the review. The 6 locations are : 1 ) Dublin Boulevard & San Ramon Road; 2 ) Dublin Boulevard & Regional Street ; 3) Dublin Boulevard & Dougherty Road; 4) San Ramon Road & Amador Valley Boulevard; 5 ) Dougherty Road & Monterey Drive ; and 6 ) Village Parkway & Tamarack Drive. At most of these locations , some improvements have been constructed since 1988 . There are pending improvements at ot'ners . The primary purpose of the improvements is to increase capacity , but a secondary benefit may be reduction in the number of accidents . The City ' s Downtown Specific Plan specifies that the Traffic Monitoring Program periodically conduct counts at key locations within and leading to the downtown area. TJKM monitored 5 intersection locations and compared current conditions to previous years . The intersection with the fastest growth rate over the last several years has been San Ramon Road and Amador Valley Boulevard, with an average annual growth rate of 5. 7%. Cm. Hegarty stated he was concerned with traffic coming off I-580 onto San Ramon Road headirng westbound, in that cars must cross several lanes of traffic in order to turn Left onto Dublin Boulevard. This location is a problem. Mr . .K.inzel stated that there is a solution identified and that would be the signalization of the off-ramp, like has been done at Dougherty Road . This signal would prevent a conflict with traffic coming off or over the ramp. Public Works Director Thompson advised. that a study is underway of locations identified in the Downtown Improvement Study. Cm. Jeffery stated she thought the land was actually located within Pleasanton and maybe we need to negotiate something. ,Ir . Kinzel stated that Pleasanton has a similar problem on their side of the freeway. Cm. Snyder reported that he was recently riding with Pleasanton i area would be constructed by California 1lodel Design at a cost of $ , 748. This work is not within the scope of the existing contract for service . In order to accommodate these additional costs , it will be necessary for the City to amend its agreements with the County of Alameda , the sponsoring property owners , and WRT, the City ' s Planning Consultant . Cm. Jeffery asked for an example of a mitigating factor if they find a kit fox. Mr. Barger stated they would identify the area where the den is located and declare this as an open space or they could relocate it to another area. City Attorney Nave stated he recently worked with a sewer treatment plant is Santa Nello and kit foxes were found and they were required to place metal culverts at various spots in the project for dens . Cm. Snyder asked with regard to the 4 people that chose not to financially participate , if future development occurs on their property will there be costs . Mr. Barger indicated that the work being done involves just the General Plan Amendment work and participation is totally voluntary. �Ir. Ambrose sta bd' that this would be provided that the remaining property owners are willing to pick up the additional costs . Mayor tioffatt asked if Alameda County is participating. Mr. Barger advised that they are . On motion of Cm. Jeffery , seconded by Cm. Vonheeder, and by unanimous vote, the Council adopted RESOLUTION NO. 54 - 89 APPROVING FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND WALLACE ROBERTS & TODD and RESOLUTION NO. 55 - 89 APPROVING FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND ALAMEDA COUNTY and RESOLUTION NO. 56 - 89 APPROVING FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND SPONSORING PROPERTY OWNERS and authorized the City Manager to execute the agreements between the City and Wallace Roberts & 'Todd and the City and the sponsoring property- owners , all of which should occur after monies have been received from Ct,1-8-155 Regular Meeting April 24, 1989 M sponsoring property owners to pay for the additional geological and biological work; and authorized the Mayor to sign the agreement between the City and Alameda County, after monies have been received from sponsoring property owners to pay for the additional geological and biological work. OTHER BUSINESS Dublin High School Drill Team Cm. Snyder stated he would like to see the City somehow honor the Dublin High School Drill Team which recently placed third in international competition in Ohio. The Council requested that City Staff prepare a proclamation and invite the Drill Team to the next Council meeting. Tri-Valley Transportation Committee City Manager Ambrose advised the Council that the time for this corlmittee meeting scheduled for Wednesday evening , April 26th had been changed from 5 : 30 p.m. , to 7 : 00 p.m. Tri-Valley Joint City Council Meeting- City Manager Ambrose reminded the Council that Dublin is 'hosting the next meeting of the Tri-Valley Joint City Councils . The meeting will be on Thursday evening, April 27th at The Hayward Fishery Restaurant . CLOSED SESSION At 8 : 35 p.m. , the Council recessed to a closed executive session to discuss pending litigation, City of Dublin vs . :`IcCartney and City of Dublin vs . YIH. ADJOUR I�MENT There being no further business to come before the Council , the meeting was adjourned at 9 : 10 p.m. .-Ilavor ATTEST: City Cleric Ci`•1-8-159 - Regular Meeting April 24, 1989