HomeMy WebLinkAboutItem 6.4 Implement Recycle America Program CITY OF DUBLIN
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 23, 1990
SUBJECT: Implementation of Recycling Program Mandated by State
Law
(Prepared by: Paul S. Rankin, Assistant City Manager)
EXHIBITS ATTACHED: Proposed Agreement and Proposal Submitted by Livermore
Dublin Disposal; Resolution.
RECOMMENDATION: 1 ) Receive Staff Report; 2) Receive Public Testimony;
3)Deliberate; 4) Adopt Resolution; 5) Provide Staff
with Direction on the Issue of Mandatory Garbage
Service.
FINANCIAL STATEMENT: The proposed Agreement includes a fee of $1 .25 per
month which would be added to the Single-Family
Residential Garbage Bill.
DESCRIPTION:
Background on Mandate
As previously discussed with the City Council, effective January 1 , 1990,
the California Integrated Waste Management Law became effective. This
State Law requires communities to reduce the amount of waste generated
within the City Limits. The Law allows the California Integrated Waste
Management Board to impose fines up to $10, 000 per day against communities
who do not meet the requirements of the Law. The Law specifically
identifies that each jurisdiction must divert from the landfill through
source reduction, recycling, and composting 25% of the solid waste
generated by January 1 , 1995. Further, the Law requires a 50% reduction by
the year 2000. In addition, the City will be required to develop a
recycling element which will become a part of the Alameda County Integrated
Waste Management Plan.
As discussed with the City Council at their December 21 , 1989 meeting, the
League of California Cities has recommended that communities proceed with
implementation of recycling programs as soon as possible. The Law will
require a submittal of a recycling element at a later date, however, it is
important that cities not wait to begin the process until they submit their
plan. The required reductions are substantial and communities must begin
working towards the goals as soon as possible in order to be successful.
The City Council had directed Staff to work with the local garbage service
provider (Livermore-Dublin Disposal) to develop a curbside residential
recycling program. Staff solicited a structured proposal from Livermore-
Dublin Disposal (LDD) for a full scale program. Staff has also been
involved in lengthy discussions with company personnel to identify all
elements of the program operation and refine them to address the needs of
the City of Dublin.
Proposal by LDD
LDD has agreed to include their entire proposal as an addendum to the
proposed Agreement. The Agreement provides initially for the September
implementation of Single Family Residential Curbside Recycling. The
Company will be required to invest in capital equipment such as a vehicle
to service the program and the individual bins which will be distributed to
residential garbage customers.
It is proposed that the recyclables will be collected on the same day as
the customer receives their regular garbage service. The customer will be
required to place the recycling bins at the curb, whereas regular garbage
service is considered backyard service and the customer does not need to
move their trash receptacles to the curb. The bins will be used to allow
customers a convenient way to separate clear glass, mixed color glass, and
PET/plastic/tin/aluminum. The customer will either bag or tie newspapers
next to the bins. Currently, PET plastics (similar to a large 2 liter
plastic soda beverage bottle) are the only type of plastics which can be
recycled. Plastic milk bottles are not made from the PET material. LDD
has corporate relationships with Waste Management of North America and
other firms involved in the processing of recycled materials. These
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COPIES TO: Mary Evans, Livermore-Dublin Disposal
Dave McDonald, Oakland Scavenger Co.
ITEM NO. A,4
relationships help strengthen the program which can be provided to Dublin
residents.
Phase Two Multi-Family and Commercial/Industrial
LDD has agreed to research program design and pilot programs for multi-
family dwelling and commercial/industrial facilities at their own expense.
In the event that an actual program is developed requiring additional fees
from these rate payers, the Agreement will need to be amended. The Second
Phase of the Program would involve the full development of a recycling
program focusing on the Multi-Family Units. Due to the configuration of
these units, a different type of collection bin would need to be utilized
and the project would require working with the property owners or landlords
to implement the final program. The commercial portion of this program is
even more specialized in that the type of recyclable materials would vary
depending upon the type of waste generated. For example, bars and
restaurants tend to generate a substantial amount of glass, whereas a
retail business may generate corrugated cardboard. Therefore, the
specialized nature of Phase II services will require more time to develop.
Phase Three - Waste Oil
Livermore Dublin Disposal has agreed to evaluate the provision of a
residential waste oil collection program as part of the recycling services.
The initial rate does not include the program, since there are several
unknown factors which may impact the final program design. LDD is
evaluating applicable laws to determine how the collection can be
accommodated. It is also their hope that the information provided by the
program operated by the East Bay Division of Oakland Scavenger Company will
be helpful in designing our program. The Agreement provides that if Laws
change in such a manner as to prohibit the implementation of an oil
recycling program, then this phase would be deleted from LDD's obligations.
Composting
It is important to identify the fact that composting is a major element to
achieving the goals required in State Law. Based on estimates within the
proposal compared to the amount of waste currently generated in the
community, Phase One of the Program would only result in a 5% reduction of
waste. It is anticipated that composible materials comprise a large volume
of the trash now generated from the community. The difficulty with
implementing a composting program is to identify an end user for the
composted product. LDD has agreed to work with the City to evaluate the
addition of this type of program at a future date.
Public Awareness Program
The proposal by LDD includes the provision of public information and public
awareness as part of their operation. Staff recognizes that public
information related to the program is an important element to assuring that
recycling is successful. However, given that the City is liable for
penalties if these efforts are not successful, Staff believes that the City
must have the ability to assume this responsibility. Provided that the
City's efforts were comparable to those undertaken by LDD in the prior year
the City has the ability to undertake the public information element. The
Agreement provides that if the City elects to undertake the program that
LDD would either reduce the rates or would pass through directly to the
City the funds which would have been expended on the Public Information
Program.
Program Implementation Timing
LDD has proposed proceeding with the implementation in September. The
actual increase in the garbage rate would be effective July 1 , 1990.
However, the Contractor needs the additional time in order to procure the
necessary equipment and to develop public information items.
Collection of Fees on Property Tax Bills
At the December City Council meeting, the Council requested that Staff
evaluate the implementation of garbage rate collection on the property tax
bill. Staff considered this option, however, given that the recycling
provider has access to the garbage billing system, it is not advantageous
to further complicate the matter with a separate billing through the
property tax system. Primarily, the use of the property tax was considered
an alternative if the Council desired to initiate an RFP process which may
have selected a provider who does not currently have a billing base within
the community.
Implementation on All Residents
In discussing with LDD staff the proposed recycling program, Staff became
aware that approximately 800 Single Family Residents are not currently
serviced by garbage service. These residents would not receive the
recycling service, nor would they be assisting the community in addressing
the State mandated requirement to reduce solid waste. The current Solid
Waste Ordinance allows individuals to remove their own garbage from their
household. Some individuals prefer to handle the removal themselves rather
than subscribe to the regular service. In addition, Staff has been
informed in the past of some members of the local business community who
also reside in the City and they dispose of their household waste at their
place of business.
One method of addressing the issue of nonsubscribers would be to develop a
mandatory garbage service ordinance. Typically, this type of ordinance
would require all households to have regular garbage service. If a
household does not subscribe or in essence does not pay the charge, then
the City would pursue recovery of the unpaid balance through a lien on the
property tax. The garbage company is then assured that they will receive
compensation from all households that they are serving. Staff would note
that although a mandatory service would allow the opportunity for residents
not currently receiving garbage service to recycle, there is not a
mandatory requirement for individuals to recycle. In addition, by adding
800 additional customers to the recycling program, the cost of the program
would not be reduced. This is due to the fact that the additional
customers would result in the need for additional capital expenditures by
the company. However, Staff has found that in some cases where property
maintenance complaints relate to the lack of disposal of garbage, many
times these individuals do not have regular garbage service.
If the City Council believes that this issue should be investigated
further, Staff can work with the City Attorney to develop a draft Ordinance
to be considered at a future meeting. The implementation of a mandatory
garbage service collection requirement could be implemented independent of
the recycling proposal now before the City Council. It is important to
note that the State mandates for Solid Waste Planning result in significant
responsibilities in the area of solid waste. Therefore, there is a
compelling consideration that all members of the community participate in
reducing the waste stream to the landfill by recycling.
The Proposed Agreement
Staff has worked with LDD to structure the proposed Agreement. This
Agreement primarily authorizes LDD to collect the $1 .25 fee on the Oakland
Scavenger Company garbage bill. The Agreement is structured to allow for
annual cost of living adjustments based on the increase in the CPI. The
Agreement is independent of the City' s Franchise Agreement with the
exception of allowing for the collection of the recycling fee along with
the garbage bill.
This structure results in a program in which LDD is assuming the entire
market risk. This means that if the recycling ,resale market declines and
the company does not achieve the revenue anticipated, they have assumed the
risk of continuing to operate the program. If the recycling was included
as part of the Franchise Agreement, the cost of operation would be
evaluated and a rate of return applied in determining any adjustment to the
rate. This results in a sharing by the City and/or customers of any risk
associated with providing the service. Staff believe that proposed
agreement is advantageous to the City and the customers.
LDD initially proposed an agreement which would be in effect through
September 1995. Due to the significant capital investment, they were not
receptive to a shorter term. Based on the minimum requirement of five
years, Staff suggested that the term be extended to March 31 , 1996. This
coincides with the expiration of the City's current ten year garbage
franchise agreement. The intent is to have consecutive terms for both
agreements.
Conclusion
Staff would recommend that the City Council receive the report, receive any
comments from LDD and the public, deliberate, and adopt the attached
resolution.
A .
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AGREEMENT BETWEEN
;k THE CITY OF DUBLIN AND
LIVERMORE DUBLIN DISPOSAL
FOR THE
DUBLIN RECYCLE AMERICA PROGRAM
This agreement is made and entered into on this day of ,
;y 1990 , by and between the City of Dublin, a California municipal
4,1 Corporation ( "CITY" ) , Oakland Scavenger Company ( "OSC" ) a
it" California Corporation and Livermore Dublin Disposal , ( "LDD" ) , a
i wholly-owned subsidiary of Oakland Scavenger Company .
RECITALS
A. On April 23 , 1990, the Dublin City Council approved
comprehensive curbside recycling program for CITY ;
subject to enactment of any ordinance modifications
J ; required to implement the program;
B . Prior to initiating the program LDD shall submit an
Syr application and obtain a Recycling Transporter Permit
a.
pursuant to Dublin Ordinance N. 2-86 ,
C . LDD represents that it has the necessary resources , skill
' and expertise to provide a curbside recycling program for
CITY ;
D . OSC provides garbage collection service for CITY ,
pursuant to CITY' S Solid Waste Management Ordinance under
a separate franchise contract with City entered into
March 10 , 1989 ;
rir E. This agreement is entered into pursuant to CITY ' S Solid
;- Waste Management Ordinance;
' F . The following document is hereby incorporated into this
Agreement : LDD' s Letter of Intent - Dublin Recycling
Program, dated February 13 , 1990 , which will be
designated as Exhibit A.
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Now, therefore, CITY , OSC and LDD agree as follows :
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I . TERM OF AGREEMENT
The term of this agreement shall be from September 4, 1990,
to March 31 , 1996 inclusive .
II . SERVICES TO BE PROVIQED
LDD shall perform curbside recycling services in the City
of Dublin as follows :
A. Recipients of services : Upon commencement of services
under this contract, LDD shall provide curbside pickup
for those single-family residences in the City of Dublin
which are current subscribers to the garbage collection
service operated by OSC.
LDD reserves the right to discontinue curbside pickup to
any residents who do not pay the quarterly garbage
invoice within 75 days of receipt, and to collect its
recycling containers from those residents .
B. Materials to be c9llect.P LDD shall collect and remove
all ferrous and non-ferrous (aluminum) cans , newspapers ,
glass bottles and jars, and PET plastic bottles , which
have been segregated in appropriate recycling containers
and placed at the curbside.
LDD shall instruct subscribers as to any necessary
preparation of materials, such as removing labels from
cans , and the appropriate use and placement of
containers. If a subscriber fails to, comply with the
instructions, LDD shall decline to pick up the recyclable
materials, notify the subscriber of the reason and what
steps must be taken to recommence pickup services .
C . Containers : LDD shall supply each single-family
residence with three color-coded plastic bins ; one for
clear glass , one for mixed glass and one for ferrous
cans , aluminum cans and PET plastic bottles . All bins
shall be distributed by September 14, 1990 .
Bins that are stolen from residents shall be replaced by
LDD, when properly notified, up to a total of 250 sets
(750 bins ) annually throughout the term of this contract .
After the first 750 bins have been replaced each year,
LDD shall be entitled to reimbursement for additional
replacement bins by a method mutually agreeable to CITY
and LDD. Bins that are damaged or destroyed by residents
shall be replaced at residents ' expense. Contractor
shall make replacement bins available to residents at a
cost of $5 .00 each ( $15 . 00 per set) .
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04i19i90 i3:00
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4 Bins and containers shall be l such a
as
accessible and
to be easily seen and readily 5 ) feet from
emptying the same but not more than five (
the curb. LDD shall instruct subscribers as to tha
proper placement of bins so as to shall notify gang
nuisance or a dangerous condition.
' subscribers who fail to follow these instructions and
follow up to assure compliance.
LDD may make annual adjustments to the costs charged for
replacement bins using
the full annual percentage Jos
i difference in the "San Francisco-OaklandAi�nitemse
Consumer Price Index, All Urban Consumers adjustments .
(Cpi ) " as the percentage basis for the
D. col lest ion schedL�1.�
LDD shall collect all recyclable
as defined and in accordance with this
materials , laced at the
Agreement , which have been appropriately p
curbside► once each week on the regularly
scheduled trash
collection day from each participating residence . The
holiday collection schedule for the collection he as that for
f recyclable materials shall`ollection shall be performed
j •; regular garbage service .
fifty-two (52 ) weeks per year .
la
d vehicles
E . desi ned and paints
�` LDD will provide specially g
for collecting and transporting recyclable materials .
for recycling all
(. LDD shall have sole responsibility
S- collected recyclable materials ; none of this material
transfer station or any
may be disposed of at a landfill , clip the material .
.'f other location in lieu of racy 9 ,
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Violation Of this section will be considered "due cause"
of Section VII (L) .
and subject to the provisions
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provide
LDD shall satisfactorily
! .
F .
� . comprehensive customer service for the Program an
but not limited to , responding to complaints , pick-ups
questions and handling missed pick-ups . Missed
shall be collected within 24 hours of being reported .
disposition shall be
y'
A record of customer complaints and disp
maintained by LDD and made available to CITY at CITY ' S
request .
mn+ inn ProQra[n_ LDD shall
ess and P
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p 1 Awaren _�—
develop, implement and maintain a comprehensive community
education and promotion ro "Public Awareness/Promotion
as described in section,
�� of LDD' s Letter of Intent (Exhibit A)
Program ro ram' s
Y previously herein incorporated. Details of the p g
implementation shall be agreed to by CITY .
.
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Performance of this program shall be reviewed by CITY on
an annual basis . LDD shall provide a summary of the
efforts undertaken and the cost associated with the
program. CITY shall reserve the right to assume
responsibility for the public awareness and promotion
program, provided that CITY efforts shall not be less
than the efforts undertaken by the LDD in the previous
year. If CITY assumes responsibility for program, LDD
shall enter into an amendment which will either reduce
the rates or provide a direct pass through of funds ,
which would have been spent by LDD, to the CITY .
III . REPORTS
LDD will develop definitions , standards , content and formats
for monthly and annual reports , subject to approval by CITY ,
prior to submission of first monthly report from LDD.
LDD shall submit written monthly and annual reports to CITY
that provide the following information:
A. Volume summaries indicating the total quantities of each
recyclable material collected and the average weight per
pickup.
B. Participation rates . including a summary of the total
number of households served during the period, total
number of participating households , and number of
pickups . Participation shall be defined as "one pickup
of at least one bin, per month. "
C. Activity report on the Public Awareness and Promotion
Campaign describing measures taken during the quarter
and, the status of each component of the campaign.
D. ReDgrtinq reaU red by State law. If the enactment of
State law including but not limited to Public Resources
Code Section 40000 et . seq. (AB939 ) , mandates the
collection of specific data under the program, LDD shall
take steps necessary to provide the CITY with this
information.
IV. SCHEDULE OF PERFORMANCE
On September 4, 19900 LDD shall commence delivery of
containers , which shall be completed by September 14 , 1990 ,
to all single family residences which are current garbage
subscribers . Regular pickups shall commence on September 17 ,
1990 . In the event that unforseen circumstances arise which
would cause a delay in the delivery or commencement dates ,
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LDD and CITY may modify this Schedule of Performance by mutual
agreement.
V. ADDITIONAL SERVICESIEXPANS_TON OF SERVICES
In the event CITY requests LDD to perform additional recycling
services to single-family residences , such as collecting
additional types of materials , including but not limited to
motor oil and yard waste , this Agreement may be amended to
include said services by mutual agreement of City and LDD.
LDD shall provide research, program design and pilot programs
for multiple-family dwelling and commercial/industrial
facilities , at LDD' s expense , as described in LDD's Letter of
Intent (Exhibit A) previously herein incorporated. Should
CITY decide to implement any of these expanded services, this
Agreement may be amended to include said services by mutual
agreement of CITY and LDD.
VI . C'OMPENSATION_ FOR SERVICES
LDD is authorized to collect fees for the single family
residential curbside recycling program, on the bill issued by
OSC for residential garbage service . The fee for the Curbside
recycling program will be $1 . 25 per single family residential
customer. The cost will be applied to the monthly rate
established by CITY for "Once a week collection of one
container of 32 gallon capacity. " LDD shall be solely
responsible for collection of fees for the Curbside Recycling
Program.
LDD is authorized to bill in advance on a quarterly basis
OSC' s bills .
LDD may make annual adjustments to the fees charged for the
Curbside Program, no sooner than one year after LDD begins
providing curbside recycling services using the full annual
percentage difference in the "San Francisco-Oakland-San Jose
Consumer Price Index, All Urban Consumer, All Items , " as the
percentage basis for the adjustments . LDD shall give each
subscriber a written notice of any anticipated fee adjustment
not less than thirty (30) days prior to its effective date .
Said notice may be printed on the garbage bill issued in the
quarter prior to the effective date .
LDD shall make a reasonable effort to coordinate any recycling
rate adjustment with rate adjustments considered by the CITY
for residential garbage service. CITY shall be provided with
a preliminary notice of adjustment including the calculation
used, at least 60 days prior to its effective date .
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VII .ADM_TNI TRATIVE _PROVI TON
A. COMPLIANCE WITH LAWS AND RECLI AIIONS : LDD agrees that,
in the performance of services under this Agreement , LDD
will qualify under and comply with any and all federal ,
state and local laws and regulations now in effect , or
hereafter enacted during the term of this Agreement,
which are applicable to LDD, its employees , agents for
subcontractors, if any, with respect to the work and
services described herein.
In the event that the federal and/or state laws and
regulations regarding waste oil and recycled oil are
modified, with respect to provisions for exemptions ,
exclusions and liabilities, in such a way that would
substantially affect LDD' s ability to comply with said
laws and regulations while continuing to provide the
service, LDD reserves the. right to modify or terminate
that portion of the service providing for the curbside
collection of used oil .
B . PERMITS AND LICENSES : LDD, at its sole cost and expense,
shall obtain and maintain throughout the term. of this
Agreement all permits , licenses and approvals necessary
or required for LDD to perform the work and services
described herein or subsequently added through amendment
to this Agreement .
C. OWNERSHIP OF COLLECTED RECYCLABLE MATERIALS. It is
. agreed that LDD shall have sole and exclusive rights to
all recyclable materials collected by LDD pursuant to
this Agreement, and shall be entitled. to any and all
revenue generated from the sale of those materials .
D. CONTRACTOR' S RECORDS : LDD shall maintain all books and
records related to the performance of this Agreement for
a period of at least three( 3 ) years from the date of the
final payment by customers to LDD pursuant to this
Agreement .
E. INSURANCE : LDD will obtain, maintain and produce
evidence to CITY of, during the period of this Agreement ,
insurance as follows :
1 . Worker g Compensation. covering all employees of LDD,
that meets all requirements of the California Labor
Code .
2 . Comprehensive GRnegal Liability with limits of
$1 , 000 , 000 for bodily injury and property (combined
single limit ) , written on an occurrence basis .
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3 . Motor Vehicles, Insurance with limits for bodily
injury and property damage of $1 , 000,000 ( combined
single limit ) .
CITY and its officersi employees and agents shall be
named as additional insured on all policies . In the
event of cancellation of any coverage, thirty ( 30 ) days
prior written notice of termination shall be given to
CITY . Notice shall be sent to:
Assistant City Manger
City of Dublin
P . 0. Box 2340
Dublin, CA 44568
F . PERFORMANCE BOND: LDD will furnish a Performance Bond
to CITY, at •LDD's expense , for the faithful performance
of this contract in the amount of $250, 000 . A
certificate from the surety showing that the bond
;y premiums are paid in full shall accompany the bond. The
surety on the bond shall be a duly authorized corporate
{ surety authorized to do business in the State of
California.
G. INDEMNIFICATION AND HOLD HARMLESS : LDD agrees to
indemnify, defend and hold harmless City, its officers ,
agents and employees , from any and all claims, causes of
action or administrative proceedings arising out of or
resulting from LDD ' s activities and responsibilities
under this Agreement .
f
H . AMENDM NT: This Agreement may be amended by mutual
agreement of the parties. Such amendments shall be in
writing and signed by both parties .
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f; I . RECITALS : The foregoing recitals are true and correct
and are made a part of this agreement .
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J . CITY OBLIGATION: CITY's obligation under the terms of
the Agreement is to allow LDD to collect its fees under
i* the franchise Agreement between CITY and OSC for the
entire term of this agreement .
' K. DISPUTE RESOLUTION: In the event that disputes regarding
£! performance of services under this contract cannot be
satisfactorily resolved among the parties , CITY and LDD
agree to mandatory mediation by a mutually agreed-upon
independent third party. If mediation does not
satisfactorily resolve the dispute, it will be followed
by binding and conclusive arbitration pursuant to the
rules of the American Arbitration Association.
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L. TFUMTUATION: This Agreement may be terminated for due
cause or upon mutual consent . Notice of intent to
terminate may be initiated by either party upon ninety
(90) calendar days ' written notice . Notice shall be
given to LDD at :
Livermore Dublin Disposal
i. 6175 S. Front Road
Livermore, CA 94550
Notice shall be given to CITY at :
Assistant City Manger
City of Dublin
P. 0. Box 2340
Dublin, CA 94568
In the event of termination, LDD agrees to cooperate to
ensure an orderly transition to a new system.
s; M. LDD recognizes that other recycling transporters may
collect recyclables materials from properties within
Dublin pursuant to a recycling transporter permit issued
f•,
pursuant to CITY 's Solid Waste Management Ordinance .
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IN WITNESS WHEREOF, this Agreement is executed by CITY,
OSC and by LDD.
OAKLAND SCAVENGER COMPANY, a CITY OF DUBLIN, a
California Corporation MUnicipal Corporation
Dave MacDonald Paul C. Moffatt, Mayor
Executive Vice President
Oakland Scavenger Company
LIVERMORE DUBLIN DISPOSAL, ATTEST
a wholly-owned subsidiary of
Oakland Scavenger Company
Bill Brandi City Clerk
General Manager
Livermore Dublin Disposal
APPROVED AS TO FORM:
City Attorney
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9
DRAFT PROPOSAL
DUBLIN RECYCLING
PROGRAM
Submitted by
Livermore Dublin Disposal
February 13, 1990
Revised April 16, 1990
EXHIBIT
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INTRODUCTION/EXECUTIVE SLW24ARY
Recycling is an important element of every city' s integrated solid
waste management plan. Livermore Dublin Disposal (LDD) , a Waste
Management Company, views recycling as a socially responsible
approach to handling municipal solid waste . LDD commends the City
of Dublin for its awareness of and concern for this critical issue .
Livermore Dublin Disposal is uniquely qualified to assist the City
with its recycling program. Serving the community for over 25
years , LDD has provided reliable service . LDD' s knowledge of the
Dublin customer base, and commitment to outstanding customer
service, combine to provide unequalled qualifications . Further,
LDD' s relationship with Waste Management , the country' s largest
curbside recycler and largest provider of collection, processing,
and disposal services , provides valuable personnel and financial
resources .
Recycle America, the leading national residential and commercial
recycling program, was designed by Waste Management . In 1989 ,
975 , 000 tons of materials were diverted from landfills by Recycle
America programs throughout the country . With the implementation
of a Recycle America program, Dublin residents will join 1 . 2
million residential customers in over 140 cities nationwide and in
Canada receiving the environmental and economic benefits of
recycling .
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Currently, there are several Recycle America programs in Northern
California, including Albany, Emeryville, Fremont, Livermore,
Newark, San Ramon, and Santa Rosa . Participation, the key to every
program' s success , is high in these communities . The City of San
Jose, with 180 ,000 households, has over 60% participation. Fremont
and Newark, with 48, 000 households combined, have achieved a 70%
participation rate . Working together, the City of Dublin and LDD
will ensure success for Dublin' s Recycle America program.
Successful recycling programs have a multifaceted approach,
including single family units , multi-family units , and
commercial/industrial businesses . This proposal outlines the
implementation of a Recycle America program, covering single family
units , multiple family dwellings and commercial/industrial
business .
Phase I , servicing single family units , will provide curbside pick
up of source separated recyclables . Three bins will be provided
to sort clear glass , mixed glass and PET Plastic/Tin/Aluminum.
Newspaper will be bagged or bundled and placed next to the bins .
The commercial/industrial accounts and multi-family units will be
addressed in Phase II . For maximum effectiveness , LDD recommends
implementation of Phase II subsequent to Phase I . The recyclable
portion of this waste stream may be diverted using
compartmentalized bins , carts or a combination of the two .
Residential waste oil and composting, Phases III and IV
respectively, would be add-ons to the residential recycling
program. Both items require further study and analysis .
The Phase I ( single family units ) charge would be $1 . 25 per house
per month. This includes the 3 bin set up for each home . Annual
adjustments would be made based on the Consumer Price Index.
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PHASE I — SINGLE FAMILY UNITS
The initial program will begin with single family units . This will
create community awareness , provide an excellent opportunity for
consumer education, and generally get people talking about the
issue of recycling and its importance .
The success of a single family unit program is measured by tonnage
collected and, equally important , the number of residents
participating. Based on Waste Management ' s extensive recycling
experience , there are three key determinants in the program' s
participation rate -- pick up day, what people use to collect the
recyclables , and public awareness/promotional plan.
LDD will collect recyclables on the same day customers receive
regular garbage service . This will eliminate any confusion as to
pick up day for the residents .
Providing bins for the residents will also avoid confusion and
stimulate participation. LDD will provide three plastic bins , of
egg crate or similar design, to each single family unit . Customers
will use these stackable/nestable bins to source separate
materials . Specifically, one bin will be labeled "Clear Glass" ,
another "Mixed Glass" , and the third "PET Plastic/Tin/Aluminum. "
These bins , along with newspaper bundled or bagged on the side,
will be set at the curb for pick up on residents ' regular garbage
service day.
The material separation is designed to maximize the commodities '
resale value. Selling recyclables will defray the program' s cost
of operations keeping the residents ' fee as low as possible . In
direct response to the secondary glass market , glass should be
segregated, at a minimum, by clear versus colored. While further
4
separation (amber versus green) might provide a higher commodity
resale value, requiring this additional sort might adversely effect
participation. Also, capital costs would increase due to the
additional bin requirement . The proposed two glass sort will
satisfy the glass market while minimizing customer inconvenience
and capital cost .
Under the submitted proposal , however, LDD would assume all market
risk for commodity prices .
The area of recycling has been plagued by two recurring problems ,
lack of markets and lagging technology. Waste Management' s joint
ventures are addressing these concerns . Specifically, Waste
Management has entered into two joint ventures , with Du Pont and
Jefferson Smurfit , to address the opportunities for recycling
plastic and newspaper, respectively.
Waste Management and Du Pont have joined together to form the
Plastic Recycling Alliance . The Alliance expects to increase
plastics ' recyclability through market development for reclaimed
plastic, and new polymer technology.
The recently formed Smurfit/WMI Recycling Company, is expected to
be the world' s largest processor and marketer of recycled paper
fiber, including newsprint and other recyclable materials .
Combining the expertise of Waste Management and Jefferson Smurfit
Corporation, should result in greater efficiencies , providing end
users with a constant source of raw materials .
r
5
PHASE II - MULTI-FAMILY UNITS AND COMMERCIAL/INDUSTRIAL
Livermore Dublin Disposal recommends full implementation of Phase
I before adding multi-family units to the Dublin Recycle America
Program. Avoiding overlapping implementation will provide greater
focus for each phase and provide additional opportunities for
continuing public awareness programs .
Working with local landlords and the City, LDD will determine a
mutually beneficial method of recycling. Potential methods may
include carts , compartmentalized bins , or a combination of the two.
Issues such as routing and participation will be key cost issues .
For multi-family units , the program cost could be levied on
apartment rates exclusively .
The commercial accounts will be addressed individually to best
determine a method of collection to maximize recycling volume .
For example, a business generating significant corrugated may be
given a specially designed front loader container for source
separation. This would be collected by a truck carrying only like
material . Alternatively, businesses determined by LDD to have a
high amount of recyclable, though mixed, material may be separately
routed for ultimate disposition at a material recovery facility.
6
l�
PHASE III - WASTE OIL AND COMPOSTING
Barring any legal or environmental constraints , the Dublin Recycle
America Program would include curbside pick up of residential waste
oil . Harmful to city sewers as well as the Altamont landfill , it
is imperative that waste oil be successfully diverted from the
waste stream. Presently there are two primary methods of waste oil
collection: prepaid disposal containers , good for a single use,
or reusable containers , which are emptied into a truck with an
appropriate tank, at the curb, and returned to the customer. The
former option allows the program costs to be paid exclusively by
end users . The latter alternative requires some portion of funding
through the rate structure . However, the reusable containers
dramatically decrease the amount of oil contaminated plastic
generated. The waste oil program may be implemented within 120
days of Phase I , or any other reasonable date as mutually agreed
upon by the City and LDD.
Due to the sensitive environmental and legal nature of curbside
waste oil removal , LDD will study the East Bay Disposal Program
before implementing a program in Dublin. In the event federal or
state laws and regulations regarding waste oil and recycling oil
are modified in such a way that would substantially affect LDD' s
compliance while providing the service, LDD reserves the right to
modify or terminate the curbside collection of used oil .
7
PHASE IV - COMPOSTING
The stringent goals of AB939 are compelling reasons to eventually
include composting in Dublin' s recycling plan. LDD recommends
studying the benefits of composting as a recycling program add-on.
Pending full implementation of Phases I-III , or at a mutually
agreed upon time, yard waste collection and composting could be
added for Dublin residents . Of concern is an ultimate use for the
composted product . Some of the end product might be of use to
Dublin' s Public Works Department .
8
SINGLE FAMILY UNIT PROGRAM - OPERATIONAL SPECIFICS
The LDD site at 6175 South Front Road, Livermore, will serve as the
base of operations for this program. Any customer inquiries ,
complaints , or missed pick ups will be handled by the LDD
administrative staff , at 447-1300 . The staff will route all issues
to the appropriate operational personnel . Timely resolutions are
guaranteed.
The source separated recyclables , placed curbside (within 3 feet
of the curb) , will be removed on the regular garbage day . LDD
anticipates using an appropriately sized side loader for this
program. The truck body will have four compartments to match the
curbside sort . Truck selection will be based on the number of
customers to be serviced, anticipated volume of recyclables and an
allowance for residential growth. The truck will be staffed with
qualified drivers . The Dublin Recycling Recycle America Program
will fully utilize one recycling truck .
At the end of each day, the truck will discharge its load at Bay
City Paper Stock (BCPS ) , a division of Oakland Scavenger Company.
BCPS , located on Davis Street in San Leandro, has been involved in
recycling waste, paper, metal , and glass for over 20 years .
Through Oakland Scavenger Company operations , BCPS collects , buys ,
and sells over 2 ,000 tons of multi-material recyclables per month.
This volume ensures some stability in an environment of ever
changing prices . However, Livermore Dublin Disposal will assume
all market risk.
BCPS will buy all recyclables at their current "gate rate" as of
the date of delivery. This approach will relieve the Dublin
Recycle America program of an expensive sorting process as well as
the responsibility to locate and negotiate end markets .
9
Appropriately staffed marshalling yards are very expensive .
Additionally, delivery costs and administrative time ( to "shop"
the secondary markets ) would increase substantially Use of BCPS ,
in an armslength transaction, saves the residents of Dublin
considerable money .
10
PUBLIC AWARENESS/PROMOTION PROGRAM
The Dublin recycling program will operate under the auspice of
Recycle America . This represents more than just a program name;
it is an integrated approach to operations , promotions , and public
awareness which has proven to be a winning combination for
successful recycling programs .
The official colors of the program are white, dark green and light
green. On all truck s and front loader bins , the primary color will
be white with one stripe each of the secondary colors . The
official Recycle America program logo, available only to Waste
Management programs , is :
The color theme and logo provide continuity with programs
throughout the country . They also build a unifying theme for local
residents .
Both the residential and business communities will benefit from
education. The initiation of a recycling program provides an
opportune occasion to educate the public . Year one public
awareness and project management expenditures are anticipated to
be $20 ,000 . Public awareness costs alone will run $3 . 00 per
residential account . This includes the kick off festivity held at
Dublin City Hall . In subsequent years , annual promotional and
project management spending will be $7 , 000 and $5 , 0000,
respectively. Working with the City of Dublin, LDD will
specifically target promotions to reach each segment of the
community for maximum exposure to the benefits of recycling .
11
Pre-program education will be an integral part of the LDD approach.
By reaching segments of the community before the program kicks off ,
people will be knowledgeable about the program from day one . The
excitement and anticipation, properly harnessed, will result in a
ground swelling of grass roots support .
Community leaders ( service, civic , religious ) will be reached
through the LDD/OSC Speakers ' Bureau. Through direct contact with
registered groups in Dublin, LDD will make speakers available on
the topic of recycling in general and the Dublin program
specifically.
Similarly schools will be given grade-related materials and
information for distribution. LDD will support teachers interested
in presenting recycling/ecological programs with pre-program round
tables or speakers , as desired.
Realizing that a segment of the Dublin population may not be
reached by either approach above, LDD will provide, with clearance
from the City of Dublin, an informational mailing to all active
residential and commercial customers . This first mailing will
contain general recycling statistics and information. It will also
introduce the upcoming Dublin program, promising additional details
as of a predetermined date .
The City of Dublin Newsletter will also reach residents in an
efficient manner. If desired, LDD will provide articles for
inclusion in the newsletter.
The program kick-off , properly staged, will provide a media event ,
generating ample publicity for the City and its ' recycling program.
Held on the grounds of City Hall , the kick off will include key
note addresses by community leaders , distribution of promotional
items (pens , buttons , bumper stickers ) and a very visible -- news
12
worthy -- event . LDD will draw upon various OSC and Waste
Management resources to ensure a memorable, effective program kick
off .
The promotion and public education will not end with the kick-off .
The LDD/OSC Speakers ' Bureau will be available on a continuing
basis . Also, LDD will work with the Dublin School District to
develop presentation material targeted for elementary and high
school students ( including, for example, site tours of the Altamont
landfill for high school students and recycling presentations at
grade school assemblies ) . The community has a vested interest in
making recycling an integral part of everyday life. The future
belongs to the children of today.
Twice each year LDD will enclose a recycling update in the
residential billing. Included will be program statistics and
targeted goals .
13
TIMING
Day 1
o Sign Contract , amend ordinances as required.
Day 60
o Submit detailed public awareness/promotion plan to
the City of Dublin.
Day 120
o Begin pre-implementation promotion/education.
o Submit proposal re Phase II to City.
Day 170
o Official Kick-off at the City of Dublin.
o Begin bin distribution.
Day 180
o Phase I - Single Family Unit Program begins .
Day 190
o Begin Post Implementation Promotion Program.
Day 210
o Begin Phase II - Multi-Family Unit and
Commercial/Industrial Program.
Day 240
o Address residential waste oil program.
o Address composting of yard waste .
14
REPORTING
LDD will provide timely, comprehensive reporting to the City
regarding the recycling program. Included will be a monthly
summary, by commodity, of the total tonnage collected as well as
the average sales price per ton. A monthly participation recap
will be provided, detailing the number of set outs and the
community participation rate . (LDD defines participation as at
least one bin set out per home during the month. )
Before Phase I begins LDD will provide a report of the current
waste stream tonnage . This will be the basis for any AB939
calculations .
In the event requirements beyond those outlined above are
introduced by the California Integrated Waste Management Board, LDD
will amend the monthly reports to ensure compliance .
r
15
COST OF PROGRAM
The following assumptions were used to develop the cost of
operations :
Contract Term Through 3/31/96 .
Account Increase 2% annually
Labor Cost Teamsters Local 70 , 5% annual
escalation, year 1 - $51 , 000 .
Set Out Rate Year 1-50%, (based on East Bay
Disposal ' s experience) ; 10%
increase for years 2 and 3 ; 5%
increase in years 4 and 5 .
Capital 1-40 yard side loader $100K
modified with 4
compartments .
Bins ( $15/set plus tax $ 90K
and delivery)
Truck Radio $ 2K
$192K
Based on the above, the first year price will be $1 . 25 . Subsequent
annual adjustments will be based on the Consumer Price Index ( "All
Urban Consumers" for the San Francisco, Oakland, and San Jose Areas
[ "All Items" Group] ) published by the United States Department of
Labor Statistics ( "CPI" ) .
See Exhibit I for the five year Revenue/Cost Summary .
16
The tonnage assumptions were based on East Bay Disposal ' s Recycle
America program, servicing the cities of Fremont and Newark .
Projected year one volume is :
Newspaper 960 tons
Glass 255 tons
Tin 50 tons
Aluminum 12 tons
PET Plastic 5 tons
Projected Landfill Diversion 1 , 282 tons
(Year 1 )
Coverage of all single family units will be accomplished with one
recycling route, using a front end loader.
Collection of the recycling fee could be handled with ease using
the existing LDD residential billing structure . LDD suggests
starting the surcharge at the beginning of the quarter to avoid
retro active billing adjustments . In the event the implementation
date did not coincide with the rate increase date, all funds
collected would be applied only to recycling program expenditures .
17
EXHIBIT I
DUBLIN RECYCLE AMERICA PROGRAM
PHASE I — SINGLE FAMILY UNITS
FIVE YEAR FINANCIAL SUMMARY
(000'S Except as noted)
-------------- Year ---------------
1_ 2 _3 4 5
Projected Commodities ' Revenue $ 59 $ 65 $ 70 $ 75 $ 80
Projected Program Costs ( 134 ) ( 143 ) ( 149 ) ( 158) ( 167 )
Net Program Profit/ (Loss ) (75 ) ( 78 ) (81 ) (84 ) (87 )
Cost per Household/Month $1 . 25 $1 . 30 $1 . 35 $1 . 40 $1 . 45
NOTE : These costs do not include waste oil or composting.
ME90016 .m
18
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STACKING BINS
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r; Exterior: 20.125" x 15.25" x 12.40"
F Interior: 17.50" x 13.60" x 11.50"
Stacked height for 3 bins : 35.60 in.
Nested height for 2 bins : 24.60 in.
Capacity: 11.85 gallons per bin or
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WEIGHT
Model RB-R : Ribbed sides 4.0 lbs.
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. 41 B, HANGAR WAY, WATSONVILLE, CA 95076
PHONE:408 728-4344, FAX:408 728-5629
RECYCLE 2000 is a newly developed curbside recycling body designed to
enhance the productivity of collection operations by providing large capacity ,
segregation bins installed on level frame truck chassis' equipped with
mechanical lifter loading. Bodies can be configured with from two to four bins on most
chassis. Both lateral dumping and rear dumping bins can be set up to discharge to
most debris boxes commonly available whith the recycle truck and the bin are at
the same grade level. Charging height of the loading bins is nominally 36"
depending on chassis and wheel arrangements, lessening fatigue and improving
productivity. Charging buckets can be equipped with attachements to carry most
semi-automated roll out containers on their front face for intermixed commercial
and high density res;dentiai recycling programs. Charge bin capacity is adequate to
accumulate recyclables from numerous residences between dumping cycles.
RECYCLE 2000 Is available in capacities from 24 to 32 cubic yards on single
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weight is nominally 6,500 pounds, allowing most completed vehicles to be certified
below 33,000 GVW with proper weight distribution . RECYCLE 2000 is
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RECYCLE 2000
CURBSIDE RECYCLING COLLECTION SYSTEM FOR THE NEXT GENERATION
ADR040589 i
RESOLUTION NO. - 90
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***************************
APPROVING AN AGREEMENT WITH LIVERMORE DUBLIN DISPOSAL
AND OAKLAND SCAVENGER COMPANY
TO IMPLEMENT THE DUBLIN RECYCLE AMERICA PROGRAM
WHEREAS, the City of Dublin has an existing garbage collection
franchise with Oakland Scavenger Company (OSC) ; and
WHEREAS, OSC provides the services through Livermore Dublin
Disposal (LDD) , a wholly owned subsidiary; and
WHEREAS, OSC and LDD are affiliated with Waste Management Inc. ,
which has developed the Recycle America Program; and
WHEREAS, State Law requires cities to implement steps to reduce
the amount of waste directed to landfills; and
WHEREAS, LDD and OSC are capable of providing the knowledge and
resources necessary to successfully implement a recycling program; and
WHEREAS, the City desires to implement the recycling program in
order to comply with State Laws .
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Dublin does hereby approve the agreement for the "Dublin Recycle
America Program" attached hereto and by reference made a part hereof.
BE IT FURTHER RESOLVED that Paul C. Moffatt, Mayor of Dublin is
hereby authorized to execute the agreement on the City' s behalf.
PASSED, APPROVED AND ADOPTED this 23rd day of April, 1990 .
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk