HomeMy WebLinkAbout7.3 Vector Control Services Agreement CITY OF DUBLIN
AGENDA STATE14EIlT J
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CITY COUNCIL MEETING DATE: June 27, 1989
SUBJECT: 1989-90 VECTOR CONTROL SERVICES AGREEMENT
(Prepared by Lou Ann Riera-Texei.ra)
EXHIBITS ATTACHED: o Attachment A - Letter dated May 4, 1989 from Harry A. Scott,
District Manager, Vector Control Services District
s Attachment B - Letter dated March 10, 1989 from Gerald H.
Winn, Assistant Agency Director, Vector Control Services
w Attachment C - Current Agreement
* Attachment D - Resolution amending Agreement between Alameda
County and the City of Dublin for the provision of Vector
Control. Services for Fiscal Year 1989-90
REC01414ENDATION: l�Yeview the service level and provide any comments or input.
Adopt Resolution amending Agreement between Alameda County and
the City of Dublin for the provision of Vector Control
Services for Fiscal Year 1989-90
FINANCIAL STATEMENT: Total contract costs are estimated to be $21,910. Sufficient
funds are included in the proposed 1989-90 budget.
BACKGROUND: Since March 1, 1988 the City of Dublin has contracted with
Alameda County on an annual basis for vector control services. The City contracts
directly with the County in lieu of participating in the countywide Vector Control
Services District, funding these services through the City's General Fund. As a
result, Dublin property owners do not pay the assessment as part of their property
tax bill, as other Service Area participants do.
The County provides these services through the Vector Control Division of the
Department of Health Services. Services include:
1. Enforcing City Ordinances, State Health and Safety Codes and Administrative Code
Sections pertaining to vector control including refuse and animal wastes.
2. Inspecting and poisoning of creeks for rats.
3. Investigating public complaints and requests for services concerning insect,
rodent and other animal vectors as well as conditions conducive to harboring
vectors.
4. Conducting neighborhood surveys where there are high numbers of public
complaints concerning vectors.
5. Collecting rodents for laboratory examination for plague and for flea counts.
6. Inspecting potential sources of vectors and vector borne diseases, i.e. , parks,
pet shops, kennels and shopping centers.
7. Investigating reported outbreaks of vector borne diseases.
8. Surveillance of Rabies control and investigation of dog bites.
The City of Dublin has an ongoing contract with Alameda County for the provision of
these services (Attachment C) . The current agreement requires an annual revision to
Exhibit A which identifies contract costs.
a. �_
DISCUSSION: The County has provided the City with a summary of services, provided
during FY 1988-89 (Attachments A and B) . The focus of Vector Control Services is to
provide general information to the public as well as areawide vector control
services. Vector Control. does riot provide internal baiting or trapping on private
property. The County provides both District initiated activities and responds to
citizens requests for services. As indicated in the attached correspondence, during
the past year, the County spent approximately 310 of service hours on solid waste
management issues, 30% of their time responding to domestic rodent inquiries, 33% of
service hours on Rabies control and investigating other animal issues, and the
remaining 6% of their time on insect and general vector control activities. The
summary of services also shows that between 1986 and 1987 requests for services
increased 52.8% and between 1987 and 1988 requests for services increased 23.4%.
The chart below presents a comparison of actual service hours provided during FY
1987-88 (four months only) , the estimated service hours for FY 1988-89 and the
projected service hours for FY 1989-90. The data for FY 1987-88 covers the months
of March through June 1988 only. Prior to March 1988, vector control services were
provided to the City on an as needed basis without any proactive services. The
current agreement provides for a more rapid response to requests for services and
for a higher level of service overall.
SERVICE HOURS
Program Category 1987/88 1988-89 1989-90
(actual) (estimated) (estimated)
4 months
Solid Waste Management 110 35 45
(garbage, rubbish and
animal wastes)
Domestic Rodents 52 150 150
(rats, mice)
Rabies and other animals 59 140 140
General Vector Control 17 20 20
Insects 0 20 20
(flies, fleas)
TOTAL HOURS 238 365 375
FISCAL YEAR COSTS $6,188 $20,100 $21,910
In addition to a projected increase in service hours, the County also estimates
slight increases in the number of "equivalent benefit units" served (from 6,091 to
6,275) and in the "benefit assessment rate" (from $3.30 to $3.60 per benefit
unit) . The "benefit assessment rate" is equivalent to the rate paid by each
residential unit in cities participating in the Vector Control Services District.
The special terms and conditions relating to calculation of vector control services
are outlined in Exhibit A.1 (Attachment D) . Sufficient funding for the increased
program cost is included in the proposed 1989-90 budget.
Staff has reviewed the summary of services and concurs with the County's pro-
jections. For FY 1989-90 staff recommends total funding of $21,910. This level of
funding represents a full year of service under the County Vector Control Services.
The current agreement between the City and the County provides for an automatic
renewal of vector control services.
Staff recommends that Council review the services provided and adopt the attached
Resolution amending the agreement between Alameda County and the City of Dublin for
the provision of Vector Control Services for Fiscal Year 1989-90. The amendment
provides for an increase in both the number of Dublin "equivalent benefit units" as
well as an increase in the benefit assessment rate.
tF 1.+ V � ■ r .
ALAMEDA COUNTY MAY 5 1989
HEALTH CARE SERVIL , '�-
"= CITY OF DUBLIN
AGENCY 41
DAVID J. KEARS, Agency Director
T pEDA N, DEPARTMENT OF ENVIRONMENTAL HEALTH
11}! Vector Control Services District
7977 Capwell Drive
May 4 , 1989 pro 0 Oakland, California 94621
1'TgOL 5059 (415) 667.7557
Ms . Lou Ann Riera-Texeira
Administrative Assistant
to the City Manager
City of Dublin
P .O . Box 2340
Dublin , CA 94568
Dear Ms . Riera-Texeria:
Per your telephone request the following information is provided for Vector
Control Services District . Field work hours in Dublin for FY 1987-88 , FY
1988-89 ( estimate) and FY 1989-90 ( estimate) .
Hours
Program Cateaory 1987-88 819 8-89 1989-90
actual estimate estimate
4 months
1 . Solid Waste Management 110 .0 35 45
(garbage , rubbish and
animal wastes)
2 . Domestic Rodents 52 .2 150 150
( rats , mice)
3 . Rabies b other Animals 59 .2 140 140
4 . General Vector Control 17 . 1 20 20
5 . Insects ' 0 20 20
( flies , fleas , etc .)
Totals 238 .5# 365 375
* This is an annualized rate of 715 .56 . High number of hours reflects
program initial survey time and program start up .
If you have any further questions feel free to call me at 667-7557 .
Sincerely ,
Harry �.�Sl'c�ott
Distr ct Manager
HAS:kcd
ALAMEDA COUNTY
HEALTH CARE SERVICEz 4P_`
AGENCY
DAVID J. KEARS, Agency Director
,I,EOA Co DEPARTMENT OF ENVIRONMENTAL HEALTH
i.P Ni
l�f! Vector Control Services District
a 7977 Capwell Drive
Oakland, California 94621
o SEai�y (415) 667-7557
RECEIVED
March 10 , 1989
Ms . Lou Ann Riera-Texeira MAR 10
Administrative Assistant . C17Y .OF DUBLIN
to the City Manager
City of Dublin
P .O . Box 2340
Dublin , CA 94568
Dear Ms . Riera-Texeira:
This is in response to your letter of February 14 , 1989
requesting budgetary and Vector Control Services information for
the FY 1989-90 contract for providing Vector Control Services to
Dublin by the County Service Area for Vector Control (V .C . No .
1984- 1 ) .
Attached is Exhibit A of the 1988-89 contract with the addition
of the estimated for 1989-90 as you requested . Estimated total
numbers of "Equivalent Benefit Units" is 6 ,275 , a projected 3%
increase over 1988-89 , based on previous experience . The benefit
assessment rate for 1989-90 is estimated at $3 .60 , a 9 .09%
increase to meet increased personnel and other operational costs .
Therefore , the estimated charges for FY 19.89-90 are $21 ,910 .00
(allowing for 3% collection delinquency) .
The number of "Requests for Services" in calendar year 1988 in
comparison with 1986 and 1987 are in the table below .
TYPE OF REQUEST 1986 1987 1988
Animal Bites 31 41 38
Garbage & Rubbish 17 23 16
Domestic Rats & Mice 15 20 34
Insects (Flies , Fleas , Lice etc) 4 8 11
Animal Wastes 1 6 7
Psittacosis Investigation 1 0 1
Odors ( only) 1 0 0
Other Animals 0 9 25
( includes -w4+4- rodents)
p'Pld TOTAL 70 107 132
1988 Requests for Services increased 23 .4% over 1987 , and have
increased 88 .6% since 1986 .
Rff- Chnne.ni 13
• There were ?422 . 4 total field hours conducted in Dublin by the
Vector Control Services District during the 10 months of
operation (March 1 , 1988 to December 31 , 1988) in calendar year
1988 • These were in response to "Requests for Services" and for
"District Initiated Activities" . Hours of work according to
category are as follows :
CATEGORY HOURS
1 . Solid Wastes Management 130 .2 %0'2
(garbage , rubbish , animal wastes)
2 . Domestic Rodents
A . General Surveys , Poisoning 28 .8
B . Roof Rats 60 . 8
C . Norway Rats 32 .7
D . Mice 2 .3
Sub-Total 124 .6 124 .6
3 . Rabies and Other Animals 141 .6
(Petshops, Psittacosis , Animal Bites ,
Wild Rodents , Sylvatic Palgue Investigation)
4 . General Vector Control 17 .7
5 . Insects 8 .9
( flies , fleas , lice)
Grand Total 422 .4
The above field activities included special ground squirrel
surveys and ectoparasite studies in the Dougherty Hills Open
Space .
Also a survey of sewer manholes was made to check for rat
activity in the sanitary sewer system. There was no evidence of
rats found .
About 50% of the hours relating to domestic rodents was confirmed
to have been the result of roof rats . Investigations in
neighborhood and commercial areas revealed that the roof rat is
distributed in a general pattern throughout Dublin residential
areas whereas Norway rats were found only in commercial areas on
Dublin Boulevard .
If you have any further questions feel free to call Harry A .
Scott , District Manager , Vector Control Services District ,
telephone number 667-7557 .
W inn
Assistant Agency Director
GHW:kcd
EXHIBIT A
CITY OF DUBLIN CONTRACT
SPECIAL TERMS AND CONDITIONS
VECTOR CONTROL SERVICES FROM COUNTY SERVICE AREA
FY 1988-89 AND ESTIMATE FOR 1989-90
Calculation -of Dublin Allocation •
Estimate for
1 . No . of Dublin "Equivalent Benefit Units" FY 1988-89 FY 1989-90
( if City were included in the
County Service Area) 6 ,091 6 ,275
2 . FY 1988-89 Benefit Assessment $3 .30/BU $3 .60/BU
Rate for C .S .A . (Benefit Unit) (Benefit Unit
3 . Calculation_ofNet Revenue:_
a . Total Annual Potential Revenue Formula :
# of Benefit Units x Annual
Benefit Assessment Rate=
Total Potential Revenue : $20 , 100 .00 $22 ,590 .00
(6091 x $3 .30/BU)
b . Less 3% Delinauency Allowance $ 604 .00 680 .00
C . Net Revenue $19 , 496 .00 $21 , 910 .00
4 . The Board of Supervisors shall adjust the rate annually , which shall
equal the benefit assessment rate established for the County Service
Area .
5 . The County Assessor shall determine annually the number of "Equivalent
Benefit Units" within CITY .
6 . The above net revenue ( 4c) which is the amount of money allocated by
CITY in Paragraph 3 of the contract shall be adjusted annually , in
accordance with Section 4 and 5 of this Exhibit .
Contract Reference No.
C O N T R A C T
_ t
C
THIS CONTRACT, made and entered into this i.lzl day of
1988, by and between the County of Alameda, a public body, corporate and
politic of the State of California, and on behalf of the County Service
Area, hereinafter referred to as "COUNTY" and City of Dublin, a municipal
corporation, hereinafter referred to as "CITY".
W I T N E S S E T H:
WHEREAS, CITY which is not located within the boundaries of the County
Service. Area for Vector Control (V.C. No. 1984-1) , requests Vector Control
Services from the County Service Area and agrees to pay for the costs of
such services from its general funds; and
WHEREAS, the County Service Area is willing to provide such services..
NOW, THEREFORE, it is mutually agreed as follows:
1 . The term of the contract begins on the 1st day of July 1988 and ends on
the 30th day of June, 1989.
2. COUNTY shall perform the following Vector Control Services within CITY:
a. Enforcement of CITY Ordinances and State Health and Safety Code and
Administrative Code Sections pertaining to vector control including
refuse and animal wastes.
b. Inspection and poisoning of creeks for rats.
c. Investigation of public complaints and requests for services
concerning insect, rodent and other animal vectors as well as
conditions conductive to harboring vectors.
d. Neighborhood surveys where there are high numbers of public
complaints concerning vectors.
e. Collection of rodents for laboratory examination for, plague and for
flea counts.
f. Inspection of potential sources of vectors and vector borne
diseases such as Shopping Centers, Parks, Pet Shops and Kennels.
-1-
i
g. Investigation of reported outbreaks of vector borne diseases such
psittacosis.
h. Surveillance of Rabies control.
3.
a. CITY has appropriated funding for Vector Control Services in its
annual Budget.
b. County has calculated the CITY's payment based on the formula
contained in Exhibit A.
C. CITY shall pay to COUNTY the amount shown on Exhibit A in paragraph
4(c) as "Net Revenue." Payment by CITY to COUNTY shall be invoiced
in equal installments during the Fiscal Year.
d. Payment shall be due within sixty (60) days after receiving an
invoice from COUNTY for services.
e. Monies paid by CITY shall be expended by COUNTY 'solely to provide
those vector control services as described hereinabove.
f.. The "Net Revenue" as shown on Exhibit A shall automatically be
adjusted on "an annual basis," as set forth in paragraphs 5, 6, 7
and Exhibit A. COUNTY shall provide a preliminary estimate to
CITY of anticipated adjustments to "Net Revenue" by April 15th of
each year. COUNTY shall. notify CITY in Writing of the "Final Net
Revenue" for the Fiscal Year within 10 days of County Public
Hearing to establish Benefit Assessment Rate for area included in
V.C. No. 1984-1 .
4. COUNTY shall keep a record of the money received from CITY. Such monies
will be deposited to the revenue account of the County Service Area for
Vector Control (V-C- 1984-1)
5. Upon written request, CITY shall have access to COUNTY'S financial
records regarding this contract.
6. a. COUNTY shall defend and hold harmless CITY, its officers, and
employees against any and all liability for injury or damage
caused by any act or omission of COUNTY, its officers, employees
or volunteers in the performance of this contract.
b. CITY shall defend and hold harmless COUNTY, its officers, and
employees against any and all liability for injury or damage caused
by any act or omission of CITY, its officers, employees or
volunteers in the performance of this contract.
-2-
7. This contract shall be automatically renewed each fiscal year. However,
COUNTY and CITY shall have the right to terminate this contract with or
without cause at any time upon giving at least 30 days written notice
prior to the effective date of such termination.
S. This contract can be amended only by written agreement of CITY and
COUNTY.
9. Neither COUNTY nor any of its employees shall by virtue of this contract
be an employee of CITY for any purpose whatsoever, nor shall it or they
be entitled to any of the rights, privileges, or benefits of CITY
employees. COUNTY assumes exclusively the responsibility for the acts
of its employees as they relate to the services to be provided during
the course and scope of their employment.
10. COUNTY shall assign a liaison to CITY with respect to the performance of
this contract.
11 . COUNTY assures that it will comply with Title VI of the Civil Rights
Acts of 1964 and that no person shall, on the grounds of race, creed ,
color, handicap, sex or national origin be excluded from participation
in, be denied the benefits of, or be otherwise subjected to
discrimination under the contract.
—3—
IN WITNESS, CITY and COUNTY here to have executed this contract on the first
day and year mentioned above. _
COUNTY F ALAMEDA CITY OF DUBLIN
i Gu
,uJ ��'
' B Y L�-t 1
Chairperson, Board of Sup rvisors Mayor
APPROVED AS TO FORM:
Richard J. Moore, County Counsel
AT
BY _ BY
Deputy County Counsel City Clerk, CITY 02 DUBLIN
DATE:
APPR D A TO FO
BY
City Attorney
I hereby certify under penalty of perjury that the chairperson of the Board
of Supervisors was duly authorized to execute this document on behalf of the
County of Alameda by a majority vote of the Board on HQV 01 1988 , and
that a copy has been delivered to the Chairperson as provided by Government
Code Section 25103.
DATED: (doV U 1 1958
Ai MEHRWEIN, Clerk, Board of Supervisors
Deputy
—4—
"
EXHIBIT A
CITY OF DUBLIN CONTRACT
SPECIAL TERMS AND CONDITIONS
VECTOR CONTROL SERVICES FROM COUNTY SERVICE AREA - FY 1988-89
i
Calculation of Dublin Allocation:
1 . No . of Dublin "Equivalent Benefit Units"
( if City were included in the
County Service Area) 6 ,091
2 . FY 1988-89 Benefit Assessment $3 .30/Benefit Unit
Rate for C .S .A .
3 . Calculation of Net Revenue.
a . Total Annual Potential Revenue Formula:
# of Benefit Units x Annual
Benefit Assessment Rate=
Total Potential Revenue : $20 , 100 .00
( 6091 x $3 .30/BU)
b . Less 3% Delinauency Allowance $ 604 .00
C . Net Revenue $ 19 , 496 .00
4 . The Board of Supervisors shall adjust the rate annually , which shall
equal the benefit assessment rate established for the County Service
Area .
5 . The County Assessor shall determine annually the number of "Equivalent
Benefit Units" within CITY .
6 . The above net revenue ( 4c ) which is the amount of money allocated by
CITY in Paragraph 3 of the contract shall be adjusted annually , in
accordance with Section 4 and 5 of this Exhibit .
RESOLUTION NO. - 89
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING CONTRACT BETWEEN THE CITY OF DUBLIN
AND ALAMEDA COUNTY FOR THE PROVISION OF
VECTOR CONTROL SERVICES
WHEREAS, since March 1, 1988, the City of Dublin has contracted with
Alameda County on an annual basis for Vector Control Services;
WHEREAS, in lieu of participating in the countywide Vector Control
Services District, the City of Dublin contracts directly with the County for
these services, and pays for program services with General Fund monies rather
than assessing Dublin property owners;
WHEREAS, the City Council wishes to continue to contract with Alameda
County for the provision of Vector Control. Services;
WHEREAS, Section 7 of the current agreement between the City and the
County provides for an automatic renewal of the contract;
WHEREAS, it is necessary to amend the agreement in order to update the
contract SPECIAL TERMS AND CONDITIONS (Exhibit A);
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of
Dublin does hereby amend the agreement between the City of Dublin and Alameda
County for the provision of Vector Control Services, dated September 26, 1988,
by incorporating Exhibit A.1, which is attached hereto and shall be considered
as a part of this Resolution.
BE IT FURTHER RESOLVED, that this exhibit shall be effective July 1,
1989 and shall supersede Exhibit A contained in the current agreement.
PASSED, APPROVED and ADOPTED this 26th day of June, 1989.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
iqch ry)eJ D
EXHIBIT A.1
CITY OF DUBLIN CONTRACT
SPECIAL TERMS AND CONDITIONS
VECTOR CONTROL SERVICES FROM COUNTY SERVICE AREA - FY 1989-90 .
Calculation of Dublin Allocation: .
1. No. of Dublin "Equivalent Benefit Units" 6,275
(if City were included in the County
Service Area)
2. FY 1989-90 Benefit Assessment Rate for $3.60/Benefit Unit
C.S.A.'
3. Calculation of Net Revenue:
a. Total Annual Potential Revenue Formula:
# of Benefit Units x Annual Benefit
Assessment Rate=
Total Potential Revenue $22,590
(6,275 x $3.60) -
b. Less 3% Delinquency Allowance $ 680
c. Net Revenue $21,910
4. The Board of Supervisors shall adjust the rate annually, which shall equal
the benefit assessment rate established for the County Service Area.
5. The County Assessor shall determine annually the number of "Equivalent
Benefit Units" within CITY.
6. The above net revenue (4c) which is the amount of money allocated by CITY
in Paragraph 3 of the contract shall be adjusted annually, in accordance
with Sections 4 and 5 of this Exhibit.