HomeMy WebLinkAboutItem 4.12 Purchase Police Patrol Vehicle �O
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: MAY 14, 1990
SUBJECT Police Patrol Vehicle Purchase
EXHIBITS ATTACHED Vehicle Specifications
RECOMMENDATIONS Authorize Staff to solicit bids for three ( 3 )
marked patrol vehicles and solicit bids for
detailing and transfer of emergency
equipment to all vehicles.
FINANCIAL STATEMENT Estimated cost per patrol vehicle - $15, 500 .
Estimated cost for detailing and transfer of
emergency equipment for all vehicles - $4 , 350 .
The cost of replacing vehicles is funded from
the Internal Services Fund.
DESCRIPTION Currently, the City owns ten(10) police
vehicles; eight (8) marked units and two ( 2) unmarked vehicles. Based on
the current mileage of City owned police vehicles, three ( 3 ) marked
vehicles should be replaced during Fiscal Year 90/91 as a continuation of
vehicle purchases beginning in fiscal year 89/90 . Warranty on these three
vehicles expired on July 21 , 1989. As a result of the warranty expiration,
these vehicles have incurred substantial maintenance and repair costs since
that date. This will allow replacement of vehicles which will reach 80 ,000
miles during 90/91 or will cost the City a significant amount in repairs.
Most major mechanical problems and repairs occur during the 80 ,000-90 ,000
mile period. In addition, breakdowns and towing increase beyond acceptable
limits after 80 , 000 miles. Police Services must have a dependable pool of
reliable emergency service vehicles.
In accordance with the City's Purchasing Ordinance, the replacement of
police vehicles should be the result of a competitive bid. In addition to
the vehicle itself, consideration will be given to the cost/benefit of
buying an extended warrant/service package for each vehicle as well as the
cost of transferring and replacing all associated radio and emergency
equipment from the old cars to the new cars and/or replacement.
The City will have sufficient reserves in the Internal Service Fund to
replace these vehicles in Fiscal Year 1990-1991 .
As of May 1990 , Police vehicles had the below listed mileage and will be
approaching approximately 80 ,000 miles on the dates indicated.
VEHICLE MILEAGE IN APRIL 1990 ESTIMATED 80,000 MILES DATE
D-2 60,173 April 1991
D-4 62 , 449 February 1991
D-7 75, 286 July 1990
All existing emergency equipment will be transferred to the new vehicles.
This service is available from Alameda County Communications , the major
vendor and installer of police communications equipment in Alameda County.
Each vehicle will require two City decals, striping and lettering. These
services are available from MCR Company of Oakland and Everetts Sign Design
of Dublin.
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COPIES TO:
ITEM NO.— ' :�
SPECIFICATION
.QUESTIONNAIRE'
CLASS "E" SEDAN
GENERAL:
Make and Model--Ford Crown Victoria "S"
Year--1990/1991
ENGINE:
Make--Ford Model--Windsor 5 . 8L No. Cylinders--8
Displacement--351 Cubic Inches
TRANSMISSION:
A.O.D. with Four Speeds
ALTERNATOR:
Maximum Output--102 Amps
Idle Output--72 Amps @ 700 RPM (49 Amps @ 550 RPM)
BATTERY:
Make--X otorcraft (Per Specification)
BRAKES:
Front--Disc Type
Rear--Drum Type
TIRES:
Make--Goodyear Eagle GT+4 Size--P225/70HR15
Ply and Belts--Tread 2 Steel Belts/2 Nylon Overlays/2 Poly Cords
Sidewall 2 Poly Cords
MEASUREMENTS:
Wheelbase--114 . 3 Inches
EPA Luggage Compartment Capacity--21 Cubic Feet
( 22 Cubic Feet without Spare)
REAR AXLE:
Ratio--2 .73
PERFORMANCE--ACCELERATION:
0 to 60--11 .19 Seconds
0 to 100--34 . 02 Seconds
50 to 100--25 .78 Seconds
Top Speed--121 . 0 MPH
A C C E S S O R I E S
AIR CONDITIONING
POWER DOOR LOCKS
POWER FRONT BUCKET SEATS - HEAVY DUTY CLOTH
VINYL REAR SEATS
RAIN GUTTERS OVER FRONT DOORS
INTERMITTENT WINDSHIELD WIPERS
LOCKING GAS CAPS WITH UNIVERSAL KEYS
SIDE BODY MOLDING
UNIVERSAL IGNITION, DOOR KEYS
LEFT AND RIGHT CLEAR CHROME, POST MOUNTED SPOT LIGHTS
HEAVY DUTY SUSPENSION
PAINT - FACTORY WHITE
UNDERCOATING
RADIO WITH ANTENNA INSTALLED - AM/FM STEREO
FULL SIZE SPARE TIRE
POWER WINDOWS
FUEL INJECTION
TILT WHEEL
Vehicle, Special Service, 2310-91K-03
STATE.OF CALIFORNIA California Highway Patrol (CHP) Class 'E'
Specification 2310-91K-03
m Title 49, Code of Federal Regulations, Chapter V -Federal Highway
Vehicle, Special Service Administration, Department of Transportation.
California Highway Patrol (CHP)
Class 'E" State of California Specification, 2610-XXX-03, high Speed Tires.
Society of Automotive Engineers SAE J 1100a.
3.0 REQUIREMENTS
1.0 SCOPE 3.1 Exceptions or Deviations:
It is the intent of this specification to describe an automobile to Failure on the part of the bidder to comply with requirements and
be used in high speed highway traffic and law enforcement work. conditions of the Invitation for Bid and this specification may
The vehicle will at times be operated at speeds in excess of 100 subject his bid to rejection. No exceptions to or deviations from
miles per hour for both short and long durations. It will be driven this specification will be considered unless each exception or
on all types of roads and road surfaces and at altitudes ranging deviation is specifically stated by the bidder as an exception with
from approximately 200 feet below sea level to 10,000 feet above a detailed statement completely defining the exception(s). The
sea level. Temperatures to which the vehicle will be exposed will burden of proof of compliance with this specification is the
range,(.from approximately minus 20OF to plus 1200F. responsibility of the bidder.
It is intended that the manufacturer in the selection of components 3,2 General Requirements:
will use materials and design practices that are the best available
in the industry for the type of operational conditions to which the The vehicles shall be new (unused) current model year production.
vehicle will be subjected. Engine, transmission, drive line, The vehicles shall be supplied with all equipment and accessories
differential, brake, suspension, wheel, tire and other component indicated as standard equipment in the manufacturer's published
parts of the vehicle shall be heavy duty, selected. to give maximum literature. Optional equipment as necessary to meet the following
performance, service life, and safety and not merely meet the requirements of this specification shall also be installed.
minimum requirements of this specification.
3.3 Specific Requirements:
The term 'heavy duty' as used in these specifications shall mean
that the item to which the term is applied shall exceed, when 3.3.1 Engine
deemed applicable, the usual quantity, quality, or capacity
supplied with standard production vehicles and it shall be able to The engine shall be a heavy duty "Police Package" version of the
withstand unusual strain, exposure, temperature, wear and use. manufacturers standard engine. The engine shall be a V-8, overhead
valve, with a minimum displacement of 350 CID (5.11.).
2.0 APPLICABLE SPECIFICATIONS
It shall be designed to operate knock free at all engine and
The following specifications, standards and-test methods applicable vehicle speeds on unleaded regular fuel with a minimum octane
to the new current model year vehicles form a part of this rating of 91 RM and 83 MM with a maximum lead content of 0.05 grams
specification. per gallon and a maximum phosphorus content of .005 grams per
gallon.
California Administrative Code, Title 13, Motor Vehicles, except
emissions regulations. 3.3.1.1 Oil Cooler
An auxiliary engine oil cooler if necessary shall be installed (See
paragraph 3.22.5).
Cancels b 3.3.1.2 Fuel Supply System
Supersedes
2310-B1K-03 The fuel supply system shall be of such a design to eliminate vapor
lock and flooding when the engine is operating at high temperatures
>Indicates Revision or during a heat soak period after the hot engine is turned off.
(Excluding Spec. No. and Date)
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Vehicle, Special Service, 2310-41K-03 Vehicle, Special Service, 2310-91K-03
California Highway Patrol (CHP) Class 'E' California Highway Patrol (CHP) Class 'E'
3.3.3.2 Alternator
> 3.3.2 Cooling System The alternator shall be the highest capacity optional alternator
The cooling system shall be liquid pressurized, forced circulation listed in the manufacturer's current police package brochure
applicable to the vehicle bid, have a minimum 55 amp output and
type. The manufacturer shall provide the heaviest duty cooling
system components and recovery system applicable to the model minimum curb idle output 35 amp with the transmission in park
offered. The cooling system design and capacity shall maintain the position. Drive belts shall be a high performance type.
engine at optimum safe temperature, under all operating conditions 3.3.3.3 Radio Suppression
specified, without any loss of coolant or overheating of engine and
components. The cooling system shall be free of contaminants that > All electrical equipment shall be shielded to minimize radio
may affect cooling system component longevity and performance. interference in the 35 to 50 megahertz range and the 138 to 174
Optimum engine temperature shall be maintained with the vehicle megahertz ranges.
loaded to the 6.V.H.R. and continually operated at all driveable
altitudes and grades in ambient temperatures ranging from -200 to The entire electrical system shall be designed so that not more
1200F. than 2.5 microvolts input to the receiver will be required to
The recovery system shall be a closed, air free liquid state, produce at least 20 dB quieting at the receiver, when tested in
coolant level indicating overflow recovery and compensating system. accordance with attached Figures 1 and 2, for all engine speeds
The syistem shall have a hermetically sealing pressure radiator cap, from idle t full throttle and with the radio and antenna mounted
with spring-loaded vent valve, and a vented unbreakable translucent and connected d as on current CHP automobiles in service. This
reservoir with connecting hose. requirement shall be met without the use of any receiver extender,
noise blanker or impulse noise suppression type circuitry.
3.3.2.1 Hoses With the engine stopped, the radio receiver used in the test shall
All radiator, bypass and heater hoses shall be made of silicone require not more than 0.35 microvolt for 20 dB quieting measured as
shown on Figure 1, Step 1.
rubber or manufacturers production hoses shall be guaranteed-for
85,000 miles. Manufacturers of vehicles not previously tested by the CHP shall be
The suction radiator hose shall be of a type having a support wire required to deliver to the-CHP a vehicle equipped with their
standard police radio suppression package per 4.1. The vehicle
in the hose. The hoses shall not collapse at speeds up to 110 will be tested to show compliance with the above requirement.
miles per hour.
The hose clamps on the engine cooling and vehicle heating system Past experience has shown that the following ground straps are
shall be the steel metal band, positive closure type. Wire spring required at a minimum to meet the requirements of this
type not acceptable. specification:
> 3.3.3 Electrical System 2 - Rear bumper to frame or body
The vehicle shall have a heavy duty electrical system having the 2 - Hood to body
following minimum capacity. All units shall have electronic 2 - Trunk lid to body
ignition which will not be effected by a 100'watt, 35-50 MHZ, or a
450 miliwatt, 150-174 MHZ radio system installed in the car or a 6 2 - Frame to body if frame and body construction
watt 138-174 MHZ portable radio in the immediate vicinity and in
the transmit mode. I - From each exhaust pipe to body or frame at rear
3.3.3.1 Battery 1 - Engine to frame
The battery shall be the heaviest duty type and size listed in the 1 - Frame to body at front
manufacturer's current literature, police package brochure,
applicable to the vehicle bid.
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Vehicle, Special Service, 2310-91K-03 Vehicle, Special Service, 2310-91K-03
California Highway Patrol (CHP) Class 'E" California Highway Patrol (CHP) Class 'E"
3.4 Chassis:
Parking brake shall be manual release type; automatic release is
3.4.1 Wheelbase not acceptable.
The wheelbase shall be 114 inches, minimum, 116 inches, maximum. 3,7 Wheels and Tires:
3.4.2 Suspension Each vehicle shall be supplied with five (5) wheels and tires. The
wheels shall be 15 inches x 6.0 inches minimum and shall have a
The front and rear suspension including shock absorbers shall be safety ridge rolled into rim or otherwise designed to prevent the
heavy duty design for police work. Heavy duty front and rear tire from separating from the wheel in the event of a flat. The
stabilizer bars required. MOTE: A push bumper weighing spider shall be heavy duty.
approximately 60 pounds will be mounted on front of the car.
Approximately 200 lbs. of equipment will be carried in the trunk at The tires shall comply with State of California Specification 2610-
all times. XXX-03, High Speed Tires. The vehicle manufacturer shall certify
as many as possible tire manufacturer's tires to be compatible with
3.4.3 Differential their vehicle. This may be accomplished in the following ways:
The differential shall be the conventional type, ring and pinion 1. The vehicle manufacturer will test and certify the tires,
gear4, with a ratio designed to give best overall performance for subject to acceptability testing by the California Highway
transmission and tire size installed on vehicle. The gear ratio Patrol, in accordance with 3.22.1.
shall be same on all vehicles, closest ratio to 3.0:1 offered by
the manufacturer. 2. The California Highway Patrol will test the tires in accordance
with 3.22.1 and notify the vehicle manufacturer of the results.
3.4.4 Transmission
If only one Lire certified by the vehicle manufacturer is proven
The transmission shall be heavy duty, fully automatic with p acceptable to the California Highway Patrol, the State will accept
minimum of three speeds forward and one reverse with first gear the vehicles with that tire installed. For acceptable replacement
'lock-out'. if low gear lockout is internal, an option to tires, the vehicle manufacturer shall accept the California Highway
eliminate it must be available at no additional cost on a select Patrol test and allow any of those tires to be installed with no
number of cars. (See Option List) Second gear shall be manually change in either warranty or liability.
controllable.
The wheels and tires installed on the vehicle (including spare)
The transmission shall be equipped with internal and external shall provide a minimum "reserve load' of 3.0 percent as defined in
transmission fluid coolers if necessary to meet the requirements of the Code of Federal Regulations, Title 49, Chapter V, Part 575.102.
paragraph 3.22.5.
The rear wheel to body clearance must be adequate to allow the
3.5 Steering: vehicle to operate at not less than 30 miles per hour with mud and
> snow tires and lug chains installed while the vehicle is carrying a
The steering shall be power assisted 'firm" type or variable ratio. load of approximately 700 pounds. Operation of the vehicle shall
A power steering fluid cooler, if needed to meet the criterion of not be hampered by this requirement.
300OF maximum per 3.22.5, shall be installed.
3.8 Body:
3.6 Brakes:
The body shall be a four door sedan with center post.
The brakes shall be power assisted with front disc and rear disc or
rear drum type brakes (disc brakes on all four wheels preferred). A vinyl insert type protective molding trim shall be installed
The rotors shall be ventilated. The brake linings shall be heavy except on the front doors. This is to permit installation of the
duty for police work. The brake system shall meet brake CHP insignia (33" long by 20" high) without trim interference.
performance tests of this specification as detailed under Moldings shall be mechanically attached with rivets, screws, clips,
'Performance', Paragraph 3.22.4. etc.; adhesive attachment not acceptable. Holes for molding in
front door shall be plugged before painting the door.
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Vehicle, Special Service, 2310-91K-03
Vehicle, Special Service, 2310-91K-03 California Highway Patrol (CHP) Class 'E'
California Highway Petrol (CHP) Class -E-
3.13 Spotlights:
The front door side molding shall be supplied with mounting
hardware for installation by the CHP when the vehicle is taken out The CHP will install two (2) spotlights, Unity Model 225, one (1)
of service. Rear deck lid emblems and trim must be removed, if on each windshield post. The vehicle design must permit mounting
necessary, to permit the installation of CHP decals, 'Highway of the spotlights as specified.
Patrol'. All emblems and trim removed shall be furnished to the
CHP in bulk pack. 3.14 Floor Mats:
3.9 Exterior Color: The floor mats covering the entire floor front and rear shall be
heavy duty rubber or vinyl, carpeting is not acceptable. The color
The body and wheels shall be painted black, Ditzler fDQE 9000 or shall be black or keyed with the upholstery color.
comparable. The roof panel and lower portion of both front doors
below the belt molding shall be painted white, Ditzler fDQE 8000 or 3.15 Hood Latch Release:
comparable. Paint must be factory applied during the
manufacturer's assembly operations. Dealer applied paint to The hood latch release. shall be mounted inside the front passenger
achievA the two-tone scheme specified above is not acceptable. compartment so that the hood cannot be opened from outside the
vehicle. The release shall be readily accessible to the driver.
> 3.10 Interior:
3.16 Rear Deck Lid Release:
The front seats shall be split bench type with center fold down
armrest. The driver's seat shall be 6-way power adjustable and The rear deck lid release shall be provided on the dashboard to the
shall be heavy duty type designed for maximum comfort, support and right side of the steering column to permit the opening of the rear
durability. The upholstery shall be nylon or woven synthetic deck lid by an electric or vacuum operated solenoid. The switch
fabric and vinyl trim material. Solid vinyl seat covering material location shall be approved by the CHP.
is not acceptable. Other material is subject to CHP approval.
3.17 Trunk Compartment:
> 3.10.1 Steering Wheel
� The trunk compartment shall have a usable luggage capacity of 14.0
A tilt steering wheel is required. cubic feet, minimum.
3.11 Speedometer: 3.18 Spare Wheel and Tire:
The vehicle described in this specification will be used in law A full size wheel and spare tire shall be furnished.
enforcement and extreme speedometer accuracy is essential. The
speedometer shall be calibrated and be accurate within 2 miles per The space saver type spare tire is not acceptable.
hour at speeds from 15 to 100 miles per hour. Dial face shall be
marked up to a minimum of 120 miles per hour within the 3.19 Radio Speaker:
environmental operating range specified in 1.0. The permanent
magnet (Lodex or comparable) and design of the speedometer shall be The radio speaker(s) shall.have a voice coil impedance of between 6
such to insure accuracy throughout the life of the vehicle. The and 12 ohms and shall be capable of handling a minimum of twenty
face markings shall not be in increments greater than 2 miles per (20) watts R.M.S. audio output. The frequency response required is
hour. The face shall contain the wording "Certified Speedometer", 300 to 3000 Hz when installed. Dual speakers connected in series
or other wording to indicate that the speedometer accuracy is to give the above impedance are acceptable. If radio speaker(s)
certified or a letter of certification of accuracy shall be are dealer installed it shall be the vehicle manufacturer's
provided with each unit. The vendor shall specify the size of tire original equipment brand and type and covered by the manufacturers
for which the speedometer is certified. The pointer shall not warranty. Insulator gaskets or spacers, i.e., rubber or cork,
cover more than a two mile per hour section of the scale. shall be used in fastening the speaker mounting plate to the dash
to minimize vibrations. The speaker(s) is to be installed in the
3.12 Dashboard: standard dashboard sv aker location with lead wire(s) attached and
extending twelve (12) inches below the bottom of the dashboard for
The dashboard shall be supplied with or without the radio opening, the purpose of connecting the CHP mobile radio.
at the option of the CHP. All dashboards shall be built alike.
Decision as to 'type' will be made after a sample dashboard is
inspected.
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Vehicle, Special Service, 2310-91K-03 Vehicle, Special Service, 2310-91K-03
California Highway Patrol (CHP) Class 'E' California Highway Patrol (CHP) Class 'E'
3.20 Fuel Tank: Outside mirrors, remote control, driver accessible, similar in
appearance mounted on left and right front doors. Both mirrors
The fuel tank furnished shall be the largest capacity available. shall he controllable from the driver's seat.
3.21 Miscellaneous Equipment: Two coat hooks installed in rear compartment.
Each vehicle shall be furnished with the following equipment. Tinted glass, all windows and windshield.
Heater and defroster, fresh air type, incorporating refrigeration Light in trunk with trunk lid actuated switch.
air conditioning of a size and type recommended and installed by
the manufacturer of the vehicle. An automatic high speed or high Light in engine compartment with hood actuated switch located so as
head pressure compressor cut-out to be installed or other means to illuminate engine oil dip stick and filler.
provided to protect the compressor from excessively high head
pressure. Standard tool kit including wheel changing tools and jack adequate
to safety lift the vehicle.
Intermittent windshield wiper system.
Owner's manual.
A fuel gauge, engine oil pressure, water temperature and amp or
Warranty certificate and card.
volt indicator.
Cigarette lighter in front compartment. 3.22 Performance:
Dual electric horns. 3.22.1 Performance acceptance of the vehicle will be evaluated and
determined by drivers selected by the CHP for acceleration, top
Halogen headlamps, high and low beam. speed, roadability and braking. Performance criteria listed in
3.22.2, 3.22.3, 3.22.4 and 3.22.5 shall be met with the vehicle
Standard map or courtesy light. Door post switches shall be load as follows:
inoperative. 60 lbs. on the front bumper
Ash receiver tray in front and rear compartment. 200 lbs. in the trunk
185 lb. driver
> Front ash tray relocated to armrests or front door panels, if
available, shall be quoted as an option. 3.22.2 The vehicle shall possess outstanding roadability, maneuverability,
cornering and other road handling characteristics necessary for a
Glove box v.ith lock. vehicle engaged in high speed law enforcement work which includes
long runs over various types of roads and operation during all
Rear wicd3w defoggeridefroster on a separate switch. kinds of weather. Each vehicle delivered against this
specification shall be capable of sustained high speed operation at
Single key for ignition, door, trunk and glove box, four (4) keys full open throttle for a minimum distance of 25 miles without
for each vehicle. Each vehicle keyed individually. damage to the power train.
Arm rests on each of the 4 doors (arm rests in rear passenger 3.22.3 Speed and Acceleration
compartment may be mounted on other than the door if vehicle is so 0 to 60 miles per hour in 13.0 seconds.
designed).
Left front door lock only shall be designed so inside passengers 0 to 100 miles per hour in 43.0 seconds.
can open door without first unlocking the door. Right front and 50 to 100 miles per hour in 34.0 seconds.
both rear door locks shall be so designed to require the lock
button to be released before the doors can be opened. Top speed 110 miles per hour minimum within 2 miles.
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Vehicle, Special Service, 2310-91K-03
Vehicle, Special Service,
2310-91K-03 California Highway Patrol (CHP) Class 'E'
California Highway Patrol (CHP) Class 'E'
Every effort will be made to keep from drilling holes in the
3.22.4 Braking vehicle body. This vehicle will be retained by the CHP until
deliveries against the contract begin. If the manufacturer deems
Four (4) stops of impending skid type shall be made from a speed of it necessary for a CHP inspection of a production vehicle at the
90 miles per hour. The stops are to be at 2 minute intervals. The point of assembly, all costs associated with the travel will be
ability to stop in a straight line will be evaluated. borne by the manufacturer.
Approximately 5 minutes after test has been completed, it will be 4,2 Sample Dashboard:
repeated, followed by an all wheel lock stop at 60 mph. The
ability of the vehicle to stop in a straight line will again be The successful bidder shall supply the CHP with a complete
evaluated. dashboard assembly including wiring and instruments for the car
Vehicles equipped with a self-adjusting brake feature will be which is purchased. The dashboard assembly shall be delivered to
subjected of
the CHP within two weeks of receipt of order.
to the following test immediately after conc
above test. if the dashboard is constructed as an integral part of the vehicle
body and cannot be supplied as a separate assembly, supplying a
Four (4) stops will be made while the car is being driven in complete dashboard and under hood wiring harness will satisfy this
reverse. if the self-adjusting feature is found to adjust the specification requirement.
brake{ to the extent that the wheels drag after the drums have
cooled, the vehicle will not be acceptable. 5.0 DELIVERY OF CARS
3.22.5 Oil Coolers 5.1 The vehicles shall be delivered to the following location in
Engine oil, transmission fluid and power steering fluid coolers Sacramento, California: California Highway Patrol, Motor Transport
Section, 2812 Meadowview Road.
shall be installed as necessary to maintain oil operating
temperatures not to exceed the following limits: 5.1.1 Caravan or drive-away method of delivery from the factory to a
dealer is not acceptable.
1. Engine Oil 2750F, maximum
2. Transmission Fluid 2750F, maximum 5.1.2 Vehicles delivered from a dealer with more than 50 miles on the
3. Power Steering Fluid 3000F, maximum odometer will be charged 50 cents for each mile exceeding 50 miles.
This charge shall be deducted from the purchase order price for
Test conditions to check maximum oil operating temperatures: each vehicle delivered against each purchase order. Vehicles
required to return to the dealer for speedometer replacement will
1. Ambient temperature: «1100F, minimum. be charged for total miles driven including first and subsequent
2. Elevation: -20 to *5000 feet. trips.
3. Speed and Distance: 80 miles per hour for 5 miles followed by
100 miles per hour for S miles. 5.2 Prior to delivery, each vehicle shall be serviced and inspected by
the dealer. As a minimum this pre-delivery inspection shall cover
4.0 QUALITY ASSURANCE PROVISIONS the operations listed on the attached 'Pre-Delivery Schedule'. A
copy of the dealer's inspection and service check sheet including
4.1 Inspection of Sample Car: the dealer and vehicle identification, checkoff of service and
inspections performed and the service manager's signature shall be
Within 24 hours after the issuance of a purchase order, the furnished with each vehicle delivered. The vehicle's crankcase,
successful bidder shall deliver to the California Highway Patrol, differential and transmission shall be filled to the manufacturer's
2812 Meadowview Road, Sacramento, a loaner sample vehicle having recommended capacity and the gas tank at least 1/4 full when the
> the same general body, interior, chassis, engine and transmission vehicle arrives at the delivery destination. The vehicle shall be
as the vehicle on which the bid was submitted. It will be used as clean and free from defects when delivered.
a prototype for determining the method of attaching the various
items of police equipment such as spotlights, outside radio 5,2,1 Typical new car receiving check sheet(s) are attached. The CHP
speaker, radio, etc. It may be necessary to drill holes in order will develop a check sheet(s) for the units purchased. The check
to determine the proper length for the spotlight control rods. > sheet(s) will be equally as comprehensive as the sample 1989 sheets
and will be the basis for accepting or rejecting each vehicle.
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Vehicle, Special Service, 2310-91K-03 Vehicle, Special Service, 2310-91K-03
California Highway Patrol (CHP) Class 'E' California Highway Patrol (CHP) Class 'E'
6.4 Technical Information:
5.3 The vehicles will be inspected before acceptance by an authorized The successful bidder shall supply the CHP with the following
representative of the CHP for workmanship, appearance, proper technical information prior to the time the first vehicle is
functioning of all equipment and systems and conformance to all delivered to the CHP.
other requirements of this specification. If the deficiencies
found cannot be corrected within one (1) working day of delivery, Service manuals covering all components of the vehicles purchased,
the vehicle(s) will be deleted from the invoice and the dealer 120 copies. One set each shall be mailed directly to the CHP
shall provide a substitute vehicles) which is acceptable, before offices on the attachment.
the end of the delivery day to meet the delivery rate as required
by the contract. Payment and/or commencement of a discount period Parts list giving service part number and complete in every detail
(if applicable) will not be made until corrective action is made, covering the vehicles purchased, five (5) copies.
and the vehicle reinspected and accepted. It shall be the
responsibility of the dealer to pick up the vehicle(s), make > Driveability manuals - ten (10) copies.
necessary corrections and re-deliver the vehicle(s) for
reinspection and acceptance of all vehicles rejected. In addition to the regular parts list for the vehicles, a special
parts list giving service part numbers shall be prepared showing
5.4 The original dealer's Report of Sale shall be furnished to the
the parts and assemblies chef are peculiar to the vehicle
consignee at the time of delivery of the vehicle. purchased. The list shall be broken down by chassis, engine, body,
L etc., and shall contain a brief description of the part together
6.0 MOTES with its correct service part number, 10 copies.
6.1 Warranty: Dealer's Service Bulletins, 120 copies of each bulletin already
published applicable to the model year car being purchased. The
The vehicles purchased to this specification shall have the CHP shall be placed on the mailing list to receive a like number of
standard manufacturers warranty of 12,000 miles/one year parts and dealer's service bulletins for each time they are published.
labor. In addition the vehicle shall carry an extended factory
warranty on the drive train as stipulated in the IFB. The'cost of A statement of the octane research method (Research Method F-1) and
the required warranty shall be included in the'bid price. motor method requirements of the engine.
One copy of Manufacturer's-Warranty Policy and Procedures Manual It is also intended that the above information shall be in the
shall be provided to CHP prior to start of delivery. hands of all dealers in the State of California who may reasonably
Vehicles not placed in service immediately upon receipt shall be be expected to repair or service one of the vehicles purchased.
warranted from the date the unit is placed in service. The 6.5 Repair Parts:
receiving agency shall notify the vendor id writing of the actual
'in-service' date. it shall be the responsibility of the manufacturer supplying the
vehicle purchased to maintain an adequate stock of all regular and
6.2 Guarantee: special parts to meet the continuing service and repair parts needs
A manufacturer delivering ars against this specification shall of the Department without undue delay. A special system shall be
9 9 P set up for expediting the procurement of 'hard to get* items needed
guarantee that the car meets the minimum requirements set forth to repair an inoperative vehicle including a system to air freight
herein. If it is found that the vehicles delivered do not meet the parts at factory expense when parts are not in stock in California
minimum requirements of this specification, the manufacturer will depots. Parts must be available within three (3) working days
be required to correct the same at his expense. after telephone notification.
6.3 Certification:
All equipment is to be properly certificated by appropriate Federal
and State agencies at the time of opening of the Invitation for
Bid.
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Vehicle, Special Service, 2310-91K-03
Calffornia Highway Patrol (CLIP) Class "E"
6.6 Dealer Network:
Since the CLIP must rely on local service for the vehicle being
purchased against this specification for maintenance and repairs,
it is a requirement of this specification that service facilities
approved and authorized by the factory for maintenance and repairs
of the vehicle being bid must be available within 15 miles of a
minimum of 80% of the CHP offices located in the cities shown on
the attached list of office locations. The apparent low bidder will
be required to furnish a list of service locations certified by the
manufacturer. Service locations listed shall be required to
service the vehicles without undue delay.
DEPARTMENT OF GENERAL SERVICES
Office of Procurement
October 1989
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