HomeMy WebLinkAbout8.1 Election of Officers OF
C.�i� 1�
' //
' 'l � '�f STAFF REPORT
I �
j HERITAGE & CULTURAL ARTS COMMISSION
,
DATE: February 11, 2016
TO: Honorable Chair and Coininissioners
r'
� FR�M: Tegan McLane, Cultural Atts &Heritage Manager ,�'�,�-''� �j ;-r'�� -'` �
,� l,.-,
?�r
SUBJECT: Elecuon of Officers
By: Tegan McL,ane, Cultural Arts d�Heritage Manager
IXECUTIVE SUMMARY:
The Corrunission shall annually elect a Chairperson and Vice Chairperson in January of each year per the
Bylaws and Rules of Procedure for the Heritage and Cultural Arts Corrunission. The elections are being
conducted in February as the January Commission meering was cancelled.
FINANCIAL IMPACT:
None.
RECOMMENDATION:
Conduct elecrions for Chairperson and Vice Chairperson for the 2016 calendar year.
DESCRIPTION:
The Bylaws and Rules of Procedure of the Heritage and Cultural Arts Cominission state in Article V,
Officers:
Section 1. Election and Term of Office. The Chairperson and Vice Chairperson are elected by
the majority of the Coininission for a 1-year term and hold office until their successors are elected, or until
their terms as members of the Corrunission expire. The officers are elected at the first meeting of the
Commission in January of each year. Elections, whether regular or to fill vacancies shall be held only if a
simple majority of the CoiYUnission members are present. The CoiTU�nission shall, unless no Coinxnissioners
meet the criteria, elect Commissioners to the positions that have not previously served in the position and
that have not declined the appointment, with the intent that no one should serve in the position for two
consecutive years.
The secretary to the Commission will be the City Manager or his/her designee.
ITEM NO: 8.1
Section 2. Vacancies. In case of any vacancy in the Office of Chairperson or Vice Chairperson,
the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy.
The person so elected shall serve the balance of the term.
Section 3. Duties of Officers. The Chairman performs the following duries.
(a) Presides at all meetings of the Commission.
(b) Appoints corrunittee and chairpersons of corrunittees as necessary.
(c) Signs correspondence on behalf of the Coinmission.
(d) Represents the Commission before the City Council.
(e) Performs other duties necessary or customary to the office.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACH M ENTS:
None.
2of2