HomeMy WebLinkAbout4.3 Install Underground Facilities Agreement CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: December 21, 1989
SUBJECT: Agreement to Install Underground Facilities on
Dougherty Road
(Report by Public Works Director Lee Thompson)
EXHIBITS ATTACHED: 1) Resolution
2) Copy of Agreement
3) Copy of 6/12/89 Agenda Statement Regarding
Amendment of PD Conditions (with attachment
concerning breakdown of cost sharing)
RECOMMENDATION: 1) Adopt resolution approving agreement and
K authorizing Mayor to execute.
2) Authorize additional appropriation of $50,680.57
for the Dougherty Road Underground Utility
Project. This additional appropriation will be
offset by an equivalent amount of revenue paid by
the developer.
3) Authorize payment to PG&E in the amount of
$176,181.57 under this agreement.
FINANCIAL STATEMENT: Budgeted for PG&E work: $130,000
Actual net cost to City: $125,501
An increase in revenue and expenditure budgets of
$50,680.57 is necessary to pass through the Rafanelli
and Nahas share of the work.
DESCRIPTION:
At a previous City Council meeting, the City Council approved a request by
Rafanelli and Nahas (developer) to revise a condition on the Villages project,
to eliminate the requirement for the widening of southbound Dougherty Road at
Dublin Boulevard in exchange for installation of underground conduit and
structures along Dougherty Road between the Southern Pacific right-of-way and
Amador Valley Boulevard. The City also agreed to pay for the installation of
the wires in the conduit and for the equipment in the vaults.
This project was to be performed in two phases. The first phase was performed
directly by the developer at developer's cost, estimated at approximately
$150,000. The second phase involves PG&E, who will perform the work directly
on behalf of the City. The estimated cost for this phase is $176,181.57. Of
the total project cost, the developer has agreed to pay $50,680.57. The
actual net cost to the City will be approximately $125,501. The City's net
payment is currently within the amount specified in the Capital Improvement
Program.
PG&E has prepared an agreement (see Exhibit 2) to undertake the second phase
of the work. As indicated above, the work included in this agreement totals
$176,181.57. Since the agreement is directly with the City, it will be
necessary for the Council to approve an additional appropriation in the amount
of $50,680.57. This additional amount will be covered by additional revenue
provided to the City by the developer.
Once the undergrounding project has been completed, the City will be able to
open all four lanes of Dougherty Road. It is anticipated that the work will
be completed and the street will be open by early March.
Staff recommends that the City Council approve the agreement, approve an
additional appropriation of $50,680.57, and authorize payment to PG&E in the
amount of $176,181.57.
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ITEM NO. O COPIES TO: Rafanelli and Nahas
Steve DeBacker, PG&E
The Public Works Director has indicated that the replacement wording is
acceptable. He has indicated that since a right-turn,lane has already been
striped on Dougherty Road at Dublin Boulevard, the intent of the original
Condition #47 has been temporarily met. The City will become responsible for
the ultimate construction of the right-hand turn lane, including curb, gutter
and restripping as necessary, if this change is approved. Therefore,
mitigating traffic impacts at this intersection by requiring the right-turn
lane (as established by the Negative Declaration for the Villages) will be
satisfied.
For information purposes, the Applicant has provided cost estimates associated
with Condition #47 (see Attachment 4) . Also for information purposes, the
Public Works Director has provided a memorandum on cost impacts to the City
and Developer regarding Condition #47 (see Attachment 1) . The Public Works
Director feels that the requested amendment would benefit the City by saving
$87,205 in future underground utility construction costs.
III. RECOMMENDATION
Staff recommends that the City Council take the following actions:
1. Adopt the Draft Resolution regarding the PD, Planned Development
Rezoning request for PA 89-041 (Exhibit A) .
2. Waive the reading and introduce the Ordinance amending Condition
#47 of Planned Development PA 85-041.1 (City Council Resolution No. 31-86) ,
approving the Planned Development request for PA 89-041.
-3-
FINANCIAL STATEMENT: Please refer to Attachment 1 for financial
impacts.
ENVIRONMENTAL REVIEW: A mitigated Negative Declaration of
Environmental Significance has been previously
adopted for the original Planned Development
Rezoning for the Villages (City Council
Resolution No. 30-86) . The requested change to
Condition #47 meets the intent of the original
Mitigated Negative Declaration. Therefore,
this project has been found to be Categorically
Exempt from CEQA under Section 15305, Class 5
of the California Environmental Quality Act
guidelines.
DESCRIPTION:
I. BACKGROUND
On March 24, 1986, the City Council granted approval of the Planned
Development District (PA 85-041.1) for the 1165+ unit Villages at Alamo Creek
project. The Planned Development Rezoning (approved by City Council
Resolution No. 31-86 shown as Attachment 2) establishes development criteria
for the ultimate construction of the Village projects.
On November 21, 1988, the Planning 'Commission granted Conditional Use
Permit approval to modify existing Conditions #46c and #53 of PA 85-041. For
your information, the resolution granting the approval (#88-068) is included,
showing the revised wording (see Attachment 3) .
On May 15, 1989, the Planning Commission held a public hearing to
consider the Planned Development Rezoning request to modify Condition #47 of
the PD approving the Villages (PA 85-041.1) . The Commission recommended that
the Council approve the PD Rezoning to modify Condition #47. The issue is now
before the Council for consideration.
II. ANALYSIS
The Applicant is requesting the approval to modify Condition #47 of the
Planned Development approving the Villages (City Council Resolution No. 31-
86) . Staff has determined that it is appropriate to consider this request
through the Planned Development Rezoning process, to give the City Council an
opportunity to make a decision on this issue. The requested change is
significant enough to warrant a final action by the City Council through the
PD rezoning process.
Condition #47 of City Council Resolution 31-86 states the following:
Dougherty Road/Dublin Boulevard Intersection
The project developer shall pay for construction of a right-hand turn
lane, including curb, gutter and signal improvements, together with
restriping as necessary, to accommodate a free right-hand turn lane off
Dougherty Road and Dublin Boulevard. Improvements shall be complete or,
in the event that right-of-way acquisition has not been completed by the
City, funds shall be deposited with the City to cover the required
improvements prior to occupancy of more than 360 project units.
The Applicant would like to replace Condition #47 with the following wording:
The developer shall be responsible for installing the underground duct
work, vaults, and accessory structures (excluding conductors,
transformers, switches or other electrical equipment) as required for
the future undergrounding of the P.G.&E. overhead wires on Dougherty
Road in the area of the street improvements provided for under Condition
#53. Developer shall provide duct work, and pull boxes for future
street lights, but no bases or poles. Developer shall stub out ducts
for all future services at the property line. Upon completion of duct
work street improvements, as provided under Condition #53, all
facilities shall be conveyed to the City for use in future
undergrounding of wires.
-2-
RESOLUTION NO. -89
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
---------------------------------------------
APPROVING AGREEMENT WITH PACIFIC GAS AND ELECTRIC COMPANY
FOR UNDERGROUNDING UTILITIES ON DOUGHERTY ROAD BETWEEN THE SOUTHERN PACIFIC
RAILROAD RIGHT OF WAY AND AMADOR VALLEY BOULEVARD
WHEREAS, the City of Dublin wishes to improve the appearance and
facilitate movement of traffic along Dougherty Road; and
WHEREAS, the undergrounding of utilities will accomplish this
end; and
WHEREAS, Pacific Gas and Electric Company has submitted an
agreement for undergrounding of utilities along Dougherty Road between the
Southern Pacific Railroad Right of Way and Amador Valley Boulevard at a cost
to the City of $176,181.57, which cost will be shared as follows:
City of Dublin $125,501.00
Rafanelli and Nahas, developer $ 50,680.57
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Dublin approves the undergrounding agreement with Pacific Gas and Electric
Company.
BE IT FURTHER RESOLVED that the Mayor of the City of Dublin is
authorized to execute the agreement.
PASSED, APPROVED, AND ADOPTED this 21st day of December, 1989.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
PAGE 2 OF 2
COPIES: REFERENCE:
❑ DIVISION PACIFIC GAS AND ELECTRIC COMPANY 0143E71652
❑ APPLICANT GM 4748422
❑ ACCT.OPERS. AGREEMENT TO INSTALL FACILITIES D&C 3487188
❑ DISTRICT
OR PERFORM OTHER WORK
Ci.ty of Dublin, A Municipal Corporation
hereinafter called Applicant, has requested Pacific Gas and Electric Company, hereinafter called PGandE, to
perform the work described below at or near Dougherty Road, City of Dublin
County of Alameda , State of California.
PGandE will perform the work and furnish all necessary labor, appliances, materials and facilities re-
quired, subject to the following conditions:
1. The required work shall be as follows:
(Describe in detail the materials and facilities to be furnished and/or work to be done. For each facility installed,specifically indicate
whether ownership shall vest in PGandE or Applicant upon completion of work. If more space is required use other side and
attach any necessary drawings.)
NONREFUNDABLE CHARGE 28% CIAC TAX
Installation of push brace $2,861.03 $801.09
Street Light Connection 339.00 0.00
Inspection Fee 233.45 0.00
Reengineering Fee 7,620.00 0.00
$175,380.48 $801.09
TOTAL - $176,181.57
These costs are valid for a period not to exceed 90 days. Thereafter, all
contracts should be promptly returned for revision.
Ownership of facilities to vest in Pacific upon completion.
2. Whenever part or all of the required work is to be furnished or performed upon property other than
that of Applicant, Applicant shall first procure from the owners thereof all rights of way and/or permits
necessary in a form satisfactory to PGandE and without cost to it.
3. Applicant shall immediately, upon demand and prior to construction by PGandE, pay to PGandE
as the complete contract price the sum of One hundred Seventy-Six thousand
one hundred eighty-one and 57/100----------------------------dollars ($ 176,181.57 . ).
Executed this day of , 19
City of Dublin PACIFIC GAS AND ELECTRIC COMPANY
Applicant
BY: BY:
Barbara J. Laue
(print or type name) (print or type name)
Mailing Address: Mr. Lee Thompson FOR: Manager, East Bay Region ly*mac
P. 0. Box 2340
Dublin, CA 94568 62-4527 REV. 10-84
SD:skz 11/13/89
PAGE 1 OF 2
COPIES: REFERENCE:
• DIVISION PACIFIC GAS AND ELECTRIC COMPANY 0143E71652
• APPLICANT GM 4748422
• ACCT.OPERS. AGREEMENT TO INSTALL FACILITIES D&C 3487188
❑ DISTRICT
OR PERFORM OTHER WORK
City of Dublin, A Municipal Corporation
hereinafter called Applicant, has requested Pacific Gas and Electric Company, hereinafter called PGandE, to
perform the work described below at or near Dougherty Road, City of Dublin
County of Alameda State of California.
PGandE will perform the work and furnish all necessary labor, appliances, materials and facilities re-
quired, subject to the following conditions:
1. The required work shall be as follows:
(Describe in detail the materials and facilities to be furnished and/or work to be done. For each facility installed,specifically indicate
whether ownership shall vest in PGandE or Applicant upon completion of work. If more space is required use other side and
attach any necessary drawings.)
Substructures installed in advance of this project. $ 46,785.00
This GM. 229,004.00
RULE 20B (IN CONVERSION AREA)
1. Total Cost Gross Financial Costs). 275,789.00
2. Less substructures (conduits, boxes, vaults, pads, etc.
if accomplished by customer). (-) 35,470.00
3. Less cost to remove overhead portion. (-) 6,382.00
4. Cost to complete underground system (1)-(2+3) . 233,937.00
5. Less estimated cost of equivalent overhead. (-) 55,389.00
6. Less non Rule 20B work. (-) 14,221.00
7. Net nonrefundable cost of underground conversion (4)-(5+6). 164,327.00
2. Whenever part or all of the required work is to be furnished or performed upon property other than
that of Applicant, Applicant shall first procure from the owners thereof all rights of way and/or permits
necessary in a form satisfactory to PGandE and without cost to it.
3. Applicant shall immediately, upon demand and prior to construction by PGandE, pay to PGandE
as the complete contract rice the sum of
RE ER TO PAGE 2 dollars ($ ).
Executed this day of 19 .
PACIFIC GAS AND ELECTRIC COMPANY
Applicant
BY: BY:
(print or type name) (print or type name)
Mailing Address: FOR: Manager, Division
62-4527 REV. 10-84
Mr. Lee Thompson
November 20, 1989
Page 2
Prior to the installation of your permanent service, a final
electrical and gas plumbing inspection approval by either the City or
County, whichever has jurisdiction over your project, must be
' forwarded to this office. You must also call our Customer Services
Department at 447-1480 if a new meter is to be installed.
If you have any questions, please call me at 373-2702.
Sincerely,
,�' &eDe Lr G�
S ev Ba
Industrial Power Engineer
SD:skz
Enclosure
D&C 3487188
Pacific Gas and Electric Company Livermore Area L.R.(Lou)Holveck
2177-A Las Positas Court Manager
Livermore,CA 94550
41513732682
41
November 20, 1989 lid.
Mr. Lee Thompson `;_
City of Dublin ��i�s
P. 0. Box 2340
Dublin, CA 94568
Dear Mr. Thompson:
Dougherty Road Underground, Dublin
Enclosed are four copies of our Agreement to Install Facilities.
In accordance with the Federal Tax Reform Act of 1986, Contributions
in Aid of Construction Tax of 28%, in the amount of $801.09 has been
included.
Please sign all copies of the agreement and return them with your
check for $176,181.57. A fully signed copy of the agreement will be
returned to you for your records.
The charges are summarized below:
PG&E's cost to perform this job $229,004.00
less substructures installed by customer <$ 35,470.00>
less cost to remove overhead portion <$ 6,382.00>
less estimated cost of equivalent overhead <$ 55,389.00>
less non-Rule 20 work <$ 14,221.00>
SUBTOTAL (This includes cable, splices, risers, etc. ) $117,542.00 -G (
Additional Charges:
Reengineering fees $ 7,620.00 t�N
Streetlight wire & connections $ 339.00
Substructures installed previous to this job $ 46,785.00 v3-PV" (-°
Push brace installation $ 3,662. 12
Inspections $ 233.45 N a�hzs
TOTAL $176,181.57
Costs quoted are valid for 90 days.
We are scheduled to start construction around mid December.
E4u4, 1 .e..._._.� .
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 12, 1989
REPORT PREPARED BY: Rod Barger, Senior Planner
SUBJECT: PA 89-041 Villages Planned Development Rezoning
request to modify Condition #47 of the Planned
Development approving the Villages
(PA 85-041.1)=
EXHIBITS ATTACHED: Exhibit A: Draft City Council Resolution
recommending .that the City Council approve the
Planned Development Rezoning request for PA
89-041.
Exhibit B: Draft Ordinance amending Zoning
Ordinance for PA 89-041.
Attachment 1: Memorandum from Public Works
Director dated May 11, 1989 assessing cost
impacts to City and Developer in regards to
Condition #47.
Attachment 2: City Council Resolution No. 31-
86 approving Planned Development Rezoning for
the Villages approved March 24, 1986.
Attachment 3: Planning Commission Resolution
No. 88-068 approving Conditional Use Permit to
modify existing Conditions #46c and .7#53 of PA
85-041.1.
Attachment 4: Applicant's cost estimates
associated with compliance with Condition r47.
Attachment 5: Letter from Applicant to Staff
dated March 29, 1989 requesting modification to
Condition of Approval #47 of PA 85-041.1 (City
Council Resolution No. 31-86) .
Attachment 6: Draft Planning Commission
Minutes from the meeting of May 15, 1989.
RECOMMENDATION: 1. Open public hearing and hear Staff
presentation.
2. Take testimony from Applicant and Public.
3. Question Staff, Applicant and the Public.
4. Close public hearing and deliberate.
5. Adopt Resolution regarding the PD Planned
Development Rezoning request for PA 89-041
(Exhibit A) .
6. Waive reading and introduce Ordinance
(Exhibit B) amending Condition #47 of
Planned Development PA 85-041.1 (City
Council Resolution No. 31-86) .
------------------------------------------------------------------------------
COPIES TO: Applicant
Owner
PA 89-041
May il, 1yiSy
` Page 2
Cost to developer if condition is changed:
1) Substructures, including street light conduit $118,000
2) Trenching 38,000
3) PG&E re-engineering 23,000
• $179,000
ESTIMATED DEVELOPER SAVINGS: $ 8,866
Note that the developer can probably do this work at less cost with his
competitively bid contractor as compared to PG&E's estimate.
Cost to City to underground utilities and pay for
right turn lane if condition is changed:.: _
1) Right turn lane $ 86,795
2) Pulling wires and equipment 175,000
3) Less wood pole credit (45,000)
$216,795
ESTIMATED CITY SAVINGS: $ 87,205
This request is a cost-efficient request from both the developer's point of
view as well as the City' s. The savings comes in through the cost waste in
moving the poles, then removing them in the near future, and a tax savings
that the City would not have to pay but the developer does.
LST/gr
CITY OF DUBLIN
- M E M O R A N D U M
Date: May 11, 1989
To: Rod Barger, Senior Planner
From: Lee Thompson, Public Works Director. '/�
Subject: Request from Rafanelli and Nahas to Eliminate and Replace
Condition #47 of Planned Development Rezoning for the Villages
at Willow Creek (PA 85-041.1)
Ron Nahas is asking to (1) eliminate the cost of mo•Ting several power poles
along Dougherty Road and (2) eliminate the requirement for the payment of the
cost of a new free right turn lane southbound on Dcugherty Road at Dublin
Boulevard.
Mr. Nahas is proposing to pave the required two lanes for southbound
Dougherty Road but to temporarily close off the median lane so as not to have
to move the power poles. He will, in lieu of the above required work, put in
all the underground conduit, pull boxes, and structures for undergrounding
the existing overhead lines, as well as conduit and pull boxes for street
lights. At some time in the future, the City would pay for pulling wires and
installing equipment for the underground utility system and for removing the
wood poles, thereby opening up the second southbound lane of traffic.
Based on rough estimates from PG&', the cost implications are as follows:
Cost to developer if no change in conditions:
1) Right turn lane, southbound Dougherty at
Dublin Boulevard $ 86,795
2) Moving power poles 78,962
3) Tax on power poles relocation 22,109
$187,866
Cost to City to underground utilities
if no change in conditions:
1) Substructures $113,000
2) Trenching 38,000
3) Pulling wires and installing equipment 175,000
4) PG&E re-engineering 23,000
5) Less wood pole credit (45.000)
$304,000