HomeMy WebLinkAbout4.03 Burton Street Closure 5o-fie
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 12, 1989
SUBJECT July 4th, 1989 Closure of Burton Street for Block
Party -
(Prepared by: Paul S . -Rankin, Assistant City Manager)
EXHIBITS ATTACHED o Letter dated May 30, 1989 from Mr. Ray Riordan,
requesting the street closure.
o Proposed Encroachment Permit including Conditions.
o Certificate of Insurance issued through City of
Dublin Tenant & Permittee Program.
RECOMMENDATION Waive the Encroachment Permit Fee and Authorize the
City Engineer to Issue the Encroachment Permit.
FINANCIAL STATEMENT: Minimal administrative costs associated with the
issuance of the permit.
DESCRIPTION Mr. Raymond Riordan, on behalf of residents along
Burton Street, has requested permission to close the street on July 4, 1989
for a block party. The closure would affect the entire street which runs
between Tamarack Drive and Amador Valley Boulevard.
The residents of Burton Street have made a similar request each year for the
past several years . Mr. Riordan has indicated that this is their 9th Annual
Fourth of July event. Staff has prepared recommended Conditions based on
those approved for the 1988 Street Closure. The applicant has concurred
with all of the Conditions . In the past, the City Council has waived the
cost of the issuance of an encroachment permit.
The City currently offers as a service an Insurance program which meets the
$1 million requirement for encroachment permits . The applicant reimburses
the City for the premium and the City absorbs administrative and surcharge
costs . The Burton Street residents have purchased a policy under this
program. A copy of the issued insurance certificate is attached.
Staff recommends that the City Council authorize the City Engineer to issue
a permit including the proposed conditions and that the permit fee be
waived.
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COPIES TO:
Ray Riordan
ITEM NO.
May 30, 1989
Mr. Paul Rankin
Assistant City Manager w
City of Dublin
PO Box 2340
Dublin, CA 94568
RE: Request to Close Burton Street on July 4, 1989
Dear Mr. Rankin:
Recently, you and Ms. Betty Heller discussed the requirements for
closing Burton Street for our ninth (9th) annual July 4
celebration for 1989. Last year, you and -.I met on several
occassions for our previous July celebration. Once again, I will
ensure all permits, insurance and requests are complete for our
July 4 festivities.
As requested in your May 22 letter to Ms. Heller, this letter is
our formal request for street closure and a list of the expected
events. On behalf of all Burton Street residents (aka: Burton
Street Benchers) , I composed the following.
On July 4, 1989 we wish to close Burton Street between Tamarack
Drive and Amador Valley Boulevard, restricting vehicular traffic,
from 10: 00 am to 10:00 pm. (Emergency vehicle access will be
accomodated. ) Limiting vehicle movement on our street increases
safety for our children, friends, and adults as they move between
homes where various activities will take place and provides a safe
area for our "safe n sane" fireworks display, bar-b-que, and
dining area for all to congregate. A complete list and schedule
of our activities will be drafted later, but 'will include low risk
activities: cake walk, pie throwing, egg toss, and water balloon
toss. Game booths (bean bag toss, basketball shooting, etc. ) will
be set up on private property. The events will be limited to
current residents and some past residents. The number of
participants will not exceed 47 . No alcohol will be served or
sold.
Over the last eight years, safety and responsible behavior have
been our foremost objective at all our neighborhood events. Prior
to last year's list of conditions, we initiated neighborly
conscientious guidelines. Our past functions, actions, and fun
have been well organized and supervised. We have a spotless
safety record at all our neigborhood functions.
As we did last year, we wholeheartedly accept and will comply with
the Conditions of Encroachment outlined last year (1988) . (As you
mentioned in your letter, the City Staff intends to process our
request with the conditions set last year. ) A revised Conditions
of Encroachment list is enclosed. Number 10 of the conditions
requires a Certificate of Insurance. We wish to apply for the
insurance program the City of Dublin utilizes. The enclosed
application and check for $65. 00 completes the requests set in
your May 22 , 1989 letter.
May 30, 1989
page 2
Burton Street Closure
We did not receive an actual permit for street closure in your
letter. As I remember from last year,, 'the City Council approved
the closure first, then we filled out the permit. Does the same
procedure hold this year? If not, please send us the permit to
complete. All other documents are enclosed.
We appreciate your thoroughness and willingness to help us plan
our event. When our local government and neighborhoods work
together, we all benefit. I look forward to any future
discussions we may have, and will certainly see you at the June 12
City Council Meeting. By the way, the City Council is invited to
attend.
If you have any questions, please call me at home (415) 833-1768
or work (415) 646-4461.
Sincerely
Riordy ,Ray Riordan
an
Burton Street Resident
Enclosures:
DRAFT Conditions of Encroachment (Revised 1989)
Event Holder Insurance Information Sheet
May 30, 1989
DRAFT
CITY OF DUBLIN
Conditions for Encroachment Permit
Issued for July 4; 1989
Closure of Burton Street
Between Amador Valley Boulevard & Tamarack Drive
1. The date of the street closure shall be July 4, 1989.
2 . The hours of the street closure shall be 10:00 am to 10: 00 pm.
3 . Sufficient barricades shall be provided by the homeowners.
Due to the use of barricades after dark, barricades shall be
equipped with flashing safety lights.
4 . Barricades shall be supervised by responsible person(s) in the
event traffic or emergency vehicles need to enter or exit
Burton Street.
5. Noise shall be maintained at an acceptable level.
6. Responsible person(s) shall insure that any consumption of
alcoholic beverages is limited to adult attendees. No sales
of alcoholic beverages are permitted by this permit.
7 . Barricades shall be removed from the public street at the
conclusion of the event. In no case shall barricades remain
in the street after 10: 00 pm.
8. Permittee shall be responsible for removing all litter and
debris from the public street.
9. Any use of fireworks shall be limited to authorized "safe and
sane" fireworks. The use of such fireworks shall -be
supervised by adults and in accordance with all .manufacturer's
instructions.
10. Applicant shall provide a Certificate of Insurance which names
the City of Dublin as an additional insured for the event.
The minimum acceptable limits of insurance is $1 million per
occurrence.
11. Applicant shall complete Encroachment Permit Application and
submit an acceptable Certficate of Insurance or obtain
required insurance no later than June 30, 1989.
CITY OF L-BLIN
PUBLIC WORKS DEPARTMENT
6500 Dublin Boulevard Suite D
Dublin, CA 94568
(415) 829-4927
PERMIT TO DO WORK IN ACCORDANCE WITH CHAPTER 1 OF TITLES OF THE ALAMEDA COUNTY ORDINANCE
CODE AND COUNTY ORDINANCE SPECIFICATIONS AS ADOPTED BY THE CITY OF DUBLIN AND ANY SPECIAL
REQUIREMENTS SHOWN OR LISTED HEREIN. _
Applicant/Permittee: Permit Number:
Name: Ray Riordan Receipt No.
Address: 7182 Burton Street Fee: $ Waived-Subject to City Council approval
Dublin CA 94568 Bond: $ Insurance Certificate provided
Phone: 833-1768
PLEASE READ THIS PERMIT CAREFULLY.KEEP IT ATTHE WORK SITE.TO ARRANGE FOR INSPECTION,PHONE
829.4927 AT LEAST 48 HOURS BEFORE YOU START WORK.
JOB LOCATION Burton Street: Between Tamarack and Amador Valley Boulevard
DESCRIPTION OF WORK:
Street Closure for July 4th, 1989 Block Party
Length of Excavation I.f. . Width I.f. Depth ft.
ATTENTION IS DIRECTED TO THE GENERAL PROVISIONS PRINTED ON THE REVERSE SIDE OF THIS PERMIT AND
TO THE FOLLOWING SPECIAL REQUIREMENTS(To be filled in by Public Works Inspection Department):
Attached Conditions noted as Exhibit A
Issuance Subject to Approval by the City Council at their meeting June 12, 1989.
Prosecution of Work:All work authorized by the permit shall be performed in a workmanlike,diligent,and expeditious manner,and must be com-
pleted to the satisfaction of the Director of Public Works.
Liability and Damages:The permittee shall be responsible for all liability imposed bylaw for personal injuryor property damage which may arise
out of the work permitted and done by permittee under this permit,or which may arise out of the failure on the part of the permittee to perform
his obligations under said permit in respect to maintenance and encroachment.The permittee shall protect and indemnify the City of Dublin,its
officers and employees,and save them harmless in every way from all action at law for damage or injury to persons or property that may arise out
of or be occasioned in any way because of his operations as provided in this permit.
Signature of Permittee City Engineer
By. By:
Date: Date of Issue:
Work Completed:
Inspector:
EXHIBIT A
City of Dublin
Conditions of Encroachment Permit
Issued for July 4, 1989
Closure of Burton Street
Between Amador Valley Boulevard & Tamarack Drive
1 . The date of the street closure shall be July 4, 1989 .
2 . The hours of the street closure shall be 10:00 a.m. to
10 : 00 P.M.
3 . Sufficient barricades shall be provided by the homeowners.
Due to the use of barricades after dark, barricades shall be
equipped with flashing safety lights.
4 . Barricades shall be supervised by responsible person(s) in
the event traffic or emergency vehicles need to enter or exit
Burton Street.
5 . Noise shall be maintained at an acceptable level.
6 . Responsible person(s) shall insure that any consumption of
alcoholic beverages is limited to adult attendees. No sales
of Alcoholic Beverages are permitted by this permit.
7 . Barricades shall be removed from public street at the
conclusion of the event. In no case shall barricades remain
in the street after 10 : 00 p.m.
8 . Permittee shall be responsible for removing all litter and
debris from the public street.
9 . Any use of fireworks shall be limited to authorized "safe and
sane" fireworks. The use of such fireworks shall be
supervised by adults and in accordance with all
manufacturers, instructions .
10 . Applicant shall provide a Certificate of Insurance which
names the City of Dublin as an additional insured for the
event. The minimum acceptable limits of insurance is $1
million per occurrence.
11 . Applicant shall complete Encroachment Permit Application and
submit an acceptable Certificate of Insurance or obtain
required insurance no later than .June 30, 1989 .
pt YD
CERTIFICATE OF INSURANCE CERTIFICATE #: DR 89 00679
SPECIAL EVENT LIABILITY PROGRAM
ISSUE DATE: 'lay 31 , 1989--
1
PRODUCER: (415) 547-3203 PUBLIC ENTITY (ADDITIONAL INSURED) :
Diversified Risk Insurance Brokers
City- of Dublin
1335 Stanford Avenue, Suite#100 P. O. Bo;; =':140
Emeryville, Ca 94608 Dt_tbl in, CH 94568
INSURED EVENT HOLDER: EVENT INFORMATION:
Ray Riordan TYPE: Class II — Block Party
71£32 Burton Street DATE(S): Tale 1999
Dublin, CA 94568 LOCATION: Bt,TtoStraot
This is to certify that policies of insurance listed below have been issued to the insured named above for the policy period indicated.
Notwithstanding any requirement term or condition of any contract or other document with respect to which this certificate may
be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and
conditions of such policies.
American lns«rance Cornpany
INSURANCE CARRIER: FIREMAN'S FUND INSURANCE COMPANY
MASTER POLICY NUMBER: NXC 015745 and H'. A8C)i,52'_1g5
MASTER POLICY DATES: EFFECTIVE c = '1,'8S` EXPIRATION:
COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000 Occurrence Form
Products Comp/Ops Aggregate $2,000,000 Liquor Liability Included
Personal &Advertising Injury $1,000,000 Participants-Not Excluded
Each Occurrence Limit $1,000,000
Fire Damage (Any one Person) $ 50,000
NON-OWNED & HIRED AUTO LIABILITY $1,000,000
Coverage is primary and not contributing with any insurance maintained by an additional insured. The limits of insurance
apply separately to each event insured by this policy as if a separate policy of insurance has been issued for that
event.
Who is insured is amended to include as an insured the person or organization shown in this 'schedule but only with
respect to liability arising out of the ownership, maintenance or use of the premises used by the insured event holder.
This insurance does not apply to: Any "occurrence" which takes place after the event holder ceases to be a tenant
in that premises.
OTHER ADDITIONAL INSUREDS
CANCELLATION : Should the above described policy be cancelled before the expiration date thereof, the issuing company
will mail 30 days written notice to the certificate holder and additional insureds listed.
AUTHORIZED REPRESENTATIVE:
j
v . :4
s -
EVENT HOLDER INSURANCE INFORMATION SHEET
(To be attached to Permit Application) -
Public Entity: City of Dublin
Name & Address of Permit Holder: (Same as on Permit Form)
Ray Riordan
7182 Burton Street
Dublin CA 94568
Contact Person: Ray Riordan
Authorized tO. sign all documents
Daytime Phone Number: (415) 646-4461 Message : 833-1768
EVENT INFORMATION
Date (s) Held: July 4 , 1989 Time: 10 : 00 am to 10: 00 pm
Location: Burton Street Between Tamarack Drive and Amador Valley Blvd .
Description: Neighborhood July 4 Celebration
Number of Participants (Per Day) Number of Spectators (Per Day)
Day One A7 Day One NA
Dav Two NA Day Two NA
Day Three MA Day Three N,
Day Four NA Day Four NA
Day Five NA Day Five NA
For events over five days, please use "Comments" section.
Food & Beverage Exposure: Yes No
Liquor Served? X_
Liquor Sold? X
Food/Non-Alcoholic Beverages Served? X
Food/Non-Alcoholic Beverages Sold? X
Please review contracts and attach sen_ arate sheet, listing names
and addresses of all parties requiring to be named as additional
insureds . Also indicate their interest in this event.
( i . e. , Lessor, Permitor, corporate sponsor, etc. )
Comments : City of Dunlin listed as additional insured . Interest
in n of ctina oublic interests and liability .
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