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HomeMy WebLinkAboutItem 4.08 Street Light Maintenance Assessment I CITY OF DUBLIN 360-50 AGENDA STATEMENT City Council Meeting Date: June 11, 1990 SUBJECT: Citywide Street Lighting Maintenance Assessment District 83-1 Report by: Public Works Director Lee Thompson EXHIBITS ATTACHED: 1) History of Assessment District Costs 2) Preliminary Engineer' s Report 3) Resolution Approving Preliminary Engineer's Report 4) Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (June 11, 1990) 5) Assessment Diagram (to be available at the meeting) RECOMMENDATION Adopt Resolutions FINANCIAL STATEMENT: Proposed District cost estimate for Fiscal Year 1990-91 is $287,264, including an accumulated reserve for future pole replacement. An estimated $105,606 will be carried over from 1989-90 in the form of reserves. $170,632 will be assessed to property owners for the 1990-91 street lighting costs. DESCRIPTION: In 1983, the City Council formed a Citywide Street Lighting Assessment District to replace the County of Alameda Lighting Service Area. On August 13, 1984, the City Council approved the Annual Engineer' s Report and ordered levy of assessments for the first time. The District expenditures for the last four fiscal years and budget for, 1990-91 are detailed on the attached page. The 1990-91 District assessment remains the same as that for Fiscal Year 1989-90. A reserve fund has been built into previous budgets for future pole replacements at the economic life of the poles and for unexpected costs to the District. For Fiscal Year 1990-91, no change is recommended with respect to the method of determining the assessments. The District diagram boundary is proposed to be the same as the City Limits; no annexations were made in the period between March 1, 1988 and February 28, 1990. The actual assessments to property owners will be calculated once the City receives the tax rolls from the County Assessor' s Office. Last year's assessmen$ for a single-family house was $17.82. Staff would estimate that the 1990-91 assessment would be about the same or somewhat less, given that the number of housing units in the City has increased. ----------------------------'------------------------------------------------ ITEM NO. COPIES TO: HISTORY OF ASSESSMENT DISTRICT COSTS Actual Actual Actual Actual Actual Estimated Budget 84-85 85-86 86-87 87-88 88-89 89-90 90-91 Energy $ 93,262 $106,878 $110.,069 $123,625 $134,840 $138,350 $155,300 Engr's Report & Cal. St. Light Assn. 7,198 8,315 8,436 3,999 8,500 5,450 6,750 Cost to Repair Pole Knockdowns 0 0 0 0 4,600 9,200 4,600 Ttl. Expenditures $100,460 $115,193 $118,505 $127,624 $147,940 $152,250 $166,650 Assessments, incl. Co. collection & delinquencies: $116,500 $130,000 $139,000 $144,500 .$156,250 $170,632 $170,632 Actual collections to City: $111,900 $124,650 $134,776 $141,996 $146,000 $169,000 $160,000 Interest: 3,710 4,212 1,829 2,509 5,000 6,600 6,000 Reimbursement for Pole Knockdowns 0 0 0 0 0 0 . 5,000 Total Income: $115,610 $128,862 $136,605 $144,505 $151,000 $175,600 $171,000 Year-end increase in reserves: $ 15,150 $ 13,669 $ 18,100 $ 16,881 $ 3,060 $ 38,746 $ 4,350 Estimated reserves: $ 15,150 $ 28,819 $ 46,919 $ 63,800 $ 66,860 $105,606 $109,956 Assessment for Y: �' Single Family Lot $16.23 $17.60 $18.30 $18.52 $18.72 $ 17.82 $ 17.80 CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT (FISCAL YEAR 1990-1991) PRELIMINARY ENGINEER'S REPORT CONTENTS 1. Assessment: Including Estimate of Costs and Method of Apportioning (Assessment Roll under separate cover) 2. Assessment Diagram -1- � ASSESSMENT WHEREAS, on April 9, 1990, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District for the maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq. of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS (1) (2) (3) As Filed As Preliminarily As Finally Approved Approved Cost of Maintenance $ 160,650 $ $ Incidental Expenses $ 126,582 $ $ TOTAL COST: $ 287,232 $ $ 1990-91 Interest Income Applied to 1990-91 Operating Costs: $ 6,000 $ $ Reimbursement from Pole Knockdowns $ 5,000 $ $ Surplus from Previous Fiscal Year $ 105,600 $ $ NET TO BE ASSESSED FOR FISCAL YEAR 1990-91 $ 170,632 $ $ As required by said Act, a diagram is hereto attached showing the exterior boundaries of said lighting maintenance assessment district and, by reference, the lines and dimensions of each lot or parcel of land within said lighting maintenance assessment district as they existed as of March 1, 1989, each of which lots or parcels having been given a separate number upon said diagram by reference. -2- I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said lighting maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said lighting maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the fiscal year 1990-1991 and includes all of such parcels within the City Limits of the City of Dublin as of March 1, 1990. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "Unknown" opposite the number of each lot or parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: June 7, 1990 City Engineer -3- 0 CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT ENGINEER'S COST ESTIMATE FISCAL YEAR 1990-1991 MAINTENANCE a) Electric Energy (PG & E) $155,000 b) Contract with Caltrans 300 c) Replace Pole Knockdowns 4,600 d) California Street Light Association 750 $160,650 INCIDENTALS a) Engineer's Report and Proceedings $ 6,000 b) Cost of Collection (County) $ 3,473 C) Delinquencies $ 10,216 d) Contingencies/Pole Replacement Fund $106,893 $126,582 TOTAL $287,232 -4- METHOD OF APPORTIONMENT OF ASSESSMENT The assessments shall be spread using a method of "factor rates" assigned to different land uses. The establishment of the apportionment of a factor rate of "1" will be calculated by dividing the total assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are assigned as follows: Use Factor Rate (x 1/2 if vacant) Ox Exempt (Gov' t./Utility/etc. ) 0 lx & 73 Single Family Residential & Condo 1 2x Small Multiples (2-4 units) 3 3x Commercial 5.5/ac. 4x Industrial 5.5/ac. 5x Rural 0.5 6x (except 65) Institutional 5.5/ac. 7x (except 73) Apartments 6 8x Commercial 5.5/ac. 9x Commercial 5.5/ac. 65 Cemeteries 0 xx9 Common Open Space 0 The assessment of each parcel shall be established by multiplying the factor rate for that parcel by the apportionment for a factor rate of 1. -5- CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT CERTIFICATIONS FISCAL YEAR 1990-1991 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Column (1) , with the diagram thereto attached, was filed with me on June 7, 1990. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. , duly adopted by said Council on I, . the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. duly adopted by said Council on I, the City Clerk of the City of Dublin, 'California, hereby certify that a certified copy of the assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on , 1990. -6- RESOLUTION NO. -90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN --------------------------------------------- A RESOLUTION APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 WHEREAS, by its Resolution No. 36-90, a Resolution Directing Preparation of Annual Report for Maintenance Assessment District, City of Dublin Street Lighting Maintenance Assessment District (the "district") , this Council designated the City Engineer, as Engineer and ordered said engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 36-90 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; and that said report, nor any part thereof requires or should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) that the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses of maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved and confirmed. b) that the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land within said district, as contained in said report be, and it is hereby preliminarily approved and confirmed. c) the assessment of the total amount of the cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and of the expenses incidental thereto, as contained in said report be and they are hereby preliminarily approved and confirmed. PASSED, APPROVED, AND ADOPTED this 11th day of June, 1990. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk RESOLUTION NO. -90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN --------------------------------------------- A RESOLUTION APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 WHEREAS, by its Resolution No. 36-90, a Resolution Directing Preparation of Annual Report for Maintenance Assessment District, City of Dublin Street Lighting Maintenance Assessment District (the "District") this Council designated the City Engineer as Engineer and ordered that engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 36-90, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that on June 25, 1990, at the hour of 7:30 p.m. in the regular meeting place of said Council, Dublin Civic Center, 100 Civic Plaza, Dublin, California, be, and the same are hereby appointed and fixed as the time and place when and where it will consider and finally act upon the Engineer's Report. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said hearing once a week for two weeks in the local newspaper published and circulated in said City, and by conspicuously posting a notice thereof at public locations, and not less than three in all; said posting and first publication to be had and completed at least ten (10) days before the date herein set for hearing of protests. BE IT FURTHER RESOLVED that said notices shall be headed "Notice of Assessment" and shall, in legible characters, state the fact and date of the passage of this Resolution and approving the preliminary Engineer's Report { e s and of the date, hour, and place set for the hearing of said protests, and briefly describe the assessments proposed to be made, and refer to said Resolution and report for further particulars. PASSED, APPROVED, AND ADOPTED this 11th day of June, 1990. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk