HomeMy WebLinkAboutItem 7.1 Public Safety Complex
STAFF REPORT CITY CLERK
File #600-35
CITY COUNCIL
DATE:May 3, 2016
TO:
Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Presentation on Plan for the Public Safety Complex and Approval of an
Amendment to the Agreement with Indigo/Hammond + Playle Architects, LLP
Prepared by Meghan Tiernan, Facilities Development Manager
EXECUTIVE SUMMARY:
The City Council will consider a plan for the Public Safety Complex project that proposes to
renovate the façade of the core building, demolish the attached Butler building, demolish the
tower building, and improve the site parking and landscaping. The City Council will also
consider an amendment to the Agreement with Indigo/Hammond + Playle Architects, LLP, to
expand the design scope of work to include building façade and site improvements.
FINANCIAL IMPACT:
The City Council has already established a Capital Improvement Project and $15 million has
been allocated to that CIP from community benefit payment from the Dublin Crossing Project.
The City will receive that payment by the end of this Fiscal Year (2015-16).
Indigo/Hammond + Playle Architects, LLP was retained last year when the City Council
considered the interim improvements to Police Services at the Dublin Civic Center. On March 2,
2016 the City Council approved an amendment to their contract for relocation of the proposed
building renovations to the Public Safety Complex. A second amendment to their contract will
be necessary for the expanded scope of work at the Public Safety Complex, resulting in an
increase to design fees as follows:
Original Contract Amount $227,600 (Police Services at Civic Center)
Amendment #1 $653,500 (Police Services at Public Safety Complex)
Amendment #2 $25,000 (Study to increase project scope)
Amended Contract Amount $906,100 (for $10M project)
Proposed Amendment #3 $702,700 (Increased project scope by $5M)
Total Amended Contract Amount $1,608,800 (for $15M project)
ITEM NO. 7.1
Page 1 of 3
RECOMMENDATION:
Staff recommends that the City Council approve the plan for the Public Safety Complex project
Resolution
and adopt the Approving an Amendment to the Agreement with Indigo/Hammond +
Playle Architects, LLP for the Dublin Police Services Building Renovation.
Submitted By Reviewed By
Public Works Director Assistant City Manager
DESCRIPTION:
On February 2, 2016, the City Council adopted an Ordinance amending the Development
Agreement with Dublin Crossing, LLC, to include changes relating to the City’s receipt of certain
Community Benefit Payments from the Developer. The revisions to the Development Agreement
include the acceleration and consolidation of $15 million in Community Benefit Payments into
one lump payment due June 30, 2016.
On March 1, 2016 the City Council approved the creation of a new Capital Improvement
Program Project - Public Safety Complex/Police Services - in order to provide for needed
expansion space for Dublin Police Services through the community’s buildout. Additionally, Staff
recommended setting the entire $15 million of the Dublin Crossing Community Benefit Payment
into the new CIP so that Staff could explore options for renovating the façade of the core
building, demolishing the attached 8,000 square foot Butler building, possibly demolishing the
tower building, and improving the site parking and landscaping.
Police Services Building
Currently, Police Services occupies 19,800 square feet of the Dublin Civic Center on two floors.
Indigo’s concept plan for Police Services at the Public Safety Complex would renovate
approximately 24,700 square feet of currently unimproved building space and re-use a small
amount of adjacent office space currently occupied by the Alameda County Fire Department
(ACFD) administrative offices. ACFD occupies 14,082 square feet of office space, which is more
than it requires. The ACFD space would be reduced to 13,676 square feet, which is still
sufficient for their operations. ACFD would gain locker rooms, storage space, and access to a
shared gym as part of the project.
The proposed Police Service Building would include offices and work spaces for Administration,
Investigations, Traffic, an Emergency Operations Center, briefing room, conference rooms,
interview rooms, kitchenette, public lobby and restrooms. A mezzanine would be installed in the
two-story building to house evidence storage, Police lockers rooms, a shared gym on the first
floor, and City, Fire Administration, and long term evidence storage on the mezzanine level.
Concept Plan for the Public Safety Complex
The proposed Public Safety Complex concept plan would include renovating the façade of the
core building, demolishing the attached 8,000 square foot Butler building, demolishing the tower
building, and improving the parking and landscaping on the entire property. The building and
site would be improved to create a facility with an enhanced street presence and civic identity.
Page 2 of 3
The project would include parking lot improvements, secured parking for Police, site lighting, a
plaza area, signage, as well as landscaping and irrigation modifications. A plaza facing the
corner of Clark Avenue and Dublin Boulevard would welcome visitors and guide people to the
public entry. The exterior building modifications would include upgrading the windows to double
glazing, enhanced building materials, and new trellises attached to the existing sun bar.
Louvered panels outside of the building would both reduce glare through windows and provide a
level of protection by screening windows from the street. The concept plans have been included
as Attachment 3.
The project would feature green building improvements including construction materials, water
conserving fixtures, daylighting of the building interior with skylights, and stormwater treatment
in landscaped bioretention areas. The architect has stated that one of the ultimate project goals
is resiliency and survivability. The architect described resiliency as the ability of a building to
maintain critical life-support for occupants when services such as power, fuel, or water are lost
for an extended period of time, and is an extension and logical outcome of highly sustainable
buildings.
If the City Council approves the plan, Staff would request that the City Council adopt the
Resolution
approving an amendment to the agreement (Attachment 1) with Indigo/Hammond +
Playle Architects, LLP to add $702,700 of design fees, for a total contract of $1,608,800.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report has been provided to Indigo/Hammond + Playle Architects, LLP.
ATTACHMENTS:
1. Resolution Approving an Amendment with Indigo/Hammond &
Playle, Inc. with Amendment #3 to Agreement as Exhibit A
2. Original Agreement
3. Concept Plans
Page 3 of 3
RESOLUTION NO. XX - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING AN AMENDMENT TO THE AGREEMENT WITH
INDIGO/HAMMOND + PLAYLE ARCHITECTS, LLP
WHEREAS,
in 2011, the City Council acquired the Public Safety Complex in order to locate
Dublin Police Services from the Civic Center to the available space there upon completion of
improvements to the facility, to provide a more suitable location for the provision of Police
Services, freeing up needed work space at the Civic Center; and
WHEREAS
, during the recession and without a dedicated funding source for a project that
was estimated to be more than $15 million, Staff proposed to simply make modifications to the
Police Wing in order to gain useful space for future expansion; and
WHEREAS
, on February 17, 2015, the City Council approved an Agreement for design
services with Indigo / Hammond + Playle Architects, LLP for the Dublin Police Services Building
Renovation; and
WHEREAS
, the City is receiving accelerated funding from the Dublin Crossing Project in
the amount of $15 million by June 30, 2016;
WHEREAS
, it is now prudent to proceed with a Dublin Police Services project at the Public
Safety Complex because of the identified funding source; and
WHEREAS
, on March 1, 2016, the City Council approved the creation of a new Capital
Improvement project to relocate Dublin Police Services to the Public Safety Complex; and
WHEREAS
, on March 1, 2016, the City Council approved Amendment #1 to the
Agreement for design services with Indigo / Hammond + Playle Architects, LLP for the Dublin
Police Services Building Renovation; and
WHEREAS
, on March 1, 2016, the City Council approved the full amount of the Dublin
Crossing Project contribution be placed into the Capital Improvement Project budget, until such
time that the City can evaluate the costs of additional demolition, site improvements and façade
modifications; and
WHEREAS
, Staff recommends approval of the concept plan for buildout of the Public
Safety Complex to include the additional demolition, site improvements and façade modifications;
and
WHEREAS,
the City wishes to amend the terms of the Agreement to account for additional
design services necessary for a change in scope of work.
NOW, THEREFORE, BE IT RESOLVED
that the City Council of the City of Dublin
approve the amendment to the Agreement with Indigo / Hammond + Playle Architects, LLP,
attached hereto
for additional design services in the amount of $702,700, as Exhibit A.
ATTACHMENT 1
BE IT FURTHER RESOLVED
that the City Manager is authorized and directed to
execute the amendment and such other documents, and to take such other and further
action, as necessary and appropriate to carry out the Intent of this Resolution.
PASSED, APPROVED AND ADOPTED
this 3rd day of May, 2016, by the following
vote:
AYES
:
NOES
:
ABSENT
:
ABSTAIN
:
______________________________
Mayor
ATTEST
:
_________________________________
City Clerk
ATTACHMENT 1
EXHIBIT A TO RESOLUTION
AMENDMENT #3 TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF
DUBLIN AND INDIGO/HAMMOND + PLAYLE ARCHITECTS, LLP
THIS AMENDMENT shall modify the Agreement dated February 17, 2015 for consulting
services by and between the City of Dublin (“City”) and Indigo/Hammond + Playle Architects,
LLP (“Consultant”). The date of Amendment #3 shall be May 3, 2016.
In order to accommodate additional services to be provided in Fiscal Year 2015-2016 the
Agreement shall be modified as follows:
A) The first paragraph of Section 2 shall be rescinded in its entirety and replaced with the
following:
Section 2.COMPENSATION.
City hereby agrees to pay Consultant a sum not to
exceed $1,608,800, (One million and six hundred and eight thousand and eight hundred
dollars), notwithstanding any contrary indications that may be contained in Consultant’s
proposal, for services to be performed and reimbursable costs incurred under this
Agreement. In the event of a conflict between this Agreement and Consultant’s proposal,
attached as Exhibit A, regarding the amount of compensation, the Agreement shall
prevail. City shall pay Consultant for services rendered pursuant to this Agreement at
the time and in the manner set forth herein. The payments specified below shall be the
only payments from City to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all invoices to City in the manner specified herein. Except as
specifically authorized by City, Consultant shall not bill City for duplicate services
performed by more than one person.
B) Exhibit A – Scope of Services shall be rescinded and the attached EXHBIT A shall be
substituted to define the scope of work.
CITY OF DUBLIN CONSULTANT
Christopher L. Foss, City Manager Bruce Playle, Principal
Amendment #3 To Consultant Services Agreement between May 3, 2016
City of Dublin and Indigo/Hammond + Playle Architects, LLP