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HomeMy WebLinkAboutItem 4.01 Approve 05-29-1990 Minutes REGULAR MEETING - May 29 , 1990 A regular meeting of the City Council of the City of Dublin was held on Tuesday, May 29, 1990, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7 : 32 p.m. by Mayor Paul Moffatt. ROLL CALL PRESENT: Councilmembers Hegarty, Jeffery, Snyder, Vonheeder, and Mayor Moffatt. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff, and those present in the pledge of allegiance to the flag. * * * * Announcement Regarding Importance of the Census Mayor Moffatt read a communication from the Census Bureau which outlined the reasons for compiling census data and asked those residents who had not responded to the census to do so as soon as possible. To date, 71% of Dublin residents have responded. * * * * Appearance of Commercial Buildings in Dublin Ed Campbell, resident of Dublin, said he was disappointed in the lack of aesthetically pleasing buildings in Dublin. He had noticed a sign announcing that Public Storage would be locating on San Ramon Road and said he felt that the City should not have allowed something as unattractive as a Public Storage to locate on a major thoroughfare. Mayor Moffatt stated that the City has been making an effort to upgrade and enhance the appearance of its buildings and that the Public Storage facility was not to be a typical mini-storage but was designed to fit into the style of the area and would include a retail center similar to the one in San Ramon. Mr. Campbell said he felt that stretch of San Ramon Road was not pleasing and that he hoped he was wrong about the Public Storage. * * * * CM - VOL 9 - 134 Regular Meeting May 29, 1990 ---------------------------------------------------------------------- �, COPIES TO: ITEM NO. ��'�'-:� r?- CLOSED SESSION At 7 : 40 p.m. , the Council recessed to a closed executive session to discuss potential litigation in accordance with Government Code Section 54956. 9 (b) (1) . * * * * PUBLIC MEETING RECONVENED At 8 : 00 p.m. , the public meeting was reconvened, with all Councilmembers present. * * * * CONSENT CALENDAR On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, the Council took the following actions: Approved Minutes of the regular meeting of May 14, 1990; Adopted RESOLUTION NO. 59 - 90 APPROVING AND AUTHORIZING EXECUTION OF AGREEMENT WITH TRI-VALLEY SELPA FOR USE OF DUBLIN SWIM CENTER Denied claim submitted on behalf of Roberto Flores and Maria Marquez Flores and directed Staff to notify the Claimant; Accepted improvements constructed under Contract No. 89-12 Swim Center Renovation and authorized retention payment in the amount of $16, 647. 22 to The Pool Scene, Inc. ; Authorized the City Manager to execute a Notice of Completion of the Shannon Center Renovation project and to enter into an agreement necessary to assure completion of the punch list items; and Approved Warrant Register dated May 29, 1990 in the amount of 389, 349 . 61. * * * * CM - VOL 9 - 135 Regular Meeting May 29, 1990 REQUEST FROM CENTER FOR HIGHER EDUCATION TO USE A PORTION OF THE CAMP PARKS PROPERTY FOR COMMUNITY COLLEGE PURPOSES William Harlan, Director of the Center for Higher Education, discussed the Center' s plans for the use of a portion of the Camp Parks property for Community College purposes. The request is related to Congressman Pete Stark' s proposed legislation to close Camp Parks and a statement from the City of Livermore that an additional community college was not appropriate. Mr. Harlan stated that this would be the fourth facility in the Contra Costa Community College District, and that existing facilities were already being used to capacity. Other sites have been investigated; however, the Camp Parks site and one other location on Dougherty Road are the only ones that remain viable. Officials of Chabot College and Las Positas College were consulted regarding the proposal and had no objections. In addition, if located at Camp Parks, the Army Reserve might be able to use the facility jointly with the Community College District. Councilmember Snyder asked whether the proposed campus would be located entirely within Contra Costa County. Mr. Harlan responded that .it would be, and that the District was required to locate within Contra Costa County. Cm. Jeffery asked what area the 195, 000 population figure mentioned in Mr. Harlan' s letter encompassed. Mr. Harlan stated that the population figure included parts of Walnut Creek, essentially south of Highway 24 . One of the reasons for including this area is that some programs are sited entirely at one campus and draw from several cities. Cm. Vonheeder said that, not realizing this item would be scheduled for the agenda, she had responded previously to Mr. Harlan' s letter that she had no problems with the campus at Camp Parks. Her concern was that Mr. Harlan and his Staff would work closely with Las Positas College. Mr. Harlan stated that he wanted to emphasize that the two proposed sites were the last available choices and that he had wanted to locate further from Las Positas College. Mayor Moffatt asked whether cooperative courses with the Army had been considered. Mr. Harlan said that the Army' s cooperation would be welcomed. The Army brings in a number of reserve personnel that could use the facility for training programs. The Army' s use would also offset some of the cost of the facility. CM - VOL 9 - 136 Regular Meeting May 29, 1990 Cm. Vonheeder said.- she would encourage shared use by the Army. Mayor Moffatt thanked Mr. Harlan for his presentation. * * * * PUBLIC HEARING: PA 90-033 ESTABLISHMENT OF RIGHT-OF-WAY LINES FOR THE TWO LANE ACCESS ROAD CONNECTING TO THE HACIENDA INTERCHANGE AND PARALLEL TO INTERSTATE 580 Mayor Moffatt opened the public hearing. Senior Planner Dennis Carrington stated that this proposed Ordinance was introduced at the May 14 , 1990 meeting. A two- lane access road is proposed from the Southern Pacific Railroad right-of-way east to Tassajara Road. The proposed road would facilitate the opening of the Hacienda Road interchange, expedite additional access from the downtown areas of Dublin to Tassajara Road, provide access to the East Dublin BART station, and improve safety vehicle access to the Santa Rita Jail property. No comments were received from the Councilmembers or the public on this issue. Mayor Moffatt closed the public hearing. On motion of Cm. Jeffery, seconded, by Cm. Vonheeder, and by unanimous vote, the City Council adopted ORDINANCE NO. 7-90 ESTABLISHING RIGHT-OF-WAY LINES FOR THE TWO-LANE ACCESS ROAD CONNECTING TO THE HACIENDA INTERCHANGE AND PARALLEL TO INTERSTATE 580 * * * * AWARD OF BID - CONTRACT 90-07 CITY ENTRANCE SIGNS AND FACILITIES IDENTIFICATION SIGNS Public Works Director Lee Thompson said that the low bidder on this project, Golden Bay Construction, had failed to include a copy of an addendum in the proposal package, and Staff was therefore recommending that the contract be awarded to Collishaw Construction as the lowest responsive bidder. Collishaw' s base bid for the City Entrance signs portion of the project was within funds budgeted for construction; however, addition of the north Dougherty Road sign would cause the project cost to exceed the budget. The developer of the Amador CM - VOL 9 - 137 Regular Meeting May 29 , 1990 Oaks apartment project, J.L. Construction, is required to reimburse the City for the cost of the sign as a condition of approval for the development. Mr. Thompson continued that the City Council would need to determine whether the lighting alternates for the City Entrance Signs should be included in the contract at an additional cost of $11, 445. The south Dougherty Road sign is not proposed to be lighted at this time as power is not readily available. Regarding the Facilities (Park and Pool) Signs, Mr. Thompson stated that the project had been originally bid in February, but the bids received were significantly over budget. The architect, Singer and Hodges, reduced the scale of the signs and deleted the landscaping. The bid received from Collishaw Construction is over budget, but the costs were less than the previous bid. Cm. Jeffery said she had a concern with lighted signs looking too commercial . Cm. Vonheeder said she felt the City Entrance Signs were similar to the Civic Center entry insofar as lighting was concerned. City Manager Ambrose added that some of the signs were in a dark location and would benefit from being lighted. On motion of Cm. Snyder, seconded by Cm. Hegarty, and by unanimous vote, the City Council adopted RESOLUTION NO. 60 - 90 AWARDING CONTRACT 90-07 CITY ENTRANCE SIGNS AND FACILITIES SIGNS TO COLLISHAW CONSTRUCTION, INC. to include all Bid Alternates at a total contract cost of $82 , 700, authorized budget transfers in the amount of $19 , 811 to the City Entrance Signs project and in the amount of $15,525 to the Park and Pool Signs project, and authorized the Mayor to execute the agreement. * * * * DUBLIN SPORTS GROUNDS MASTER PLAN Recreation Director Diane Lowart stated that the City Council had approved an agreement with Singer & Hodges for development of a Master Plan for the Dublin Sports Grounds in order to determine cost projections and planning guidelines for long-term improvements to the Sports Grounds. CM - VOL 9 - 138 Regular Meeting May 29, 1990 The architects interviewed sports league representatives, Recreation Staff, and Public Works Staff in the course of developing the Master Plan. The Park and Recreation Commission reviewed and approved the plan at the April 10th meeting. Ms. Lowart indicated that the master plan was divided into three phases in order to allow development to take place as funds become available and to allow for continued use of the facility during reconstruction. The highest priority items, as determined by the Park and Recreation Commission, are included in Phase I ; however, the improvements contained in Phases II and III are also crucial to the overall maintenance and function of the Sports Grounds. Cm. Jeffery noted that the street name on the master plan drawing should be changed from Sierra Court to Civic Plaza. Phil Singer of Singer & Hodges said that there were two sets of recommendations for long-term improvements - the first were corrections to the site such as drainage, and the second were an expansion of recreational potential such as additional sports fields. Mr. Singer explained the problems with the site and proposed corrections to drainage and irrigation. Regarding the sports fields, an additional Little League field for smaller players is proposed, along with expansion of softball fields and a reorientation of one of .the 90-foot baseball fields. Mr. Singer continued that the third phase of the project would improve the snack facility, add scorer' s booths, and add a jogging trail. Cm. Jeffery asked whether the picnic tables would be relocated or removed. Mr. Singer responded that the tables would be relocated. Cm. Vonheeder asked that additional access gates be provided, as existing locations caused park users to go the long way around the fields. She additionally stated that she hoped the picnic tables and barbeques would remain in the park. Mayor Moffatt asked what the time lines would be for each phase. Mr. Singer responded that each phase of construction would require about six months, although the entire project could be completed at once in about the same time frame. It was proposed to do the work in phases so that part of the facility would remain usable. The best time for construction would be during the summer so that the new turf could grow over the winter. Ms. Lowart added that the Park and Recreation Commission had looked at the disruption factor. Modification of the softball fields could be timed for the least inconvenience. Addition of CM - VOL 9 - 139 Regular Meeting May 29 , 1990 the new 60-foot diamond would interrupt one soccer field. The re-orientation of Field 3 could be done after the Dublin High School field renovation that is scheduled to be done in approximately a year or 18 months. Mayor Moffatt said he felt the City should be sensitive to the scheduling problem. Cm. Hegarty asked whether the park' s proximity to the freeway was a problem. Mr. Singer said that a number of questions had arisen. One possibility is that expansion of I-580 would remove improvements made in that area. At this time, the distance between the fields and the freeway seems adequate to prevent accidents. Cm. Hegarty said he had brought this situation up to DSRSD several years ago and that the only possible answer seemed to be planting large trees. Another concern is distraction to motorists who might watch the activities on the fields. Public Works Director Lee Thompson said that Caltrans had installed a guardrail about a year ago at the Council 's request to keep cars from coming off the freeway and into the park. Regarding the issue of I-580 widening, the Federal Highway Act requires the State to look at other options before removing parkland, and provision of a replacement may be required if no other options are found. Cm. Jeffery stated that she wanted 'to make sure other alternatives would be found to replace the fields. Ed Campbell, resident of Dublin, said he approved of the project and asked if Phase II could be constructed prior to Phase I since the Phase II area seemed to have the most drainage problems. He additionally asked if the proposed new Little League field could be rotated 900 so that the fielders would not have the face the sun. Mr. Singer responded that it is possible to construct Phase II first. Cm. Vonheeder said that the idea of phasing was to have the high school fields available before reorienting the 90-foot diamond. Mr. Singer said that the primary objective in orienting a ball field is to keep the batter from looking at the sun. He added that the proposed 60-foot field was located so that in the event of use by older players, the ball would not be hit onto Dublin Boulevard. Mr. Campbell said he had intended that the field still face south but be turned to avoid the sun. CM - VOL 9 - 140 Regular Meeting May 29, 1990 Mr. Singer said that the problem with Mr. Campbell 's suggestion was that the fenceline of the field would then encroach on a soccer field; however, the possibility could be explored. Cm. Jeffery asked that Staff take a look at the orientation of the Little League field and the new gates. On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, the City Council approved the Master Plan for the Dublin Sports Grounds and directed Staff to incorporate the improvements in the 1990-95 Capital Improvement Program if funds are available, with direction to consider changing the orientation of the 60-foot Little League field and adding pedestrian gates. * * * * PROPOSITIONS 108 and 111 Administrative Assistant Lou Ann Riera-Texeira stated that these two measures which appear on the ballot for the June 5, 1990, election, would have significant impact on cities. Proposition 111, "The Traffic Congestion Relief and Spending Limitation Act of 199011 , revises spending limit calculations for local government and the state, allows for increases in vehicle fuel taxes and truck weight fees to fund transportation improvements, and revises the school funding initiative passed in 1988 to balance the state' s educational needs with the needs of other state services. In addition, every county with an urbanized area of 50, 000 citizens or more would be required to develop a Congestion Management Plan (CMP) in order to compete for and receive funding. The CMP would need to be adopted annually. Proposition 108, "The Passenger Rail and Clean Air Bond Act of 199011 , is a one billion dollar bond measure to pay for rail and transit projects such as BART. Proposition 108 would authorize the state to sell the first billion dollars in general obligation bonds to raise funding for passenger rail and transportation. The second billion dollars would be placed on the November 1992 general election ballot, and the third billion dollars on the November 1994 general election ballot. This three billion dollars is part of the total $18 . 5 billion transportation improvement package contained within both propositions. Ms. Riera-Texeira summarized the revenue sources and the proposed list of transportation improvement projects that would benefit. She continued that local spending limits could be adjusted by either the change in California ' s per capita personal income OR the percentage change of growth in total CM - VOL 9 - 141 Regular Meeting May 29, 1990 assessed value due, to non-residential construction rather than the present method using changes in per capita income and increased population. Proposition 111 would exclude from the spending limit any appropriations for certain capital expenses and would exclude gas taxes from the state spending limit, which would allow the state to raise new gas tax money. Ms. Riera-Texeira stated that the City of Dublin is currently within its appropriations limit. If Proposition 111 passes, the City' s spending limit would essentially be increased because of the certain capital expenses that are excluded. In addition, these Propositions would increase funding the the State Transportation Improvement Program activities, increase subvention to cities for local improvements, such as street overlay projects, increase funding for rail projects such as BART, and require the City to comply with the County Congestion Management Plan. The League of California Cities has encouraged cities to indicate support for Propositions 108 and 111 in the following ways: 1. Take a position on the measures. 2 . Issue a news release. 3 . Editorials or Op-Ed stories. 4 . Presentations at service club meetings. 5. Articles for local publications. 6. Employee education efforts. Cm. Jeffery stated that the League bulletin did not cover the north-south benefit split. According to population, Northern California would be entitled to 40% of the projects benefited by Propositions 108 and 111; however, Northern California will in fact receive 45%. Proposition 111 corrects a problem with the Gann Limit, in that money is currently being taken in, but the cities aren't allowed to use it. She stated that she was in favor of supporting the Propositions. Cm. Hegarty asked about the other items that the League suggested be done. Cm. Snyder said that, given the short time until the election, as many as possible should be done. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the City Council agreed to support Propositions 108 and 111 and directed Staff to perform as many of the other League recommendations as possible. * * * * CM - VOL 9 - 142 Regular Meeting May 29, 1990 ABAG'S PROPOSED REGIONAL LAND USE POLICY FRAMEWORK Planning Director Laurence Tong said that the Association of Bay Area Governments (ABAG) had prepared a Proposed Regional Land Use Policy Framework for the San Francisco Bay Area. ABAG requested City input on the concept and policy statements contained in the Policy Framework. The Policy Framework proposes subregional and regional governments to address land use planning in the Bay Area. The Policy Framework proposes six policies to address the most critical land use issues confronting the Bay Area but has not suggested how the subregional or regional governments would be organized nor how the policymakers would be selected. The Policy Framework raised a number of significant land use planning issues and questions. Mr. Tong added that Staff had prepared a draft letter of opposition which itemized concerns for the City Council ' s consideration. Cm. Snyder stated that the Regional Planning Commission' s members were not representative of ABAG. Many members come from ABAG or representative government, but other members include special interest organizations. Mayor Moffatt asked if the questions in the draft letter would be going in as input. Cm. Snyder said that ABAG would deal with the questions at the July meeting and would modify the Policy Framework in response. Cm. Jeffery said she felt the draft letter was very good but had a concern regarding the phrase "strongly opposed. " She stated that it was important to express a desire to be cooperative and to refer to the policies "as we understand them" or "without knowing the answers to our questions. " Cm. Snyder said the draft letter provides a basis to argue from. One of the reasons the City was incorporated to begin with was dissatisfaction with County Planning. Cm. Jeffery stated that the City should remain open to regional solutions. Cm. Vonheeder said the City should not be opposed to regional government. ABAG is not traditionally the lead agency in this area. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the ,City Council approved the draft letter with the exception that language indicating a cooperative effort be included. * * * * CM - VOL 9 - 143 Regular Meeting May 29 , 1990 COMMUNITY PROFILE BROCHURE Senior Planner Dennis Carrington said that included in the 1990 City of Dublin Goals and Objectives were a number of Public Relations objectives including development of a community profile brochure. The purpose of the brochure would be to provide potential residential, commercial, and industrial developers, small businesses, and individuals with an attractive brochure emphasizing the benefits of locating in the City of Dublin. Mr. Carrington said that Staff had met with representatives of the Chamber of Commerce and identified two types of brochures, a large-format brochure or a community highlights flyer. Samples of several brochures were displayed and the estimated costs involved in both were discussed. The Chamber of Commerce stated that they could provide no funding but could provide manpower to distribute the brochures. Cm. Jeffery stated that she had many samples of the large-format brochures. The smaller ones she had seen to date do not answer the questions that are asked most often. She cautioned that the City needs to think carefully about the content and suggested asking the Chamber what questions are asked most often. Cm. Vonheeder stated that she didn't perceive having both types of brochure. The large-format sample from Newark was more what she had in mind, but the small brochure would be better for general use. Cm. Jeffery stated that if the brochure were the correct size (indicating the large format) , it would be put in the file. The smaller size would not. Cm. Vonheeder said she had envisioned the large brochure for companies, not the smaller one. Cm. Snyder stated that if the City considered available property, the smaller brochure would be enough for now. Cm. Vonheeder stated that the information contained in the smaller brochure was already being published on the calendar and in the Chamber business directory. The demographic and financial information needs to be included. Cm. Jeffery stated that the target for the brochure needs to be determined. Mr. Carrington handed out copies of the City of Walnut Creek' s brochure and stated that those concerns appeared to be addressed. CM - VOL 9 - 144 Regular Meeting May 29, 1990 Cm. Vonheeder stated that if inserts were used, the inserts could be updated without reprinting the whole brochure. Cm. Jeffery said that inserts were a problem and that if one needed to be updated, all of them would need to be updated. Cm. Hegarty stated that the brochure should show the City' s accomplishments and that the City would need to seek out corporations; large businesses would not come to us. Cm. Jeffery said that she was talking about small businesses. The businesses have a choice of five cities in the Tri-Valley area. The brochure would provide information to make the choice easier. The second target for the brochure would be the person choosing to live here. Mayor Moffatt suggested including different information in different folders. Cm. Jeffery expressed concern over the cost of having several brochures. Cm. Hegarty stated that the large brochure reminded him of a corporate ad. Cm. Jeffery said that the .brochure would not be difficult to. put together but that something needs to be included for the smaller business. Cm. Vonheeder added that the 10, 000 quantity was too many and that the Chamber updates its brochures every six months. Jo Ellen McKinsey of the Chamber of Commerce said that the directory was updated every two years and that any other information the City wished could be included. Cm. Vonheeder said that the directory was essentially a phone book and that a brochure was needed. Mayor Moffatt asked if both the corporate and small business markets should be targeted. Cm. Jeffery said that both need to be included and that it may be possible to do that with one brochure. If the target is to be potential residents, the realtors would distribute the brochure. Cm. Vonheeder expressed concern with the cost of including both markets and felt that a brochure aimed at both would not be specific enough. She suggested that Staff continue to research the possibilities, as she was not sold on the samples. CM - VOL 9 - 145 Regular Meeting May 29 , 1990 Cm. Jeffery said that Staff had provided product information but not content and recommended having Staff take a look at the market, develop topics that the market would be interested in, and come back with a content outline. Mr. Ambrose stated that at this point in time, there was no land left and no place to construct a large building. The brochure should deal with existing vacant buildings for the time being. Cm. Hegarty suggested that the brochure should be developed now on a small scale and upgraded so that most of the money would be spent when the sphere areas were available. Developing the brochure would also help to find out who the targets are. Cm. Jeffery said that the Newark brochure was too ostentatious and that we need to find something that suits us. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the City Council directed Staff to do further research and come back with a content outline and target market. * * * * BART Update City Manager Richard Ambrose provided an update on the BART project. A meeting was held last week with representatives from the five Tri-Valley cities regarding proposed action on the extension. The County said they would try to solve the problems and put together a package to fund 'the East Dublin Station. The County is working with a committee of the City Managers and will meet with the City Managers on a regular basis. BART approved the design for the West Dublin Station. Pleasanton is now contemplating legal action. * * * * LAVTA Fees Cm. Vonheeder said she had attended a special LAVTA Board meeting regarding increasing fares on two routes as well as paratransit services. The increase was denied, and LAVTA plans to request support from the cities. Each city' s share would be based on relative population. * * * * CM - VOL 9 - 146 Regular Meeting May 29, 1990 VFW Memorial Ceremony A VFW memorial ceremony was held at the Civic Center on May 27th, and the City was presented with a POW-MIA flag to fly on special occasions. The flag is authorized to be flown beneath the California State flag. Mayor Moffatt thanked the VFW members for the flag. * * * * ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9 : 50 p.m. * * * * Mayor ATTEST: City Clerk CM - VOL 9 - 147 Regular Meeting May 29, 1990