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Home My WebLink About4.05 Purchase Unmarked Police Vehicle r S�� `= CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 28, 1989 SUBJECT Unmarked Police Vehicle Purchase (Prepared by James W. Rose, Lt. ) EXHIBITS ATTACHED Vehicle Specifications RECOMMENDATION y :, 1 Authorize Staff to solicit bids for one (1 ) Unmarked Police Vehicle ( 2) Authorize Staff to solicit bids for emergency equipment. FINANCIAL STATEMENT: Estimated purchase of vehicle, emergency equipment plus installation - $15, 100 DESCRIPTION The newly funded - Crime Prevention position requires the procurement of an unmarked police vehicle. Alameda County currently furnishes three ( 3) unmarked vehicles to the City of Dublin, however, they are no longer willing to provide police vehicles at a reasonable cost to the City of Dublin over and above the three (3) unmarked vehicles which are presently assigned to the City. In 1985 the City purchased an unmarked vehicle for police services from Hertz Rental Agency. The vehicle was a one year-old rental vehicle, which has served the intended purpose well. Staff is convinced that by purchasing rental fleet vehicles that have already suffered the large first year depreciation that is typical of American cars, the City is fiscally better served than by buying new vehicles and suffering the depreciation. The rental fleet vehicles are well maintained and come with a 12 month/12, 000 mile warranty on the power train. Staff recommends that the City solicit bids to purchase an unmarked police vehicle. Typically, these are one year-old rental vehicles from either Hertz, National, Avis or Budget rental agencies and have less than 30, 000 miles upon them. The vehicles are typically mid-size; minimally equipped with a V-6 engine, automatic transmission, air conditioning; radio and body trim. Buick Regal, Ford LTD II, Ford Thunderbird, Chevrolet Cavalier plus other makes fall within this category. In accordance with the City' s Purchasing Ordinance, the purchase of police vehicles should be the result of a competitive bid, as well as the cost of radio and emergency equipment. The vehicle would need to be outfitted with a police radio, siren and red light. These emergency equipment items are available from Alameda County Communications, who is the major vendor and installer of police communications equipment in Alameda County. Sufficient funds were budgeted for the purpose of purchasing and outfitting the vehicle with emergency equipment. ---------------------------------------------------------------------------- COPIES TO: ITEM NO. , � CITY OF DUBLIN SPECIFICATIONS FOR USED AUTOMOBILES SCOPE: - This specification describes the City of Dublin requirements for used 1988 model year passenger vehicles. GENERAL REQUIREMENTS: The vehicles shall be used 1988 model year production with 25, 000 miles or less on the 000meter. The units shall be equivalent in style, quality and appointments to those offered to the general public . The vehicles shall be supplied with equipment and accessories indicated as standard equipment in the manufacturer ' s published literature or regular production optional equipment to meet the requirements of this specific 'tion. SPECIFIC REQUIREMENT The following equipment and accessories shall be furnished on all vehicles: ENGINE: The engine shall be gasoline powered and a MINIMUM displacement as follows: Intermediate, 2 and 4 door : 6 cylinder, 2.8 liter, fuel injected or 4 cylinder 2. 5 liter , fuel injected. Full size, 4 door : 6 cylinder , 4. 3 liter , fuel injected or 8 cylinder , 5. 0 liter , fuel injected. ELECTRICAL SYSTEM: The supplier shall furnish a heavy duty 12 volt electrical system specifically designed to handle the load requirements of the class of vehicle, equipped with options, as specified herein. TRANSMISSION: ' All vehicles snall be equipped with automatic transmission providing not less than (3) three forward speeds and (l ) one reverse speed. STEERING: All vehicles shall be equipped with the supplier ' s standard hydraulic power assist steering. , � BRAKES: An all disc or front disc rear drum brake system shall be furnished. Vehicles shall be equipped with manufacturer ' s standard power assist brake system. NOTE: MINIMUM 50% BRAKE PAD REMAINING ON-ALL FOUR WHEELS AIR CONDITIONING: The vehicles shall be equipped with the manufacturer ' s factory installed dehumidifying/all weather air conditioner . Tne air conditioning system shall include, but shall not be limited to, necessary insulation, increased engine cooling capacity, including recovery system, plus increased alternator and battery capacity. WHEELS AND TIRES: ' Wheels and tires installed on the vehicle shall provide a minimum "reserve load" of 4.0 percent as defined in the code of Federal Regulations, Title *9, Chapter 5, Part 572. 102. Drive wheel tire clearance shall be adequate for normal operation of the vehicle when loaded to capacity and equipped with snow chains. A high pressure inflated spare shall be furnished. NOTE: ROAD TIRES SHALL BE RADIAL TYPE WITH A MINIMUM OF 6/32 OF TREAD IN THE 2 CENTER GROVES ON ALLTlRES. NO EXCEPTIONS. BODY: Vehicles shall be for (4) door and two (2) sedan type. Intermediate size having an interior volume of 100 to 120 cu. ft. and full size having an interior volume of more than 120 cu. ft. as published in the EPA Gas Mileage Guide for the applicable year . See bid face for quantities and acceptable makes and models. EXTERIOR: The exterior color shall be the manufacturer' s standard production shades of paint . Bright colors are not acceptable. City will select specific vehicles and colors upon award of bid. INTERIOR: The interior color shall be the manufacturer ' s standard color supplied with the exterior color , fabric and vinyl combination. ^ ' . REQUIRED MISCELLANEOL- EQUIPMENT: - Automatic popout type cigarette lighter in front � compartment . - Foam padded seats. - Dome light with driver ' s 000r actuated switch. - AM/FM Radio, push button with antenna, or AM/FM Radio with cassette. GENERAL CONDITION: - Vehicles offered in response to this request snall be in good mechanical condition. All systems, instrumentation and accessories shall function normally. Glass snall be undamaged. The interior shall be shampooed and vacuumed, upholstery with holes, burns or stains will not be acceptable. All vehicles will have been completely safety inspected before being delivered to the City. Vehicles having accident damage will not be acceptable. Metal ^ and paint damage typical of parking lot damage, i .e. ; minor dents, scrapes and chips will be acceptable at the discretion of the City. NOTE; THE UNITS SHALL HAVE BEEN SERVICED WITHIN THE LAST 3,000 MILES FOR ALL REQUIRED ITEMS IN THE "OWNER'S MANUAL". SMOG CERTIFICATION: Certificate of compliance as required by the Vehicle Code, Division 3, Chapter 1 , Article l- *000. 1 MUST BE FURNISHED AT THE TIME OF DELIVERY FOR EACH VEHICLE. KEYS: Selected vehicles shall be delivered with two (2) complete sets of keys to include ignition, trunk, glove compartment as required. WARRANTY: A 12, 000 mile/l year, whichever occurs first, power train warranty is required. Warranty mileage begins wnen placed in service. INSPECTION: Vehicles will be inspected for compliance with tnese specifications by the City at the dealer ' s place of business prior to delivery. it will be the responsibility of the vendor to notify the Chief of Dublin Police Services when the vehicles are ready for inspection. DELIVERY: ° Selected vehicles snal1 be delivered within 14 days from the date of order . Vehicles shall be FOB delivered to 6500 Dublin Blvd, ^ Suite 100, Dublin, CA 94568 VEHICLE REGISTRATION: Registration will be completed by the City of Dublin. NOTE: ALL VEHICLES MUST BE DELIVERED WITH A VERIFICATION OF VEHICLE, DMV FORM NUMBER; REG. 319 FILLED OUT COMPLETELY AND SIGNED BY AN AUTHORIZED VEHICLE VERIFIER. ' ' '