HomeMy WebLinkAbout7.1 Resident Proposal for Youth Expo Event G���
/il � 111
'� � � STAFF REPORT
� YOUTH ADVISORY COMMITrEE
DATE: Apri127,2016
TQ: Honorable Chair and Coininittee Members
FROM: Lisa McPherson,Recreation Supervisor
Reviewed by Micki Cronin,A.r.ri.rtant Director of Park.r and Community Senrices
$(J�E�: Resident Proposal for Youth Expo Event
DCECUTIVE SUMMARY:
The Advisory Committee will receive a report regarding a proposal from a Dublin youth/resident for a Youth
Expo event.
FINANCIAL IMPACT:
The proposal includes a$5,000 request for funding from the Ciry of Dublin to offset the costs associated with
the proposed Youth Expo.
RECOMMENDATION:
Receive the Report,provide input,and make a recommendarion regarding the proposed Youth Expo event.
DESCRIPTION:
In the late fall of 2015, Dublin youth resident Nikolai Peram contacted Ciry Staff to propose a Youth Expo
showcasing Dublin youth talent to be held at a City park. Staff advised Mr. Peram on procedures for renring
City facilities and noted that there might also be opportunity to partner with an existing City event to
eliminate the need to rent a park.
During public comment at the March 1, 2016 City Council meering, Mr. Peram requested funding from the
Ciry Council regarding a proposed Youth Expo event within Splatter of up to $5,000. Because the item was
brought up during public comment, the City Council took no formal action on the item. Staff followed up
with Mr. Peram following his comments to gather more information and advised Mr. Peram that the most
appropriate place to start with his request is the Youth Advisory Committee.
During public comment at the March 23, 2016 Youth Advisory Committee Meeting, Mr. Peram requested
support to conduct a Youth Expo event at the 2016 Splatter Festival and for allocation of space at Splatter
and $5,000 from the Ciry of Dublin to offset the costs of a stage for a teen Batde of the Bands and Dance
Competition, and an air-conditioned tent for a Hackathon and Film Festival. The Youth Advisory Coinmittee
�n .
ussion at a future meett
a reed to agendize the item for disc g
g
ITEM N0: 7.1
i
Subsequent to that meeting, Staff solicited information from Mr. Peram to prepare an item for the Advisory
Committee's review and consideration. Mr. Peram's proposal for a Youth Expo event intends on showcasing
youth talents through the following activities:
� Art Exposition
• Dance Competirion
• Batde of the Bands
• Hackathon
• Film Festival
The acrivities listed above would not involve Ciry staff and would take a significant amount of coordination,
funding and staffing by Mr. Peram and any volunteers that he would be able to pull together, even if it were
integrated into any City-sponsored event. Staff has summarized the rypes of actions that would be necessary
to conduct such an ambitious event within an event.
• Develop talent entry criteria requirements for each activiry, and create an entry submission process.
• Promote the Youth Expo activities and solicit applications from youth talent interested in
participating.
• Create a selection process, manage the selection of qualified entries and select youth talent to be
showcased at the Youth Expo.
• Coordinate with selected youth talent to participate in the Youth Expo.
• Market the Youth Expo to teen audiences.
• Coordinate and obtain any Youth Expo event supplies and equipment, including stage, sound, tents,
electricity,air-conditioning if desired,projector and screen, art display racks,and tables and chairs.
• Coordinate set up and tear down of Youth Expo event equipment and areas.
• Provide adults to oversee all event activities.
• Coordinate and manage Youth Expo volunteers, following all City procedures.
• Coordinate all aspects of the Youth Expo with City Staff responsible for the larger event. ,
In StafPs esrimarion, the acuons represented above include appro�cimately 275 hours of volunteer tune, and :
more than $17,000 in funding. Given the scope of Mr. Peram's proposal and StafPs evaluation of the '
coordination, funding and volunteer staffing necessary, Staff recommends that if the Youth Advisory
Cominittee wishes to support this proposal, it should limit the focus to one of the five activities and consider
incorporating the Youth Expo activities within other smaller City-sponsored events, such as the Farmers'
Market or Youth Benefit Concert in order to test the concept and build interest and support. The planning
and coordination of the Splatter event for this year is well underway and it would be incredibly challenging to
add this level of progxamining at this time. The Splatter event also falls on the night of Dublin High's
Homecoming dance,which would limit teen participation in a Youth Expo.
Staff further recommends that, if the Youth Advisory Cominittee chooses to recommend in favor of this
proposal or any modified version,the Youth Advisory CoiYUnittee be prepared to partner with Mr. Peram and
his adult sponsor(s) to coordinate and implement the Youth Expo event(s).
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was provided to Mr. Peram.
ATTACHMENTS:
None.
2 of 2