HomeMy WebLinkAbout8.2 Annual Budget and Financial Plan CITY OF DUBLIN S30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 27, 1989
SUBJECT PUBLIC HEARING Adoption of 1989-90 Annual Budget and
Financial Plan
Report prepared by City Manager
EXHIBITS ATTACHED Resolution; Budget provided under separate cover
RECOMMENDATION /1 ) Open Public Hearing
2) Receive Staff Presentation
apw 3) Receive Public Input
4) Close Public Hearing
5 ) Deliberate
6) Adopt Resolution
FINANCIAL STATEMENT: Total recommended 1989-90 appropriations for all funds
- $19, 814, 897; total anticipated 1989-90 net
. expenditures - $17, 329, 890 .
DESCRIPTION -The total recommended appropriations for Fiscal Year
1989-90 are $19, 814, 897 . This total is .-broken down as follows:
OPERATING $12, 256, 670
DEBT SERVICE 1 , 412, 708
CAPITAL 5, 764, 697
INTERNAL SERVICE 206, 900
APPROPRIATION TO. RESERVES 173, 922
TOTAL $19, 814, 897
Although the recommended appropriations total $19, 814, 897, the City' s net
expenditures are anticipated to be $17, 329, 890 . This difference is
attributable to the following factors :
1 ) The Debt Service payment ( $1 , 299, 820) is required to be shown both in the
Dublin Information, Inc. , fund as well as in the City' s Operating Budget as
a lease payment. In Fiscal Year 1989-90, the Civic Center lease payment is
estimated at $758, 000 . However, the City is legally required to appropriate
the entire $1 , 299 , 820 in the Budget. This difference is attributable to the
fact that the gross lease payment will be offset by interest earnings on the
1988 Certificates of Participation reserve fund as well as capitalized
interest payments made from the lease payment fund which was established at
the time of the issuance of the Certificates . These funds reduce the actual
lease payment paid by the City to Dublin Information, Inc. , by $541 , 820 .
2) Those costs associated with the Internal Service Fund are also included
in the Operating Budget in various departmental accounts . - These costs are
charges to various departmental users for the operation and replacement of
equipment included in the Internal Service Fund.
3) During Fiscal Year 1989-90, the City will be spending $262, 545 in
General Fund monies for the purpose of purchasing Federal Aid Urban Funds at
a discount. The City is required by General Accounting Principles to show
both the expenditure of the General Fund monies to purchase the Federal Aid
Urban monies, as well as show the capital expenditure of the Federal Aid
Urban monies that are received in the Capital Budget.
Financing
The proposed Budget for Fiscal Year 1989-90 is funded by- $17, 714, 312 in
current revenues and $1 , 558, 765 in appropriations from reserves .
It is Staff' s recommendation that the City Council conduct a public hearing
for the purpose of receiving the Staff presentation on the Budget and
obtaining comments from the public regarding the proposed Budget. It is
further recommended that the Council deliberate and modify, if necessary,
the Budget as proposed.
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COPIES TO:
ITEM NO.
' RESOLUTION NO. - 89
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 1989-90
WHEREAS, the City Council of the City of Dublin is
desirous of establishing an Annual Budget and Financial Plan for
Fiscal Year 1989-90; and
WHEREAS, the Dublin City Council has reviewed and
considered budget documents and has received input from the
public; and
WHEREAS, the Summary of Appropriations (Exhibit A)
attached hereto and made a part of this Resolution reflects the
1989-90 program budgets for the City of Dublin.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Dublin does hereby find, determine, declare and
resolve as follows:
1) The Dublin City Council does hereby adopt the 1989-
90 Budget for the City of Dublin, as outlined in Exhibit A.
2 ) The City Manager is hereby authorized to make
expenditures and appropriations in accordance with the Budget as
adopted, with the exception of those expenditures which require
prior City Council approval in accordance with adopted City
Ordinances, rules and regulations. Such approval shall be
procured as prescribed.
PASSED, APPROVED AND ADOPTED this th day of June,
1989 .
AYES:
NOES :
ABSENT:
Mayor
ATTEST:
City Clerk
"EXHIBIT A"
SUMMARY OF APPROPRIATIONS
RECOMMENDED ADOPTED
PROGRAM 1989-90 1989-90
GENERAL GOVERNMENT
City Council $ 117, 690 $
City Manager/Clerk 403, 632
Legal Services 104, 155
Finance 175, 160
Building Management 1 , 537, 910
Insurance 195, 500
Elections -0-
Non-Departmental 437, 545
TOTAL-General Government ; $ 2,971 ,592 $
PUBLIC SAFETY
Police Services $ 2, 179, 752 $
Crossing Guards 24, 300
Animal Control 49, 800
Traffic Signal & Street Lighting 244, 100
Disaster Preparedness 17, 675
Fire 2, 184, 745
TOTAL-Public Safety $ 4, 700, 372 $
TRANSPORTATION
Public Works Administration $ 224, 158 $
Street Maintenance 516, 800
Street Sweeping 56, 840
Street Tree Maintenance 97, 600
Street Landscaping Maintenance 327, 550
Paratransit Services -0-
TOTAL-Transportation $ 1, 222, 948 $
HEALTH & WELFARE
Vector Control $ 22, 410 $
TOTAL-Health & Welfare $ 22, 410 $
CULTURE & LEISURE SERVICES
Library Service $ 128, 141 $
Park Maintenance 468, 650
Community Cable TV 31 , 000
Recreation 712, 706
TOTAL-Culture & Leisure Services $ 1, 340, 497 $
RECOMMENDED ADOPTED
PROGRAM 1989-90 1989-90
COMMUNITY DEVELOPMENT
Planning $ 1 , 274, 255 $
Building & Safety 342, 067
Engineering 382, 529
TOTAL-Community Development $ 1, 998, 851 $
TOTAL OPERATING BUDGET $12, 256, 670 $
DEBT SERVICE
San Ramon Road Specific Plan
Assessment District : $ 112, 888 $
1988 Civic Center Certificates
of Participation 1, 299, 820
TOTAL-DEBT SERVICE BUDGET $ 1, 412, 708 $
CAPITAL IMPROVEMENT BUDGET
General $ 1 , 389, 027 $
Community Improvements 532, 200
Parks 2, 264, 365
Streets 1 , 579, 105
TOTAL-CAPITAL IMPROVEMENT BUDGET $ 5, 764, 697 $
INTERNAL SERVICE FUND BUDGET $ 206, 900 $
TOTAL EXPENDITURES-ALL FUNDS $19, 640, 975 $
APPROPRIATIONS TO RESERVES
Measure B $ 923 $
Dublin Information, Inc. 137, 500
Landscape Assessmt Dist #711 200
San Ramon Rd Specific Plan
Assessmt Dist 35, 299
Total-APPROPRIATIONS TO RESERVES $ 173, 922 $
TOTAL 1989-90 APPROPRIATIONS $19, 814, 897 $
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C I T Y O F D U B L I N
PRELIMINARY BUDGET
AND
FINANCIAL PLAN
1989-90
June 27, 1989
Paul C. Moffatt, Mayor
Georgean M. Vonheeder, Vice Mayor
Peter J. Hegarty, Councilmember SUBMITTED BY
Linda J. Jeffery, Councilmember Richard C . Ambrose
Peter W. Snyder, Councilmember City Manager
TABLE OF CONTENTS
PAGE
INTRODUCTION
Budget Message
BudgetSummary by Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i
Summary of Revenues by Source . . . . . . . . . . . . . . . . . . . . . . . . . iii
Summary of Expenditures by Program . . . . . . . . . . . . . . . . . . . . xi
Appropriations Limit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii
Personnel Allocation Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv
GENERAL GOVERNMENT
CityCouncil . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
CityManager/Clerk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Legal Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Finance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Building Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Elections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Non-Departmental . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
PUBLIC SAFETY
Police Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Crossing Guards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
AnimalControl . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Traffic Signals & Street Lighting . . . . . . . . . . . . . . . . . . . . . 33
DisasterPreparedness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
FireServices . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . 37
TRANSPORTATION
Public Works Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
StreetMaintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Street Sweeping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Street Tree Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
StreetLandscape Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . 50
ParatransitService . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
HEALTH & WELFARE
VectorControl . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
CULTURE & LEISURE SERVICES
Library Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Park Maintenance . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . 60
Community Television . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Recreation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
TABLE OF CONTENTS
(Continued)
PAGE
COMMUNITY DEVELOPMENT
Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Building & Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Engineering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
DEBT SERVICE
San Ramon Road Specific Plan Assessment District . . . . . . 84
CivicCenter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
CAPITAL IMPROVEMENT BUDGET
GeneralImprovements . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . 88
Community Improvement Projects . . . . . . . . . . . . . . . . . . . . . . . . 89
Parks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
StreetProjects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
INTERNAL SERVICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
CITY OF DUBLIN
P.O. Box 2340 DUBLIN. CALIFORNIA 94568
June 19, 1989
:ITY OFFICES Honorable Mayor and City Councilmembers:
6500 DUBLIN BLVD.
Transmitted herewith is the Preliminary Budget and Financial
Plan for Fiscal Year 1989-90 . The total recommended
.ADMINISTRATION for Fiscal Year 1989-90 are $19, 814 897 for
(415) 829-4600 appropriations �
all funds .
3UILDING INSPECTION Total estimated net expenditures for Fiscal Year 1989-90 are
(415) 829-0822 $17, 329, 890 . Net expenditures represents the amount of cash
the City actually anticipates expending. Items excluded
:ITY COUNCIL from this amount are shown below:
(415) 829-4600
1 . Dublin Information, Inc. , Debt Service Payment
BODE ENFORCEMENT $1 , 299, 820
(415) 829-0822 2 . Portion of Civic Center Lease Payment offset
by payments from the 1988 Certificate of
Participation (COP) lease payment and reserve
ENGINEERING funds 541 , 820
(415) 829-4927 3 . Internal Service Fund Expenditures 206,900
4 . Purchase of Federal Aid Urban Funds 262, 545
-INANCE 5 . Appropriations to Reserves 173, 922
(415) 829-6226 Total $2, 485, 007
As shown below, recommended net expenditures for Fiscal Year
(415) G 1989-90 are approximately $2, 194, 247,
(415)829-4916 or 11 . 2$ less than
Fiscal Year 1988-89 .
POLICE COMPARISON- OF NET EXPENDITURES
(415) 829-0566
1988-89 1989-90 Difference
DUBLIC WORKS
(415) 829-4927 Operating $ 8, 515, 204 $10, 694, 305 $ 2, 179, 101 + 25 . 6%
Debt Service 250, 209 870, 888 620, 679 + 248%
RECREATION Capital 10, 758, 724 5, 764, 697 (4,994, 027)- 46%
(415) 829-4932
Total $19, 524, 137 $17, 329, 890 $(2, 194, 247)- 11 . 2%
OPERATING BUDGET
Proposed net Operating Expenditures for Fiscal Year 1989-90
are $2, 179, 101 , or 26 . 5% more than anticipated expenditures
for Fiscal Year 1988-89 . The reasons for this increase are
described below by Operating Budget Program. Higher Service
level items are noted with an asterisk.
GENERAL GOVERNMENT
Total net expenditures for General Government are estimated
at $1 , 409, 227 for Fiscal Year 1989-90 . This represents an
increase of $371 , 142, or 35 . 8% over Fiscal Year 1988-89 .
This increase is attributable to the following major
factors :
1 . Increased annual audit costs
2. Membership dues and travel related to the National League of Cities
3. Council team building retreat
4. Contribution to the Dublin Substance Abuse Council
5. Civic Center dedication
6. Implementation of Citywide training program
7. Complete Municipal Codification Project
*8. The addition of a half-time Clerk Typist/Receptionist in the City
Manager's Office
9. Consulting services associated with long range financial planning
10. Increased building management costs associated with the occupancy of
the Civic Center
11 . Increased insurance costs
12. Inclusion of $175,000 Contingent Reserves for unknown salary and
benefit increases for City and Police contract employees, and other
unanticipated costs during 1989-90
13. Full year funding of 1988-89 salary and fringe benefit costs.
PUBLIC SAFETY
Total net expenditures for Public Safety are estimated at $4,700,372 for Fiscal
Year 1989-90. This represents an increase of $596, 194, or 14.50 over Fiscal Year
1988-89. This increase is attributable to the following major factors:
1 . Full year funding of Data Input Clerk position approved during Fiscal Year,
1988-89 but not filled
2. Full year funding of 1988-89 salary and fringe benefit costs for contract Police
personnel
3. Increased dispatch costs
4. Increased indirect charges for County services
*5. The addition of a full-time narcotics officer
*6. The addition of a full-time crime prevention officer
7. Increased animal shelter allocation costs
8. Maintenance and energy costs associated with more street lights and traffic
signals
9. A reserve for clean-up services associated with spills
10. Full year funding of 1988-89 salary and fringe benefit increases for DRFA
employees
11 . Increased allocation for Fire Authority costs
12. Shared costs with San Ramon for $437,950 in Fire Capital expenditures.
TRANSPORTATION
Total net expenditures for Transportation are estimated at $1 ,222,948 for Fiscal
Year 1989-90. This represents an increase of $233,503, or 23.6% over Fiscal Year
1988-89. This increase is attributable to the following major factors:
1 . Full year funding of 1988-89 salary and fringe benefit increases
*2. The addition of one half-time Clerk Typist/Receptionist (Public Works
Administration)
3. Increased asphalt repair, slurry seal and temporary sidewalk repair
4. Increased street sweeping curb miles and rate increase
5. Additional City owned street trees to maintain, resulting in the
need for additional contract maintenance staff
6. Increased landscape area acreage to maintain, resulting in the need
for additional contract maintenance staff.
- 2 -
HEALTH & WELFARE
The total net expenditures for Health & Welfare are estimated at $22,410 for Fiscal
Year 1989-90. This represents an increase of $2,608, or 11 .2% over Fiscal Year 1988-
89. This increase is attributable to an increase in the number of benefit units in the
City of Dublin.
CULTURE & LEISURE SERVICES
Total net expenditures for Culture & Leisure Services are estimated at $1,340,497 for
Fiscal Year 1989-90. This represents an increase of $306,40b, or 29.6% over Fiscal
Year 1988-89. This increase is attributable to the following major factors.
1 . An increase of 16% in charges from the County Library for those hours of service
funded by the City of Dublin
2. Increased park acreage and facilities to maintain, resulting in the increase for
one additional park maintenance worker
3. A requested increase in the City's contribution to Community Cable TV
4. Opening the Dublin Swim Center in March as opposed to May
5. Increased teen programming
6. Expansion of Senior Center programming
7. Full year funding of 1988-89 salary and fringe benefit costs
*8. The addition of a Recreation Coordinator position to implement youth and adult
sports programs in the community
COMMUNITY DEVELOPMENT
Total net expenditures for Community Development are estimated at $1 ,998,851 for Fiscal
Year 1989-90. This represents an increase of $669,253, or a 50.3% increase over Fiscal
Year 1988-89. This increase is attributable to the following major factors:
1 . Increased professional and contract services associated with the East and West
Dublin General Plan Amendment Studies
2. Full year funding of 1988-89 salary increases
*3. Implementation of advanced and current planning divisions within the Planning
Department as recommended in the Hughes, Heiss & Associates Management Audit.
This results in the addition of two full-time Planning employees, offset by the
deletion of one contract planner.
*4. Increased Zoning Enforcement hours as a result of the replacement of a contract
Zoning Enforcement position with a full-time City Code Enforcement position.
5. The addition of temporary part-time Planning interns in the Planning Department
6. Increased rates associated with the Building & Safety contract
7. Increased contract inspection time associated with anticipated growth
8. Increased consulting general engineering time to assist with the accomplishment
of transportation goals
9. Funding of temporary part-time Engineering intern
10. Funding of five-year radar traffic study required by law
11 . Increased Engineering and inspection related to private development services.
ADDITIONAL STAFFING
For Fiscal Year 1989-90, it is proposed that the City Council approve the addition of
five (5) City employee positions and three (3) contract employee positions, for a total
of eight (8) new positions. Please refer to the Position Allocation Plan which begins
on Page xiv. These additional positions are needed to keep pace with the additional
infrastructure inventory for which the City is responsible, and to provide additional
programs and services in various departments throughout the City.
3 -
DEBT SERVICE
The Debt Service for Fiscal Year 1989-90 for the San Ramon Road Specific Plan Assess-
ment District is less than the Debt Service for Fiscal Year 1988-89, as called for in
the Schedule of Assessments for that Assessment District.
The Civic Center Debt Service paid by Dublin Information, Inc. , to the Certificate of
Participation holders will increase in 1989-90 by approximately $624,941 . The total
net Debt Service for the Civic Center for 1989-90 is estimated at $758,000. In Fiscal
Year 1990-91 , the Debt Service for this Certificate of Participation issue will
increase to approximately $1 .3 million and will remain stable at that level for the
life of the issue.
CAPITAL IMPROVEMENTS
For Fiscal Year 1989-90, Staff has prepared an update to the Five-Year Capital
Improvement Program for Fiscal Years 1988-93.
The recommended Capital Improvement Budget for Fiscal Year 1989-90 totals $5,764,697.
This represents a $4,994,027 decrease when compared to Fiscal Year 1988-89. This
decrease is primarily attributable to the substantial completion of the Civic Center
project during Fiscal Year 1988-89.
Major changes to the Five-Year Capital Improvement Program occur primarily in the Park
Program area. For Fiscal Year 1989-90, Staff has proposed undertaking the renovation
of the Dublin High School Football Field in cooperation with the Dublin Unified School
District. This project, as well as other school recreation facility improvement
projects in future years, will have, a substantial positive impact on community
recreation, as well as educational use. The City's ability to undertake these projects
will be dependent upon the successful negotiation of an agreement with Dublin Unified
School District for joint school/community facility use.
REVENUES
For Fiscal Year 1989-90, it is estimated that the net revenues that will be received by
the City will total $16, 120,419. This represents an increase of $1 ,632, 114, or 11 .3%
over Fiscal year 1988-89 revenues. This increase is attributable to the following
major factors:
1 . Increased property taxes due to additional growth
2. Inflationary increases anticipated in sales and use tax
3. Slight increases in the franchise taxes
4. Increased number of building permits
5. A substantial increase in zoning and subdivision fees associated with the General
Plan Amendment Studies
6. Increased Park & Recreation fees attributable to the addition of recreation
programming
7. Receipt of additional park dedication in-lieu fees as a result of the completion
of Heritage Commons and the Fallon School site subdivision
8. Increased park grant funding.
APPROPRIATIONS LIMIT
The Appropriations Limit for Fiscal Year 1989-90 is $14,436,706. The 1989-90
Preliminary Budget recommends appropriations to be funded by Proceeds of Taxes, which
are subject to this limit, at $11 ,010,270. At this time, the City is well under its
appropriations limit.
4 -
SUMMARY
During Fiscal Year 1988-89, the City experienced a number of changes as a result of
the assumption of park and recreation facilities and fire services from the Dublin
San Ramon Services District. It is my belief that the City has handled these
transition challenges well. Fiscal Year 1989-90 will be a year in which we can
build upon what has been accomplished in these areas during Fiscal Year 1988-89.
The Fiscal Year 1989-90 Budget requires a contribution of approximately $1 .5 million
from reserves in order to balance revenues and recommended expenditures. The primary
component of the appropriation from reserves comes from the General Fund for the
completion of the Civic Center project.
In future years, Staff will be recommending that the Council not rely on its reserves
to balance the annual budget. Staff anticipates that the increase in the park, street
and community infrastructure, which the City has installed since incorporation, and has
included within the remainder of the Five-Year Capital Improvement Program, will result
in additional demands on operating revenues for maintenance of that infrastructure.
The key to the City meeting major infrastructure demands in the future, will rest upon
the City's ability to attract new industry and economic development to Dublin within
the City's General Plan expansion areas. This will involve the commitment to cooperate
on the part of not only the City, but also the County of Alameda, other local agencies
and the private sector.
In addition to the major capital improvement projects which the City will be
undertaking during Fiscal Year 1989-90, much emphasis will be given to working with the
City organization in order to improve the overall quality and level of service provided
to our constituents in the upcoming year.
I would like to express my thanks to the City Council, Commission members, Staff and
volunteers who work unceasingly to make Dublin. a better place to live and work.
Respectfully submitted,
Richard C. Ambrose
RCA:kk City Manager
- 5 -
1989 - 90 BUDGLGr
Ft])ISRA1 IM 15IT)R- S rn11
CRI-111 ,L 17211FFIC STATE AID TATI(AJ PARY.
GU RAL ACTIVITIES SAFEN CAS TAX URMI DE1 ACT Ea 9) ACr
CURRE111' REVI:1AJE 1f1rAL FLAID Fl:-T) FU:ID FUND FIJI ID FUIV FU ID
Property Taxes $ 3,246,000 $ 3,246,000
Tares Other Than Property 6,221,000 6,129,000
Licenses & Permits 332,250 332,250
Fines & Forfeitures 105,000 17,000 88,000
Use of Fbne.1 & Property 2,549,770 995,000 2,350 1,200 5,200
Intergovernrcental Revenues 2,496,646 882,800 317,000 511,235 135,100 77,024
Charges for Service 1,444,063 1,307,290
Other Revenues 918,852 10,000 10,000
Special Assessuents 400,731
TOTAL CURREIrr POIDNE $17,714,312 $12,919,340 $ 12,350 $ 89,200 $ 322,200 $ 511,235 $ 135,100 $ 77,024
I,PPROPRIATIGIS FPOtd RESERVES 1,558,765 1,294,242 7,750 18,100 129,300
FUND TRANSFERS It! 1,598,677 266,235
FUND TRANSFERS OUT (1,598,677) (1,332,442) (266,235)
TOTAL FUNDS AVAILABLE $19,273,077 513,147,375 $ 20,100 $ 107,300 S 451,500 $ 245,000 S 135,100 S 771024
ESTII4ITFD L-1201DITURES
OPERATING BUDGET
General Government $ 2,971,592 $ 2,945,392 $ $ $ S $ $
Public Safety 4,700,372 4,396,772 20,100 107,300
Transportation 1,222,948 632,848 446,500
Health & t4elfare 22,410 22,410
Culture & Leisure Services 1,340,497 1,312,332
Cannunity Development 1,998,851 1,980,351 5,000
TOTAL OPERATIII; BUDGET $12,256,670 $11,290,105 $ 20,100 $ 107,300 $ 451,500
TOTAL DEBT SERVICE EUDGET $ 1,412,708
CAPITAL BUDGET
General $ 1,399,027 $ 94,500 5 $ 5 $ $ $
Community L•cprovownts 532,200 365,218 135,100
Parks
2,264,365 774,144 77,024
Streets 1,579,105 1,165,228 29 ,000
1t7I'A1. GIPITAL BUDGET $ 5,764,697 $ 2,399,090 $ 245,000 5 135,100 $ 77,024
1OFAL INTERNAL SPVC BUDGET 206,900
TOTAL ANTICIPATED
EXPENDITURES $19,640,975 $13,689,195 $ 20,100 $ 107,300 $ 451,500 $ 245,000 $ 135,100 $ 77,024
APPROPRIATIONS TO RESERVES 173,922
TOTAL APPROPRIATIMS $19,814,897 $13,689,195 $ 20,100 $ 107,300 S 451,500 $ 245,000 $ 135,100 $ 77,024
LESS OFFSET 11) CIVIC CTR
LEASE P\Y0,'T (541,820) (541,820)
TOrAL NET APPROPRIATIONS $19,273,077 $13,147,375 $ 20,100 $ 107,300 S 451,500 $ 245,000 $ 135,100 $ 77,024
- 1 -
SU•IIWRY BY PAID
SUIEFr
LIGifrIIG UVIDSCAPE SAN P ril PI) 1JVA)SC:N'I:
PNZY PEASME CAPITA, DUBLIN ASSEss?,vrr ASSESSFErrr SPECIFIC PL'1 ASSESSIU:TR'PEASUI,-11 st&Eo
DEDICATION B PRW X:TS INPOPI-1AT'ICNI DIST #710 DIST #711 ASSESSFrr7rr DIST #713 A/% IXBir) GRNJ'r SI",D/ICF.
FUI1D FU1DS FU Z) IIIC. FUIU FU ID DIST7iICT FUG FLU) PiiD MID FU 1I
$ $ $ $ $ $ $ $ $ $ S
92,000
8,200 800 - 1,437,320 5,400 200 68,500 5,800 19,80!)
473,487 100,000
633,700 260,152 5,000 135,77;
159,200 58,350 110,687 72,494
$ 641,900 $ 92,800 $ 260,152 $1,437,320 $ 169,600 $ 58,550 $ 179,187 $ 78,294 $ 473,487 $ 100,000 S 155,57;
16,540 27,406 65,42,
1,332,442
$ 641,900 92,800 $ 276,692 $2,769,762 S 159,600 $ 58,550 $ 179,187 $ 105,700 $ 473,487 $ 100,000 $ 222100"
$ 26,200
151,100
39 15,70':
,900 103,700
11,715 16,450
8,500 2,000 1,000 2,000
$ 37,915 159,600 58,350 1,000 105,700 15,100'
1,299,820 112,88E
$ S $ $1,294,527 $ $ $ $ $ $ $
31,882
641,900 197,810
473,447 100,000
91,877 47,000 30,000
$ 641,900 $ 91,877 $ 276,692 $1,294,527 $ $ $ 30,000 $ $ 473,487 $ 100,000 $
206,900
S 641,900 S 91,877 $ 276,692 $2,632,262 $ 169,600 $ 58,350 $ 1,13,88E $ 105,700 $ 473,487 $ 100,000 $ 222,000
923 137,500 200 35,299
$ 641,900 $ 92,800 $ 276,692 $2,769,762 $ 169,600 $ 58,550 $ 179,187 S 105,700 $ 473,487 $ 100,000 $ 222,00;
$ 641,900 $ 92,800 $ 276,692 $2,769,762 $ 169,600 $ 58,550 $ 179,187 $ 105,700 $ 473,487 $ 100,000 $ 222,00,,
- 11 -
HISTORICAL
COMPARISON OF REVENUES BY SOURCE
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
GENERAL FUND
PROPERTY TAXES
Current Year Secured $ 528,546 $ 2,416,000 $ 2,574,500 $ 2,723,000
Current Year Unsecured 65,771 244,000 259,900 272,000
Prior Year Secured 15,598 7,200 155,000 65,000
Prior Year Unsecured 12,391 3,500 50 4,000
Supplemental .33, 105 28,000 186,000 139,000
Pilot Tax 1471641 43,000 43,793 43,000
Sub-Total $ 803,052 $ 2,741 ,700 $ 3,219,243 $ 3,246,000
TAXES OTHER THAN PROPERTY
Sales & Use Tax $ 4,819,541 $- 5, 164,000 $ 5,300,000 $ 5,600,000
Real Property Transfer Tax 86,643 92, 140 91 ,000 91 ,000
Hotel Transient Occupancy Tax 99,480 100,000 108, 197 100,000
Franchise Tax - Electric 113,620 121 ,500 128,570 140,000
Franchise Tax - Gas 28,472 29,700 30,234 31 ,000
Franchise Tax - Garbage 66,512 70,350 70,000 72,000
Franchise Tax - Cable TV 78,284 80,300 91 ,041 95,000
Sub-Total $ 5,292,552 $ 5,657,990 $ 5,819,042 $ 6,129,000
LICENSES & PERMITS
Building Permits $ 513,550 $ 340,000 $ 260,000 $ 320,000
Animal Licenses 7,537 6,000 3,786 6,000
Bus Bench Permits 306 150 306 150
Encroachment Permits 11 ,203 9,000 6,000 6,000
Recycling Transporter Permits 100 100 -0- 100
Sub-Total $ 532,696 $ 355,250 $ 270,092 $ 332,250
FINES & FORFEITURES
Other Court Fines $ 18,814 $ 20,000 $ 16,000 $ 17,000
Sub-Total $ 18,814 $ 20,000 $ 16,000 $ 17,000
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 901 ,489 $ 710,500 $ 909,400 $ 950,000
Rents & Concessions 61 ,231 37,000 26,760 45,000
Sub-Total $ 962,720 $ 747,500 $ 936,160 $ 995,000
INTER-GOVERNMENTAL REVENUES - STATE
Motor Vehicle In-Lieu Tax $ 574,707 $ 663,000 $ 684,000 $ 775,000
Trailer Coach In-Lieu Tax 1 ,945 4, 100 3,500 2,400
Cigarette Tax 96,210 106,700 86,800 89,000
Off Highway Vehicle In-Lieu Fee 140 400 340 400
Homeowners' Property Tax Relief 11 ,521 16,400 70,000 16,000
Sub-Total $ 684,523 $ 790,600 $ 844,640 $ 882,800
- iii -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
GENERAL FUND (Continued)
CHARGES FOR SERVICE
Zoning & Subdivision Fees $ 95,513 $ 375,000 $ 359,000 $ 836,300
Plan Check & Inspection Fees 235,400 238,000 200,000 245,000
Sale of Maps & Documents 10,925 7,500 5,400 6,000
Special Police Dept Services 7,046 9,000 5,600 6,000
Park & Recreation Fees
General 70,051 81 ,000 72,330 92,490
Field Use 7,611 17,000 12,000 54,890
Pool Use 14,689 35,800 36,000 37,980
Senior Center -0- 23,100 7,115 16,580
Administrative Charges 18,559 18,400 22,600 7,000
Building Use Insurance 5,028 3,500 2, 100 3,250
Zone 7 Drainage Fees 1 ,852 2,000 .1 ,550 1 ,800
Altamont Fees -0- -0- 29,413 -0-
Sub-Total $ 466,674 $ 810,300 $ 753,108 $ 1 ,307,290
OTHER REVENUES
Sale of Real & Personal Property $ 31 ,842 $ -0- $ 18,373 $ 2,000
Contributions Non-Government 1 ,390 1 ,000 1 ,000 1 ,000
Miscellaneous 6,826 2,000 4,500 4,000
Reimbursements - General -0- -0- 2,250 1 ,000
Reimbursements - Public Damage 2, 135 1 ,000 8,900 2,000
Sub-Total $ 42, 193 $ 4,000 $ 35,023 $ 10,000
TOTAL - GENERAL FUND $ 8,803,224 $11 , 127,340 $11 ,893,308 $12,919,340
CRIMINAL ACTIVITIES FUND
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 323 $ -0- $ 2,650 $ 2,350
Sub-Total $ 323 $ -0- $ 2,650 $ 2,350
OTHER REVENUES
Sale of Real & Personal Property $ 21 ,581 $ -0- $ -0- $ 1 ,500
Miscellaneous 4,000 -0- 4,238 8,500
Sub-Total $ 25,581 $ -0- $ 4,238 $ 10,000
TOTAL - CRIMINAL ACTIVITIES FUND $ 25,904 $ -0- $ 6,888 $ 12,350
- iv -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
TRAFFIC SAFETY FUND
FINES & FORFEITURES
Vehicle Code Fines $ 75,770 $ 85,000 $ 95,000 $ 88,000
Sub-Total $ 75,770 $ 85,000 $ 95,000 $ 88,000
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 4, 107 $ -0- $ 4,200 $ 1 ,200
Sub-Total $ 4, 107 $ -0- $ 4,200 $ 1 ,200
TOTAL - TRAFFIC SAFETY FUND $ 79,877 $ 85,000 $ 99,200 $ 89,200
STATE GAS TAX FUND
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 18,032 $ -0- $ 16,600 $ 5,200
Sub-Total $ 18,032 $ -0- $ 16,600 $ 5,200
INTER-GOVERNMENTAL REVENUE - STATE
State Gas Tax (2106) $ 100,353 $ 102,000 $ 100,000 $ 105,000
State Gas Tax (2107) 195,694 194,000 196,000 207,000
State Gas Tax (2107.5) 5,000 5,000 5,000 5,000
Sub-Total $ 301 ,047 $ 301 ,000 $ 301 ,000 $ 317,000
TOTAL - GAS TAX FUND $ 319,079 $ 301 ,000 $ 317,600 $ 322,200
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND
INTER-GOVERNMENTAL REVENUE - FEDERAL
Community Development Block Grant $ -0- $ 101 , 100 $ 104,060 $ -0-
TOTAL - CDBG FUND $ -0- $ 101 , 100 $ 104,060 $ -0-
FEDERAL AID URBAN FUND
INTER-GOVERNMENTAL REVENUE - FEDERAL
Federal Aid Urban Funds $ 615, 131 $ 1 ,090,000 $ 826,931 $ 511 ,235
TOTAL - FEDERAL AID URBAN FUND $ 615, 131 $ 1 ,090,000 $ 826.,931 $ 511 ,235
v -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
TRANSPORTATION DEVELOPMENT ACT (TDA) FUND
INTER-GOVERNMENTAL REVENUE - STATE
Article 4.5 Funds (Paratransit) $ 11 ,436 $ -0- $ -0- $ -0-
Article 3 Funds (Bicycle/
Pedestrian) -0- 15,600 160,600 135, 100
TOTAL - TDA FUNDS $ 11 ,436 $ 15,600 $ 160,600 $ 135,100
STATE PARK BOND ACT
INTERGOVERNMENTAL REVENUE - STATE
1984 Bond Act $ ' -0- $. -0- $ 50,000 $ -0-
1988 Bond Act -0- -0- -0- 66,000
Roberti-Z'Berg Harris 15,202 -0- -0- 11 ,024
TOTAL-STATE PARK BOND ACT $ 15,202 $ -0- $ 50,000 $ 77,024
SENIOR CITIZENS BOND ACT FUND
INTER-GOVERNMENTAL REVENUE - STATE
Senior Citizen Bond Act Grant $ -0- $ -0- $ 73,650 $ -0-
TOTAL - SENIOR CITIZENS BOND
ACT FUND $ -0- $ -0- $ 73,650 $ -0-
PARK DEDICATION
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 70,889 $ 36,200 $ 19,400 $ 8,200
Sub-Total $ 70,889 $ 36,200 $ 19,400 $ 8,200
OTHER REVENUE
Park Dedication Fees $ 282,063 $ 288,000 $ -0- $ 633,700
Sub-Total $ 282,063 $ 288,000 $ -0- $ 633,700
TOTAL - PARK DEDICATION FUND $ 352,952 $ 324,200 $ 19,400 $ 641 ,900
COMMUNITY PARKLANDS ACT FUND
INTER-GOVERNMENTAL REVENUE - STATE
Community Parklands Act Grant $ -0- $ 48,000 $ 48,000 $ -0-
TOTAL-COMMUNITY PARKLANDS ACT FUND $ -0- $ 48,000 $ 48,000 $ -0-
vi -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
MEASURE B FUND
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 3,054 $ 3,800 $ 4,900 $ 800
Sub-Total $ 3,054 $ 3,800 $ 4,900 $ 800
TAXES OTHER THAN PROPERTY
Sales & Use Tax $ 83,401 $ 83,000 $ 92,000 $ 92,000
Sub-Total $ 83,401 $ 83,000 $ 92,000 $ 92,000
INTER-GOVERNMENTAL REVENUE - STATE
Transportation Development Act $ 1 ,000 $ -0- $ -0- $ -0-
Sub-Total $ 1 ,000 $ -0- $ -0- $ -0-
TOTAL-MEASURE B FUND $ 87,455 $ 86,800 $ 96,900 $ 92,800
FUEL EFFICIENT TRAFFIC MANAGEMENT GRANT FUND
INTER-GOVERNMENTAL REVENUE - STATE
Fuel Efficient TSM Grant $ 10,450 $ -0- $ -0- $ -0-
TOTAL-FUEL EFFICIENT TSM FUND $ 10,450 $ -0- $ -0- $ -0-
CAPITAL PROJECTS FUND
OTHER REVENUES
Non-Government Contributions $ 10,000 $ -0- $ -0- $ -0-
Reimbursements 206,922 7,898 31 , 128 260, 152
Sub-Total $ 216,922 $ 7,898 $ 31 , 128 $ 260, 152
TOTAL-CAPITAL PROJECTS FUND $ 216,922 $ 7,898 $ 31 ,128 $ 260, 152
DUBLIN INFORMATION, INC., FUND
REVENUE FROM USE OF MONEY & PROPERTY
Interest - Reserve Fund $ -0- $ 102,604 $ -0- * $ 137,500
Interest - Construction 300, 105 111 ,076 315,000 -0-
Rents & Concessions 1 ,246, 403 1 , 191 ,503 133,059 1 ,299,820
Sub-Total $ 1 ,546,508 $ 1 ,405, 183 $ 448,059 $ 1 ,437,320
- vii -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
DUBLIN INFORMATION, INC., FUND (Continued)
OTHER REVENUE
Miscellaneous $ 13,450 $ -0- $ -0- $ -0-
Sub-Total $ 13,450 $ -0- $ -0- $ -0-
TOTAL-DUBLIN INFORMATION, INC. $ 1 ,559,958 $ 1 ,405, 183 $ 448,059 $ 1 ,437,320
* City earned but never received $137,557 in interest on Reserve Funds. These funds were
directly applied against the DII 1988-89 debt service payment by the Trustee.
STREET LIGHTING ASSESSMENT DISTRICT FUND
SPECIAL BENEFIT ASSESSMENTS
Special Assessments $ 141 ,996 $ 146,000 $ 146,000 $ 159,200
Sub-Total $ 141 ,996 $ 146,000 $ 146,000 $ 159,200
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 2,509 $ 4,500 $ 5,000 $ 5,400
Sub-Total $ 2,509 $ 4,500 $ 5,000 $ 5,400
OTHER REVENUES
Reimbursements - Public Damage $ -0- $ 5,000 $ -0- $ 5,000
Sub-Total $ -0- $ 5,000 $ -0- $ 5,000
TOTAL-STREET LIGHTING ASSESSMENT
DISTRICT FUND $ 144,505 $ 155,500 $ 151 ,000 $ 169,600
LANDSCAPE ASSESSMENT DISTRICT (#711 )
SPECIAL BENEFIT ASSESSMENT
Special Assessments $ 44,386 $ 56,050 $ 59,000 $ 58,350
Sub-Total $ 44,386 $ 56,050 $ 59,000 $ 58,350
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 38 $ 600 $ -0- $ 200
Sub-Total $ 38 $ 600 $ -0- $ 200
OTHER REVENUES
Non-Government Contributions $ 15,860 $ -0- $ -0- $ -0-
Sub-Total $ 15,860 $ -0- $ -0- $ -0-
TOTAL-LANDSCAPE ASSESSMENT
DISTRICT FUND (#711 ) $ 60,284 $ 56,650 $ 59,000 $ 58,550
- viii -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
SAN RAMON ROAD SPECIFIC PLAN ASSESSMENT DISTRICT FUND
SPECIAL BENEFIT ASSESSMENTS
Special Assessments $ 119,879 $ 117,240 $ 124,840 $ 110,687
Sub-Total $ 119,879 $ 117,240 $ 124,840 $ 110,687
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 311409 $ 29,000 $ 58,000 $ 68,500
Sub-Total $ 31 ,409 $ 29,000 $ 58,000 $ 68,500
TOTAL-SAN RAMON ROAD SPECIFIC
PLAN ASSESSMENT DISTRICT $ 151 ,288 $ 146,240 $ 182,840 $ 179, 187
LANDSCAPE ASSESSMENT .DISTRICT (#713)
SPECIAL BENEFIT ASSESSMENTS
Special Assessments $ 60,533 $ 43,850 $ 47,000 $ 72,494
Sub-Total $ 60,533 $ 43,850 $ 47,000 $ 72,494
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 1 ,408 $ 5, 100 $ 5,800 $ 5,800
Sub-Total $ 1 ,408 $ 5, 100 $ 5,800 $ 5,800
TOTAL-LANDSCAPE ASSESSMENT
DISTRICT # 713 $ 61 ,941 $ 48,950 $ 52,800 $ 78,294
MEASURE AA BOND FUND
INTERGOVERNMENTAL REVENUE - EBRPD
Measure AA Grant $ -0- $ -0- $ -0- $ 473,487
TOTAL-MEASURE AA BOND FUND $ -0- $ -0- $ -0- $ 473,487
SAFCO GRANT FUND
INTERGOVERNMENTAL REVENUE - STATE
SAFCO Grant $ -0- $ -0- $ -0- $ 100,000
TOTAL-SAFCO GRANT FUND $ -0- $ -0- $ -0- $ 100,000
- ix -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
INTERNAL SERVICE FUND
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 5,761 $ 1 ,440 $ 18, 100 $ 19,800
Sub-Total $ 5,761 $ 1,440 $ 18, 100 $ 19,800
CHARGES FOR SERVICE
Equipment Usages $ 119, 131 $ 130,060 $ 123,720 $ 136,773
Sub-Total $ 1.19, 131 $ 130,060 $ 123,720 $ 136,773
TOTAL-INTERNAL SERVICE FUND $ 124,892 $ 131 ,500 $ 141 ,820 $ 156,573
TOTAL REVENUE - ALL FUNDS $12,640,500 $15, 130,961 $14,763, 184 $17,714,312
LESS INTERFUND REVENUE ( 1 ,371 ,295) ( 1 ,425,607) ( 274,879) ( 1 ,593,893)
TOTAL AVAILABLE REVENUE $11 ,269,205 $13,705,354 $14,488,305 $16, 120,419
x -
SUMMARY OF EXPENDITURES
HISTORICAL COMPARISON
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROGRAM 1987-88 1988-89 1988-89 1989-90
GENERAL GOVERNMENT
City Council $ 63,962 $ 83,490 $ 80,574 $ 117,690
City Manager/Clerk 269,565 372,210 348,469 403,632
Legal Services .110,532 118,700 113,005 104, 155
Finance 150,632 169,030 163,740 175, 160
Building Management 1 ,389,824 1 ,380, 150 279,885 1 ,537,910
Insurance 99, 181 223,925 183,300 195,500
Elections 2, 107 2,650 2, 171 -0-
Non-Departmental 250,000 617, 195 59,955 437,545
TOTAL-General Government $ 2,335,803 $- 2,967,350 $ 1 ,231 ,099 $ 2,971 ,592
PUBLIC SAFETY
Police Services $ 1 ,779,886 $ 1 ,903,460 $ 1 ,952,554 $ 2,179,752
Crossing Guards 22,071 22,950 22,950 24,300
Animal Control 40,592 43,000 46,370 49,800
Traffic Signal & Street Lighting 190,318 222,600 213, 140 244, 100
Disaster Preparedness 7,292 17,300 4,260 17,675
Fire -0- 1 ,864,904 1 ,864,904 2, 184,745
TOTAL-Public Safety $ 2,040, 159 $ 4,074,214 $ 4, 104, 178 $ 4,700,372
TRANSPORTATION
Public Works Administration $ 101 ,556 $ 198,300 $ 184,645 $ 224, 158
Street Maintenance 387, 197 562,026 477,300 516,800
Street Sweeping 52,836 52,800 50,000 56,840
Street Tree Maintenance 57,650 90,900 71 ,900 97,600
Street Landscaping Maintenance 226,611 222,810 203,600 327,550
Paratransit Services 26,002 2,000 2,000 -0-
TOTAL-Transportation $ 851 ,852 $ 1 , 128,836 $ 989,445 $ 1,222,948
HEALTH & WELFARE
Vector Control $ 8,520 $ 20,500 $ 19,801 $ 22,410
TOTAL-Health & Welfare $ 8,520 $ 20,500 $ 19,801 $ 22,410
CULTURE & LEISURE SERVICES
Library Service $ 103,500 $ 110,315 $ 110,312 $ 128, 141
Park Maintenance 22,825 382,200 386,950 468,650
Community Cable TV 21 ,000 28,500 28,500 31 ,000
Recreation 384,956 559,565 508,335 712,706
TOTAL-Culture & Leisure Services $ 532,281 $ 1 ,080,580 $ 1 ,034,097 $ 1 ,340,497
- xi -
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROGRAM 1987-88 1988-89 1988-89 1989-90
COMMUNITY DEVELOPMENT
Planning $ 359,956 $ 743,010 $ 723,860 $ 1 ,274,255
Building & Safety 320,057 334,385 290,228 342,067
Engineering 415,341 320,000 315,510 382,529
TOTAL-Community Development $ 1 ,095,354 $ 1 ,397,395 $ 1 ,329,598 $ 1 ,998,851
TOTAL OPERATING BUDGET $ 6,863,969 $10,668,875 $ 8,708,218 $12,256,670
DEBT SERVICE -
San Ramon Road Specific Plan
Assessment District $ 121 , 138 $ 117,638 $ 117, 150 $ 112,888
1988 Civic Center Certificates
of Participation 1 ,246,403 1 , 191 ,503 133,059 1 ,299,820
TOTAL-Debt Service Budget $ 1 ,367,541 $ 1 ,309,141 $ 250,209 $ 1 ,412,708
CAPITAL IMPROVEMENT BUDGET
General $ 4,294,906 $ 8,336, 120 $ 7,351 ,340 $ 1 ,389,027
Community Improvements 247, 115 831 , 170 733,897 532,200
Parks 1 ,414, 126 1 ,283, 195 858,409 2,264,365
Streets 1 ,099, 130 2, 139,948 1 ,815,078 1 ,579,105
TOTAL-Capital Improvement Budget $ 7,055,277 $12,590,433 $10,758,724 $ 5,764,697
INTERNAL SERVICE FUND BUDGET $ 107,494 $ 116,050 $ 98,240 $ 206,900
TOTAL EXPENDITURES-ALL FUNDS $15,394,281 $24,684,499 $19,815,391 $19,640,975
Less Civic Center Debt Service ( 1 ,246,403) ( 1 , 191 ,503) ( 133,059) ( 1 ,299,820)
Less Civic Center Lease Payment
Offset by Capitalized Interest
& Earnings on 1988 Reserve Fund -0- ( 875,503) -0- ( 541,820)
Less Internal Service Fund ( 107,494) ( 116,050) ( 98,240) ( 206,900)
Less FAU Fund Purchase ( 250,000) ( 442,500) ( 59,955) ( 262,545)
NET TOTAL EXPENDITURES-ALL FUNDS $13,790,384 $22,058,943 $19,524, 137 $17,329,890
xii -
1989-90
CITY OF DUBLIN
APPROPRIATIONS LIMIT
In accordance with Chapter 1025 of the Statutes of 1987, each government entity is
required to include the appropriations limit in the annual budget. This limit is commonly
referred to as the Gann Limit or Proposition 4. The limit is calculated in a manner_
consistent with Article XIII of the California Constitution.
Change in Population (as recorded by California State Department of Finance)
Estimated Population (1/1/88) 21 ,282
Estimated Population (1/l/89) 22,819
Increase in Population 1,53.7
% Increase 7.22%
Change in U. S. Consumer Price Index (CPI) + 4•.98%
Change in State Per Capita Income + 5. 19%
Prior Year Appropriations Limit (1988-89) $12,825,787
Last June, 1988, the City Council adopted Resolution No. 90-88 establishing the City's
appropriation limit for this Fiscal Year at $12,825,787.
The appropriations limit growth rate formula:
Change in population x change in the CPI = Total factor of change
1 .0722 x 1 .0498 = 1 .12559
1989-90 Appropriations Limit Calculation:
Formula: Total factor of change x 1988-89 Appropriations limit =
1989-90 Appropriations limit
1 . 1256 x $12,825,787 = $14,436,706
Estimated Appropriations Subject to Limitation
The law provides that the appropriations limit only restricts those appropriations that
are funded by "Proceeds of Taxes". Proceeds of Taxes is narrowly defined by the State Law
and was recently altered by California judicial proceedings. The 1989-90 preliminary
budget recommends appropriations to be funded by Proceeds- of Taxes, which are subject to
the limit, equal to $11 ,010,270.
- xiii -
1989-90 POSITION ALLOCATION PLAN
PROPOSED
1988-89 PROPOSED 1988-89 1989-90
ALLOCATED 1989-90 ALLOCATED CHANGE TO TOTAL
CITY ADD'L CITY CONTRACT CONTRACT 1989-90
DEPARTMENT CLASSIFICATION POSITIONS POSITIONS POSITIONS POSITIONS ALLOCATI
City Manager City Mgr/City Clerk 1 1
Assistant City Mgr 1 1
Secretary to City Mgr/
Deputy City Clerk 1 1
Clerk Typist/Receptionist 1 1
Administrative Assistant 1 1
Clerk Typist/Receptionist
(Half-Time) * _ 1 1
Sub-Total 5 1 6
Legal Services City Attorney 1 1
(Meyers, Nave, Assistant City Attorney 1 1
Riback & West) Sub-Total 2 2
Administrative Admin Svcs/Finance Dr 1 1
Services Finance Technician 1 1
Account Clerk (Part-Time) 1 1
Sub-Total 3 3
Police Services Lieutenant 1 1
(Alameda County Patrol Sergeant 5 5
Sheriff's Dept) Detective Sergeant 4 4
Patrol Officer 13 2 15
Traffic Officer 2 2
Specialist Clerk 2 2
Data Input Clerk 1 1
Crime Prevention Asst 1 1
(Part-Time)
Sub-Total 1 28 2 31
Public Works/ Public Works Dr/City
Administration Engineer 1 1
Secretary 1 1
Clerk Typist/Receptionist
(Half-Time) * 1 1
Maintenance Supervisor
(MCE) 1 1
Sub-Total 2 1 1 4
Public Works Foreman/Crew Leader 1 1
(MCE Corp) Laborer/Maintenance
Worker 5 2 7
Sub-Total 6 2 8
Park Maintenance Foreman/Crew Leader 1 1
(MCE Corp) Laborer/Maintenance
Worker 4 1 5
Sub-Total 5 1 6
- xiv -
PROPOSED
1988-89 PROPOSED 1988-89 1989-90
ALLOCATED 1989-90 ALLOCATED CHANGE TO TOTAL
CITY ADD'L CITY CONTRACT CONTRACT 1989-90
DEPARTMENT CLASSIFICATION POSITIONS POSITIONS POSITIONS POSITIONS ALLOCATI
Recreation Recreation Director 1 1
Recreation Supervisor 1 1
Recreation Coordinator/
3/4 Time-Senior
Citizen Program 1 1
Recreation Coordinator/
2/3 Time - Sports Pgm 1 1
Secretary 1
1
Clerk Typist/Receptionist 1 1
Recreation Coordinator _ 1 1
Sub-Total 6 1 7
Planning Planning Director 1 1
Senior Planner 2 2
Associate Planner 1 1 2
Secretary 1 1
Clerk Typist/Recptnst 1 1 2
Zoning Investigator l {1 ) 0 .
Contract Planner 1 1
Contract Planner (Part-
Time) 1 (1 } 0
Assistant Planner/Zoning
Investigator _ 1 _ _ 1
Sub-Total 6 3 3 (2) 10
Building & Safety Chief Building Official 1 1
(laugher & Building Inspector 2 2
Associates) Secretary 1 _ 1
Sub-Total 1 3 4
Engineering Public Works Inspector 1 1 2
(Santina & Assistant City Engineer 1 1
Thompson, Inc. ) Sub-Total 1 2 3
TOTAL 25 5 50 3 83
ACTUAL 1988-89 RECOMMENDED 1989-90 ACTUAL 1988-89 RECOMMENDED 1989-90
CITY POSITIONS CITY POSITIONS CONTRACT POSITIONS CONTRACT POSITIONS
25 30 50 53
NOTE: With the exception of Legal Services, all of the designated personnel perform duties
directly from City facilities. This listing does not account for the temporary part-time
Recreation Staff which varies between 30-35 additional employees.
Santina & Thompson (Engineering) , MCE Corporation (Public Works), and Police Services have
additional employees who perform work under contract to the City of Dublin at off-site
locations.
The City of Dublin provides personnel, labor relations, workers' compensation, and
administrative support for the Dougherty Regional Fire Authority. The Authority has 53
employees who are not included above since this represents a separate entity.
* One position will be shared between the City Manager's Office and Public Works Department.
xv -
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CITY COUNCIL
The City Council consists of five members elected at large by the voters
of Dublin. The City Council is responsible for enacting legislation,
establishing policies and providing guidance and direction for actions
which affect the quality of life in the City. Local elected officials
also represent the City at a variety of forums at the County, Regional,
State and National levels, in order to make certain that the interests of
the City of Dublin and cities in general are promoted.
The proposed Budget for the City Council activity for Fiscal Year 1989-90
is $117, 690 . The Proposed Budget includes Councilmember salaries and
fringe benefits; the City' s independent financial audit; memberships and
dues for the National League of Cities; Emergency Services Network;
Californians for Better Transportation; California Elected Women' s
Association for Education; Alameda County Mayor' s Conference; League of
California Cities; East Bay Division of the League of California Cities;
National League of Cities; and ABAG; Councilmember attendance at various
meetings and conferences on behalf of the City; a Council team building
workshop; community promotion activities including Shamrock Festival,
Sister City, St. Patrick' s Day Parade, Dublin Pride Week, Civic Center
dedication and volunteer recognition programs; necessary supplies,
postage, printing, binding, books and publications, legal notices and
office equipment for the Council to effectively perform its
responsibilities .
This year' s Proposed Budget also includes a $5, 000 contribution to the
Dublin Substance Abuse Council.
- 1 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT CITY COUNCIL - 101 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $117, 690 $117, 690 Councilmembers 5 5
Total $117, 690 $117, 690 Total 5 5
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES
Salaries, Part Time $ 18, 156 $ 20, 000 $ 19, 750 $ 21 , 000
Retirement 1 , 135 2, 090 2, 260 2, 700
Group Insurance 11 , 193 13, 300 13, 350 20, 280
Workers' Compensation 95 160 150 180
TOTAL PERSONAL SERVICES $ 30, 579 $ 35, 550 $ 35, 510 $ 44, 160
SERVICES & SUPPLIES
Office Supplies $ 224 $ 250 $ 100 $ 1 , 350
Postage 110 250 220 230
Printing & Binding 83 400 400 500
Books & Publications 48 100 50 100
Memberships & Dues 6, 836 7, 770 7, 690 9, 150
Travel, Conferences & Mtgs 8, 145 10, 400 9, 300 13, 500
Training -0- 5, 000 -0- 5, 000
Legal Notices 1 , 182 1 , 320 2, 650 1 , 450
Professional Services 7, 700 13, 700 16, 604 21 , 500
Community Promotion 8, 555 8, 000 7, 800 19, 750
TOTAL SERVICES & SUPPLIES $ 32, 883 $ 47, 190 $ 44, 814 $ 72, 530
CAPITAL OUTLAY
Land $ -0- $ -0- $ 250 $ -0-
Furniture & Fixtures 500 750 -0- 1 , 000
TOTAL CAPITAL OUTLAY $ 500 $ 750 $ 250 $ 1 , 000
TOTAL ACTIVITY COST $ 63, 962 $ 83, 490 $ 80, 574 $ 117, 690
- 2 -
CITY MANAGER/CLERK
The City Manager is the principal executive officer of the City.
Appointed by the City Council, the Manager is responsible for carrying
out the policies and programs of the City as established by the City
Council. The City Manager' s responsibilities also include insuring that
all City ordinances are enforced; supervision and evaluation of all City
and contract personnel who provide municipal services; personnel
recruitment and administration; administering the activities of Dublin
Information, Inc. ; recommending measures and ordinances necessary for the
effective operation of the City; formulating and submitting advisory
recommendations concerning policy issues to the City Council for
consideration; act as the City' s Director of Emergency Services;
preparation and administration of the City's Budget and Capital
Improvement Program as approved by the City Council; and representing the
City in an intergovernmental capacity when necessary.
The City Manager also functions as City Clerk which includes the
following responsibilities : administration of municipal elections,
maintaining all records, and keeping minutes of Council meetings.
In addition to the above responsibilities, during the latter part of
1987-88 and 1988-89, the City Manager functions as the Chief Executive
Officer of the Dougherty Regional Fire Authority. In addition, the City _
Manager' s Office is permanently responsible for the personnel, labor
relations and workers' compensation functions for the Fire Authority.
Overall general management of the Dougherty Regional Fire Authority will
be transferred to the City Manager of the City of San Ramon for Fiscal
Year 1989-90 .
The proposed Budget for Fiscal Year 1989-90 necessary to accomplish the
current level of service is $387, 942. This represents an increase of
$39, 473 (or 11 %) over estimated expenditures for Fiscal Year 1988-89.
This increase is attributable to 1 ) the full-year funding of the
Administrative Assistant which was added to the City Manager's Office
during Fiscal Year 1988-89; 2) an increase of $10, 500 in the training
budget to undertake a Citywide public service training program to improve
the overall level of service provided to the community; 3) completion of
the codification of the City' s municipal code; 4) full-year funding of
1988-89 salary increases .
For Fiscal Year 1989-90, an additional level of service is proposed which
would provide for the addition of a one-half time Clerk Typist/
Receptionist. This position is necessary to provide necessary clerical
assistant to implement the City' s new records management program and to
keep pace with the increasing office workload in the City Manager' s
Office.
The City Manager' s Office is responsible for overseeing the
accomplishment of those goals adopted by the City Council and assigned to
other operating departments . In addition to that oversight
responsibility, the City Manager' s Office is specifically responsible for
the accomplishment of the following goals adopted by the City Council for
1989 :
- 3 -
GOALS
1 ) Civic Center
a) Coordinate activities of Contractor, Architect, Construction
Manager and City
b) Select phone system
c) Select furniture
d) Prepare plan for maintenance and operation of Civic Center
e) Coordinate move to Civic Center
f) Plan and implement dedication ceremonies
2) Complete development of Municipal Code
3 ) Prepare report on benefits of establishing a redevelopment agency
4) Develop business license ordinance
5) Conduct Council/Staff team building retreat
6) Develop Records Management Program for City Clerk records
7) Distribute one newsletter and one calendar annual report
8) Develop press release program
9) Develop a community gift catalog
10) Develop a student government day
11 ) Undertake contract review on all contractual services
12) Complete management audit of Planning and Development Services
13 ) Prepare report to City Council on long term solution for animal
shelter
14) Provide public with information on Vector Control
15) Complete the Emergency Response Plan
16) Hold disaster simulation exercises
17) Develop an emergency preparedness handbook for distribution to the
public.
- 4 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT CITY MANAGER/CLERK - 102 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE 'JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $352, 502 $352, 502 City Mgr/Clerk 1 . 1
Dublin Asst City Mgr 1. 1
Info. , Inc. 17, 700 17, 700 Secretary to CM/
Fire JPA ' 17, 740 17, 740 Deputy City Clerk 1 1
Clerk Typist/Recep-
tionist 1 1
Total Administrative Asst 1 1
$387, 942 $387, 942 Total 5 5
This increment finances the current level of service in the City Manager' s
Office, as well as necessary personnel and services and supplies to
adequately handle the personnel, labor relations and workers' compensation
administration responsibilities for the Dougherty Regional Fire Authority..
In addition to the City Staff positions identified above, this budget
increment provides funding for: 1 ) postage and printing costs associated
with the publication of two community newsletters and one annual calendar;
2) costs associated with personnel recruitments; 3) training activities
for the City Manager' s Staff and Citywide Staff training; 4) contract
codification services; and 5) other necessary services and supplies.
5 -
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES
Salaries Full-Time $ 176, 093 $ 199,340 $ 199,900 $ 231 , 240
Salaries, Full-Time (JPA) -0- 18,560 10,200 14, 200
Salaries, Overtime 1 , 255 1 ,980 1 ,000 1 ,000
Salaries, Overtime (JPA) -0- 320 320 -0-
Retirement 15,985 24,970 23,050 29, 670
Retirement (JPA) -0- -0- 1 , 160 1 , 820
Group Insurance 13,307 20,830 15,930 26, 780
Group Insurance (JPA) -0- -0- 820 100
Workers' Compensation 2,978 4, 570 4,410 4, 840
Workers' Compensation (JPA) -0- -0- 90 120
F.T.C.A. 323 700 420 750
F. I .C.A. (JPA) -0- -0- 150 120
TOTAL PERSONAL SERVICES $ 209, 941 $ 271 , 270 $ 257, 450 $ 310, 720
SERVICES & SUPPLIES
Office Supplies $ 2, 032 $ 2,500 $ 2,000 $ 2, 400
Office Supplies (JPA) 172 300 250 200
Postage 2, 165 2, 500 2, 400 2, 500
Postage (DII) 2, 691 1 , 625 1 ,000 1 , 200
Postage (JPA) 11 -0- 100 100
Copier Supplies 2, 137 2, 400 2, 680 2, 820
Operating Supplies -0- -0- -0- 200
Advertising 1 , 529 1 , 600 1 , 000 1 , 000
Advertising (JPA) 1 , 508 500 -0- 650
Printing & Binding 896 1 ,000 1 , 000 1 , 250
Printing & Binding (DII) 9, 110 20, 250 15,500 16, 500
Printing & Binding (JPA) 29 150 400 100
Repairs & Maintenance 276 300 300 350
Books & Publications 510 1 , 200 660 1 , 110
Books & Publications (JPA) -0- -0- -0- 250
Memberships & Dues 651 1 , 130 1 , 210 1 , 400
Mileage/Auto Allowance 4, 482 7,500 7,800 7,800
Travel, Conferences & Mtgs 5,907 6, 210 4,700 7, 320
Training 1 , 435 4,000 1 ,400 12, 000
Training (JPA) 23 -0- 100 -0-
Filing Fees (JPA) 5 -0- 5 -0-
Internal Service Fund 71280 11 , 620 11 , 620 9,572
TOTAL SERVICES & SUPPLIES $ 42,849 $ 64, 785 $ 54, 125 $ 68,722
CONTRACT SERVICES
General $ -0- $ 6, 500 $ 1 , 000 $ 7, 000
Personnel (JPA) 14, 193 22,620 30,744 -0-
TOTAL CONTRACT SERVICES $ 14, 193 $ 29, 120 $ 31 ,744 $ 7, 000
CAPITAL OUTLAY
Land (JPA) $ 1 , 100 $ -0- $ -0- $ -0-
Furniture/Fixtures $ 224 855 370 1 , 500
Furniture/Fixtures (JPA) 1 , 256 780 810 -0-
Machinery & Equipment -0- 5, 400 3,970 -0-
Machinery & Equipment (JPA) 2 -0- -0- -0-
TOTAL CAPITAL OUTLAY $ 2, 582 $ 7, 035 $ 5, 150 $ 1 , 500
TOTAL ACTIVITY COST $ 269, 565 $ 372, 210 $ 348,469 $ 387,942
6 -
- CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT CITY MANAGER/CLERK - 102 HIGHER
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 15, 690 $368, 192 City Mgr/Clerk 1
Dublin Asst City Mgr 1
Info. , Inc. -0- 17, 700 Secretary to CM/
Fire JPA -0- 17, 740 Deputy City Clerk 1
Clerk Typist/Recep-
tionist 1
Administrative Asst 1
Clerk Typist/Recep-
tionist (Part-Time) 1
Total $ 15, 690 $403, 632 Total
1
This increment would provide the addition of a one-half time Clerk Typist/
Receptionist.
This position is necessary to provide necessary clerical assistance to
implement the City's new Records Management Program, keep pace with the
increasing office workload in the City Manager's Office and provide
necessary back-up and coverage to existing clerical staff.
7 -
HIGHER SERVICE
LEVEL RECOMMENDED
DESCRIPTION 1989-90 1989-90
PERSONAL SERVICES
Salaries Full-Time $ 10, 800 $ 242, 040
Salaries, Full-Time (JPA) -0- 14, 200
Salaries Overtime 200 1 , 200
Salaries, Overtime (JPA) -0- -0-
Retirement 1 , 390 31 , 060
Retirement (JPA) -0- 1 , 820
Group Insurance 2, 750 29, 530
Group Insurance (JPA) -0- 100
Workers' Compensation 90 4,930
Workers' Compensation (JPA) -0- 120
F. I .C.A. 160 910
F. I .C.A. (JPA) -0- 200
TOTAL PERSONAL SERVICES $ 15, 390 $ 326, 110
SERVICES & SUPPLIES
Office Supplies $ 300 $ 2, 700
Office Supplies (JPA) -0- 200
Postage -0- 2, 500
Postage (DII) -0- 1 , 200
Postage (JPA) -0- 100
Copier Supplies -0- 2, 820-
Operating Supplies -0- 200
Advertising -0- 1 , 000
Advertising (JPA) -0- 650
Printing/Binding -0- 1 , 250
Printing/Binding (DII ) -0- 16, 500
Printing/Binding (JPA) -0- 100
Repairs/Maintenance -0- 350
Books/Publications -0- 1 , 110
Books/Publications (JPA) -0- 250
Memberships & Dues -0- 1 , 400
Mileage/Auto Allowance -0- 7, 800
Travel, Conferences & Meetings -0- 7, 320
Training -0- 12, 000
Training (JPA) -0- -0-
Filing Fees (JPA) -0- -0-
Internal Service Fund -0- 9, 572
TOTAL SERVICES & SUPPLIES $ 300 $ 69, 022
CONTRACT SERVICES
General $ -0- $ 7, 000
Personnel (JPA) -0- -0-
TOTAL CONTRACT SERVICES $ -0- $ 7, 000
CAPITAL OUTLAY
Land (JPA) $ -0- $ -0-
Furniture/Fixtures -0- 1 , 500
Furniture/Fixtures (JPA) -0- -0-
Machinery & Equipment -0- -0-
Machinery & Equipment (JPA) -0- -0-
TOTAL CAPITAL OUTLAY $ -0- $ 1 , 500
TOTAL ACTIVITY COST $ 15, 590 $ 403, 632
8 -
LEGAL SERVICES
The City contracts with the law firm of Meyers, Nave, Riback & West. In
addition to providing a designated City Attorney and Assistant City
Attorney for general legal matters, the firm also has several associates
who have specialties related to municipal law. The City Attorney is
responsible for the provision of basic legal services to the City. This
includes the provision of legal opinions related to City business, the
development and review of ordinances, resolutions and contracts . The
City Attorney also represents the City in specified litigation. During
Fiscal Years 1987-88 and 1988-89, the City Attorneys Office also served
as General Counsel to the Dougherty Regional Fire Authority (DRFA) . In
Fiscal Year 1989-90, General Counsel responsibilities for DRFA will be
assumed by the City of San Ramon. Special legal counsel related to DRFA
personnel issues will continue to be provided by the Dublin City
Attorneys Office, but will be charged directly to the DRFA budget.
The proposed Legal Budget for Fiscal Year 1989-90 is $104, 155 . This
includes $82, 500 for General Counsel services and $15, 000 contingency for
legal services associated with litigation. The Fiscal Year 1989-90
figure is approximately $8, 850 less than - Fiscal Year 1988-89 . This is
attributable to the transfer of responsibility for DRFA legal services,
offset by additional funding in 1989-90 for the litigation contingency.
9 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT LEGAL SERVICES - 103 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $104, 155 $104, 155 No City personnel
are included in
this activity
Total $104, 155 $104, 155
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES
Retirement $ 1 , 374 $ 1 , 325 $ 1 , 505 $ 2, 475 -
Group Insurance -0- 2, 075 3, 400 4, 180
TOTAL PERSONAL SERVICES $ 1 , 374 $ 3, 400 $ 4, 905 $ 6, 655
CONTRACT SERVICES
General $ 85, 092 $ 85, 300 $ 82, 150 $ 82, 500
Litigation 16, 338 15, 000 8, 150 15, 000
Fire Authority (DRFA) 7, 728 15, 000 17,800 -0-
TOTAL CONTRACT SERVICES $ 109, 158 $ 115, 300 $ 108, 100 $ 97, 500
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
TOTAL ACTIVITY COST $ 110, 532 $ 118, 700 $ 113, 005 $ 104, 155
- 10 -
FINANCE
The Finance Department is responsible for purchasing, bookkeeping and
posting of cash receipts and disbursements, preparation of interim
financial statements, payroll, trustee function for the San Ramon Road
Specific Plan Assessment District, assisting in the development and
monitoring of the City' s Budget, reporting to various levels of
government regarding the financial condition of the City, investments,
maintenance of the City' s inventory of fixed assets, and performing
accounting services for the Livermore Amador Valley Transit Authority
(LAVTA) .
The proposed budget for Fiscal Year 1989-90 is $175, 160 . This represents
an increase of $11 , 420 over anticipated expenditures for Fiscal Year
1988-89 . This increase is primarily due to the full-year funding of
1988-89 salary increase, increased internal service fund charges
associated with the acquisition of additional data processing equipment
and sales tax monitoring services . This increase is partially affected
by a reduction in LAVTA Accounting Services.
For Fiscal Year 1989-90, the Finance Department will be responsible for
the following 1989 goals:
1 ) Review charges for services rendered by all departments.
2 ) Develop a long-term financial plan for the City
a) Develop & implement a sales tax monitoring program
b) Develop a 3-5 year forecast for revenues & operating expenditures
to be used in conjunction with the Five-Year CIP Program
3) Data Processing
a) Recreation Software - solicit bids and install
b) Work with Alameda County to complete installation of Police
Computer Aided Dispatch & Police Records System software in new
Civic Center
c) Complete training on City Clerk & Administrative software
4) Develop program for ongoing internal control
5) Participate in Garbage company rate increase proposal
- 11 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT FINANCE - 104 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $166, 660 $166, 660 City
Dublin Admin Services/
Info. Inc. 8, 500 8, 500 Finance Director 1 1
Finance Technician 1 1
Finance Technician
(P.T. ) 1 1
Total $175, 160 $175, 160 Total 3 3
This budget provides the current staffing level with a full-time
Administrative Services/Finance Director and 1 .5 FTE Finance Technician
positions . Also included are the necessary services and supplies to
support the Finance function; Trustee banking and legal services for the
1985 and 1988 Certificate of Participation issues; and contract accounting
services for. the Livermore-Amador Valley Transit Authority, for which the
City is reimbursed.
For the first time, $5, 000 in contract services has been included to
assist the City in sales tax monitoring and long range financial planning.
12 -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
i
PERSONAL SERVICES
Salaries, Full-Time $ 79, 589 $ 86, 630 $ 84, 360 $ 90, 500
Salaries, Part-Time -0- 10, 800 8, 560 13, 200
Salaries, Overtime 1 , 001 950 450 650
Retirement 4, 842 10, 945 9, 750 11 , 600
Group Insurance 4, 910 11 , 320 8, 870 11 , 350
Workers' Compensation 389 775 700 860
FICA 765 990 830 890
TOTAL PERSONAL SERVICES $ 91 , 496 $ 122, 410 $ 113, 520 $ 129, 050
SERVICES & SUPPLIES
Office Supplies $ 1 , 385 $ 1 , 600 $ 1 , 600 $ 2, 350
Postage -0- -0- -0- 300
Printing/Binding 3, 451 2, 460 1 ,900 2, 450
Repairs & Maintenance -0- : 100 100 100
Books & Publications 1 , 491 1 , 600 1 , 600 1 , 250
Memberships & Dues 125 120 350 350
Auto Mileage & Allowance 2, 435 2, 460 2, 600 2, 600
Travel & Conferences 169 700 870 1, 050
Training 1 , 767 2, 100 1 , 280 2, 100
Internal Service Fund Chgs 150 4, 330 4, 330 7, 690
TOTAL SERVICES & SUPPLIES $ 10, 973 $ 15, 470 $ 14, 630 $ 20, 240
CONTRACT SERVICES
City Accounting Services $ 16, 115 $ 750 $ 2, 300 $ 3, 370
LAVTA Accounting Services 17, 553 18, 400 22, 600 7, 000
Other Contract Services -0- -0- -0- 5, 000
DII Contract Services 13, 573 9, 750 9, 500 8, 500
TOTAL CONTRACT SERVICES $ 47, 241 $ 28, 900• $ 34, 400 $ 23, 870
CAPITAL OUTLAY
Furniture & Fixtures $ 922 $ 11050 $ 1 , 050 $ 2, 000
Machinery & Equipment -0- 1 , 200 140 -0-
TOTAL CAPITAL OUTLAY $ 922 $ 2, 250 $ 1 , 190 $ 2, 000
TOTAL ACTIVITY COST $ 150, 632 $ 169, 030 $ 163, 740 $ 175, 160
13 -
BUILDING MANAGEMENT
This budget finances the cost of operating and maintaining: 1 ) the
City' s Public Works Corporation Yard; 2) leased office space for the City
Offices at 6500 Dublin Boulevard for 2 months; 3) the City' s lease
payment to. Dublin Information, Inc. , for rental of the Civic Center; and
4) supply, utility, telephone, contract maintenance, janitorial, repair
and moving costs associated with the Civic Center.
The recommended budget for Fiscal Year 1989-90 is $1 , 537,910 . It is
important to note that the City is legally required to budget the gross
annual Civic Center lease payment of $1 , 299, 820 even though the actual
lease payment to Dublin Information, Inc. , is estimated to be $758, 000 .
This is due to the fact that the 1989-90 lease payment will be offset by
payments from the 1988 Certificates of Participation (COP) Lease Payment
Fund and interest from the 1988 COP Reserve Fund.
Not taking into consideration the lease payments associated with the
Civic Center, all other 1989-90 Building Management costs total $238, 090,
as compared to $146, 826 in estimated expenditures for Fiscal Year 1988-
89 . The difference is primarily due to the maintenance and operational
costs associated with the new Civic Center facility.
- 14 -
CITY OF DUBLIN
1989-.90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT BUILDING MANAGEMENT - 105 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $1 , 537, 910 $1 , 537, 910 No personnel are
included in this
activity.
Total $1 , 537, 910 $1 , 537, 910
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES
Office Supplies $ 268 $ 500 $ 450 $ 760
Operating Supplies -0- 800 100 5, 500
Rental/Leases 1 , 346, 029 1 , 288, 850 243, 771 1 , 319, 820
Gas & Electric 290 16, 500 300 115, 000
Water & Sewer 4, 422 5, 300 4, 320 7, 500
Telephone 32, 316 40, 000 29, 300 27, 000
TOTAL SERVICES & SUPPLIES $ 1 , 383, 325 $ 1 , 351 , 950 $ 278, 241 $ 1 , 475, 580
PROPERTY TAX $ 1 , 131 $ -0- $ 1 , 094 $ 130
CONTRACT SERVICES $ 1 , 813 $ 26, 200 $ 550 $ 60, 000
CAPITAL OUTLAY
Improvements Other Than
Buildings $ 2, 165 $ 1 , 000 $ -0- $ 200
Furniture & Fixtures -0- -0- -0- 2, 000
Machinery & Equipment 1 , 390 1 , 000 -0- -0-
TOTAL CAPITAL OUTLAY $ 3, 555 $ 2, 000 $ -0- $ 2, 200
TOTAL ACTIVITY COST $ 1 , 389, 824 $ 1 , 380, 150 $ 279, 885 $ 1 , 537, 910
- 15 -
INSURANCE
The City of Dublin is a member of ABAG PLAN Corporation which is a pooled
risk sharing arrangement between 26 cities in the Greater Bay Area. This
risk sharing pool is fully self-insured to a limit of $5 million per
occurrence. This pool provides general liability and public officials
errors and omissions coverage to the City.
The estimated expenditures for Fiscal Year 1988-89 are approximately 18%
below the authorized budget. This is primarily attributable to: 1 ) the
City' s budget for claims expense is estimated to be $26, 000 less than the
budgeted amount, which is based on 1 1 /2 times the City' s deductible; 2)
the premium for the City' s property insurance program was lower than the
budget due to the delays in the anticipated completion of the Civic
Center project; and 3 ) determination of rentals at the Shannon Community
Center during its renovation, resulted in reduced premiums for tenant
insurance. The lower insurance premium and claims expense was partially
offset by an expenditure of $10, 800 in late bills received from the
County of Alameda for insurance coverage related to contract services
received in Fiscal Years 1986-87 and 1987-88.
The recommended budget for Fiscal Year 1989-90 totals $195, 500 . This
represents an approximately 5 . 6% increase over estimated expenditures for
Fiscal Year 1988-89 . This increase is due to higher property insurance
premiums to cover the completion of the Civic Center and Shannon
Community Center improvements and the budgeting of 1 1 /2 times the City' s
insurance deductible to cover claims expense. This increase is partially
offset by a 12% decrease in the City' s general liability insurance
premium due to the City' s good loss experience.
The proposed insurance budget for Fiscal Year 1989-90 is comprised of the
following components :
County Contract Services - The City pays a separate surcharge on all
County contract services for liability insurance. This liability
insurance covers Police, Crossing Guards, Animal Control and Traffic
Signal Maintenance Services . The estimated cost of this premium for
Fiscal Year 1989-90 is $15, 000 .
Treasurer' s Bond and Crime/Fidelity Bond - These bonds provide coverage
for both the City Treasurer and the City Manager/Deputy City Treasurer.
The Crime/Fidelity Bond will protect against the loss or theft of
receipts prior to deposit into the City' s bank account.
Property Insurance - This coverage covers all City owned facilities,
including the Civic Center, parks, corporation yard and Shannon Community
Center. The estimated cost is $10, 500.
Tenant Insurance - This insurance is offered as a service to individuals
or groups who utilize City facilities. The user pays the City for the
cost of the premium and the City absorbs the taxes and the administrative
costs .
Claims Expense - The City has a $25, 000 deductible on general liability
claims . Included in this deductible as a claims cost is any expense
related to legal counsel . ABAG has recommended that the City budget
1 1 /2 times the deductible amount, or $37, 500 .
- 16 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT INSURANCE-106 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $195, 500 $195, 500 No personnel are
included in this
activity.
Total $195, 500 $195, 500
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
SERVICES & SUPPLIES
Printing & Binding $ 232 $ -0- $ -0- $ -0-
Insurance Premiums 95, 698 186, 425 171 , 800 158, 000
Insurance Claims Expense 3, 251 37, 500 11 , 500 37, 500
TOTAL SERVICES & SUPPLIES $ 99, 181 $ 223, 925 $ 183, 300 $ 195, 500
TOTAL ACTIVITY COST $ 99, 181 $ 223, 925 $ 183, 300 $ 195, 500
17 -
ELECTIONS
This budget finances the administration of municipal elections. The cost
of personnel associated with this task is shown in the City Manager/City
Clerk (Department #102) budget.
During the 1987/88 Fiscal Year, the City had an advisory measure related
to the sale of fireworks on the June Statewide Primary Ballot. All costs
for this election were paid for by the City.
The 1988-89 budget provided for an election which was combined with the
Statewide General Election in November, 1988. This election provided for
the filling of two City Council seats, whose terms had expired. The cost
of printing and binding was paid for by the candidates and the City was
reimbursed for these costs.
No elections are scheduled for Fiscal Year 1989-90 .
- 18 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT ELECTIONS - 107 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
No elections $ -0- $ -0- No personnel
are scheduled are included
for 1989-90 . in this
Therefore, no activity.
funding is
necessary.
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES
Office Supplies $ -0- $ 100 $ 25 $ -0-
Advertising -0- 50 -0- -0-
Printing/Binding 182 500 266 -0-
TOTAL SERVICES & SUPPLIES $ 182 $ 650 $ 291 $ -0-
CONTRACT SERVICES
County Registrar of Voters$ 1 , 925 $ 2, 000 $ 1 , 880 $ -0-
TOTAL CONTRACT SERVICES $ 1 , 925 $ 2, 000 $ 1 , 880 $ -0-
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
CONTINGENT RESERVE $ -0- $ -0- $ -0- $ -0-
TOTAL ACTIVITY COST $ 2, 107 $ 2, 650 $ 2, 171 $ -0-
19 -
NON-DEPARTMENTAL
The Non-Departmental Budget includes the Contingent Reserve to cover: 1 )
increases in employee salaries and fringe benefits, which may be approved
by the City Council during Fiscal Year 1989-90, but the extent of the
increase cannot be determined at this time; 2) increases in contract
costs due to employee contract negotiations, the extent of which cannot
be determined at this time; and 3 ) other unanticipated expenses which may
occur during Fiscal Year 1989-90 .
Also included in 1989-90 are those General Fund monies, $262, 545, which
are necessary to purchase $350, 060 in Federal Aid Urban Funds from the
City of San Luis Obispo. This purchase will save the City's General Fund
a total of $87, 515 in Federal Aid Urban street projects.
- 20 -
CITY OF DUBLIN
1989-90- PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT NON-DEPARTMENTAL ,- 108 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $437, 545 $437, 545 No personnel are
included in this
activity.
Total $437, 545 $437, 545
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES
Purchase of FAU Funds $ 250, 000 $ 442, 500 $ 59, 955 $ 262, 545
TOTAL SERVICES & SUPPLIES $ 250, 000 $ 442, 500 $ 59, 995 $ 262, 545
CONTRACT SERVICES $ -0- $ -0- $ -0- $ -0-
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
CONTINGENT RESERVE $ -0- $ 174, 695 $ -0- $ 175, 000
TOTAL ACTIVITY COST $ 250, 000 $ 617, 195 $ 59, 955 $ 437, 545
21 -
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POLICE SERVICES
Police Services for the City of Dublin are performed under contract with
the Alameda County Sheriff' s Department which empowers the Sheriff/City
Council/Designee to function as the City' s Police Chief. Patrol,
criminal investigation, crime prevention and business office functions
are performed in the City Offices. Dispatch and some data processing
functions are handled at the Alameda County Sheriff's Department Eden
Township Substation.
For Fiscal Year 1989-90, Staff has developed three budget increments (see
following pages) which identify the current service level and two higher
levels of service.
The cost of funding the current service level for Fiscal Year 1989-90 is
$2, 047, 252 . This represents an increase of $94, 698 over anticipated
expenditures for Fiscal Year 1988-89 . The cost increase is primarily
attributable to County negotiated salary increases for Deputy Sheriff' s,
cost of living increases for dispatch personnel, and increased indirect
charges . It' s important to note that �Staff anticipates additional salary
impacts after November, 1989, which are not shown in this budget. Funds
have been set aside in the Non-Departmental Budget Contingent Reserve
pending settlement with the County Employee Associations.
For Fiscal Year 1989-90, two (2) higher service levels are recommended
for City Council consideration. Higher Service Level I includes funding
for an additional narcotics investigator to keep pace with the ever
growing demand for service. The first year cost of this Higher Service
Level is $57, 750 .
Higher Service Level II includes funding for a Crime Prevention/Community
Services Officer and an additional unmarked police vehicle to keep pace
with additional requests for alcohol/drug awareness programs and personal
safety programs for children and adults. The first year cost of this
Higher Service Level is $74, 750 .
It is recommended that the City Council fund both the Current and Higher
Service Level increments at a total cost of $2, 179, 752 . Shown below is a
comparison of 1987, 1988 and anticipated 1989 Workload/Performance
Measures:
ACTUAL ACTUAL ANTICIPATED
1987 1988 1989
Calls for Service 23, 996 25, 274 26, 000
Reports Written 3, 019 2, 947 3, 000
Citations Issued 5, 456 6, 162 6, 500
Arrests 893 927 800
Citizen Inquiry/Person 2, 889 3, 541 4, 000
Citizen Inquiry/Telephone 37, 665 44, 236 45, 000
School Presentations 2 89 80
Group Talks and Service Organizations 8 13 10
Neighborhood Watch Groups 88 92 110
Merchant Alert Members 91 105 120
Narcotic Arrests 50 28 25
Narcotic Seizures $35, 631 $50, 060 $40, 000
Accidents Investigated 388 419 400
Cases Assigned to Investigators 839 900 900
Investigations/Complaints Filed 143 163 175
Investigations/Search Warrants Obtained 24 29 40
Total Major Part I Crimes 178 126 150
- 22 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY POLICE SERVICE - 201 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $2, 034, 602 $2, 034, 602 City
Criminal Crime Prevention
Activities Assistant (PT) 1 1
Fund 12, 650 12, 650 Contract
Lieutenant 1 1
Patrol Sergeant 5 5
Detective Sergeant 4 4
Patrol Officer 13 13
Traffic Officer 2 2
Specialist Clerk 2 2
Data Input Clerk 1 1
Total $2, 047, 252 $2, 047, 252 Total 29 29
This budget increment finances the current staffing level. In addition to
the personnel costs identified above, the City also pays its prorated
share of personnel costs of the Alameda County Eden Township Substation
and Headquarters as shown below:
. 08 - FTE - Undersheriff
Prorated Share Dispatch Center
In addition to personnel costs, the budget increment finances: 1 ) the
cost of operating eight (8) patrol vehicles and six (6) unmarked vehicles;
2 ) necessary services and supplies to support the operations of the Police
Department; additional equipment to improve the overall operation of the
Police Department and its programs; and County contract overhead charges .
With the current staffing level, the Police Department can accomplish the
following goals:
1989 Goals
1 ) Implement Sheriff' s CAD System at Dublin Station.
2) Develop and implement program to recover costs associated with Police
response to DUI cases .
3) Develop and implement a facility operations and maintenance program for
the new police facility.
23 -
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES
Salaries $ 13, 255 $ 14, 420 $ 13,850 $ 15, 480
Workers' Compensation 403 610 580 650
TOTAL PERSONAL SERVICES $ 13, 658 $ 15, 030 $ 14, 430 $ 16, 130
SERVICES & SUPPLIES
Office Supplies $ 1 , 912 $ 2, 400 $ 2, 700 $ 2,850
Postage 1 , 158 1 , 750 1 , 200 1 , 200
Copier Supplies 1 , 213 1 , 200 1 , 520 1 , 600
Operating Supplies 8, 061 17, 075 8, 700 11 , 910
Communications -0- 1 , 200 600 " 1 , 200
Advertising -0- 500 -0- 500
Printing/Binding 1 , 319 1 , 600 1 , 600 2, 700
Repairs/Maintenance 1 , 996 2, 000 2, 000 1 , 500
Rentals & Leases 1 , 055 7, 880 3, 600 6, 550
Books & Publications 256 300 300 1 , 400
Memberships & Dues 90 1 , 200 1 , 115 1 , 180
Mileage/Auto Allowance -0- -0- -0- 500
Travel, Conferences & Mtgs 1 , 815 2, 500 2, 500 3, 530
Training 109 1 , 200 1 , 200 1 , 000
Legal Notices 600 -0- -0- 300
Internal Svc Chg - Office 3, 869 6, 340 6, 340 5, 187
Internal Svc Chg - Vehicles 86, 807 88, 200 88, 200 88, 000
TOTAL SERVICES & SUPPLIES $ 110, 260 $ 135, 345 $ 121 , 575 $ 131 , 107
CONTRACT SERVICES
Personnel $ 1 , 347, 399 $ 1 , 425,950 $ 1 , 516, 000 $ 1 , 560, 905
Vehicles 18, 365 15, 000 18, 828 21 , 200
Indirect Costs 83, 009 78, 680 78, 673 101 , 895
Dispatch 118, 981 146, 070 129, 110 146, 800
Admin - Financial Svcs 22, 137 23, 750 22, 320 10, 330
Services/Supplies 39, 827 36, 910 34, 975 37, 535
General 20, 775 14, 100 4, 750 8, 40.0.
TOTAL CONTRACT SERVICES $ 1 , 650, 493 $ 1 , 740, 460 $ 1 , 804, 656 $ 1 , 887, 065
CAPITAL OUTLAY
Furniture/Fixtures $ 1 , 041 $ 325 $ 323 $ -0-
Machinery/Equipment 4, 434 12, 300 11 , 570 12,950
TOTAL CAPITAL OUTLAY $ 5, 475 $ 12, 625 $ 11 , 893 $ 12, 950
TOTAL ACTIVITY COST $ 1 , 779, 886 $ 1 , 903, 460 $ 1 , 952, 554 $ 2, 047, 252
- 24 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY POLICE SERVICE - 201 HIGHER I
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL . TOTAL CLASSIFICATION TOTAL TOTAL
General $ 50, 300 $2, 084,.902 City
Criminal Crime Prevention
Activities Assistant (PT) 1
Fund 7, 450 20, 100 Contract
Lieutenant 1
Patrol Sergeant 5
Detective Sergeant 4
Patrol Officer 1 14
Traffic Officer 2
Specialist Clerk 2
Data Input Clerk 1
Total $ 57, 750 $2, 105, 002 Total 1 30
This budget increment finances one ( 1 ) additional Narcotics Investigator.
This position is needed to ensure added Officer safety and increase the
existing level of narcotics enforcement. Staff feels that this added
position will increase narcotic arrests and drug seizures.
With the addition of this position, the following additional City goals
can be accomplished.
1989 Goals
Improve Officer safety and increase narcotic arrests and drug seizures by
50% .
Shown below is a comparison of 1987, 1988, and anticipated 1989 Workload/
Performance Measures with this position:
Actual Actual Anticipated
1987 1988 1989
Narcotic Arrests 50 28 45
Narcotics Seizures $35, 631 $50, 060 $65, 000
- 25 -
HIGHER SERVICE CUMULATIVE
LEVEL I TOTAL
DESCRIPTION 1989-90 1989-90
PERSONAL SERVICES
Salaries, Part-Time $ -0- $ 15, 480
Workers' Compensation -0- 650
TOTAL PERSONAL SERVICES $ -0- $ 16, 130
SERVICES & SUPPLIES
Office Supplies $ 350 $ 3, 200
Postage -0- 1 , 200
Copier Services -0- 1 , 600
Operating Supplies -0- 11 ,910
Communications -0- 1 , 200
Advertising -0- 500
Printing & Binding -0- 2, 700
Repairs & Maintenance -0- 1 , 500
Rentals/Leases 6, 100 12, 650
Books & Publications -0- 1 , 400
Memberships & Dues -0- 1 , 180
Auto Mileage & allowance -0- 500
Travel, Conferences & Meetings -0- 3, 530
Training -0- 1 , 000
Legal Notices -0- 300
Internal Service Fund Charges
Office Equipment -0- 5, 187
Vehicles -0- 88, 000
TOTAL SERVICES & SUPPLIES $ 6, 450 $ 137, 557
CONTRACT SERVICES
Personnel $ 49, 950 $ 1 , 610, 855
Vehicles -0- 21 , 200
Indirect Costs -0- 101 , 895
Dispatch -0- 146, 800
Admin-Financial Services -0- 10, 330
Services & Supplies -0- 37, 535
General -0- 8, 400
TOTAL CONTRACT SERVICES $ 49,950 ' $ 1 ,937, 015
CAPITAL OUTLAY
Furniture/Fixtures $ 500 $ 500
Machinery & Equipment 850 13, 800_
.TOTAL CAPITAL OUTLAY $ 1 , 350 $ 14, 300
TOTAL ACTIVITY COST $ 57, 750 $ 2, 105, 002
- 26 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY POLICE SERVICE - 201 HIGHER II
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 59, 650 $2, 144, 552 City
Criminal Crime Prevention
Activities -0- 20, 100 Assistant (PT) 1
ISF 15, 100 15, 100 Contract
Lieutenant 1
Patrol Sergeant 5
Detective Sergeant 4
Patrol Officer 1 15
Traffic Officer 2
Specialist Clerk 2
Data Input Clerk _ 1
Total $ 74, 750 $2, 179, 752 Total 1 31
This budget increment finances one ( 1 ) full-time Crime Prevention Officer
and one ( 1 ) additional unmarked police vehicle. This position is needed
to meet the increased demand for community based services from the
community. It will enable the Police Department to increase the number of
presentations to local groups, service clubs, schools and other
organizations, offering programs in personal safety for children and
adults, alcohol/drug awareness for all grades and expand the bicycle
safety program.
With the addition of this position, the following additional City goals
can be accomplished.
1989 Goals
1 ) Provide alcohol/drug awareness program to include all grades within
public and private schools .
2 ) Develop and implement a comprehensive personnel safety program for
children and adults .
3 ) Expand bicycle safety/education/enforcement program to include teens
and adults .
Shown below is a comparison of 1987, 1988, and anticipated 1989 Workload/
Performance Measures with this position:
Actual Actual Anticipated
1987 1988 1989
School Presentations 2 87 100
Group Talks/Service Organizations 8 13 25
27 -
HIGHER SERVICE RECOMMENDED
LEVEL II TOTAL
DESCRIPTION 1989-90 1989-90
PERSONAL SERVICES
Salaries, Part-Time $ -0- $ 15, 480
Workers' Compensation -0- 650
TOTAL PERSONAL SERVICES $ -0- $ 16, 130
SERVICES & SUPPLIES
Office Supplies $ 350 $ 3, 550
Postage -0- 1 , 200
Copier Services -0- 1 , 600
Operating Supplies -0- 11 ,910
Communications -0- 1 , 200
Advertising -0- 500
Printing & Binding -0- 2, 700
Repairs & Maintenance -0- 1 , 500
Rentals & Leases -0- 12, 650
Books & Publications -0- 1 , 400
Memberships & Dues -0- 1 , 180
Auto Mileage & Allowance -0- 500
Travel, Conferences & Meetings -0- 3, 530
Training -0- 1 X 000
Legal Notices -0- 300
Internal Service Fund Charges
Office Equipment -0- 5, 187
Vehicles 8, 000 96, 000
TOTAL SERVICES & SUPPLIES $ 8, 350 $ 145, 907
CONTRACT SERVICES
Personnel $ 49, 950 $ 1 , 660,805
Vehicles -0- 21 , 200
Indirect Costs -0- 101 , 895
Dispatch -0- 146, 800
Admin-Financial Services -0- 101330
Services & Supplies -0- 37, 535
General -0- 8, 400
TOTAL CONTRACT SERVICES $ 49, 950 $ 1 , 986,965
CAPITAL OUTLAY
Furniture/Fixtures $ 500 $ 1 , 000
Machinery & Equipment 15, 950 29, 750
TOTAL CAPITAL OUTLAY $ 16, 450 $ 30, 750
TOTAL ACTIVITY COST $ 74, 750 $ 2, 179, 752
- 28 -
CROSSING GUARDS
The City of Dublin provides 3 adult crossing guards which assist
elementary age students in crossing heavily traveled streets on their way
to and from school. These services are provided through a contract with
the Alameda County Public Works Department. The County provides the
recruitment, training, supervision, equipment and substitute personnel
associated with this program.
It is anticipated that the locations of the adult crossing guards for the
1989-90 school year will be the same as 1988-89 : San Ramon Road @
Shannon Avenue, Amador Valley Boulevard @ Burton Street, and Silvergate
Drive @ Amarillo Road.
The proposed budget for Fiscal Year 1989-90 is $24, 300 and provides for a
total of 2, 700 hours of adult crossing guard service in addition to the
City' s prorata share of costs associated with service overhead.
The cost for Crossing Guard Services for Fiscal Year 1989-90 exceeds the
estimated cost for Fiscal Year 1988-89 by $1 , 350, or 5 .9%. This is due
to an increase in the hourly rate for service from $8. 50/hour to
$9 . 00/hour.
29 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY CROSSING GUARDS - 202 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Traffic Contract
Safety $ 24, 300 $ 24, 300 Crossing Guards 3 3
Total $ 24, 300 $ 24, 300 Total 3 3
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES $ -0- $ -0- $ -0- $ -0-
CONTRACT SERVICES
County Public Works $ 22, 071 $ 22, 950 $ 22, 950 $ 24, 300
TOTAL CONTRACT SERVICES $ 22, 071 $ 22,950 $ 22, 950 $ 24, 300
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
TOTAL ACTIVITY COST $ 22, 071 $ 22, 950 $ 22, 950 $ 24, 300
- 30 -
ANIMAL CONTROL
This budget provides for Animal Control Patrol Service as well as the
City' s proportionate share of the shelter operating costs. Both services
are provided under contract by the Alameda County Sheriff' s Department of
Field Services .
The level of patrol service provided equates to approximately .38 Full-
Time Equivalent of a Sheriff' s Technician. In addition, the City
contract funds . 11 Full-Time Equivalent of a clerk, which assists with
administrative details and record keeping. The patrol or Field Service
costs also include the proportionate share of vehicle, dispatch and
office expenses . The workload statistics over the past five years are
shown below:
WORKLOAD INDICATORS
ESTIMATED
1984-85 1985-86 1986-87 1987-88 1988-89
# Impounded 2'98 333 372 472 400
Animal Bites 19 33 34 47 40
Complaints 47 61 50 47 60
Citations 20 103 75 63 70
Injured Animals Treated 25 47 51 42 30
Dead Animal Pick-up * 730 774 810 835 780
# of Dog Licenses 637 560 604 564 535
* This figure includes pick-ups made at veterinary offices. The
veterinary service accounts for an average of 81 % of the animals
counted in this category for each of the years reported.
During 1988-89, the Sheriff' s Department reorganized this division and
reclassified the Field Services Officers as Sheriff' s Technicians. This
increased the personnel costs for the final third of the fiscal year.
The estimated 1989-90 Field Service costs are based on the entire year at
the higher level.
The Shelter is currently located on the Santa Rita property. In addition
to' servicing unincorporated portions of Alameda County, the facility is
used by the Cities of Dublin, Livermore and Pleasanton. The costs are
shared based on the number of animals from a particular jurisdiction
which are housed at the Shelter. In 1987-88, the City of Dublin
accounted for 14% of the Shelter usage. During Fiscal Year 1988-89, the
City' s participation increased to 15 . 5%.
The total budget recommended for 1989-90 is $49, 800, and provides a level
of service which is consistent with prior years . This budget does not
include the time spent by the City Manager' s Office in holding
administrative hearings related to vicious dog complaints . During the
final three quarters of 1988-89, 6 vicious dog hearings were held. It is
anticipated that a new shelter will need to be constructed in the near
future. This budget does not address any contribution to that project.
Animal Control costs are partially offset by revenues generated from
animal licenses . These revenues are estimated as :
ACTUAL 1987-88 ESTIMATED 1988-89 ESTIMATED 1989-90
$7, 537 $3, 786 $6, 000
- 31 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY ANIMAL CONTROL - 203 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 49, 800 $ 49, 800 No City personnel
are included in
this activity.
Total $ 49, 800 $ 49, 800
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES $ -0- $ -0- $ -0- $ -0-
CONTRACT SERVICES
Shelter Service $ 14, 345 $ 15, 000 $ 18, 000 $ 18, 750
Field Service 26, 247 28, 000 28, 370 31 , 050
TOTAL CONTRACT SERVICES $ 40, 592 $ 43, 000 $ 46, 370 $ 49, 800
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
TOTAL ACTIVITY COST $ 40, 592 $ 43, 000 $ 46, 370 $ 49, 800
32 -
TRAFFIC SIGNALS & STREET LIGHTING
This budget finances the maintenance, repair and energy costs associated
with the operation of traffic signals and commercial and residential
street lighting throughout the City. Traffic signal maintenance services
are provided to the City by Alameda County. The City also shares
maintenance costs with the City of San Ramon for the Alcosta Boulevard &
Davona Drive signal and CalTrans for the signal at Dublin Boulevard & San
Ramon Road.
The street lighting costs proposed for Fiscal Year 1989-90 total
$161 , 100 . These costs will be funded by the Dublin Street Light
Assessment District 83-1 . Those lighting costs funded by the District
and shown in this Budget represent the major cost associated with the
District. The proposed budget for Fiscal Year 1989-90 exceeds estimated
expenditures approximately 15 . 5% . This increase is attributable to the
addition of street lights associated with City capital improvement
projects and new subdivisions, as well as an anticipated increase in the
energy fee schedules .
Traffic signal costs proposed, for Fiscal Year 1989-90 total $83, 000.
This represents an estimated increase of 12 . 6% over estimated
expenditures for Fiscal Year 1988-89 . This increase is attributable to
the addition of four traffic signals in the latter part of Fiscal Year
1988-89, and increased maintenance charges by the County.
WORKLOAD & PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1987-88 1988-89 1988-89 1989-90
Traffic ,Signals 16 20 20 20
Street Lights (PG&E owned) . 1 , 196 1 , 296 1 , 288 1 , 301
Street Lights (City owned) 325 347 347 347
Street Lights (CalTrans
owned) 3 3 3 3
Total Street Lights 1 , 524 1 , 646 1 , 638 1 , 651
33 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY TRAFFIC SIGNALS & STREET LIGHTING-204 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Traffic No City personnel
Safety $ 83, 000 $ 83, 000 are included in
this activity.
Assessment
District 161 , 100 161 , 000
Total $244, 100 $244, 100
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES
Memberships $ -0- $ -0- $ -0- $ 750
Gas/Electric-Signals 28, 830 33, 500 34, 200 40, 000
Gas/Electric-Street
Lighting 123, 625 134, 000 134, 720 150, 125
TOTAL SERVICES & SUPPLIES $ 152, 455 $ 167, 500 $ 168, 920 $ 190,875
CONTRACT SERVICES
Pole Replacement-Street
Lighting $ -0- $ 10, 500 $ -0- $ 8, 500
Other Agencies-Street
Lighting -0- -0- 120 125
Other Agencies-Signals 37 , 863 44, 600 39, 500 43, 000
TOTAL CONTRACT SERVICES $ 37, 863 $ 55, 100 $ 39, 620 $ 51 , 625
CAPITAL OUTLAY
Improvements $ -0- $ -0- $ 4, 600 $ 1 , 600
TOTAL CAPITAL OUTLAY $ -0- $ -0- $ 4, 600 $ 1 , 600
TOTAL ACTIVITY COST $ 190, 318 $ 222, 600 $ 213, 140 $ 244, 100
- 34 -
DISASTER PREPAREDNESS
During Fiscal Year 1988-89, limited progress was made within this
activity due to limited Staff time in the City Manager' s Office. The
primary expenses relate to cellular telephone service charges and
contract services for spill clean-ups. The majority of the contract
services were expended for minor incidents. The budget typically
includes a contingency within this category to allow an adequate response
in the event of a large scale incident. Within the revenue account,
reimbursement for Public Damage, approximately $434 was collected in
reimbursements for spill clean-ups, which occurred during 1988-89 . In
addition, the City also received $5, 538 in reimbursement for a spill
which occurred in a prior year.
The proposed budget for Fiscal Year 1989-90 is $17, 675 and includes
funding to address several needs. In the past, the. City has had limited
success using consultants to assist with the preparation of the disaster
response plan. The proposed budget includes $3, 500 under Contract
Services. It is anticipated that the -City will utilize DRFA resources to
coordinate this effort. In addition, the training budget has been
increased to $2, 000 . It is anticipated that City and Police Services
Staff will utilize courses offered by the State of California Office of
Emergency Services . The proposed budget also provides for the services
and supplies necessary to implement and test the plan. The contract
services budget contains an adequate contingency to respond to hazardous
spills .
35 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY DISASTER PREPAREDNESS - 205 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 17, 675 $ 17, 675 No Personnel are
included in this
activity.
Total $ 17, 675 $ 17, 675
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES
Communications $ 733 $ 850 $ 960 $ 975
Printing & Binding -0- 400 -0- 500
Books & Publications -0- 100 -0- 100
Memberships -0- 100 -0- 100
Training -0- 850 -0- 2, 000
TOTAL SERVICES & SUPPLIES $ 733 $ 2, 300 $ 960 $ 3, 675
CONTRACT SERVICES $ 6, 559 $ 15, 000 $ 3, 300 $ 14, 000
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
TOTAL ACTIVITY COST $ 7, 292 $ 17, 300 $ 4, 260 $ 17, 675
36 -
FIRE SERVICE
Fire Service is provided to the City of Dublin by the Dougherty Regional
Fire Authority (DRFA) . DRFA is a joint powers authority jointly operated
by the Cities of Dublin and San Ramon. The DRFA Board of Directors is
comprised of 3 City Councilmembers from each City. Administrative
oversight of the Authority is accomplished through a Management Committee
consisting of the City Managers of both Cities. The City of Dublin
provides in-kind personnel and labor relations services to the Authority.
The City of San Ramon provides in-kind financial administration and risk
management services to the Authority. All other services are provided by
Authority employees.
In March 1989, the DRFA Board of Directors adopted the Authority' s
Preliminary Budget for Fiscal Year 1989-90 . This Preliminary Budget
requires the approval by the Cities before the Authority can adopt the
Final Budget.
Since the adoption of the Preliminary Budget by the Authority Board of
Directors, the Authority has reached' agreement with all Fire Authority
employees for salary and fringe benefits . - This agreement has resulted in
an increase in the Preliminary Budget for 1989-90 .
The total Authority Budget recommended for Fiscal Year 1989-90 is
$4, 102, 436 . The Authority also recommends that an additional $50, 000 be
allocated to the Authority' s Self-Insured Workers' Compensation Reserves.
A comparison of the 1989-90 Preliminary Budget to 1988-89 estimated
expenditures is shown below:
ESTIMATED RECOMMENDED
BUDGET 1988-89 1989-90 DIFFERENCE
Operating $3, 411 , 675 $3, 664, 486 $ 252, 811
Capital Replacement 22, 500 141 , 100 118, 600
New Capital 36, 400 296, 850 260, 450
Total $3, 470, 575 $4, 102, 436 $ 631 , 861
Approp to Workers' Comp Reserve 50, 000 50, 000 -0-
Total Appropriation $3, 520, 575 $4, 152, 436 $ 631 , 861
As indicated above, the proposed budget for Fiscal Year 1989-90 exceeds
estimated expenditures for Fiscal Year 1988-89 by $631 , 861 .
This increase is due to the following major factors:
1 . Full year funding salary and fringe benefit increases for Fiscal Year
1988-89 .
2 . Funding of negotiated salary and fringe benefit increases for Fiscal
Year 1989-90 for employees represented by Local 1885 .
3 . The full year funding of two Battalion Chief positions and the Deputy
Fire Marshall position which were authorized in Fiscal Year 1988-89 .
37 -
FIRE SERVICE (Continued)
4 . Funding of major capital items
a. Rescue tools for Fire Station No. 2 $ 15, 000
b. Replacement of Triple Combination Fire Pumper 2251000
c. Architectural Services to remodel Stations No. 1 & 2 25, 000
d. Eight self-contained breathing apparatus 16, 000
e. One 3/4 ton utility truck 18, 000
f. Earthquake repairs to Station No. 1 60, 000
g. Replace underground storage fuel tanks at both stations 40, 000
The proposed funding for the 1989-90 recommended budget is as follows:
Member Agency Contributions $3, 826, 636
Contract Services 3, 000
Charges for Services 15, 950
Capital Impact Fees (estimated) 312, 000
Interest Income (partially restricted) 185, 000
Total $4, 342, 586
Pursuant to the Joint Powers Agreement, each City contributes annually to
the DRFA Budget based upon their respective share of the assessed value
served by the Authority. Shown below is a comparison of each agencies
assessed valuation and resulting contribution for 1988-89 and 1989-90 .
1987-88 1988-89 1988-89
ASSESSED VALUE % CONTRIBUTION
Dublin $ 906, 847, 000 54% $ 1 , 864, 904
San Ramon 772, 167, 000 46% 1 , 588, 621
Total $1 , 679, 014, 000 100% $ 3, 453, 525
1988-89 1989-90 1989-90 ADJUSTMENT 1989-90
ASSESSED VALUE % PRELIMINARY FOR 87-88 ADJUSTED
CONTRIBUTION SUPPORT COSTS CONTRIBUTION
Dublin $1 , 049, 019, 000 57 . 23% $2, 189,984 ($5, 239 ) $2, 184, 745
San Ramon 783, 981 , 000 42 . 77% 1 , 636, 652 5, 239 1 , 641 ,891
Total $1 , 833, 000, 000 100 . 00% $3, 826, 636 $ -0- $3,826, 636
- 38 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY FIRE SERVICE - .206 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $2, 184, 745 $2, 184,745 No City personnel
are included in
this activity
Total $2, 184, 745 $2, 184, 745
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES $ -0- $ -0- $ -0- $ -0-
CONTRACT SERVICES
Dougherty Regional Fire
Authority $ -0- $ 1 , 864,904 $ 1 , 864, 904 $ 2, 184, 745
TOTAL CONTRACT SERVICES $ -0- $ 1 , 864, 904 $ 1 , 864, 904 $ 2, 184, 745
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
TOTAL ACTIVITY COST $ -0- $ 1 , 864, 904 $ 1 , 864, 904 $ 2, 184, 745
39 -
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PUBLIC WORKS ADMINISTRATION
This budget provides for a full-time Public Works Director/City Engineer
who is responsible for the administration of Engineering, Public Works
Inspection, General and Traffic Engineering Services, Capital Project
Design and Implementation, Street Sweeping, Traffic Signal Maintenance
and Public Works Maintenance Services. The budget also provides the
full-time services of a Contract Maintenance Supervisor who directly
supervises Street Maintenance, Landscape Maintenance, Street Tree
Maintenance and Park Maintenance; as well as the support services of a
Secretary and a one half-time Clerk Typist/Receptionist (higher service
level) .
The recommended budget for Fiscal Year 1989-90 is $224, 158. This
represents an. increase of $39, 513 over estimated expenditures for Fiscal
Year 1988-89 . This increase is primarily attributable to the addition of
a one half-time Clerk Typist/Receptionist and a full-year funding of
salary increases for Staff.
The personnel in this budget would have the responsibility for overseeing
the accomplishment of the following 1989 City goals:
1 . Perform a contract review for the following contracts:
Engineering
Public Works Maintenance
Street Sweeping
Traffic Signal Maintenance
Traffic Engineering
2 . Dublin Boulevard easterly extension to Tassajara Road
3 . Dublin Boulevard easterly extension assessment district
4 . Update the 1985 Traffic Speed Survey
5 . Establish City standard details and specifications for public
improvements
6. Report to City Council on street tree policy
7 . Implement three new community volunteer public works projects
8 . Study the cost/benefit of computerized irrigation system
9 . Complete the development of Public Works Maintenance Procedures
Manual
10 . Resolve the issue of the downtown and the East Dublin BART stations
11 . Complete the I-580 Improvement Cost/Benefit Study
12 . Complete the Traffic Impact Fee Study and report to the City Council
13 . Coordination of the I-580 improvements with Pleasanton
14 . Develop a conceptual plan for the financing staged construction of
Dublin Boulevard to Tassajara Road
15 . Resolve the BART park & ride lot installation in downtown Dublin
16 . Work with the Tri-Valley Council to develop a regional transportation
plan
17 . Work with other valley agencies to implement Measure B project
18 . Report on County transportation plan
19 . Implement the public works projects in the 1989-90 CIP
40 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION PUBLIC WORKS ADMINISTRATION - 301 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $208, 628 $208, 628 City
Public Works
Director 1 1
Secretary 1 1
Contract
Maintenance Supvr 1 1
Total $208, 628 $208, 628 Total 3 3
This budget increment finances the current eve of service and includes
the Public Works Director/City Engineer,' Secretary and Contract
Maintenance Supervisor. CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES
Salaries, Full-Time $ 25, 095 $ 88, 975 $ 81 , 600 $ 93, 500
Salaries, Overtime 621 1 , 450 600 1 , 800
Retirement 1 , 512 9, 850 9, 000 12, 000
Group Insurance 2, 002 7, 070 6, 100 11 , 360
Workers' Compensation 126 2, 920 2, 145 3, 000
FICA -0- 915 820 940
TOTAL PERSONAL SERVICES $ 29, 356 $ 111 , 180 $ 100, 265 $ 122, 600
SERVICES & SUPPLIES
Office Supplies $ 893 $ 1 , 200 $ 1 , 125 $ 1 , 160
Postage 606 1 , 630 2, 000 2, 100
Copier Supplies 235 850 900 950
Operating Supplies 27 -0- -0- 250
Books & Publications -0- 500 200 300
Memberships & Dues -0- 550 60 60
Mileage/Auto Allowances -0- 2, 460 2, 280 2, 280
Travel, Conferences & Mtgs -0- 1 , 900 850 2, 500
Training 23 1 , 050 250 1 , 250
Legal Services -0- -0- 25 50
Internal Service Fund
Charges 2, 698 2, 130 2, 130 1 , 018
TOTAL SERVICES & SUPPLIES $ 4, 482 $ 12, 270 $ 9, 820 $ 11 ,918
CONTRACT SERVICES
Maintenance Supervision $ 67, 543 $ 73, 800 $ 73,800 $ 73, 500
TOTAL CONTRACT SERVICES $ 67, 543 $ 73, 800 $ 73, 800 $ 73, 500
CAPITAL OUTLAY
Furniture & Fixtures $ 175 $ 850 $ 560 $ 250
Machinery & Equipment -0- 200 200 -0-
TOTAL CAPITAL OUTLAY $ 175 $ 1 , 050 $ 760 $ 250
TOTAL ACTIVITY COST $ 101 , 556 $ 198, 300 $ 184, 645 $ 208, 268
- 41 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION PUBLIC WORKS ADMINISTRATION - 301 HIGHER
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 15, 890 $224, 158 City
Public Works Director 1
Secretary 1
Clerk Typist/Recep-
tionist (Part-Time) 1 1
Contract
Maintenance Supvr _ 1
Total $ 15, 890 $224, 158 Total 1 4
This level of service adds one half-time Clerk Typist/Receptionist. The
addition of this position will enable the Public Works Department to keep
pace with additional demands for service as a result of the assumption of
responsibilities for park and pool maintenance, and the additional land-
scape maintenance responsibilities . Phone calls and counter contacts are
now averaging 200 to 400 calls per week for the Public Works Secretary.
- 42 -
HIGHER SERVICE
LEVEL RECOMMENDED
DESCRIPTION 1989-90 1989-90
PERSONAL SERVICES
Salaries, Full-Time $ 10, 800 $ 104, 300
Salaries, Overtime 200 2, 000
Retirement 1 , 390 13, 390
Group Insurance 2, 750 14, 110
Workers' Compensation 90 3, 090
FICA 160 1 , 100
TOTAL PERSONAL SERVICES $ 15, 390 $ 137, 990
SERVICES & SUPPLIES
Office Supplies $ -0- $ 1 , 160
Postage -0- 2, 100
Copier Supplies -0- 950
Operating Supplies -0- 250
Books/Publications -0- 300
Memberships & Dues -0- 60
Auto Mileage/Allowances -0- 2, 280
Travel, Conferences & Meetings -0- 2, 500
Training 200 1 , 450
Legal Notices -0- 50
Internal Service Chg. -0- 1 , 018
TOTAL SERVICES & SUPPLIES $ 200 $ 12, 118
CONTRACT SERVICES
Maintenance -Supervision -0- 73, 500
TOTAL CONTRACT SERVICES $ -0- $ 73, 500
CAPITAL OUTLAY
Furniture/Fixtures $ 300 $ 550
Machinery & Equipment -0- -0-
TOTAL CAPITAL OUTLAY $ 300 $ 550
TOTAL ACTIVITY COST $ 15, 890 $ 224, 158
- 43 -
STREET MAINTENANCE
Street Maintenance Services include street repair; drainage maintenance;
storm patrol and clean-up; emergency and temporary curb, gutter and
sidewalk repair; traffic, street and neighborhood watch sign repair and
installation; striping and marking; guardrail repair; weed control; bike
path maintenance; and the City' s annual slurry seal program.
Street Maintenance Services are provided under contract with MCE
Corporation and other private contractors. MCE Corporation provides all
of the above services either with its own personnel or through
subcontractors, with the exception of: 1 ) the major annual street
patching project and associated striping; 2) slurry seal project; and 3)
the thermoplastic striping project.
The recommended Street Maintenance Budget for Fiscal Year 1989-90 totals
$516, 800 . This represents an increase of $39, 500 over estimated
expenditures for Fiscal Year 1988-89 . This increase is attributable to
the following factors :
1 . The unavailability of oil based, paints for striping and marking.
This necessitates utilizing inferior paints which have one-third the
life expectancy on minor streets and utilizing thermoplastic marking
on major streets . Thermoplastic marking has a much longer life but
is extremely expensive. A total of $58, 700 is recommended for Fiscal
Year 1989-90 to install thermoplastic markings on Amador Valley
Boulevard and Village Parkway.
2 . Increased drainage maintenance, storm patrol and catch basin cleaning
in anticipation of a normal winter during Fiscal Year 1989-90 .
3 . Increased temporary and emergency sidewalk repair and slurry seal.
4. Increased bike path maintenance due to the addition of the Dougherty
Road bike path.
These increased costs are partially offset by a substantial reduction in
the per unit price for removal and replacement of asphalt. This price
reduction is a result of modifying the areas to be repaired in such a way
that grinders for removal can be used, as opposed to handwork. In
addition, pothole patching has been eliminated as an activity because of
the successfulness of the City' s overlay program.
WORKLOAD & PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1987-88 1988-89 1988-89 1989-90
Pothole Patching 6 tons 25 tons 0 tons 0 tons
Remove & Replace Asphalt
Other Private Contract 217, 800 sf 125, 000 sf 260, 000 sf 280, 000 sf
MCE 15, 645 sf 18, 390 sf 7, 000 sf 6, 390 sf
Slurry Seal
Other Private Contract 90, 200s yd 90, OOOs yd 94, OOOs yd 100, OOOs yd
Catch Basins Cleaned 374 ea 353 ea 353 ea 373 ea
Ditch Cleaning 3, 030 if 5, 850 if 5, 850 if 5, 850 if
Storm Patrol & Clean-up 157 hrs 451 hrs 200 hrs 468 hrs
Replace Sidewalk 2, 503 sf 1 , 532 sf 1 , 532 sf 1 , 590 sf
Install New Signs 71 ea 75 ea 71 ea 75 ea
Signs Repaired 271 ea 283 ea 300 ea 300 ea
Bike Path Maintenance 112 hrs 212 hrs 120 hrs 160 hrs
- 44 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET MAINTENANCE - 302 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 70, 300 $ 70, 300 Contract
Gas Tax 446, 500 446, 500 Landscape Laborer II 1 1
Total $516, 800 $516, 800 Total
1 _1
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES $ -0- $ -0- $ -0- $ -0-
CONTRACT SERVICES
Street Repair $ 248, 394 $ 397, 188 $ 310, 200 $ 279, 000
Drainage Maintenance 10, 982 10, 100 17, 000 21 , 100
Storm Patrol & Clean-up 5, 262 8, 600 6, 600 12,900
Curb, Gutters & Sidewalks 22, 782 15, 900 15, 900 17, 200
Sign Repair & Installation 19, 638 21 , 200 21 , 000 18, 300
Striping & Marking 39, 273 53, 738 61 , 000 107, 000
Guardrail Repair 243 1 , 300 1 , 300 1 , 300
Weed Control 2, 880 5, 800 5, 800 13, 800
Bike Path Maintenance 4, 623 6, 200 2, 000 4, 200
TOTAL CONTRACT SERVICES $ 354, 077 $ 520, 026 $ 440, 800 $ 474, 800
CAPITAL OUTLAY
Improvements Other Than
Buildings $ 33, 120 $ 42, 000 $ 36, 500 $ 42, 000
TOTAL CAPITAL OUTLAY $ 33, 120 $ 42, 000 $ 36, 500 $ 42, 000
TOTAL ACTIVITY COST $ 387, 197 $ 562, 026 $ 477, 300 $ 516, 800
- 45 -
STREET SWEEPING
Street Sweeping Services are presently being provided to the City under a
private contract with A-1 Enterprises. The present contract has a term
of two ( 2 ) years, with the option to renew annually for an additional two
years .
Street sweeping services are provided to commercial streets once a week
and to residential streets twice a month. During the heavy leaf fall
months, additional sweeping is performed as needed.
The proposed Street Sweeping Budget for Fiscal Year 1989-90 is $56, 840 .
This represents an increase of $6, 840 over Fiscal Year 1988-89 . This
increase is attributable to: 1 ) a 6% increase in rates charged the City
by the contractor; 2) an increase in the total miles of street swept due
to the addition of new subdivision streets; and 3) the fact that City
streets were not swept in 1988-89 for a short period of time dur to
contract default by the City' s previous -street sweeping contractor.
WORKLOAD & PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1987-88 1988-89 1988-89 1989-90
Curb Mile Swept 4, 069 3, 764 3, 500 * 3, 700 *
Major Intersections Included Included 430 * 624 *
Swept Above Above
Callout (Hours) 15 20 15 18
* The method of measuring intersections and curb miles was changed in
October, 1988, at the time street sweeping services were rebid.
46 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET SWEEPING - 303 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 56, 840 $ 56, 840 No personnel are
included in this
activity
Total $ 56, 840 $ 56, 840
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES $ -0- $ -0- $ -0- $ -0-
CONTRACT SERVICES
Street Sweeping $ 52, 836 $ 52, 800 $ 50, 000 $ 56, 840
TOTAL CONTRACT SERVICES $ 52, 836 $ 52, 800 $ 50, 000 $ 56, 840
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
TOTAL ACTIVITY COST $ 52, 836 $ 52, 800 $ 50, 000 $ 56, 840
- 47 -
STREET TREE MAINTENANCE
Street Tree Maintenance Services are provided to the City under contract
by MCE Corporation, the City' s Public Works Contractor. The services
include comprehensive maintenance of trees planted in the public right-
of-way by the City; trimming of residential street trees which impede
street repair and street sweeping activities; trimming of trees
obstructing traffic signs and sidewalks; and limited tree spraying and
removal.
The recommended budget for Fiscal Year 1989-90 totals $97, 600 . This
represents an increase of $25,700 over estimated expenditures for Fiscal
Year 1988-89 . Of the total increase of $25, 700, $14,800 will be paid for
by the City' s two landscape assessment districts. This increase in cost
is attributable to the addition of 715 City owned street trees located in
the Dougherty Road Assessment District and San Ramon Road Phase III. In
order to maintain the same level of service, the City' s Public Works
Contractor has indicated that it will " be necessary to add a contract
Landscape Laborer II to handle the anticipated workload for Fiscal Year
1989-90 .
WORKLOAD & PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1987-88 1988-89 1988-89 1989-90
City Owned Street Trees 1 , 614 2, 352 2, 150 2, 865
Residential Street Trees 4, 981 4, 991 4, 991 4, 991
Tree Brush Cutting 1 , 223 hrs 1 , 015 hrs 1 , 015 hrs 1 , 052 hrs
Tree Replacement 66 117 83 114
Tree Staking 1 , 698 2, 122 1 , 143 2, 635
Tree Pruning (MCE) 1 , 071 1 , 846 1 , 057 2, 291
Tree Fertilizing 232 1 , 719 1 , 371 2, 434
Tree Trimming (Subcontractor) 92 249 225 250
Tree Watering 7, 021 6, 408 6, 408 6, 408
Tree Removal 0 5 2 5
- 48 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET TREE MAINTENANCE - 304 CURRENT
COST BY FUND PERSONNEL SUMMARY _
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 79, 800 $ 79, 800 Contract
Assessment Landscape Laborer II 1 1
Dist #711 7, 200 7, 200 Landscape Laborer III 1 1
Assessment
Dist #713 10, 600 10, 600
Total $ 97, 600 $ 97, 600 Total 2 2
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ _0_ $
SERVICES & SUPPLIES $ -0- $ -0- $ -0- $ -0-
CONTRACT SERVICES $ 57, 650 $ 90, 900 $ 71 , 900 $ 97, 600
CAPITAL OUTLAY $ -0- $ -0- $ -0- $
TOTAL ACTIVITY COST $ 57, 650 $ 90, 900 $ 71 , 900 $ 97, 600 .
- 49 -
STREET LANDSCAPE MAINTENANCE
This budget finances the maintenance and irrigation of the City's
parkways and street medians exclusive of street trees. Maintenance
activities are provided primarily by MCE Corporation and supplemented by
the City' s Street Sweeping Contractor under contract. Maintenance
activities include litter pick-up, spot weed spraying, sign removal, hand
sweeping, landscape maintenance, watering of medians and landscaped
slopes, irrigation repairs, vandalism repairs, and emptying City-owned
trash receptacles .
The proposed budget for Fiscal Year 1989-90 is $327, 550 and represents an
increase of $123, 950 over estimated expenditures for Fiscal Year 1988-89.
Of the total Street Landscape Maintenance Budget, a total of $125,800 is
financed by Assessment Districts, leaving a total of $201 , 750 to be
financed by the General Fund. The increase in Landscape Maintenance
costs are primarily attributable to the full-year funding of the
landscape areas in the Dougherty Assessment District #713 (approximately
3 .9 acres) and San Ramon Road Phase III (approximately 2 .89 acres) . In
order to maintain this additional inventory, an additional Landscape
Laborer II position has been included in. this budget.
Shown below are the Workload/Performance Measures and maintenance
frequencies associated with this activity.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL * BUDGET ESTIMATED** RECOMMENDED
1987-88 1988-89 1988-89 1989-90
Landscaped Areas 4 . 57 acres 14. 55 acres 14. 27 acres 17 . 16 acres
Turf Edged 14, 850 l. f. 14, 350 l. f. 14, 350 l . f. 21 , 030 l.f.
Irrigation Stations 232 each 356 each 326 each 485 each
Irrigation Heads 3, 543 each 5, 606 each 4, 801 each 7, 576 each
Trash Receptacles 16 each 16 each 16 each 16 each
Banner' Installation 100 hours 480 hours 420 hours 480 hours
* Did not include Stagecoach Road landscape areas which were being
renovated.
** A portion of the Dougherty Assessment District was only maintained
for the latter part of 1988-89 .
LEVEL OF SERVICE
Litter Pick-up (times/year) 104 64 64 64
Manual Weed Removal Monthly Monthly Monthly Monthly
Mowing Turf (times/year) 42 42 42
Trash Receptacle Pick-up Weekly Weekly Weekly Weekly
y Weekly
- 50 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET LANDSCAPE MAINTENANCE-305 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $201 , 750 $201 , 750 Contract
Assessment Landscape
Dist #711 32, 700 32, 700 Foreman I 1 1
Assessment Laborer II 2 2
Dist #713 93, 100 93, 100 Laborer III 2 2
Total $327, 550 $327, 550 Total 5 5
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES
Gas & Electric
General $ 841 $ 1 , 360 $ 900 $ 1 , 600
Assessment Dist #711 297 350 400 400
Assessment Dist #713 -0- 300 100 600
Water & Sewer
General 14, 526 18, 300 16, 300 27, 000
Assessment Dist #711 9, 548 12, 200 9, 500 10, 600
Assessment Dist #713 -0- 4, 500 1 , 500 15, 600
TOTAL SERVICES & SUPPLIES $ 25, 212 $ 37, 010 $ 28, 700 $ 55, 800
CONTRACT SERVICES
General $ 140, 966 $ 138, 900 $ 136, 900 $ 173, 150
Assessment Dist #711 57, 317 19, 300 26, 800 21 , 700
Assessment Dist #713 3, 116 27, 600 11 , 200 76, 900
TOTAL CONTRACT SERVICES $ 201 , 399 $ 185, 800 $ 174, 900 $ 271 , 750
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
TOTAL ACTIVITY COST $ 226, 611 $ 222, 810 $ 203, 600 $ 327, 550
- 51 -
PARATRANSIT SERVICE
On July 1 , 1988, the Livermore-Amador Valley Transit Authority (LAVTA)
assumed responsibility for the provision of Paratransit Services in the
City of Dublin. As a result of this transfer, LAVTA directly receives
the City' s Transportation Development Act annual allocation for
paratransit.
During Fiscal Year 1988-89, the City paid a $2, 000 General Fund subsidy
to the LAVTA Paratransit Program.
No subsidy is anticipated for Fiscal Year 1989-90 .
52 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION PARATRANSIT SERVICE - 306 . N/A
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Total $ -0- $ -0-
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES $ -0- $ -0- $ -0- $ -0-
CONTRACT SERVICES
San Ramon Valley
Community Center $ 26, 002 $ -0- $ -0- $ -0-
LAVTA -0- 2, 000 2, 000 -0-
TOTAL CONTRACT SERVICES $ 26, 002 $ 2, 000 $ 2, 000 $ -0-
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
TOTAL ACTIVITY COST $ 26, 002 $ 2, 000 $ 2, 000 $ -0-
- 53 -
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VECTOR CONTROL
Since March 1 , 1988, the City has contracted with Alameda County Service
Area - Vector Control . The City pays for this program with General Fund
monies in lieu of assessing property owners as part of 'the Countywide
Service Area. Payment for services is based on the number of Dublin
"Equivalent Benefit Units" ( if the City were included in the County
Service Area) .
Services provided include, but are not limited to, enforcing applicable
health and safety codes and ordinances, conducting various
investigations, responding to public complaints, conducting neighborhood
surveys, collecting rodents for laboratory examination and surveillance
of rabies control .
Table I below represents the actual field work hours . performed in Fiscal
Year 1987-88 and the estimated hours for Fiscal Year 1988-89 and Fiscal
Year 1989-90 .
TABLE I - SERVICE HOURS
1987-88
ACTUAL 1988-89 1989-90
PROGRAM CATEGORY 4 MONTHS ESTIMATED ESTIMATED
Solid Waste Management (garbage, 110 . 0 35 45
rubbish & animal wastes)
Domestic Rodents (rats, mice) 52 . 2 150 150
Rabies & Other Animals 59 . 2 140 140
General Vector Control 17 . 1 20 20
Insects (flies, fleas, etc . ) 0 20 20
Total 238 .5 365 375
The total recommended budget for Fiscal Year 1989-90 is $22, 410 . This
represents an increase of $2, 608 over estimated expenditures for Fiscal
Year 1988-89 . This increase is attributable to an increase in benefit
units (BU) from $3 . 30/BU to $3 . 60/BU and an increase in total BU's due to
growth in the City.
- 54 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
HEALTH & WELFARE VECTOR CONTROL - 501 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 22, 410 $ 22, 410 No City personnel
are included in
this activity.
Total $ 22, 410 $ 22, 410
ACTUAL BUDGET ESTIMATED RECO14MENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES $ -0- $ -0- $ -0- $ -0-
CONTRACT SERVICES
Alameda County Health
Department $ 2, 332 $ -0- $ -0- $ -0-
Vector Control District 6, 188 20, 500 19,801 22, 410
TOTAL CONTRACT SERVICES $ 8, 520 $ 20, 500 $ 19, 801 $ 22, 410
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
TOTAL ACTIVITY COST $ 8, 520 $ 20, 500 $ 19, 801 $ 22, 410
- 55 -
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LIBRARY SERVICES
The City of Dublin contracts with the Alameda County Library to provide
15 additional hours of library service each week at the Dublin Branch of
the Alameda County Library System. This funding allows the library to be
open as follows :
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
fpm-5pm 10am-5pm fpm-9pm 10am-9pm 10am-9pm 10am-5pm 10am-5pm
Below is a comparison of reference and circulation figures before any
City funding was provided:
Year Circulation Reference
1982 286,956 49, 399
1988 402, 052 73, 095
up 40% up 48%
For Fiscal Year 1989-90, the cost to; the City for funding 15 additional
hours of library service is $128, 141 . This represents an approximate 16%
increase over Fiscal Year 1988-89 . This can be attributed to an
anticipated 5% wage increase, as well as an increase in staffing levels
necessitated by heavier library usage. In September of 1988, library
staff was added to keep up with the increasing demand for library
service. This staff was funded by the County after the conclusion of the
County' s budgeting process, and was not included in the amount approved
last year by Dublin.
For Fiscal Year 1989-90, two Higher Service Levels have been prepared for
Council consideration. Higher Service Level I provides for 4 additional
hours on Monday evenings from 5 :00 p.m. to 9 : 00 p.m. Monday evening
hours would not begin until January, 1990, and would cost $18, 417.
Higher Service Level II provides for 3 additional hours on Tuesday
mornings from 10 : 00 a.m. to 1 : 00 p.m. starting in January, 1990 . The
additional cost to the City for funding Tuesday morning hours would be
$12, 764 . The total cost to the City to fund both Higher Service Levels,
as well as the current 15 hours per week is $159, 322.
It is recommended that the Council defer approving funding two ( 2)
additional service levels until next year, during which time the County
staff can more accurately measure the impact on the demand for library
services as a result of the completion of the new Pleasanton and San
Ramon Libraries .
- 56 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES LIBRARY SERVICES - 801 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $128, 141 $128, 141 No City personnel
are included in
this activity
Total $128, 141 $128, 141
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES $ -0- $ -0- $ -0- $ -0-
CONTRACT SERVICES
County Library $ 103, 500 $ 110, 315 $ 110, 312 $ 128, 141
TOTAL CONTRACT SERVICES $ 103, 500 $ 110, 315 $ 110, 312 $ 128, 141
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
TOTAL ACTIVITY COST $ 103, 500 $ 110, 315 $ 110, 312 $ 128, 141
- 57 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES LIBRARY SERVICES-801 HIGHER I
(Not Recommended)
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 18, 417 $146, 558 No City personnel
are included in
this activity
Total $ 18, 417 $146, 558
CUMULATIVE
HIGHER SERVICE TOTAL
LEVEL I (NOT RECOMMENDED)
PERSONAL SERVICES $ -0- $ -0-
SERVICES & SUPPLIES $ -0- $ -0-
CONTRACT SERVICES
County Library $ 18, 417 $ 146, 558
TOTAL CONTRACT SERVICES $ 18, 417 $ 146, 558
CAPITAL OUTLAY $ _0_
TOTAL ACTIVITY COST $ 18, 417 $ 146, 558
58 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES LIBRARY SERVICES-801 HIGHER II
(Not Recommended)
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 12, 764 $159, 332 No City personnel
are included in
this activity
Total $ 12, 764 $159, 332
CUMULATIVE
HIGHER SERVICE TOTAL
LEVEL II (NOT RECOMMENDED)
PERSONAL SERVICES $ -0- $ -0-
SERVICES & SUPPLIES $ -0- $ -0-
CONTRACT SERVICES
County Library $ 121764 $ 159, 332
TOTAL CONTRACT SERVICES $ 12, 764 $ 159, 332
CAPITAL OUTLAY $ -0- $ -0-
TOTAL ACTIVITY COST $ 12, 764 $ 159, 332
- 59 -
PARK MAINTENANCE
Park Maintenance Services are presently provided to the City under
contract with MCE Corporation. Services provided by MCE include: turf
care, irrigation and drainage maintenance, weed control, tree and shrub
maintenance, litter pick-up, and park equipment and facility maintenance.
This budget provides funding to maintain the following facilities:
Alamo Creek Park Stagecoach Park
Dolan Park Dublin Swim Center Grounds
Dublin Sports Grounds Civic Center Grounds (9 months)
Kolb Park Senior Center Building
Mape Park Dougherty Hills Open Space
Shannon Park ( 6 months only due to park renovation)
Maintenance costs and associated gas and electric costs for the Civic
Center buildings are included in the Building Management Budget - 105 .
Maintenance, gas, electric and water costs associated with the Dublin
Swim Center Pool are included in the Recreation Budget - 810 .
In addition to contract maintenance services, this budget includes
operating supplies, gas, electric, water and sewer charges for all
facilities with the exception of those facilities noted above.
The proposed budget for Fiscal Year 1989-90 totals $468, 650 . This
represents an increase of $81 , 700 over estimated expenditures for Fiscal
Year 1988-89 . This increase represents the addition of one full-time
Landscape Laborer II, increased labor rates, additional equipment,
material and utility costs associated with maintaining the Civic Center
grounds for 9 months, Alamo Creek Park for 12 months and increasing the
level of service for the Dougherty Hills Open Space. The 1989-90 Park
Maintenance Budget assumes a Class A level of maintenance on all parks.
Examples of this level of service, as well as workload/performance
measures, are shown below:
PARK MAINTENANCE WORKLOAD MEASUREMENTS
BUDGET ESTIMATED RECOMMENDED
1988-89 1988-89 1989-90
Turf (Acres) 37 . 46 32 . 44 40 . 17
Bedding (Acres) 4 . 37 3 .89 5 . 64
Shrubs 1946 1542 5336
Trees Under 20, 1037 870 1413
Trees Over 20' 158 158 158
Irrigation Stations 234 192 323
Irrigation Heads 2468 1890 4470
Open Space (Acres) 91 . 84 91 . 84 91 .84
Total Park Acres 144 . 54 144 . 54 150 . 54
LEVEL OF SERVICE
ACTIVITY FREQUENCY
Mowing 46 times/year
Edging/Trimming 16 times/year
Fertilize 3 times/year
Manual Weeding Monthly
Litter Pick-up Twice Weekly
- 60 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES PARK & RECREATION CURRENT
FACILITY MAINTENANCE - 802
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $452, 200 $452, 200 Contract
Landscape Foreman 1 1
Assessment 16, 450 16, 450 Laborer I 1 1
Dist #711 Laborer II 2 2
Laborer III 2 2
Total $468, 650 $468, 650 Total 6 6
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES
Operating Supplies $ -0- $ 800 $ 100 $ 800
Gas & Electric 554 8, 900 15, 540 20,950
Water & Sewer 4, 042 53, 000 62, 950 95, 950
TOTAL SERVICES & SUPPLIES $ 4, 596 $ 62, 700 $ 78, 590 $ 117, 700
CONTRACT SERVICES $ 18, 229 $ 319, 500 $ 308, 360 $ 350, 950
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
TOTAL ACTIVITY COST $ 22, 825 $ 382, 200 $ 386, 950 $ 468, 650
61 -
COMMUNITY CABLE TELEVISION
The Tri-Valley Community Television Corporation is a non-profit entity
with representatives of the Cities of Dublin, Livermore, Pleasanton and
San Ramon. The primary mission of the organization is to provide and
enhance public, educational and government cable television access.
The primary funding for the organization comes from contributions from
the four member cities . As part of the 1988-89 budget deliberations, the
City Council approved a higher level of service than was provided in
1987-88. The Corporation requested additional funding to support the
production of new programs, including 16 weeks of the 580/680 News
Program. In addition to the General Fund contribution for operations,
the City also provided a $1 , 000 contribution which was restricted for the
repair and maintenance of public access equipment. These restricted
funds are provided to the City by the Cable Television System operator
(Viacom) . The recommended 1989-90 budget will fund the current level of
service. The cost of this service is $30, 000 for general operations and
productions, plus the $1 , 000 grant restricted for repair and maintenance
of the equipment. The total 1989-90. contribution of $31 , 000 represents
an increase of approximately 9% .
The Corporation Board of Directors has also requested consideration of a
higher service level. The higher service level is not recommended at
this time.
62 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES C014MUNITY CABLE TV-803 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 31 , 000 $ 31 , 000 No personnel are
included in this
activity.
Total $ 31 , 000 $ 31 , 000
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES $ -0- $ -0- $ -0- $ -0-
CONTRACT SERVICES $ 21 , 000 $ 28, 500 $ 28, 500 $ 31 , 000
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
TOTAL ACTIVITY COST $ 21 , 000 $ 28, 500 $ 28, 500 $ 31 , 000
- 63 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES COMMUNITY CABLE TV-803 HIGHER
(Not Recommended)
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 12, 500 $ 43, 500 No personnel are
included in this
activity.
Total $ 12, 500 $ 43, 500
This increment finances a level of service which is higher than the
funding provided in the 1988-89 Budget. The base level of funding
provided for all current programming plus 16 weeks of a News Program.
This increment would provide 52 weeks of news programming. If this
increment were funded, it would represent a 53% increase over the 1988-89
funding level.
HIGHER SERVICE LEVEL CUMULATIVE TOTAL
DESCRIPTION 1989-90 1989-90
PERSONAL SERVICES $ -0- $ -0-
SERVICES & SUPPLIES $ -0- $ -0-
CONTRACT SERVICES $ 12, 500 $ 43, 500
CAPITAL OUTLAY $ -0- $ -0-
TOTAL ACTIVITY COST $ 12, 500 $ 43, 500
64 -
RECREATION
Planning for leisure time activities and for an adequate system of park
and recreational facilities are the major responsibilities of the
Recreation Department. Dublin residents are offered a wide variety of
recreational activities including leisure enrichment classes, special
events, preschool and playground programs, and aquatics activities, to
name a few. Presently, the City has 56 acres of developed parkland
including 5 neighborhood parks, 1 community park and center, a swim
center, an outdoor sports complex and a senior citizens center.
During Fiscal Year 1988-89, the transfer of. park, recreation and aquatic
facilities from the Dublin San Ramon Services District to the City was
completed allowing the City to begin renovation on the Shannon Community
Center and Shannon Park. During 1988-89, the City opened the Dublin
Senior Center and dedicated Kolb Park, and completed Dolan Park and Alamo
Creek Park, Phase I . A new teen program was introduced for middle school
students and the City completed its first year of operation at the Dublin
Swim Center.
It is anticipated that the following goals can be accomplished by funding
the Current Service Level .
1 ) Renovate Shannon Community Center
2) Increase Teen Programming
3 ) Renovate Dublin Swim Center
4) Develop a Vandalism Awareness program in cooperation with Police &
Public Works Departments
5) Develop a Joint Facility Use/Development Agreement with Dublin School
District
6) Renovate Shannon Park
7) Develop Senior Center Facility Use Policy
8) Develop Park & Open Space Masterplan in East & West Dublin
9 ) Conduct Dedication Ceremonies for Newly Constructed/Renovated Park
Facilities
10 ) Investigate Opportunities for Trail Development
11 ) Provide Opportunities for Increased Participation at the Senior
Center through Expansion of Programs and Hours of Operation
12) Work with Pleasanton & Livermore to Pursue Development of a Five ( 5)
Year Regional Childcare Masterplan
13 ) Develop a Slide Presentation Promoting City Recreation Programs,
Parks and Facilities
Development of a youth and adult sports program cannot be accomplished
under the Current Service Level, consequently, a Higher Service Level is
recommended. The Higher Service Level provides funding for a full-time
Recreation Coordinator to develop and implement youth and adult sports
programs and oversee the anticipated growth of the aquatics program at
the Dublin Swim Center.
The cost of funding the Current Level of Service is $649, 566 . This
represents an increase of $141 , 231 or 28% over estimated expenditures for
Fiscal Year 1988-89 . This increase is attributable to: 1 ) opening the
pool in March, as opposed to May; 2) increased elementary and teen
program part-time hours; 3) increased part-time hours at the Senior
Center to provide relief for the Recreation Coordinator and to provide
- 65 -
additional open hours for the Center; 4) increased recreation class
offerings; 5) increased special event activities; and 6) the full year
funding of 1988-89 salary and fringe benefit increases. It is
anticipated that the Current Level of Service will be offset by $205, 550
in revenue.
The cost of funding the Higher Service Level is $63, 140 . However, it is
estimated that $41 , 390 in revenue will be generated by this activity.
The total recommended Recreation Budget for Fiscal Year 1989-90 is
$712, 706 . As shown below, the - net cost would be $465, 766 .
Recommended Estimated Net Program
Budget Revenue Cost
Recreation Administration $ 156, 921 $ -0- $ 156, 921
Playgrounds '64, 780 6, 580 58, 200
Shannon Center 78, 060 45, 000 33, 060
Preschool Classes 27, 010 29, 585 (2, 575)
Teen Program 39, 120 12, 610 26, 510
Youth & Adult Sports/Field Scheduling 57, 110 54, 890 2, 220
Special Events 21 , 095 3, 830 17, 265
Senior Center 80, 160 16, 580 63, 580
Leisure Enrichment Classes 54, 510 39, 885 14, 625
Aquatics 133, 940 37, 980 95, 960
Total $ 712, 706 $ 246, 940 $ 465, 766
66 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES RECREATION 804-810 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $637, 851 $637, 851 Recreation Director 1 1
Dublin Recreation
Info. Inc. 11 , 715 11 , 715 Supervisor 1 1
Recreation
Coordinator (2/3) 1 1
Recreation
Coordinator (3/4) 1 1
Secretary 1 1
Clerk Typist/
Receptionist 1 1
Total $649, 566 $649, 566 Total 6 6
Part Time 19, 781 hrs 19, 781 hrs
This increment finances the current level of service in the Recreation
Department and provides funding for the following programs: 1 ) Aquatics;
2 ) Dublin Sports Grounds Field Scheduling; 3) Leisure Enrichment Classes;
4) Playgrounds; 5) Preschool; 6) Senior Center; 7) Shannon Center; 8)
special Events; and 9 ) Teen Programs .
In addition to the full time staff shown above, this budget includes 2
Recreation coordinators and the following part time staff: Aquatics Staff
( 6, 645 hours) ; Building Attendants (2, 470 hours) ; Preschool Instructors
(2, 340 hours) ; Recreation Leaders (7, 146 hours) ; Recreation Specialist
(400 hours) ; and Senior Aide (780 hours) .
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1987-88 1988-89 1988-89 1989-90
Program Participants
Leisure Enrichment Classes 2, 030 2, 100 2, 000 2, 000
Playgrounds 60/day 75/day 85/day 75/day
Preschool Classes 131 175 175 180
Public Swimming 1 , 400 17, 400 13, 500 14, 000
Senior Center -0- 25/day 34/day 40/day
Senior Meals -0- 5, 200 2, 775 3, 120
Special Events 3, 262 2, 900 2, 655 2,900
Swim Lessons 190 990 1 , 070 1 , 150
Teen Dances 221 500 300 250
Teen Trips -0- 83 50 300
Teen Lunch Program -0- -0- 60/day 60/day
Youth Employment 246 200 125 200
- 67 -
WORKLOAD/PERFORMANCE MEASURES (Continued)
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1987-88 1988-89 .1988-89 1989-90
Field Use Permits Issued 45 55 40 40
Shannon Center Rentals 75 62 44 80
Valley Community Swim Center
Rentals 3 25 10 15
Playground Sites
Afterschool 2 2 2 2
Summer 4 4 4 4
Parks Designed 2 1 1 1
Parks Constructed 1 2 3 2
Volunteer Hours
Recreation Programs 220 300 250 300
Senior Center -0- 1 , 500 1 , 585 1 , 625
68 -
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES
Salaries Full-Time $ 148, 428 $ 165, 660 $ 156, 290 $ 179, 940
Salaries Part-Time 68, 537 112, 850 102, 170 138, 800
Salaries Overtime 831 915 860 1 , 055
Retirement 8, 852 18, 625 18, 185 23, 280
Group Insurance 13, 256 21 , 850 18, 465 31 , 700
Workers' Compensation 5, 915 9, 290 10, 615 14, 365
F. I .C.A. 1 , 616 2, 660 2, 440 3, 115
TOTAL PERSONAL SERVICES $ 247, 435 $ 331 ,850 $ 309, 025 $ 392, 255
SERVICES & SUPPLIES
Office Supplies $ 3, 038 $ 3, 200 $ 1 , 700 $ 2, 095
Postage 4, 443 3, 705 3, 580 4, 085
Copier Supplies 1 , 628 1 , 695 2, 045 2, 760
Operating Supplies 13, 105 25, 150 20, 450 22, 515
Advertising 730 700 650 1 , 200
Printing/Binding 12, 504 15, 125 12, 600 12, 975
Repairs/Maintenance 182 200 200 9, 440
Rentals/Leases 5, 526 5, 350 6, 440 7, 180
Books/Publications 705 400 400 550
Memberships 450 500 520 580
Mileage/Auto Allowance 3, 753 4, 080 3, 925 4, 035
Conference/Meetings 5, 503 5, 300 4, 000 6, 400
Training 239 870 870 740
Gas/Electric 8, 834 47, 500 38, 935 47, 660
Water/Sewer 399 5, 490 10, 705 12, 070
Telephone 2, 935 3, 140 3, 775 3, 830
Internal Service Fund 7, 515 6, 395 6, 395 12, 621
TOTAL SERVICES & SUPPLIES $ 71 , 489 $ 128, 800 $ 117, 190 $ 150, 736
CONTRACT SERVICES
Playgrounds $ -0- $ 575 $ 500 $ 1 , 140
Shannon 13, 893 14, 500 13, 300 16, 060
Teens 583 4, 625 3, 250 11 , 065
Special Events 1 , 447 5, 475 1 , 300 2, 415
Seniors 493 22, 700 14, 100 19, 670
Class 32, 427 29, 000 23, 000 25, 770
Aquatics 13,405 16, 200 21 , 150 23, 335
TOTAL CONTRACT SERVICES $ 62, 248 $ 93, 075 $ 76, 600 $ 99, 455
CAPITAL OUTLAY
Furniture/Fixtures $ 1 , 327 $ 5, 040 $ 4, 800 $ 3, 665
Machinery/Equipment 2, 457 800 720 3, 455
TOTAL CAPITAL OUTLAY $ 3, 784 $ 5, 840 $ 5, 520 $ 7, 120
TOTAL ACTIVITY COST $ 384, 956 $ 559, 565 $ 508, 335 $ 649, 566
- 69 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES RECREATION 804-810 HIGHER
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 63, 140 $700, 991 Recreation Director 1
Dublin Recreation
Info. Inc. 11 , 715 Supervisor 1
Recreation
Coordinator (2/3.) 1
Recreation
Coordinator (3/4) 1
Recreation
Coordinator 1 1
Secretary 1
Clerk Typist/
Receptionist 1
Total $ 63, 140 $712, 706 Total 1 7
Part Time 1 , 632 hrs 21 , 413 hrs
This increment would provide the addition of a full-time Recreation
Coordinator who would be responsible for the development and
implementation of youth and adult sports programming. Additionally, this
position would assume responsibility for the seasonal aquatics program,
thus eliminating the need for a temporary Aquatics Coordinator.
It is anticipated that adult softball leagues could be implemented in the
Spring of 1990, utilizing the Dublin Sports Grounds . This increment also
provides funding for youth volleyball and basketball leagues for grades
4-5 and 6-8 .
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
PROGRAM PARTICIPANTS 1987-88 1988-89 1988-89 1989-90
Adult Softball -0- -0- -0- $ 720
Youth Basketball -0- -0- -0- 340
Youth Volleyball -0- -0- -0- 252
- 70 -
HIGHER SERVICE
LEVEL RECOMMENDED
DESCRIPTION 1989-90 1989-90
PERSONAL SERVICES
Salaries Full-Time $ 27, 920 $ 207,860
Salaries Part-Time 6, 930 145, 730
Salaries Overtime -0- 1 , 055
Retirement 3, 620 26,900
Group Insurance 5, 525 37, 225
Workers, Compensation 735 15, 100
F. I .C.A. 510 3, 625
TOTAL PERSONAL SERVICES $ 45, 240 $ 437,495
SERVICES & SUPPLIES
Office Supplies $ -0- $ 2, 095
Postage -0- 4, 085
Copier Supplies -0- 2,760
Operating Supplies 7, 475 29, 990
Advertising -0- 1 ,200
Printing/Binding 200 13, 175
Repairs/Maintenance -0- 9, 440
Rental/Leases 1 , 350 8, 530
Books/Publications -0- 550
Memberships 120 700
Mileage/Auto Allowance 210 4,245
Conference/Meetings 400 6,800
Training -0- 740
Gas/Electric -0- 47, 660
Water/Sewer -0- 12, 070
Telephone -0- 3,830
Internal Service Fund -0- 12, 621
TOTAL SERVICES & SUPPLIES $ 9, 755 $ 160, 491
CONTRACT SERVICES
Sports/Field Scheduling $ 3, 900 $ 3,900
Playgrounds -0- 1 , 140
Shannon -0- 16, 060
Teens -0- 11 ,065
Special Events -0- 2, 415
Seniors -0- 19,670
Class -0- 25, 770
Aquatics -0- 23, 335
TOTAL CONTRACT SERVICES $ 3, 900 $ 103, 355
CAPITAL OUTLAY
Furniture/Fixtures $ 1 , 085 $ 4, 750
Machinery/Equipment 3, 160 6, 615
TOTAL CAPITAL OUTLAY $ 4, 245 $ 11 , 365
TOTAL ACTIVITY COST $ 63, 140 $ 712, 706
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PLANNING
The City' s Planning Program includes administration of the City's General
Plan, zoning, subdivision and other planning related ordinances;
development of ordinances to implement City planning and development
policies; administration of the California Environmental Quality Act
(CEQA) ; processing of planning applications, monitoring development
activities that affect the City; providing planning data to the
development community and the public; and coordinating zoning
investigations and enforcement. The Planning Director serves as Staff
support to the five-member Planning Commission appointed by the City
Council to review and decide upon planning issues, and to formulate and
recommend planning policies to the City Council .
The expenditures associated with the current service level for Fiscal
Year 1989-90 are $1 , 189, 030, and represents an increase of $465, 170 over
estimated 1988-89 expenditures. This increase is primarily attributable
to those professional and contract services associated with East and West
Dublin General Plan Studies, and the full year funding of 1988-89 salary
increases.
The recommended Planning Budget for Fiscal Year 1989-90 totals
$1 , 274, 255 . This Budget is offset by an estimated $836, 300 in zoning and
Subdivision Fees resulting in a net cost of $437, 955 .
The recommended Planning Budget for Fiscal Year 1989-90 includes a higher
service level which would implement the establishment of Current and
Advanced Planning Divisions as recommended in the Hughes Heiss &
Associates Management Audit. The establishment of two divisions in
Planning, and the addition of the necessary personnel to staff these
divisions will facilitate the implementation of those tasks which will
streamline the development application process and accomplish some of the
midrange and advanced planning high priority goals adopted by the City
Council in February 1989 .
- 72 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT PLANNING - 901 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $1 , 189, 030 $1 , 189, 030 City
Planning Director 1 1
Senior Planner 2 2
Associate Planner 1 1
Secretary 1 1
Clerk Typist/
Receptionist 1 1
Contract
Zoning Investigator
(Part Time) 1 1
Planner (Part Time) 1 1
Planner (Full Time) 1 1
Total $1 , 189, 030 $1 , 189, 030 9 9
This increment finances the current level of service, including $664, 000
in Professional Services and $162, 560 in Contract Services to prepare
General Plan Amendment studies and Specific Plan studies and to provide
expertise not available with in-house Staff. Also included are the
necessary services and supplies and equipment to support the Planning
Department operations .
Barring any unanticipated major increases in development applications, or
any additional special project assignments, the funding of this increment
should enable the Planning Department to accomplish or make substantial
progress toward the following goals:
1 ) Complete management audit and implement several of the high priority
recommendations
2) Hansen Ranch General Plan Amendment Study
3 ) Gleason General Plan Amendment Study
4) East Dublin General Plan Amendment Study
5) Resolve Eastern Sphere of Influence
6) Dublin Boulevard easterly extension General Plan Amendment
7) Resolve BART Stations issue
8) Resolve BART Park & Ride Lot installation
9) Review charges for services
10 ) Civic Center General Plan Amendment Study
11 ) Joint meetings with other agency representatives
12 ) Monitor activities of other regional agencies
13 ) Adopt Building Security Ordinance
14) Work with Tri-Valley Council regarding Transportation Plan
15) Monitor San Ramon branch line
73 -
CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES
Salaries, Full-Time $ 203, 609 $ 230, 450 $ 234,810 $ 246,990
Salaries, Part-Time 738 4, 500 -0- -0-
Salaries, Overtime 1 , 903 3, 750 2, 300 2, 500
Retirement 12, 771 25, 710 25, 200 31 , 700
Group Insurance 15, 197 24, 380 20, 430 33, 600
Workers' Compensation 3, 094 9, 300 5, 340 6, 250
FICA 1 , 043 1 , 930 1 , 850 2, 000
TOTAL PERSONAL SERVICES $ 238, 355 $ 300, 020 $ 289, 930 $ 323, 040
SERVICES & SUPPLIES
Office Supplies $ 3, 660 $ 3, 350 $ 3, 350 $ 4, 000
Postage 4, 722 5, 200 5, 600 6, 300
Copier Supplies 1 , 592 1 , 420 1 , 250 1 , 520
Operating Supplies 42 -0- -0- 800
Printing/Binding 2, 784 1 ,900 2, 100 3, 000
Repairs/Maintenance 450 740 1 , 380 1 , 460
Books/Publications 1 , 281 1 , 150 500 1 , 000
Memberships 351 440 380 450
Auto Mileage/Allowances 2, 222 2, 400 2, 600 2, 600
Travel, Conferences & Mtgs 6, 228 6, 220 4, 500 6, 700
Training 778 750 250 750
Legal Notices 2, 415 2, 400 2, 400 2, 540
Professional Services 19, 106 307, 890 306, 600 664, 000
Filing Fees -0- 1 , 000 -0- 1 , 250
Internal Service Chg. 7, 390 8, 320 8, 320 6, 260
TOTAL SERVICES & SUPPLIES $ 53, 021 $ 343, 180 $ 339, 230 $ 702, 630
CONTRACT SERVICES
Zoning Enforcement $ 38, 170 $ 39, 710 $ 37, 400 $ 37, 760
Contract Planning 22, 360 55, 000 52, 200 124,800
Other 6, 720 4, 000 4, 000 -0-
TOTAL CONTRACT SERVICES $ 67, 250 $ 98, 710 $ 93, 600 $ 162, 560
CAPITAL OUTLAY
Furniture/Fixtures $ 1 , 330 $ 1 , 100 $ 1 , 100 $ 800
TOTAL CAPITAL OUTLAY $ 1 , 330 $ 1 , 100 $ 1 , 100 $ 800
TOTAL ACTIVITY COST $ 359,956 $ 743, 010 $ 723, 860 $ 1 , 189, 030
- 74 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT PLANNING - 901 HIGHER
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 85, 225 $1 , 274, 255 City
Planning Director 1
Senior Planner 2
Associate Planner 1 2
Assistant Planner/
Zoning Investigator 1 1
Secretary 1
Clerk Typist/
Receptionist 1 2
Intern (Part-Time) 1768 hrs 1768 hrs
Contract
Zoning Investigator
(Part Time) ( 1 ) 0
Planner (Part Time) (1 ) 0
Planner (Full Time) _ 1
Total $ 85, 225 $1 , 274, 255 1 10
1768 hrs 1768 hrs
This budget increment provides the necessary resources to implement the
recommendations made in the Management Audit by financing one ( 1 )
Associate Planner, one ( 1 ) Assistant Planner/Zoning Investigator, one (1 )
Clerk Typist/Receptionist and part-time Planning Intern hours ( 1768 hrs) .
The Associate Planner would replace the part-time Contract Planner in
mid-year, and would provide the third Planner needed to handle current
planning matters . The Assistant Planner/Zoning Investigator would
replace the part-time Contract Zoning Investigator in mid-year and would
provide additional help in resolving zoning and property maintenance
complaints and processing planning applications. The Clerk Typist/
Receptionist would help establish and maintain the improved filing system
and help handle increased phone calls, additional typing and similar
clerical tasks which are needed but cannot be accomplished with existing
Staff resources.
With these positions, the following goals could be completed or
substantially completed:
1 ) Implement the following high priority Management Audit recommendations:
a) Modify the Site Development Review process
b) Revise the Zoning Ordinance
c) Provide staffing for a Current Planning Division and an Advanced
Planning Division
75 -
2) Develop Site Development Review guidelines
3) Implement the following Downtown Improvement Strategies:
a) Downtown Entry Program
b) Central Block Improvement Brochure
c) Determine interest in Downtown Promotion Program/Downtown Business
Association
4) Work with Chamber of Commerce in development of community profile
brochure
5 ) Hazardous Waste Management General Plan Amendment
6) Housing Element update (required by Law)
7) 1990 Census local coordination
8) Complete needed clerical tasks in a timely, efficient and effective
manner
- 76 -
HIGHER SERVICE
LEVEL RECOMMENDED
DESCRIPTION 1989-90 1989-90
PERSONAL SERVICES
Salaries, Full-Time $ 64, 280 $ 311 , 270
Salaries, Part-Time 17, 680 17, 680
Salaries, Overtime -0- 2, 500
Retirement 8, 240 39,940
Group Insurance 16, 440 50, 040
Workers' Compensation 2, 910 9, 160
FICA 1 , 190 3, 190
TOTAL PERSONAL SERVICES $ 110, 740 $ 433, 780
SERVICES & SUPPLIES
Office Supplies $ 1 , 000 $ 5, 000
Postage 840 7, 140
Copier Supplies 625 2, 145
Operating Supplies 240 1 , 040
Advertising 750 750
Printing/Binding 21 , 150 24, 150
Repairs/Maintenance -0- 1 , 460
Books/Publications 150 1 , 150
Memberships 150 600
Auto Mileage/Allowances 100 2, 700
Travel, Conferences & Meetings 500 7, 200
Training 250 1 , 000
Legal Notices -0- 2, 540
Professional Services -0- 664, 000
Filing Fees -0- 1 , 250
Internal Service Chg. 1 , 200 7, 460
TOTAL SERVICES & SUPPLIES $ 26, 955 $ 729, 585
CONTRACT SERVICES
Zoning Enforcement $ (25, 280 ) $ 12, 480
Contract Planning (33, 700 ) 91 , 100
Other -0- -0-
TOTAL CONTRACT SERVICES $ (58, 980) $ 103, 580
CAPITAL OUTLAY
Furniture/Fixtures $ 6, 510 $ 7, 310
TOTAL CAPITAL OUTLAY $ 6, 510 $ 7, 310
TOTAL ACTIVITY COST $ 85, 225 $ 1 , 274, 255
- 77 -
BUILDING
Building & Safety Services are presently provided to the City under a
contract with Taugher and Associates, Inc. These services include
building inspection, construction plan checking, and housing code
enforcement services . Zoning Enforcement Services have also been
provided by Taugher & Associates, but these costs are shown in the
Planning Budget.
The recommended budget for Building & Safety for Fiscal Year 1989-90 is
$342, 067 . This is an increase of $51 , 839 over estimated expenditures for
Fiscal Year 1988-89 . This increase is attributable to: 1 ) an
anticipated increase in workload (see below) ; 2) an increase in contract
service rates of approximately 5%; 3) including the entire contract
insurance subsidy in the Building & Safety Budget, as opposed to
prorating this charge between Building & Planning; and 4) the full year
funding of the 1988-89 employee salary and fringe benefit increases.
Staff anticipates that the following major projects will be in various
stages of completion for Fiscal Year 1989-90.
Project/Location
Bordeaux Estates Residential Development - Western Hills
Village VII - Standard Pacific - woodlands - West of Dougherty Road
Kildara Residential Development - West of Amador Valley Boulevard
Extension
Ahmanson/Images - Residential Development - Western Hills
Village IV - West od Dougherty Road
Heritage Commons Townhome Development - Amador Valley Boulevard &
Stagecoach Road
Village III - West of Dougherty .Road
Fallon School Site
Hansen Ranch - Western Hills
Dubney Office Building - Dublin Boulevard & Hansen Drive
Rainbow Investments (Addition) - Amador Valley Boulevard
Valley Christian Center Gym and Classrooms - Western Hills
First Western Development - Commercial Building - Amador Plaza Road
Rainbow Investment ( 3 Buildings) - Amador Valley Boulevard & Donohue
Drive
Albertson' s Market Addition - Regional Street & Amador Valley Boulevard
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1987-88 1988-89 1988-89 1989-90
Building Valuation $65, 724, 129 $45, 000, 000 $30, 000, 000 $35, 000, 000
Permits Issued 1 , 068 800 860 900
Building Permit Fees $ 513, 550 $ 340, 000 $ 260, 000 $ 320, 000
Inspections 8, 537 9, 000 7, 400 8, 700
Dwelling Units Issued 758 N/C 275 506
Dwelling Units Finaled 383 521 473 556
Contract Cost $ 278, 666 $ 389, 000 $ 249, 000 $ 293, 635
Contract Cost Per
Inspection $ 32 . 64 $ 32 . 11 $ 33 . 65 $ 33 . 75
- 78 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT BUILDING & SAFETY - 902 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $342, 067 $342, 067 City
Secretary 1 1
Contract
Building Official 1 1
Building Inspector 2 2
Total $342, 067 $342, 067 Total 4 4
This budget increment finances the current level of service and enables
the City to maintain the same level of service as was provided during
1988-89 . The increment includes one full-time Secretary (City employee)
and the services of one contract Building Official ( 1 , 100 hours) and two
contract Building Inspectors ( 4, 000 hours) . The Building Official
provides plan checking and overall supervision of the Building & Safety
Department function. Also included in this budget increment are the
necessary services and supplies to support the Building & Safety
Department.
GOALS
In addition to maintaining pace with construction activity in the City for
Fiscal Year 1989-90, this Department will undertake the following goals
adopted by the City Council :
1 ) Revise infraction procedures
2 ) Complete follow-up of enforcement of non-conforming signs
3 ) Prepare Ordinance adopting 1988 Uniform Building Code
4) Adopt Building Security Ordinance in consultation with Police
Department.
79 -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES
Salaries, Full-Time $ 28, 438 $ 30,360 $ 28, 816 $ 30, 675
Overtime 1 , 134 1 , 100 550 1 , 750
Retirement 1 , 720 3, 340 3, 291 3,975
Group Insurance 1 , 939 3, 290 2, 782 5,545
Workers' Compensation 145 240 244 265
TOTAL PERSONAL SERVICES $ 33, 376 $ 38, 330 $ 35, 683 $ 42, 210
SERVICES & SUPPLIES
Office Supplies $ 1 , 287 $ 1 , 250 $ 900 $ 1 , 250
Postage 613 300 250 270
Copier Supplies 136 200 150 160
Printing & Binding 1 , 047 1 , 000 1 , 000 1 , 500
Books & Publications 1 , 873 800 250 300
Memberships & Dues 340 530 400 530
Auto Mileage & Allowances 4 50 50 50
Training 293 600 220 500
Internal Service Charges 2, 422 2, 075 2 , 075 '1 , 662
TOTAL SERVICES & SUPPLIES $ 8, 015 $ 6, 805 $ 5, 295 $ 6, 222
CONTRACT SERVICES $ 278, 666 $ 289, 000 $ 249, 000 $ 293, 635
CAPITAL OUTLAY
Furniture & Fixtures $ -0- $ 250 $ 250 $ -0-
Machinery & Equipment -0- -0- -0- -0-
TOTAL CAPITAL OUTLAY $ -0- $ 250 $ 250 $ -0-
TOTAL ACTIVITY COST $ 320, 057 $ 334, 385 $ 290, 228 $ 342, 067
- 80 -
ENGINEERING
Engineering Services are provided to the City through a combination of
City Employee and Contract Services. The City' s primary Public Works
inspection is provided by City Staff. Other engineering services
including general engineering, traffic engineering, subdivision and
private development plan checking, assessment district engineering,
permit issuance, capital project design services and back-up public work
inspection services are provided by contract engineering firms.
The proposed budget for Fiscal Year 1989-90 totals $382, 529, of which
$264, 500 is offset by plan check and inspection fees, encroachment permit
fees, and special assessments . ' This results in a net budget of $118, 029 .
The total budget for Fiscal Year 1989-90 is approximately $48, 346 over
estimated expeditures for Fiscal Year 1988-89 . This increase is
primarily attributable to: 1 ) the budgeting of $8, 000 in slurry seal
engineering and inspection services in this budget as opposed to the
Street Maintenance Budget; 2) the inclusion of increased traffic
engineering services to update the City's radar surveys which are
required by law every 5 years; 3) increased development activity; and
4) increased hours ( 2 days/week to 3 days/week) for general engineering
services in order to accomplish those high priority transportation goals
adopted by the City Council in February 1989, and a part-time Engineering
intern.
With the additional time requested in item #4 above, the following
projects could be accomplished:
1 ) Complete processing of the Heindel Infrastructure Study
2) Update fees for service in the Engineering and Public Works
Departments
3 ) Be involved in and accelerate the Dublin Boulevard Extension Plan
Line from the Southern Pacific railroad right-of-way to Tasajara Road
4) Oversee the proposed Dublin Boulevard Extension Assessment District
81 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT ENGINEERING - 903 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $364, 029 $364, 029 City
Gas Tax Public Works
( 2107 . 5) 5, 000 5, 000 Inspector * 1 1
Assessment Contract **
Dist #710 8, 500 8, 500 Assistant City
Assessment Engineer 1 1
Dist #711 2, 000 2, 000 Public Works
Assessment Inspector 1 1
Dist #712 1 , 000 1 , 000
Assessment
Dist #713 2, 000 2, 000
Total $382, 529 $382, 529 Total 3 3
This budget provides contract engineering services, services and supplies
and equipment necessary to support the Engineering Department, a contribu-
tion of $6, 990 for the County sponsored Non-Point Discharge Study and
contract services for Underground Alert Services.
* Those costs associated with the City Public Works Inspector are shown
on the following page for information only, but not included in the
total Activity cost shown above. These inspection costs are included
in the Capital Budget.
** All other contract personnel are located off-site.
82 -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES
Salaries, Full-Time $ -0- $ 37, 500 $ 12, 500 $ 37, 700
Salaries, Part-Time -0- -0- -0- 4, 000
Salaries, Overtime -0- 2, 800 650 4, 200
Retirement -0- 2, 100 1 , 560 4, 830
Group Insurance -0- 4, 290 1 , 350 5, 500
Workers' Compensation -0- 1 , 690 540 1 , 770
FICA -0- 550 180 610
TOTAL PERSONAL SERVICES $ -0- $ 48, 930*$ 16, 780 $ 58, 610
SERVICES & SUPPLIES
Office Supplies $ 425 $ 750 $ 350 $ 500
Postage 636 -0- -0- -0-
Operating Supplies -0- 500 500 500
Printing & Binding 1 , 076 500 500 500
Rental & Leases -0- , 600 63 70
Books & Publications 177 800 200 400
Mileage & Auto Allowances -0- 1 , 900* 537 1 , 900
Training -0- 500 200 500
Internal Svc Fund Charges 1 , 000 650 650 750
TOTAL SERVICES & SUPPLIES $ 3, 314 $ 6, 200 $ 3, 000 $ 5, 120
CONTRACT SERVICES
General Engr/Inspectn $ 146, 438 $ 35, 000 $ 59, 000 $ 100, 000
General Traffic Engr 47, 986 50, 000 36, 000 48, 000
Private Development
Engr/Inspection 204, 358 200, 000 171 , 000 200, 000
Traffic Engr 990 2, 000 6, 200 6, 500
Other Contract Services -0- 12, 600 9, 150 7, 410
Assessment District Engr 10, 133 13, 500 14, 180 12, 500
TOTAL CONTRACT SERVICES $ 409, 905 $ 313, 100 $ 295, 530 $ 374, 410
CAPITAL OUTLAY
Furniture/Fixtures $ 2, 122 $ 2, 490 $ 200 $ 500
Machinery & Equipment -0- 110 -0- 250
TOTAL CAPITAL OUTLAY $ 2, 122 $ 2, 600 $ 200 $ 750
TOTAL ACTIVITY COST $ 415, 341 $ 370, 830*$ 315, 510 $ 438, 890 3,
* For information only, actual budget for 1988-89 is $320, 000 and
$382, 529 for 1989-90 . The difference will be charged among the Capital
Improvements throughout the year.
** Includes slurry seal engineering of $8, 000, which has previously been
shown in the Street Maintenance Budget.
- 83 -
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DEBT SERVICE - SAN RAMON ROAD SPECIFIC PLAN ASSESSMENT DISTRICT
During Fiscal Year 1985-86, at the request of property owners, the City
formed the San Ramon Road Specific Plan Assessment District. This
Assessment District financed:
1 . The westerly extension of Amador Valley Boulevard
2 . Modification of the traffic signal at the intersection of Amador
Valley Boulevard and San Ramon Road
3 . Frontage improvements along San Ramon Road
4. Engineering costs
5 . Financing costs
Most of the improvements were completed by Fiscal Year 1987-88.
Engineering, land and improvements costs for .these projects are shown in
the .Capital Improvement Program.
A total of $857, 869 in Assessment District Bonds have been issued. These
bonds will be paid off annually until -the year 2000, . from the assessments
collected from property owners within the Assessment District.
The total principal and interest payment required for Fiscal Year 1988--89
is $112, 888 .
84 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
DEBT SERVICE SAN RAMON ROAD SPECIFIC PLAN CURRENT
ASSESSMENT DISTRICT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Assessment $112, 888 $112, 888 No personnel
Dist #712 are included in
this activity
Total $112, 888 $112, 888
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES $ -0- $ -0- $ -0- $ -0-
CONTRACT SERVICES $ -0- $ -0- $ -0- $ -0-
DEBT SERVICE
Principal $ 55, 000 $ 55, 000 $ 55, 000 $ 55, 000
Interest 66, 138 62, 638 62, 150 57,888
TOTAL DEBT SERVICE $ 121 , 138 $ 117, 638 $ 117, 150 $ 112, 888
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
TOTAL ACTIVITY COST $ 121 , 138 $ 117, 638 $ 117, 150 $ 112,888
- 85 -
DEBT SERVICE - CIVIC CENTER
During Fiscal Year 1985-86, the City issued $11 , 968, 000 in Certificates
of Participation to finance the acquisition of 10 acres of land, as well
as the construction of the Civic Center. The City' s Lease Agreement with
Dublin Information, Inc. , provided that the City would make lease
payments to Dublin Information, Inc. , who in turn, would make payments to
the Certificate holders .
During Fiscal Year 1987-88, the City issued $17, 230, 000 in new
Certificates of Participation in order to refinance the 1985 Certificates
of Participation and take advantage of favorable interest rates to reduce
the size of the 1985 debt, as well as generate new funds needed for the
Civic Center. The City is legally required to budget the gross debt
service for Fiscal Year 1989-90, which totals $1 , 299, 820 . However, this
amount will actually be * reduced by payments from the 1988 COP Lease
Payment fund, as well as interest earnings from the 1988 Reserve Fund,
resulting in a net debt service payment -of approximately $758, 000 .
F
- 86 -
CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
DEBT SERVICE CIVIC CENTER CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Dublin No personnel are
Info. , Inc. $1 , 299, 820 $1 , 299, 820 included in this
activity
Total $1 , 299, 820 $1 , 299, 820
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES $ -0- $ -0- $ -0- $ -0-
CONTRACT SERVICES $ -0- $ -0- $ -0- $ -0-
DEBT SERVICE
Principal $ 180, 000 $ -0- $ -0- $ -0-
Interest 1 , 066, 403 1 , 191 , 503 133, 059 1 , 299, 820
TOTAL DEBT SERVICE 1 ) $ 1 , 246, 403 $ 1 , 191 , 503 $ 133, 059 $ 1 , 299, 820
CAPITAL OUTLAY $ -0- $ -0- $ -0- $ -0-
1 ) 2)
TOTAL ACTIVITY COST $ 1 , 246, 403 $ 1 , 191 , 503 $ 133, 059 $ 1 , 299, 820
1 ) Although $1 , 246, 403 was the actual amount paid by the General Fund,
the final June 30, 1988 Financial Report reflects only $414, 137 .
This difference is due to the audit requirement that a portion of
the interest payment be capitalized and the principal payment be
reclassified at year end.
2) The difference between the 1988-89 budget and estimated expenses was
paid from the 1988 COP reserves and interest payments.
- 87 -
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1989-90 CAPITAL BUDGET
GENERAL
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1987-88 1988-89 1988-89 1989-90
Word Processing Equipment $ 10,926 $ -0- $ -0- $ -0-
Copier Equipment 4,787 -0- -0- -0-
Data Processing System 77, 163 38,000 31 ,000 68,000
Cable Television Equipment Facility 55,000 -0- -0- -0-
Civic Center 4, 147,030 8,273, 120 7,320,340 1 ,294,527
Records Management Study -0- 25,000 -0- 26,500
TOTAL COST $ 4,294,906" $ 8,336, 120 $ 7,351 ,340 $ 1,389,027
AVAILABLE FINANCING
General Fund $ 1 ,389,027
Total $ 1 ,389,027
- 88 -
1989-90 CAPITAL BUDGET
COMMUNITY IMPROVEMENTS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1987-88 1988-89 1988-89 1989-90
Downtown Improvement Plan $ 5,454 $ -0- $ -0- $ -0-
Sidewalk Safety Repair/Handicap
Ramp Installations 145,946 57,716 57,495 110, 100
Dougherty Road Fencing/East Side 19, 155 -0- -0- -0-
Bus Shelter 759 -0- -0- -0-
Major Arterial - Soundwalls 75,801 746,764 657, 127 86,000
Downtown Promotional Banners -0- 20,690 19,275 -0-
Dublin Boulevard Sidewalk East
of Clark Avenue -0- -0- -0- 10,600
City Entrance Signs -0- -0- -0- 44,500
Catch Basin Grate Replacement -0- -0- -0- 75,000
Underground Utilities - Dougherty
Road to SPRR -0- -0- -0- 200,000
Additional Library Access
Improvements -0- 6,000 -0- 6,000
TOTAL COST $ 247, 115 $ 831 , 170 $ 733,897 $ 532,200
AVAILABLE FINANCING
General Fund $ 365,218
Transportation Development Act (Article 3) Grant 135,100
Reimbursements 31 ,882
Total $ 532,200
- 89 -
1989-90 CAPITAL BUDGET
PARKS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1987-88 1988-89 1988-89 1989-90
Stagecoach Park $ 69,618 $ 4,979 $ 4,979 $ -0-
Kolb Park 656, 187 36,816 36,677 -0-
Dolan Park 495,413 215,000 149,549 -0-
Senior Citizen Center 154,752 -0- -0- -0-
Senior Citizen Center Repairs -0- 21 ,500 18,600 -0-
Shannon Center Renovation 1 ,326 788,000 547,484 251 ,690
Park & Pool Signs -0- 12,000 2,500 17,500
Senior Center Renovation -0- 101 ,200 39,615 158,630
Shannon Park Renovation -0- 72,035 29,000 93.3,300
School Recreation Facilities Study -0- 4,000 2,340 -0-
Dublin Sports Grounds Barrier Fence -0- 16,000 16,000 -0-
Alamo Creek Park 24,747 11 ,665 11 ,665 209,435
Dublin Sports Grounds Renovation -0- -0- -0- 30,000
Dublin Hi School Football Field Renov -0- -0- -0- 663,810
Doughtery Hills Park 12,083 -0- -0- -0-
TOTAL COST $1 ,414, 126 $1 ,283, 195 $858,409 $2,264,365
FINANCING
General Fund $ 774, 144
State Park Bond Act Fund 77,024
Measure AA Grant Fund 473,487
SAFCO Grant 100,000 '
Park Dedication In-Lieu Fund 641 ,900
Reimbursements 197,810
TOTAL $2,264,365
90 -
1989-90 CAPITAL BUDGET
STREETS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1987-88 1988-89 1988-89 1989-90
San Ramon Rd Imprvmt(Phase II) $ 716,656 $ -0- $ -0- $ -0-
Rehabilitatn/Landscaping Amador
Vly Blvd-Village Pkwy to Dougherty , 12,677 -0- -0- -0-
Annual Street Overlay Program 113,890 219,607 179,123 204,000
Dublin Blvd Imprvments NW Frontage
at Clark Ave 95,876 4,272 19,631 -0-
Traffic Signal Interconnect 14,735 -0- -0- -0-
San Ramon Rd Improvmnts (Phase III) 41 ,648 1 ,277,236 1 , 141 , 192 10,000
Dougherty Rd Bike Path 11 ,776 60,747 60,747 -0-
Traffic Signals - Amador Plaza Rd 15,476 339,000 320,602 -0-
Amador Vly Blvd; Village Pkwy/Lewis
Ave & Dublin Blvd; Amador Vly Blvd
Landscaping
Traffic Signal Pre-Empltion for
Emergency Vehicles 6,978 -0- -0- 118,022
Dublin Blvd Plan Line Update 13,240 -0- -0= -0-
Amador Plaza Rd to Regional St
Connection Study & Plan Line 11 ,207 -0- -0- -0-
Fuel Efficient Traffic Signal Study 10,449 -0- -0- -0-
San Ramon Rd Imprvemts (Phase IV) 28,654 20,000 10,781 1 ,000,000
Dublin Blvd/Village Pkwy Turn Lane 21930 -0- -0- -0-
I-580/I-680 Ramp Widening -0- 122,870 27,917 124,083
Infrastructure Impact Fee Study -0- 10,000 8,000 4,000
Dublin Blvd Rt-of-Way thru Camp Parks -0- 5,000 5,489 -0-
Dublin Blvd Imprvemts at Regional St 2,938 6,216 4,592 -0-
Dublin Blvd Imprvemnts Donlon Way to
Village Pkwy -0- 75,000 37,000 77,000
Dougherty Rd Imprvements South of SPRR -0- -0- -0- 22,000
Traffic Signals-Village Pkwy/Brighton
Dr & Village Pkwy/Tamarack Dr -0- -0- -0- 20,000
TOTAL COST $1 ,099, 130 $2, 139,948 $1 ,815,074 $1 ,579, 105
FINANCING
General Fund $1 , 165,228
Federal Aid Urban Fund 245,000
Measure B Fund 91 ,877
Reimbursements 47,000
San Ramon Road Specific Plan Assess District 30,000
TOTAL $1 ,579, 105
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INTERNAL SERVICES
The Internal Services Fund was established to provide for a reserve to
replace equipment when the current inventory is used and no longer
functional. Each department budgets within its own operating budget for
the amount of equipment usage based upon a predetermined rate. That
charge to the General Fund becomes income to the Internal Services Fund,
offsetting its cost and reserving funds for the future replacement of
equipment.
This Budget activity is shown for informational purposes only.
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CITY OF DUBLIN
1989-90 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
INTERNAL SERVICES INTERNAL SERVICES N/A
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Internal Svcs $206, 900 $206, 900 No personnel are
included in this
activity
Total $206, 900 $206, 900
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1987-88 1988-89 1988-89 1989-90
PERSONAL SERVICES $ -0- $ -0- $ -0- $ -0-
SERVICES & SUPPLIES
Office Supplies $ 1 , 107 $ 1 , 000 $ 1 , 580 $ 2, 000
Operating Supplies 23, 079 28, 050 19, 660 23, 000
Repairs & Maintenance 22, 534 30, 000 20,000 27, 200
TOTAL SERVICES & SUPPLIES $ 46, 720 $ 59, 050 $ 41 ,240 $ 52, 200
CONTRACT SERVICES $ -0- $ -0- $ -0- $ -0-
MACHINERY & EQUIPMENT $ -0- $ -0- $ -0- $ 93, 000
DEPRECIATION & REPLACEMENT $ 60, 774 $ 57, 000 $ 57,000 $ 61 , 700
*
TOTAL ACTIVITY COST $ 107, 494 $ 116, 050 $ 98,240 $ 206, 900
* Not included in this total is $15, 100 for an additional unmarked police
vehicle, which is shown in the Police Services Budget but funded by the
Internal Services fund.
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