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Home My WebLink About7.2 Library Services Agreement qq0- jo CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 23, 1987 SUBJECT 1987-88 Contract Agreement with the County of Alameda for Library Services EXHIBITS ATTACHED A) Letter from Ginny Cooper, County Librarian B) Contract Agreement C) Resolution RECOMMENDATION 1 ) Adopt Resolution approving contract with the County of Alameda for additional library services 2 ) Authorize Mayor to execute said agreement FINANCIAL STATEMENT Total cost to City for funding 15 hours of Library Service - $103 , 500 DESCRIPTION The City' s contract with the County of Alameda for additional Library Services expires on June 30 , 1987 . The County has prepared a new agreement which provides for the funding of 15 hours over and above what will be provided by the County of Alameda at the Dublin Library (Exhibit B) . The additional 15 hours .allows the Library to be open on Monday from lam-5pm, Thursday from 5pm-9pm and Sunday from 1pm-5pm. The cost to the City for funding the additional 15 hours per week of Library Service is $103 , 500 . It is the recommendation of staff that the City Council approve the resolution shown in Exhibit C approving the contract with the County of Alameda for Library Services during FY1987-88 and authorize the Mayor to execute said agreement. --------'----------------------------------------------------------- ITEM NO. 0 d Z c �,-( O F A49 O V ALAMEDA COUNTY LIBRARY D * * GINNIE COOPER 3121 DIABLO AVE. COUNTY LIBRARIAN HAYWARD,CALIFORNIA 94545.2787 C, 14151 870.8270 q</FOFk N\ March 26, 1987 R EC E I Y E p MAR 3 U 1987 Richard C. Ambrose CITY OF City Manager V.tjBL,,j%4- City of Dublin 6500 Dublin Blvd. , Suite 101 _Dublin, CA 94568 Dear Mr. Ambrose: SUBJECT: RESPONSE TO YOUR REQUEST TO COUNTY ADMINISTRATOR MEL HING FOR BUDGET INFORMATION FOR ADDITIONAL HOURS OF LIBRARY SERVICE In response to your recent request, I am sending you a draft of an agreement that would enable the County Library to provide fifteen (15) additional hours of library service at the Dublin Branch of the Alameda County Library during FY 1987/88. Also requested in your letter of March 9, 1987, were cost estimates for providing this level of service in FY 1986/87 and FY 1987/88. I hope the following information will be helpful to you in preparing your City's annual budget. FY 1986/87 Salary & Employee Benefits $73,285 Utilities, Communications & Janitorial $12,257 Total $85,542 The above costs were based on 11 hours for 12 months of the year ($71,684) and an additional 4 hours for the last 6 months of the year ($13,858). Annualized, the cost of providing 15 hours of service for the full year would have been $99,400. FY 1987/88 Salary & Employee Benefits $90,629 Utilities, Communications & Janitorial $12,870 Total $103,499 Estimated costs for FY 1987/88 are predicated on a 4% increase in Salary & Employee Benefits and a 5% increase in Utilities, Communications & Janitorial . Increases are based on annualized costs for FY 1986/87. MEMBER OF THE BAY AREA LIBRARY AND INFORMATION SYSTEM Richard C. Ambrose March 26, 1987 Page Two There is some slight possibility that salary increases be considerably higher than we have anticipated as a result of County negotiations to be undertaken for FY 87/88, or as a result of countywide pay equity adjustments. If this occurs we may need to ask the City to consider an adjustment to the contract. If you would like more detail on how we've developed these figures, please give me a call . I understand that the Dublin budget hearings are set for June 16 and June 23. I will plan to attend. I would like to take this opportunity to let you know how much the Sunday hours of service are appreciated by the public. We have had a lot of favorable comment since the Sunday hours began in January. Very truly yours, 1 Gin ie Cooper Ala eda County Librarian GC:AA:ej 0405L cc: Mel Hing, County Administrator Peter Hegarty, Dublin City Council , Alameda County Library Advisory Commission Rayme Meyer, Dublin Br. Mgr. i CONTRACT AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES INTENT WHEREAS, current funding level for County Library Services prevent increasing the number of open hours per week at the Dublin Branch of the Alameda County Library System, and WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open more than the current 37 hours per week, and WHEREAS, the members of the Dublin City Council have authorized funding for the increases in staffing and utility costs required to open the . Dublin Branch fifteen (15) additional hours for a total of 52 open hours per week; therefore, The City of Dublin and the County of Alameda agree to provide fifteen (15) additional hours per week of Library Services at the Dublin Branch of the Alameda County Library System subject to the following terms and conditions. TERMS AND CONDITIONS 1 ) Effective Dates: This contract will be in effect from July 1, 1987 to June 30, 1988. 2) Services Described: The County of Alameda agrees to provide fifteen (15) additional hours of library services at the Dublin Branch Library from July 1, 1987 through June 30, 1988 as follows: seven (7) additional hours each Monday, excluding County observed holidays, from 10:00 a.m. to 5:00 p.m. ; four (4) additional hours each Thursday, excluding County observed holidays, from 5:00 p.m. to 9:00 p.m. ; and four (4) additional hours each Sunday, excluding County observed holidays, from 1:00 p.m. to 5:00 p.m. 3) Payments: The City of Dublin agrees to pay the County of Alameda 103,500 in four (4) quarterly installments as follows: September 30, 1987 - $25,875 December 31 , 1987 - $25,875 March 31 , 1988 - $25,875 June 30, 1988 - $25,875 4) Extension: All terms and conditions of this contract may be extended, by mutual agreement, on a year-to-year basis, provided the amount paid by the City of Dublin to the County of Alameda is adjusted annually to reflect increases/decreases to the costs connected with providing the services. 5) Periodic Activity Reports: Activity Reports will be provided by the County Librarian to the Dublin City Council . Dublin City Council may request such reports at any time. 6) Mid-Year Adjustments: The cost of providing fifteen (15) additional hours of library service is based on a projected salary increase of 4%. Should salary increases be higher than anticipated as a result of negotiations to be undertaken for FY 87/88, or as a result of pay equity adjustments, the County Librarian may return to the Dublin City Council to negotiate a mid-year funding adjustment for personnel costs. 7) Option to Terminate or Renegotiate Contract: This contract is predicated on the assumption that library service levels will remain constant. Should any circumstance arise which changes both County Library funding levels and levels of service, either party shall have the right to terminate or renegotiate this agreement by giving at least thirty (30) days written notice. 8) Liability: a) All persons employed in the performance of such services and functions for City of Dublin shall be County employees, and no City employees as such shall be taken over by the County and no person hereunder shall have any City pension, Civic Service, or other status or right. �r r � b) The City shall not be called upon to assume any liability for the direct payment of any salary, wages, or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his/her employment. c) The County will assume liability and pay cost of defense and hold the City harmless from loss, costs or expenses caused by the negligent or wrongful act or omission of County officers, agents and employees occurring in the performance of agreements between the parties hereto to the extent that such liability is imposed on the City by the provisions of Section 895.2 of the Government Code of the State of California. In addition, when liability arises pursuant to Section 830 et seq. , of the Government Code, by reasons of a dangerous condition of public property of the County, the County shall assume liability and pay cost of defense and hold the City harmless from loss, costs or expenses caused by the negligent or wrongful act or omission of County officers, agents and employees, whether or not arising in the performance of an agreement between the parties hereto. - CITY: COUNTY: City Manager Chairman, Board of Supervisors CITY OF DUBLIN COUNTY OF ALAMEDA 6500 Dublin Blvd. , Suite 101 Administration Building Dublin, CA 94568 1221 Oak Street Oakland; CA 94612 IN WITNESS WHEREOF: The parties hereto have executed this agreement the day and year first above written, and County has hereunto caused its corporate name to be signed by its Chairman of the Board of Supervisors, who is hereunto duly authorized the day and year first above written. CITY OF DUBLIN COUNTY OF ALAMEDA By: By. Mayor By:_ of the Board of City of Dublin Supervisors State of California County of Alameda State of California ATTEST: By: By: City Clerk Clerk of the Board of Supervisors 0401L RESOLUTION NO. - 87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN **************************** APPROVING A CONTRACT WITH THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES DURING FISCAL YEAR 1987-88 WHEREAS, the services provided at the Dublin Library have been historically reduced by the County due to lack of funding; and WHEREAS, the City Council of the City of Dublin has funded Library Services on Monday from 10 : 00a.m. to 5 : OOp.m. for the last four years, Thursday from 5 : 00p.m. to 9 : OOp.m. for the last two years, and Sunday from 1 : OOp.m. to 5 : OOp.m. for the last six months; WHEREAS, the Dublin City Council has allocated sufficient funds for Fiscal Year 1987-88 to maintain the additional 15 hours of Library Service to the community; and WHEREAS, the County of Alameda has agreed to provide the additional Library hours at the Dublin Branch of the Alameda County Library System. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the attached Agreement between the City of Dublin and the County of Alameda for additional Library Services and further authorizes the Mayor to execute said Agreement. PASSED, APPROVED AND ADOPTED this -Uth day of -May; 1987 . AYES: NOES: ABSENT: Mayor ATTEST: City Clerk