HomeMy WebLinkAboutItem 8.2 Adopt 1990-91 Annual Budget CITY OF DUBLIN 5-302,0
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 26, 1990
SUBJECT: PUBLIC HEARING: Adoption of 1990-91 Annual Budget
and Financial Plan
(Report prepared by Richard C. Ambrose, City
Manager)
EXHIBITS ATTACHED: 1) Resolution Adopting 1990-91 Budget
2) Request for Fund-ing - Tri-Valley Arts Facility
Study Committee
3) Request for City support from the Dublin
Historical Association
4) Request for Funding - Dublin Substance Abuse
Council
5) Request for Funding - Resources for Family
Development
6) Paratransit Operations Subsidy Request
7) Budget provided under separate cover
RECOMMENDATION: ) Open Public Hearing
Receive Staff Presentation
(\� 3) Receive presentations from groups requesting
funding:
a. Tri-Valley Arts Facility Study
b. Dublin Historical Preservation Association
c. Dublin Substance Abuse Council
d. Resources for Family Development
e. LAVTA
4) Receive Public Comments
5) Close Public Hearing
6) Deliberate
7) Adopt Resolution
FINANCIAL STATEMENT: Total recommended 1990-91 appropriations for
ALL funds - $22, 963 , 083 . Total anticipated
net expenditures - $20, 178, 821.
DESCRIPTION: The total recommended appropriations for Fiscal Year 1990-91
are $22,963,083 and are broken down as follows:
Operating $13,275,156
Debt Service 1,828,239
Capital 6,916,913 _
Internal Service 209,600
Appropriations to Reserves 733,175
Total $22,963,083
Although the recommended appropriations total $22,963,083, the anticipated net
expenditures for the City are $20,178,821. The difference is the result of the
following:
1) The City is required to show the City's Debt Service payment of $1,719,820 in the
Dublin Information, Inc. , Fund and the lease payment of $1,719,820 from the General
Fund Operating Budget to the Dublin Information Inc. , Fund. The City's actual Debt
Service payment will be reduced by $121,667 in estimated interest earnings on the
1988' Certificate of Participation Reserve Fund.
2) Costs associated with the Internal Service Fund are also included in the General
Fund Operating Budget. These costs are charged to various departmental users for
the operation and replacement of equipment in the Internal Service Fund.
FINANCING
The proposed Budget for Fiscal Year 1990-91 is funded by $19,430,892 in current
revenues and $1,247,191 in appropriations from reserves.
ITEMS NOT INCLUDED IN THE PROPOSED 1990-91 BUDGET
1) NEW ANIMAL SHELTER - As indicated in the proposed udget, the City Manager
has not included funding for a new animal shelter to be ocated on the Alameda
County Santa Rita property. In the near future, the County will be presenting a
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COPIES TO:
ITEM NO. ��
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proposal which is the result of several meetings which the County Administrator has
had with the City Managers in the Valley regarding the animal shelter. At this
time, the fixed construction costs could range from $651,000 to $813,750 for each
City. If the City chooses to participate in this project, the entire construction
cost share would not entirely be incurred during Fiscal Year 1990-91. The County is
also developing some financing options which would spread the costs over the life of
a debt issue. The City's exact share of debt service cost, if it chooses to
participate, are not precise at this time either. The City Council should
anticipate that there will be some cost to the City in participating in an animal
shelter development project in Fiscal Year 1990-91. An additional appropriation to
the City's budget would have to be made some time during the fiscal year.
2) TRI-VALLEY ARTS FACILITY STUDY CONSTRUCTION - For the past several months,
representatives from the City of Dublin have participated on the Tri-Valley Arts
Facility Study Committee. The Committee has recommended that a facility needs
assessment study be undertaken in order to evaluate the feasibility of developing a
facility- in the Tri-Valley area. The estimated cost for such a study is
approximately $80,000. The Committee has recommended that the Cities of Dublin,
Livermore, Pleasanton and the South County Community College District fund this
study. It is Staff's understanding that the Cities of Livermore and Pleasanton, as
well as the South County Community College District have set aside funding for this
study. Attached to the Agenda Statement is a Memorandum from the Administrative
Assistant to the City Manager regarding the funding request, along with the letter
from the Tri-Valley Arts Facility Study Committee.
Recommendation
It is Staff's recommendation that the City Council consider this request.
3) FINANCIAL ASSISTANCE TO THE DUBLIN HISTORICAL PRESERVATION ASSOCIATION - On
May 4, 1990, the City received a letter from the President of the Dublin Historical
Preservation Association requesting that the City allocate some funding for the
Dublin Historical Preservation Association. In the letter, the Historical
Association indicated their concern regarding their ability to make the yearly
payment of $500 to the Cemetery Association.
It is Staff's understanding that since the letter was sent to the City that the
Dublin Historical Preservation Association will be requesting $15,000 from the City.
To date, Staff does not have a clear understanding as to why this funding is needed.
Attached to this Agenda Statement is a Memorandum from the Administrative Assistant
to the City Manager evaluating the DHPA request.
Recommendation
To date, Staff cannot recommend funding of this request until more substantial
information is provided regarding the need for the funding.
4) DUBLIN SUBSTANCE ABUSE COUNCIL - During Fiscal Year 1989-90, the City
Council authorized funding of the Dublin Substance Abuse Council in the amount of
$5,000. This request at that time was represented to be a one-time start-up request
for funding.
This year, Karen Seals, on behalf of the Dublin Substance Abuse Council has
requested a $7,000 contribution from the City. The Police Chief has evaluated the
request for funding (see attached Memorandum) , and is recommending that the City
only contribute a maximum of $4,000 to be used for expenses associated with 'Red
Ribbon Week' and 'Dry Graduation Night' for high school students. The City, of
course, will continue to support this organization with Police and Park & Recreation
Staff, as well as the use of City facilities for meetings.
Recommendation
Staff would recommend that the Council consider adding $4,000 to the City Manager's
proposed budget for the activities recommended by the Police Chief.
5) RESOURCES FOR FAMILY DEVELOPMENT - Resources for Family Development is a
non-profit corporation which provides a variety of services in the Tri-Valley area.
This organization has requested $12,500 from the City for Fiscal Year 1990-91 for
various childcare activities. For Fiscal Year 1990-91, the Recreation Department's
budget includes a total of $66,535 for after school and summer playground programs
Y � .
for children. Many of the parents of these children use the City's playground
programs for childcare purposes. The City has also been participating in a
collaborate effort with the Cities of Pleasanton and Livermore in the development of
a 5-Year Regional Childcare Masterplan. This Masterplan study has been funded by a
state grant. It is anticipated that the Masterplan will be completed in the summer
of 1990 and subsequently submitted to the three City Councils for their review.
Recommendation
It is recommended that the Council defer the Resources for Family Development
request until the outcome of the Childcare Masterplan study can be analyzed by Staff
and reviewed by the City Council. A report from the Recreation Director, along with
the accompanying request from Resources for Family Development has been attached to
the Agenda Statement.
6) LAVTA OPERATING SUBSIDY - The Livermore/Amador Valley Transit Authority has
requested that the City of Dublin contribute $1,500 to subsidize the Dial-A-Ride
service provided in the City of Dublin. The Assistant City Manager has prepared a
Memorandum (see attached) , evaluating the request.
As indicated in the Assistant City Manager's Memorandum, prior to Dial-A-Ride
service being provided by. LAVTA, the City was a member of a Joint Powers Agreement
with the Cities of Danville and Sari Ramon for Dial-A-Ride service. During the last
year of membership in that Joint Powers Agreement, the City's General Fund
contribution was in excess of $14,000, and the fare box rate for riders was $ .75.
In 1988, Staff recommended that the City Council approve the City's withdrawal from
the JPA with San Ramon and Danville in order to have LAVTA provide the service. At
that time, LAVTA represented that the City's subsidy would be only $2,000 for Fiscal
Year 1988-89 and no operating subsidies would be required in subsequent fiscal
years. The LAVTA program also proposed a reduction of the $ .75 fare per zone to
$ .50 fare per zone. Based on LAVTA's proposal, the City withdrew from the existing
JPA.
Although the amount of $1,500 is not substantial, Staff does have some concerns
regarding the reasons for the need for a City subsidy to LAVTA. Staff is concerned
that, at this time, LAVTA cannot guarantee that this subsidy will not increase in
future years.
Recommendation
It is recommended that the Council consider the request. If the Council chooses to
fund this amount, Staff would recommend that the City request LAVTA to do a more
indepth analysis and project future anticipated shortfalls in their farebox which
could impact the Cities. Depending upon the extent of the shortfall, the City may
wish to evaluate other alternatives for providing Dial-A-Ride service within the
City of Dublin.
1990-91 Budget Recommendations
It is Staff's recommendation that the City Council conduct a public hearing for the
purpose of receiving a Staff presentation on the budget, receiving presentations
from those groups that are requesting funding, and obtaining comments from the
public regarding the proposed budget. It is also recommended that the Council
deliberate and modify, if necessary, the budget as proposed.
RESOLUTION NO. - 90
1
_.ESOLUTION OF THE CITY COL IL
OF THE CITY OF DUBLIN
***************************
ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 1990-91
WHEREAS, the City Council of the City of Dublin is desirous of
establishing an Annual Budget and Financial Plan for Fiscal Year 1990-91 ;
and
WHEREAS, the Dublin City Council has reviewed and considered budget
documents and has received input from the public; and
WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto
and made a part of this Resolution reflects the 1990-91 program budgets for
the City of Dublin.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby find, determine, declare and resolve as follows :
1 ) The Dublin City Council does hereby adopt the 1990-91 Budget- for
the City of Dublin, as outlined in Exhibit A.
2 ) The City Manager is hereby authorized to make expenditures and
appropriations in accordance with the Budget as adopted, with the exception
of those expenditures which require prior City Council approval in
accordance with adopted City Ordinances, rules and regulations . Such
approval shall be procured as prescribed.
PASSED, APPROVED AND ADOPTED this th day of June, 1990 .
AYES :
NOES :
ABSENT:
Mayor
ATTEST:
City Clerk
�d
"EXHIBIT A'
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SUMMARY OF APPROPRIATIONS
RECOMMENDED ADOPTED
PROGRAM 1990-91 1990-91
GENERAL GOVERNMENT
City Council $ 121 ,520 $
City Manager/Clerk 443,953
Legal Services 159,360
Finance 233,516
Building Management 2,040,430
Insurance 177,500
Elections 3,825
Non-Departmental 200,300
TOTAL-General Government $ 3,380,404 $
PUBLIC SAFETY
Police Services $ 2,612,493 $
Crossing Guards 24, 125
Animal Control 54,330
Traffic Signal & Street Lighting 238,650
Disaster Preparedness 26,210
Fire 2,295,338
TOTAL-Public Safety $ 5,251 , 146 $
TRANSPORTATION
Public Works Administration $ 259,894 $
Street Maintenance 487,400
Street Sweeping 62,000
Street Tree Maintenance 80,500
Street Landscape Maintenance 295,490
Paratransit Services 0
TOTAL-Transportation $ 1 , 185,284 $
HEALTH & WELFARE
Vector Control $ 27,010 $
TOTAL-Health & Welfare $ 27,010 $
CULTURE & LEISURE SERVICES
Library Service $ 149,650 $
Park Maintenance 518,570
Community Cable TV 46,000
Recreation 858,465
TOTAL-Culture & Leisure Services $ 1 ,572,685 $
RECOMMENDED ADOPTED
' PR06RAM 1990-91 '990-91
COMMUNITY DEVELOPMENT
Planning $ 1 ,060,933 $
Building & Safety 365,584
Engineering 348,504
Economic Development 83,606
TOTAL-Community Development $ 1 ,858,627 $
TOTAL OPERATING BUDGET $13,275, 156 $
DEBT SERVICE
San Ramon Road Specific Plan $ 108,419 $
Assessment District
1988 Civic Center Certificates
of Participation 1 ,719,820
TOTAL-Debt Service Budget $ 1 ,828,239 $
CAPITAL IMPROVEMENT BUDGET
General $ 155,000 $
Community Improvements 190, 165
Parks 1 ,266,444
Streets 5,305,304
TOTAL-Capital Improvement Budget $ 6,916,913 $
INTERNAL SERVICE FUND BUDGET $ 209,600 $
TOTAL EXPENDITURES-ALL FUNDS $22,229,908 $
APPROPRIATIONS TO RESERVES
Park Dedication Fund $ 68,642 $
Captial Project Fund 2,000
Dublin Information Inc. Fund 121 ,667
Street Lighting Assessment
District Fund 4,350
San Ramon Rd Specific Plan
Assessment District 28,516
Dublin Blvd Extension Fund 508,000
Total-Approporations to Reserves $ 733, 175 $
TOTAL 1990-91 APPROPRIATIONS $22,963,083 $
f l
CITY OF DUBLIN
M E M O R A N D U M
DATE: June 15, 1990
TO: CITY MANAGER
FROM: Administrative Assistant to the City Manager
SUBJECT: Request for Funding - Tri-Valley Arts Facility Study Committee
For the past several months the Tri-Valley Arts Facility Study Committee has
been meeting to discuss the feasibility of a regional performing arts
facility. The 24-member Committee is comprised of elected officials, City
staff and citizens-at-large from the cities of Dublin, Livermore and
Pleasanton, as well as representatives of the Livermore Area Recreation & Park
District and the South County Community College District.
The Committee has concluded that a professional needs assessment study is
required in order to provide an objective opinion on the possibility of
developing such a facility. The proposed study would cover various issues,
including community need, as well as facility size, location, management and
cost. It is estimated that the study would take 90 days to complete.
As the attached letter indicates, the Committee is asking the cities of
Dublin, Livermore, and Pleasanton, as well as the South County Community
College District, to contribute a maximum of $20,000 each to fund this study.
On May 1, 1990, the Community College District Board of Trustees approved the
expenditure of up to $20,000 for the study. In addition, the cities of
Livermore and Pleasanton have included appropriate funds ($20,000) in their
respective preliminary 1990-91 budgets.
Once funding for the study is secured, a subcommittee would then work with
city staff members to develop a Request for Proposal (RFP) for use in
ultimately retaining a professional consultant to conduct the study.
RECOMMENDATION: From what I understand, the issue of developing a Valley
Civic Arts Center has been discussed for many years. Consequently, certain
members of the Committee have formed perceptions regarding the "need" for a
regional civic arts center. Some Committee members have even formed
perceptions regarding the details of such a facility (i.e. , square footage,
potential user groups, facility components, etc.). In my opinion, these
perceptions are premature. Thus, in order to obtain an objective opinion
regarding the need for such a facility, a needs assessment makes sense.
It would be my recommendation that if the Council wishes to pursue the idea of
developing a Valley Civic Arts Center, to fund the feasibility study. In
addition, if the Council chooses to fund the study, I would also recommend
that the City of Dublin take part in working with the subcommittee to develop
the RFP, screening the proposals and awarding the bid.
!
ADMINISTRATION RUILDI3'4G '
R E C E I V L 1052 South Liverrnore Avenue
Livermore. CA 9x550
APR 23 1990 (415) 37 3-5100
FA X (4 i5) 0/3-5115
CITY OF DUBLIN �
April 18, 1990
i
Mr. Richard Ambrose, City Manager
City of Dublin I
P. O. Box 2340
Dublin, CA 94568 !
i
I
Dear Rich:
i
As you are aware, for the past several months the Tri-Valley
Arts' Facilities Study Committee has been meeting to discuss the
need for and feasibility of a regional arts facility. As the
i attached indicates, the Committee is comprised of appointed j
representatives from the Cities of Dublin, Livermore, and
Pleasanton, as well as the South County Community College
District. +
I
Following a series of meetings, the Committee has determined
that a Needs Assessment Study is required in order to properly e
evaluate the feasibility of such a facility. Once funding for the j
study has been secured, a subcommittee would then work with your i
staff members to develop a Request For Proposal for use in !
ultimately retaining a professional consultant to conduct the
assessment.
A preliminary check revealed that such a study could cost
up to $80, 000 and would take approximately 90 days to complete.
The request from the Committee is that each of the four agencies `
allocate a proportionate share not to exceed $20, 000 towards the
cost of the study. I advised the Committee that I would contact
you so that this request can be included in your budget
deliberations for the coming year. They have requested that your
local appointees be advised of any upcoming budget hearings so
that they could be present when this item is discussed.
�t
on behalf of the Committee, I thank you in advance for your
consideration and would encourage you to contact me if you have
any questions.
1 i
Sincerely,
t: David F. Adams
x Assistant to the City Manager
Committee Staff Liaison
S
(
PROPOSAL
The Tri-Valley Arts Facilities Study Committee requests that the communities of
the Livermore/Amador Valley participate in a Needs Assessment Study to
evaluate the feasibility of establishing a Livermore/Amador Valley Arts Facility.
The first step in this process is to generate a Request for Proposals (RFP) to be
used in acquiring the services of a professional consultant to perform the
assessment. The following items are to be included in this RFP:
I. Is there a need for a Valley Civic Arts Center?
a. What are the currently available facilities?
b. Is there a need for new facilities?
II. What is the need?
a. Conduct work sessions to bring together potential users and patrons of
a center to define its scope.
b. Determine what organizations would use the facility (non-profit
groups, commercial or both).
c. Establish goals, potential components and priorities for the facility.
d. Perform a market analysis to determine the market areas (audience).
III. Who would benefit from the facility?
Include potential indirect income generated for the communities (e.g.,
restaurants, shops).
IV. What are the potential sources of funding?
a. Acquisition and Development
b. Operation
V. Where should it be built?
a. Shared among more than one community? All facilities do not
necessarily have to be in a single building or in one location.
b. At a central location (amenity related)?
c. At an easily accessible location (transportation related)?
VI. What are the management and maintenance options?
VII. Provide a time schedule of events, with priorities.
} POTENTIAT 'ARTICIPANTS IN THIS STUDY
1. City of Dublin _
2. City of Livermore/Livermore Area Recreation and Park District
3. City of Pleasanton
4. South County Community College District
The Needs Assessment Study, which we feel is a necessary prelude to the entire
project, is expected to require the expenditure of up to $80,000. The agencies
listed above are requested to each provide $20,000 to fund this study. When
funding is assured, members of the Tri-Valley Arts Facilities Study Committee
will be available to meet with staff representatives of the participating
communities to assist in drafting the RFP.
This request is respectively submitted by the Livermore/Amador Arts Facility
Study Committee, whose members are listed below:
Bob Anglin, Pleasanton
Dave Bing, LARPD, President of the Board
Judy Bolton, Livermore
Peggy Burdick, Livermore
Bob Butler, Pleasanton, Councilmember
David Colborn, Pleasanton
Elva Cooper, South County Community College District
Phil Dean, Livermore
Michael Dittrich, Dublin
Dan Downey, Dublin
Les Edwards, Livermore
Lee Hinckley, South County Community College District
Robert Howerton, Dublin
Dorothy Hudgins, Livermore
Linda Jeffery, Dublin, Councilmember
Edmund Kemprud, Dublin
Bill Payne, LARPD
Gib Marguth, South County Community College District
Tom Reitter, Livermore, Councilmember
Peggy Riley, South County Community College District
Barry Schrader, South County Community College District
Charlotte Severin, Pleasanton
Bob Williams, Pleasanton
Sherri Wright, Dublin
r .
June 15; 1990 J
Michal Dittrich
Manager, Community Affairs
Viacom
6640 Sierra Lane
Dublin, CA 94568
RE: 1990-91 Budget Hearings
Dear Ms. Dittrich:
On June 26 and June 28, 1990, the City of Dublin will conduct its annual
contract review and budget hearing sessions. The purpose of these sessions is
to review current year programs and services. In addition, the City Council
will be taking action on the proposed 1990-91 budget, which includes various
requests for funding (i.e. , the request from 'the Tri-Valley Arts' Facility
Study Committee) .
The meetings will be held at the Dublin Civic Center, located at 100 Civic
Plaza, and will begin at 6:30 p.m. . It is possible that the Council could
complete its review of the City's budget on Tuesday, June 26, 1990. Thus, if
you wish to address the Council on this matter, you may wish to attend the
hearing(s).
On behalf of the City of Dublin I thank you for your work to date on this
Committee and would encourage you to contact me if you have any questions.
Sincerely,
RICHARD C. AMBROSE
CITY MANAGER
Michal Dittrich -
Manager, Community Affairs
Viacom
6640 Sierra Lane
Dublin, CA 94568
Edmund Kemprud, M.D.
7667 Amador Valley Blvd.
Dublin, CA 94568
Dan Downey
7719 Canterbury Lane
Dublin, CA 94568
Ms. Sherri Wright
11561 Circle Way
Dublin, CA 94568
1
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CITY OF DUBLIN
M E M O R A N D U M
DATE: June 21, 1990
TO: CITY MANAGER
FROM: Administrative Assistant to the City Manager (with the assistance of
the Assistant City Manager) ,
SUBJECT: Request for City Support from the Dublin Historical Preservation
Association (DHPA)
BACKGROUND: On May 4, 1990, the City received a request for financial
assistance from the Dublin Historical Preservation Association (attached). The
DHPA is requesting funding from the City to assist with their operating
expenses.
As indicated in the attached letter, the DHPA is concerned with the yearly
payment of $500 to the Cemetery Association. However, in following up on the
request for funding, both Kathy Straub (outgoing President, DHPA) and Marie
Cronin (incoming President, DHPA) have indicated verbally that the DHPA is
requesting $15,000 from the City of Dublin. Ms. Cronin will present the
details of the request, along with an updated financial statement and
information regarding the goals of the DHPA at the budget hearing on June 26,
1990.
The DHPA first approached the City of Dublin in January of 1984, when they
discussed with the Park & Recreation Commission, opportunities for City
involvement at the Old Murray School site. At that time, the Commission
suggested that DHPA and the Cemetery Association present a comprehensive
proposal. In August of 1984, the issue was once again raised by the
Commission, however no new information was available.
Subsequently, the issue of improvements to the Old Murray School was discussed
by the City Council. The question regarding possible grant funding was
raised. In response, City staff indicated that the ability to obtain funding
for the Murray School was complicated by the following conditions:
1. No public agency has an ownership interest in the project. While the DHPA
owns the building, they lease the property from the Cemetery Association.
2. Historical building grants at that time were provided on a competitive
basis. The amount of funds for this type of project were (and still are)
very limited.
3. The competitive criteria for the grants favor historical buildings which
have remained intact and at the original location. The Old Murray School
has been moved. In addition, the DHPA has proposed to replace a bell tower
which has been removed.
As with most park grant funds, staff does not anticipate any new programs in
the future. In addition, it is likely that the complications identified above
would still need to be addressed.
EXHIft T o
. 151
The Dublin City Council has expressed interest in "investigatink opportunities
for assisting in the promotion of historical and cultural activities in
Dublin." However, in the past, the City Council has been hesitant to fund
improvement projects to which the City does not hold title. In addition, the
method of funding the maintenance of the improvements has also been a
.consideration. This philosophy was discussed in conjunction with the City's
contributions to improvements to DSRSD owned parks, local schools, as well as
historical buildings.
As indicated in the attached letter, the DHPA has reached agreement with the
Cemetery Association regarding the land lease associated with the Cemetery and
Murray schoolhouse properties. The annual lease payment is expected to be
$500. Further, the DHPA indicates that while they do receive funding from
various sources, including membership dues and fundraising, they spend a
considerable amount of money paying bills and maintaining the schoolhouse.
Consequently, the DHPA is requesting monetary assistance from the City to help
meet some of their operating expenses.
In reviewing the request, I offer the following general observations:
1. It appears as though the City has not previously contributed (financially)
to the DHPA. However, in keeping with the Council's philosophy, the City has
supported the Association through the promotion of the City's history,
historical sites, founding families, etc.
2. In reviewing the DHPA Statement of Revenue & Expenses (Year ending December
31, 1989) , it appears that during calendar year 1989, the DHPA conducted
limited fundraising activities.
3. The DHPA indicates in their letter that other local historical associations
receive funding from their respective city governments. While this may be the
case, it is also worth noting that some of the surrounding cities own those
historic buildings which they help support. Also, many of the other local
historical associations sponsor regular fundraising campaigns.
4. It appears as though the DHPA has spent a considerable amount of time,
money and energy improving Dublin's historic grounds and buildings.
5. The DHPA has indicated that they would like the City to be more involved in
the Association. They invite City Officials and/or City staff members to sit
on the Board of Directors.
DISCUSSION: The City of Dublin is undergoing what many other communities
experience each year. A growing number of community based organizations are
looking to integrate public and private funds. Consequently, an increasing
number of groups are approaching local government for assistance.
During the past year, the City of Dublin was approached by a number of
community groups for financial support. Requests came from various agencies
including, but not limited to, the Committee for Water Policy Consensus, the
Buenas Vidas Ranch, the Dublin Substance Abuse Council, Citizens for a Valley
Performing Arts Center, the Dublin School District, Resources for Family
Development, and Dial-A-Ride. While many of these groups have experienced
recent cuts in county, state, federal funding; others are looking for seed
money to begin and/or expand new and/or existing programs.
Although the City recognizes the importance and supports the efforts of these
types of programs, it is not feasible (nor it is advisable) to fund each any
every request.
A 2 D.
CCEIdE
fv1 AY 4: 1990
CITY or DUBLIN..
a . .
April 3, 1990 Murray School 1860
Honorable Mayor and City Councilmembers
City of Dublin
P.O. Box 2340
Dublin, CA 94568
Re: Lease Agreement with the Cemetery Association and request for monetary
assistance
Dear Honorable Mayor:
We are happy to report that the Cemetery Association has delivered a Lease
Agreement that the D.H.P.A. can work with. There is however, one item that we are
concerned with and that is the yearly payment of $500.00 to the Cemetery
Association. As a group we take in money from memberships, and if we are
successful during our attempts at fundraising, we bring in money from that source.
At times,.we have lost money at local fundraising events. Ideally, we would like to
direct our energies toward our main goals of preserving history for the City of
Dublin and providing educational tours of our museum and the Pioneer Cemetery.
Unfortunately, a significant portion of our efforts are directed to raising money to
pay our bills and maintain the schoolhouse.
We would like to request that you consider allocating some money from
Dublin's yearly budget for the Dublin Historical Preservation Association. We are
in contact with other Historical Associations in the area and have found that most
all of the groups receive money from their city government. We have enclosed
articles which mention the contributions other local city governments have made to
their historical associations, and also a copy of our yearly budget from 1989.
Because we would like the city to become more involved, we would like to invite
any interested City Officials and or City Staff members to be on our board.
We have accomplished much organizing our archives and getting the
museum into shape to reopen this year. We have also done a considerable
amount of work improving our building and grounds. Furthermore, we have been
working on our building plans for the belltower restoration and citizens in the
community have made donations to this project. We hope it will make Dublin proud
to have the old Murray Schoolhouse restored back to its original design. ,
Thank you for your consideration and we look forward to discussing our
proposal with you at a City Council meeting or at your convenience.
Sincerely,
Kathryn (Straub, President
1 1
Dublin Historical Pmervation Association
Statement of Revenue 8t Expenses
and Changes in Fund Balances
Year Ending December 31, 1989
General Life Tri-Valley Total of
Fund Fund Grant All Funds
Public Support
Donations $9 $9
Memberships 16 100 516
Total Support 25 100 525
Revenue
Shamrock Days $731 $731
Rental of Meeting Room $80 $80
Interest Income 226 574 800
Total Revenue $1,037 574 $1,611
Total Support &Revenue $1,462 674 $2,136
Expenses
Cemetary Assn Rent $500 $500
Annual Meeting $63 $63
Dues $70 $70
Electricity $667 $667
Garbage $29 $29
Water/Sewer $815 $815
Telephone $142 $142
Insurance $750 $750
Repairs/Maintenance $164 $164
Advertising/Promotion $75 $75
Postage $114 $114
Office Supplies $15 $15
Museum/Projects $22 $22
Echo Newsletter $230 $230
Taxes 102 102
Total Expenses $3,758 $3,758
Withdrawal of Grant $2,000 $2,000
Excess (Deficit)of Public
Support and Revenue over
Expenses ($2,296) $674 ($2,000) ($3,622)
Fund Balances -Jan 1989 $5,724 $6,160 $2,000 $13,884
Transfers 200 200
Fund Balances -Jan 1990 $3,228 $7,034 $0 $10,262
En-MUSIUM
city hiale'to
namxt genMISM t"
a% 10n;j,
Ora
K
Glimpses of long-gone'.-days :.-
in museums and old homes
By Karen Holzmelster
Staff writer
For more than 80 years, until the plant closed in '?
1978, the sweet, tangy odor of ketchup :wafted across
Havward from Hunt's cannery, where the floor space,.
equaled 50 football fields. { t '
j Farther south, Warm Springs, Mission San Jose, I,
Irvington,Niles and Centerville were well-known rural
communities before they merged into the city of Fre•;
mont in 1956.
And, in the Livermore-Amador Valley, thousands of
homes now nestle where only four ranches once occu
pied more than 85,000 acres.'
To newcomers, the stories of historic r_eighborhoods
j and farmlands that have been converted into industrial
parks and houses may seem almost unreal. L Dino vournas'-'staff photo
However, many remembrances of things past have '-Carol Severin; left;,director;of HRRD,!and.Nancy
been safeguarded in area cities: :McCullough-Erigle at Eden Manslon.
o Museums in Alameda, Hayward and Pleasanton
are filled with local memorabilia.
o Historic houses which are open to the public.. •.ings as the restoration of Mission San Jose in Fremont,
Casa Peralta in San Leandro and Ardenwood in Fre- such ongoing projects as tombstone repairs at Gan
mont are but two that come to mind — give a glimpse Lorenzo's pioneer cemetery' and such one-shot dona-
of life in Alameda County when residents numbered in tions as money to beautify a new.Castro Valley commu-
the thousands instead of more than 1 million. nity center.:
j o A dozen books chronicle the evolution of local History buffs realize they, have to acquaint people
I townships and cities, their industries and historic :with the area's.past and make sure that they preserve
homes. bits and_ pieces of the past for future generations.
e There are at least 11 groups in Southern Alameda "I have a real fear that many of the historic commu-
County and the city of Alameda that are dedicated to nities are going to blend into the.-g,rowing cities and lose
f historical preservation. For most of the century,clubs their individuality,"said John.Sandoval, official histo-
and committees have tackled such massive undertak- See History, back of Section
mtory
o Hayward Area Historical Society
Continued from page 1 Victorian farmhouse on Hesperian Boule- Museum, C and Main streets, Hay-
Han for both Alameda County and the city yard, with the Hayward Area Recreation ward, 11 a.m. to 4 p.m. weekdays and
of Hayward. In 10 years,will people know and Park District.The society now is nego- noon to 4 p.m.Saturday. Maps,photo-
tiiat Washington Township communities tiating with the park district on a similar graphs, artifacts from Hayward, Cas-
like Centerville and Irvington ever arrangement for the 1869 Meek Mansion at tro Valley and San Lorenzo,Including a
existed?" Boston and Hampton roads in Hayward's 1920s-era post office facility and a
On Pleasanton's Main Street, history unincorporated Cherryland district. 1923 fire engine. Current special ex-
comes to life as volunteer docent Dagmar On its own, the park district recently hibit, "Ain't Seen You Since
Fulton displays some of the clothing she refurnished the Eden Mansion,a 1919 coun- Tomatoes," a look at Hayward's can-
lent the Amador-Livermore Valley Histori- try home at Hsperian Boulevard and Ten- ning industry, on display through Oct.
cal Society Museum. nysun Road in Hayward's Mount Eden 28. 581-0223.
Fulton, a member of the Orloff family, Park, which once was headquarters fora Amador-Livermore Valley Historical
,which settled on a Dublin ranch in 1908, local salt farming operation. Society Museum, 603 Valle St., Pleas-
graduations rival
wore the cotton and lace dresses at her The mansion, which is being rented for Societ 11 a.m. to 4 p. a Wednesday
from Murray Grammar School group meetings of no more than 40 people, through Friday and 1 . 4 p.a on
and Amador High School in 1921 and 1925. has solid wood paneling throughout the Saturday and Sunday. Rotating m.on
A self-described "pack rat,"she has con- house from eucalyptus trees which original- Its on local history range from fossil
tributed many of the antiques and collect- ly grew on the grounds. The grounds are remains to the present. Area archives,
ibles to the 26-year-old museum, housed covered in lilac and magnolia trees, and art gallery, and oral history project.
s:rcc 1935 in�'leasanton's former town enhanced by a long driveway bordered by ,.;
Current special exh? t features mem-
s�aii.'I'he hall, built in 1914,�was ren.ode.ed reproduction turn-of-the-century glass= orabilia from schools in Dublin, Liver-
to accommodate'furniture settings from globed light poles.The park district is hold- more, Pleasanton and Sunol, dating
rooms in a turn-of-the-century home, a ing an Oct. 7 open house from 2 to 5 P.M.to from 1 Pleasanton anion 6.
blacksmith's forge, dentist's office and formally unveil the mansion and grounds to f Alameda Historical Soviet
1��s0s hair salon. district residents. 1 , y Muse-
"We have 30 to 75 visitors a day, not Tire Pleasanton and Hayward societies um, 1327 Oak St., Alameda, 1:30 to 4
including students on a field trip," said operate their museums.with municip4l as: p.m. Sunday, Wednesday, Thursday
Fulton, who proudly points out three cases sistance. Pleasanton gave i'6e old town ha 11 and Friday; 11 to 4 p.m. Saturday.
of ivory carvings,loaned by a valley resi- iMN Livermore-Amador society, Hay- Collection devoted,solely to items with
Je'nt, and an 1800s parlor set that once was ward bought an old post office building for an Alameda heritage, include vintage
Used by the family of Livermore pioneer the society museum and also contributes clothing, household furnishings and
E;lilliam Mendenhall. nearly$30,000 a year to the society for staff implements, toys, model trains, bicy-
Both the Pleasanton museum and the expenses. cles, movie theater memorabilia and
! 'Hayward Area Historical Societv Museum, The Alameda Historical Society is oper- more than 4,000 photographs. 521-
settled in a former post office building in ating its Oak Street museum with volunteer 1233.
downtown Hayward, attract visitors from time, fund-raisers and contributions. The a Washington Township Historical
throughout the United States and even for- Washington 'Township Historical Society, Society office located in the Olive Hyde
eign countries. which focuses on Fremont, Newark and Art Center, 123 Washington Blvd.,
Visitors have included descendants of old Union City, is looking for a museum site. Fremont.
families researching their ancestors'.his- Alameda museum curator George Gunn The societies can pro:ide,ipformation
tories; an English woman who wanted to said the collection contains furniture, pic- about historic houses and buildings,
know more about the town where her tures, clothing and everyday objects which as well as cemeteries and research
'daughter lives; and the staff artist of a were owned or used by Alameda residents . facilities In each area.
museum in Switzerland who was in the or business people.:
United States researching Clydesdale "So many artifacts at other museums are
horses. not tied into the area," he says. Alameda is estimated to be located.
But there is other evidence of the Wedding gowns once worn by early-day Roscoe Hamilton, 72, is an enthusiastic
societies' involvement in preserving their settlers are draped on forms next to an volunteer who, along with his wife, has
communities' past. early 20th-century farming family's dinner contributed many family mementos. Ham-
The restoration of old St. Raymond's table from Bay Farm Island. A pre-World ilton is the great-grandson of. William
Catholic Church in Dublin, built in 1859, is War I globe that was used at the Alameda Chipman, a'co-founder of Alameda. There
an ongoing project for Fultor.'s group. Library-for 75 years now is a favored item is a Chipman Street in Alameda,as well as
The Hayward society jointly restored and for children, who over the years have Caroline Street for Chipman's wife and
operates the McConaghy House, an 1336 punched a hole in the-spot where the city of Hamilton's 'great-grandmother.
■
Pleasanton invests
in the com unmlty4/
I
i
Small shares of municipal These are some of the major
budget mean much to the improvements the city plans to
make this year.
city's historical museum, • STREETS: Total expenditures: ;
recreational park $1.46 million. Highlights: $217,000 .
to reconstruct Division Street from
By Doug Dollemore St. Mary's to Main Street; $500,000
Staff writer for the city's resurfacing program;
PLEASANTON — Sometimes it is I
the smallest ex editures that make the Foothill for the completion of the i
p Foothill Road sound .wall; and �
biggest impact. $165,000 to build the Valley Ave-
Take the $50,000 the City Council nue sound wall.
allocated this week to build a 625- * SEWERS: Total expenditures:
square foot storage room at the city's $1.7 million. Highlights: $245,000 to
museum.
"It's going to make a lot of replace Kottinger Drive from First
differ-
ence," said Dagmar Fulton, president Street to Amaral Circle; $145,000 to i
of the Amador-Livermore Valley His
increase the the capacity of the
torical Society, which operates the mu- East Amador pump station; and
seum. "We have a fine, well-run $162,000 for sewer replacement as 1
museum that houses the history of the Part of the Division Street recons-
area. We just need more space to store truction project.
our exhibits. • WATER: Total expenditures:
"It's a minimal expense in compa- $1.34 million. Highlights: $80,000
rision to some of the other things for annual water main replace-
they're spending money on." ment; $35,000 for storage tank re-
The allocation was approved by the pair; and $144,000 to replace water
council on Tuesday as part of$34 mil lines as part of the Division Street
lion plan to improve city facilities dur- reconstruction.
ing next five years. • PARKS: Total expenditures:
The city will spend $6.8 million for $786,000. Highlights: $415,000. to
capital improvements this year. It ten- construct a 2,000-square-foot
tatively plans to spend $7.8 million in sports building in Pleasanton
1991,$7.7 million in 1992,$6.8 million in Sports and Recreation Park; $150,-
1993 and$5.9 million in 1994. 000 to rehabilitate Fairlands Park; i
This year, the city plans to spend and $60,000 for improvements to
$713,000 for a 2,000-square-foot snack McKinley Park.
bar and office in the Pleasanton Sports • MISCELLANEOUS: Total
and Recreation Park, $1.7 million for expenditures: $1.44 million: High-
sewer replacement, $1.46 million for lights: $247,000 annually through
street repairs, $786,000 for parks and 2105 to acquire and develop a 17- I
$1:4 million for miscellaneous expenses. acre site on Busch Road for a city i
Those miscellaneous expenses in-* operations services center; $50,000
clude the museum expansion and $401- to expand the Pleasanton Histori-
000 to help Amador Valley High School cal Museum; $40,000 to construct a
Booster Club build restrooms and .a concession stand at Amador Valley
concession stand at the school's track. High School; and $50,000 for a new
"It's a good investment,"said Mayor wildland firefighting truck.
Ken Mercer. "A lot of different people
are going to use that facility and it's
going to benefit taxpayers in the long
run." "We're really excited about the
The Pleasanton Unified School Dis- city's support.We couldn't have done it
trict also has given the club$40,000 and without them,"he said.
the boosters have raised another $25,- "We think it's a real good invest-
000 for the$200,000 project. The rest of ment," Morley said. "We're going to
the cost will be offset by donated labor provide the community a facility at
and materials,said Art Morley,booster much less cost than it could have been
club vice president. done by the city or the school district."
RECOMMENDATIONS:
In reviewing the request from the DHPA, Staff recommends the following:
1. Receive the presentation by the DHPA at the 1990 budget hearing.
2 . Before further consideraton of funding, obtain from the DHPA the
following information:
- A "big picture" (i. e. , mission statement, goals and objectives,
future plans, future fundraising activities, etc. )
- A budget (funding sources, expenditures to date, etc. )
3 . Once the City has a better sense of the goals of the organization,
the City will be in a better position to then consider the
appropriateness of City support (grant, challenge grant, in-kind
contribution, etc. )
4 . Respond to the DHPA's invitation to participate on their Board.
This would provide the City the opportunity to acquire first
hand knowledge of the goals, objectives and operation of the
Association.
5. Staff does not recommend any type of ongoing (annual) contribution
at this time.
CITY OF DUBLIN
MEMORANDUM
DATE: June 19 , 1990 /
FROM: Police Chief
TO: City Manager
SUBJ: REQUEST FOR FUNDING - DUBLIN SUBSTANCE ABUSE COUNCIL
Per your request of June 14, 1990 , I have reviewed the proposal
from Karen Seals requesting $7,000.00 from' the City for the
Dublin Substance Abuse Council (DSAC) . Additionally, I obtained
a copy of the DSAC 1989/90 budget. Their total income to-date is
$7 ,963 .73 with a balance of $4 ,268.83 . This amount is expected
to be reduced by $2 ,000. 00 before the end of the Fiscal year. I
have attached a copy of the budget for your perusal.
I did not provide you with a history of the organization or a
"mission" statement, as it is outlined in the proposal from Karen
Seals. DSAC is a community based, nonprofit organization, that
we contributed $5,000.00 to last year. ,
I believe their funding should come primarily from donations and
fund raisers. Therefore, I submit the following recommendations:
1 . The City continue to support this organization through
police and parks and recreation.
2 . Provide the use of City facilities for meetings, etc.
3 . Contribute $4,000.00 to be used for expenses associated with
Red Ribbon Week and Dry Graduation Night here in Dublin.
Please let me know if you need any further assistance or
information.
JWR:mjg
C: II-S9-0677 Ce lai led Income S!:atement IDy Fer iod Rept 601:rl
Dublin-Substance Ab. Coun ,
Period 1./ Feri od 2/ Period 7/ Period 4/ Period 5/ Period 6/
Sub Period 7 Period B Period 9 Fcriod 10 Period it Period 12 Year-T-Da tra
INCOME
,-.. ii.CdJ ..00 1000,fr+) 0.00 G.;jC1 0.00 2599.7.
0-00 0.00 0.00 0.00;'•`1 .. ;..'.•0:00 . 0:00 5000.00
x.00 0.00 U.CIO ' 0.fro !i,CiO 0-Cr,j 365.C10
..
-------------- ---------------- -------------- ------------- ______
" r,
'•"..•. .` . : .. ". 0.00 c^ C).0".) 1000.00 0 00.:'`'N ....10:00 :.0.00 7963.7::
.. ------------- ------------- ------------- ------------
------- -- -------- ----- --
'4�r7 771
0.00 1000,ir0 0,00 0.00 r),C)C1 7967.7=
�) 0290 Food .. -` U.00 O.Oi1 0.00 1�5 00 _`. x "O 00 -.0.On _
5 fro
02911 Membership Dues G.0<: .0!. .CUi 0.00. Cr,00 0.00
-r: - Ir "il frf•
0,000.00 100.00 /'! 600.00 - "'.0.00 0.00
n nn
`_
4 70.00 -55.
290 Otti.ce Er.penses O.00� - rifl 147.9`5 00 0.00
nn oil h^
.r
L/ i'0 90 •Pub lications !' Leaal'notices"' 0.00 0.00 �� 0:00 1295.-,O `+`, .,+.,�46 30 ,- ' �Or00
i
" 0290 Travel/lodgino 1.7 O.Crb 0.00 0.00
I fr:l ''I fell 171,.17
•.'r _____________ _____________ _____________ ________
itOTAL SALARY'RELATED-EXPENSE 0.00 0.00 418.12 2590 50 1 -8.70 O:OO :
n ' n n 5^
i GENERAL EXPENSE
ai":0290 Postage.'a t r, 1 O.00r 0.00 14.38 0.00-
0.00 ----U-0C''---------0 00 -_0 60#_�: e „{;.;.0 00 z� '.0:00 -.-1 14'38
TOTAL OPERATING EXPENSE .00 1.00 432.50 2590.50 -8.70 0.00
40.00 :'.9.26 301.34 0.00 3694.96
^ °"TOTAL'OPERATING.INCOME 0.00 5200.00 -182.50 1554 50 - _486 40 0:00
•z;_ i'.. "1i .� 5 4«;:'37 1 0.00 - '.220.00. 960.00` .'- 9 26':? k - 381 34 �. 0.00 A268.83
K, t
,. -
Per'iod 1/ Period 2/ Per i.od - -. ,r,d 4/ Period _. F'I r od 6/
S.,b Pera.od 7 Per i.od S Period Y/ F'r_riod 1.0 P'er-iod 1.1 r.;t,od i._ Year-To--r,.tI•
NET INCOME BEFORE TAX 0.00 5200.00 -182.50 -1554 50 r�486.43 0.00 i.'
r. ------------- ------------- ------------- ------------ ------ --- ------`-------- --------------
'• x'' '> ' 0.00 220'.'-00- :960.00 SB1:34 0100 '.3;.;4268.83
.. '.. ,
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Dublin Substance Abuse Council (DSA.C) is continuing to
change attitudes and norms about alcohol and other drugs
in Dublin. DSAC has worked hard and achieved it ' s goals
it ' s first year . DSAC is continuing to network with all
segments of our community, city,church ,police , schools ,civic
clubs ,chamber,youth and parents .DSAC will continue to expand
it ' s network to cover all aspects of Dublin so we can provide
a broad base to achieve our goals .
DSAC is now nearing it ' s one year anniversary.DSAC has
been very successful and active in the community this year .
The city council was presented with our midyear report in
Febuary. Since our midyear report DSAC has been active in
arranging a Basketball game at Wells middle School with
the Dublin police . At this game youth and adults were given
information on drug use and teen parties . All teens recived
"sober and Drug Free" wristbands and buttons .The game was
also successful in teen and police relationship building .
(The police won, But it was close ! ) .Also DSAC participated.
in Dublin"s St . pa.tricks Day parade and festivities . DSAC
conducted 100 alcohol and other drugs ruizes . we gave out
200 coloring book with a "Just say No message" ; 200 wrist
bands , 50 b,uttons , 30 t-shirts , and many Alcohol and other
drug information . It was a positive time to relay DSAC goals
to the communi :y .
DSAC is currently working with the School dirt . to provide a
parent seminar on april 28th, This is a jointventure ?; th
DSAC providing; the speakers and information and volunteers .
.The district provides parents , location, and promotion ,
Both the district and DSAC are looking forward to this, 3ay.
We are anticpating 100 parents that day. Information on
teen age parties , and alcohol will be included in each
participants folder , along with a flyer on DSAC .
In 1990-91 DSAC is going to increase Dublins alcohol and
other drug awareness by expanding it ' s involvement within
the community in the following ways .
1 . Alcohol and other drug information will be sent to all
chamber members and given out to local business . To achieve
this DSAC will be purchasing a Krams publication on alcohol
in the work place .
2 . A Friday night live club on Dublin High campuss .
3 .participate in the potato festival .
4 . Obtain Alcohol and other drug information viedos , Place
these viedos in the public libary for pl:-blic use and promote
the public to veiw them.
5 .Participate in the National Red Ri':)bon week campaign Oct . 21-29
6 .A sober teen new years eve party
7 .continue parenting education at all Dublin schools .
8 .DSAC flyers and bumper stickers and posters .
9 . Seminars and trainning to DSAC members .
10 .Dry Gradnight party at Dublin High
11 .Challange days at Highschools and kids day at elementarys .
12 . expand. DSAC into more civic clubs and churchs
13 .Participate in St . pa.tricks day
14 . Sports games between Dublin schools and. Police .
15 - seek funding both private and public
The projecte:4 cost to imrlement DSAC objectives are as follows
1 . 1 . chamber information 1000:? . 75 $750 .00 DSAC l'
2 .FNL on Dublin high 100 tshirts(�? $5 . 00
500 wristbands (x. 20 $760 . 00 Alameda
500 buttons 0. 20 / county
300 keychains^. 20
2 dances $1000 . 0 Rotery
3 .Promotional material
and current drug information $1000 . 00 DSAC
Z .Viedos $500 . 00 Viccom & DSA(
'_ .Red Ribbon Week book covers 60000 . 17 $1020 donation
wristbands 6000 0. 20 1200 donation
pencils 6000 r? . 15 $900 donation
Buttons 6000 n . 20 1200 donation
printed ribbons 1000 C . 20 200 donation
plastic street ribbons 100 @.70 $70. 00 DSAC
safty pins 10 . 000 $80 . 00 DSAC .
red ribbon 1000 yards `1000.. 00 DSAC
drug flyers _50000 . 25 1250 DSAC
6 .New years eve party , Band and games $950 . 00 DSAC
Food $500 . 00 DSAC
decorations $100 . 00 DSAC'
7 .Parenting seminars $500 .00 School dist .
8 promotions DSAC flyer 1000 0 . 30 $300 . 00 donation
9 Tranning 3members CAFDFX $500 . 00 DSAC
3members CCAP $500 . 00 DSAC
Peer councilers $1000.00 school& DSAC
10. Dry grad. Band and games $900 . 00 DSAC
food and Decorations $600 . 00 DSAC/don.ations
11 .4 challange days and 5 kids days $10 . 000 Alamd.a Couny
12 .Expanding volunteer time
13 .St patricL,s day ( should have supplies from RRW & county)
14. Sports games volilntee time and left over supplies
15 . fundraising `,rolunte r time
The projected T-I.;dcJ for DSAC For-1990-1991 would include
funding from many sources . DSAC anticipates :
$10 . 760 from alameda county by bray of a trivally minigrant
$6370 from and busness donations
DSAC also anticipates many inkind services to be donated
and all work by DSAC members is is done by volvolunteers .
At this time I would like to reciuest the city of Dublin
to include DSAC in it ' s up coming budget for the amont of
$700.0 . 00 All this money would be spent in Dublin and
for t_he citizens of all as- -To acheive a healthy. safe
clean Dublin for us all to live in.
Thank you,
Karen Seals
Chairwoman DSAC
ALAMEDA COUNTY
DAY:::::::::: i i 1
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:::: :: : : ::::::::: : : ::::: : :: ::,: :: : :::::
. .. ... :::::. . ..........
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FRIDAY NIGHT LIVE FACT SHEET
WHAT IS FRIDAY NIGHT LIVE?
Friday Night Live is a program designed to provide interested teens the
opportunity to develop leadership skills and help prevent alcohol and drug
related problems among teenagers. Alameda County FNL is part of the
Department of Alcohol and Drug Programs ' efforts to develop broad based
.community-oriented `alcoho:l and drug problem prevention strategies. FNL
organizes great alc`otiol, ';and, drug free activities and promotes messages
such as "celebrate being al've by.-.,partylpg safe, sober, and drug free."
1 HOW IS THIS ACCOMPLISHED?
Student action. groups called Friday Night.Live Chapters are formed at
various school 'and community sites . Students are encouraged to develop
their leadership abilities and take responsibility for influencing their
peers to avoid the use of alcohol and drugs. This is done by. planning and
offering high energy activities that attract other students to participate.
WHAT DO THE FRIDAY NIGHT LIVE CHAPTERS DO EXACTLY?
With an adult advisor, FNL-Chapters meet at least twice a month to
organize FNL dances, movie nights, field trips, anti-drug promotional
campaigns, etc. , in their community. The Chapters hold an activity each
month. The real work is done by the students themselves which empowers
other students to want to join and help out.
HOW DO YOU START A CHAPTER?
It only takes a small group of motivated teens who are committed to being
alcohol and drug free and willing to promote driving and partying sober
and drug free. Each Chapter must have an adult advisor who is willing to
participate on the Alameda County FNL Advisory Group. The Advisory Group
acts as a forum for discussing chapter program development and skill
building activities for the countywide program.
HOW DO YOU GET MORE INFORMATION?
Contact the Alameda County Department of Alcohol and Drug Programs at
268-2525, ask for the Friday Night Live Coordinator.
` �pAF�ftvlENTq .ALCQHOLANpA}� G .p GFaAM
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ALAMEDA COUNTY
FRIDA
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P R O G R A M P H I L O S O P H Y
FRIDAY NIGHT LIVE PROGRAMS:
- are student centered and focused.
- encourage students to develop programs that are fun and meaningful (756
fun and 25% message) .
- encourage students to care about each other .
- promote messages through "sharing" experiences rather than lecturing.
- develop activities and slogans that are positive and up-beat. (Example:
"Drive sober and drug-free" versus "Don' t drink and drive. ")
- are high-energy, action-oriented, and goal directed.
- are peer-oriented (students influencing students).
- are student "campaigns" versus exclusive clubs (appeal to students from as
many high school social groups and cliques as possible).
- encourage students to Impact the community and society.
- give sustained, on-going support to student campaigns.
- are staffed with individuals who are concerned about young people,
positive role models, and able to encourage teenagers through ups and
downs .
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'01-ICE OFFICER MIKE HART aims,tot the �askb n-a $fie t one
t'atwes U°Fofice and the Well's Middle SL �,-anger ¢oodHnlE'0nie Y
,00h �irfs ba�ketbail t�aF ,�t'rl• i I� � til �"'t -� '`� '
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UIV sod tautlted Cluef J` {isle`at O>ie poir g'1'ntj'd
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girls Gej In hc1E
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Just such r :?atchup was made in the Wells Mid. `Rbsci � 4'
idle Scha i g .r Tuesday afternoon and if ou had:: ' vas:
for th.S�ea�s' t rth�point f Ahe gar e� ,
You „�y ,
had money rcr`�g on the outcome, yoy would a : i lice k h! fb,huw t sosttiy�, r? n wrtfi r
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seconds at one r.' e ryp
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player as �'e r;,'Ce passed the ball around the couuvj �G e* early '' by x,951
0 iz e `
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minutes remiu,°ci r�rr
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Two rr iu es !ater, however the '. * #fie 9hOW$ yve't "not o ,k
in E8 ;6.T> �� were lead i �t People we r
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p c:isely as G Police, either: #` e11e�e IRn Ehe kills t. TI
c 7 }t'til a 7ihe of 'a r� al
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"This is to ible," said,Sgt.S Bill •^
watci b't Hillman, 40,x`` ;t vVI ��2 lie o'ds; `
ing.roni t'. sidelines. "Its like la 1,. gi.^ls:i8 ,
my kids. , - 3'mg against thr4W
no way to keep up.
f��t ` � ' nt i ,by :2'
"4Ve s �r P r . t}
t. �e�
C'-It with about a 16 int Iead t ' g 2�
they're we liag vs down,,, he said.
_ bufk ut with nal
! t
The ga;�,'wi ;rune was the
inspiration p Kai- g , Id£ b P fflc rfi r
Se Ls of the 'Ii:,lin Substance Abuse Council. She �irtggscf fig, , y
saie she w sited t_te middle school pupils to lose act ` , lb tee *Ir
P P � 3i c ' r •b t g '� ,
fear or ne�atr�a'° aes they might have of police o rtc t rtdeadsaniteg in�?nent lti`�xpythet
fiCeITi 97Zd as g 'Iwrn as helpful hurri pains ` a'' �', r�,�wr 1 J�IOmenti t.9
r�if..'�' Z�'r-, J,aying on a'standa d iled-COU � �r .�A t ''�F' `if# _�°iy j ' !:4�+
.'. Pear Powe
ten by now, Principal Linda ll.' tt r p, jriTaifh
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CITY OF DUBLIN
MEMORANDUM
TO City Manager
FROM Recreation Director
SUBJECT Request For Funding By Resources For Family Development
DATE June 21 , 1990 •
Background: Resources for Family Development (RFD) is the child care
referral agency for Livermore, Pleasanton and . Dublin. RFD is a
publicly funded community based service that provides the following
services:
Resource and Referral
Referrals to child care services and community resources.
Child Care Subsidies .
Funds on a sliding scale are available to eligible families based on
income and family need for services.
Telephone Advice Tapes
Information on parenting, including discipline, family change and
adolescence are available on .3, minute tapes.
Parent's Place
A resource center for parents.
Support Services
Services include on site demonstration of activities, child care food
program, mainstreaming handicapped children, technical assistance on
budgeting and curriculum development, toy and lending , .library,
counseling and hand holding, monthly newsletter, and workshops and
seminars.
Discussion: Local governments are increasingly recognizing the
benefit of being able to provide information and technical assistance
to businesses, parents, and community organizations concerned with
child care issues. With the current recognition of . the important role
child care plays in allowing families to maintain their employment,
cities across California have become interested in what they can do to
ensure the availability of quality child care services.
EXHIBIT 5.
Resources for Family Development has requested funding from the City
of Dublin in the amount of $12 ,500 for Fiscal Year 1990-91 . The
following services would be funded through this request.
Core Services
1 . Assist City to plan for child care needs.
a) document changes in supply/demand and turnover of child care
services
2 . Coordinate child care resources.
a) facilitate new child care services as needed
b) prevent duplication of services
3 . Monitor and report on County, State and Federal policies that
impact on local ability to generate funds
a) provide summary of information to City Staff
4 . Advocate for increased child .care services at the National , State
and County levels.
a) inform community
Supplementary Services
1 . Increase visibility of City's role in child care.
a) identify City clearly as supporting child care services by
development of a pamphlet outlining procedures to obtain a
center license
2 . Upgrade quality.
a) offer training to new and existing providers
b) provide consumer information
c) recruit, train and place child care substitutes to facilities
in Dublin
The proposed budget for these services is as follows:
Salaries and Benefits:
Child Care Specialist 20% time $ 5, 600 .00
Clerical 5% time 1 ,200.00
Substitute Recruiter 15% time 3 ,000.00
Operating Costs:
Space (lease, utilities, phone) 575 . 00
Printing pamphlet on obtaining a license 1,000 .00
Management (supervision and bookkeeping) 1, 125. 00
Total: $12, 500.00
Resources for Family Development has had contracts with the cities of
Livermore and Pleasanton since 1984 to provide information as well as
specific child care services.
Recommendation: In January of 1989 , the City Council adopted
Resolution No. 8-89 , A Resolution in Support of Child Care Services to
Meet Existing Need and Approving an Application for Grant Funds for
Child Care Services. The grant application, a collaborative effort
between the cities of Dublin, Pleasanton and Livermore, contained a
request for $25,000 in funding from the State Department of Education
to develop a five year regional child care masterplan. Upon receipt
of the grant, the three cities initiated the formation of a task force
to develop the masterplan. Development of the masterplan is in the
final stages and should be submitted for review by the three cities by
the end of July, 1990 .
Through the City's involvement on the Livermore Amador Valley Child
Care Task Force, it has become apparent that child care is a vital
issue that affects the community. The funding proposal submitted by
RFD may help to assist the City inadequately providing for the child
care needs of our community, however it is recommended that
consideration of the request be deferred until the final task force
report is complete.
r,
RESOURCES FOR FAMILY DEVELOPMENT
February 23, 1990
Diane Lowart
City of Dublin
P.O. Box 2340
Dublin, CA 94568
Dear Diane:
Last fall Ruth Freis and I met with you to discuss the
possibility of a contract between the City of Dublin and
Resources for Family Development. Following your suggestion, I
am submitting the following request for $12, 500 for the coming
year.
Local governments are increasingly recognizing the benefit of
being able to provide information and technical assistance to
businesses, parents, and community organizations concerned with
child care issues. With the current recognition of the important
role child care plays in allowing families to maintain their
employment, cities across California have become interested in
what they can do to ensure the availability of quality child care
services.
By funding RFD' s request, Dublin would increase their ability to
plan for the coming years. They would receive quarterly
documentation of the demand, supply and turnover of child care
services in Dublin. In addition, RFD would also provide training
programs to help prevent turnover as well as a regular review of
and advocacy for county, state, and federal funds that could
impact on Dublin's ability to provide services.
In addition to help with planning, RFD would provide coordinating
services to prevent duplication of child care services in some
areas and no services in others. RFD would maintain contact with
community groups and organizations concerned with child care
services and would provide resources to them as necessary.
RFD would also address quality of care issues by offering newly
licensed Dublin family child care providers a 4 session training
series every other month. This training includes information on
the business of caring as well as health and safety issues and
1
1520 Catalina Court Tri-Cities Office Pleasanton Office
Livermore. CA 94550 415/791-9256 415/462-3570
415/455-5111
curriculum. In addition, Dublin centers and child care homes
would have access to the RFD's Child Care Substitute Registry.
Currently, because Pleasanton and Livermore fund this registry,
only providers in those cities have access to the program. Child
care substitutes are extremely difficult to find and consequently,
some Dublin programs find they frequently have to operate at less
than the required child/adult ratios.
RFD will also include the development and distribution of a
pamphlet for centers on "Getting Through the Licensing Process"
in Dublin. This pamphlet could be used by the city planning and
building departments in response to information requests. It
would include who needs a license, how to get one, and how to
complete the packet.
I will contact you next week to discuss the next steps related to
our request.
Very truly yours,
Miriam Miller
Director
MM:maz
2
RESOURCES FOR FAMILY DEVELOPMENT
To: Diane Lowart
From: Miriam Miller
Date: March 27 , 1990
RFD Contracts With Livermore and Pleasanton
Resources for Family Development has had contracts with the
cities of Livermore and Pleasanton since 1984 to provide
information as well as specific child care services.
The contract renewals for next year will provide similar services
to each city as are proposed to Dublin. The core services
include: documentation of demand, supply, and turnover; facilitating
new services; monitoring county, state, and federal policies that
impact on local ability to generate funds; and advocacy for
increased services at all levels of government. The
supplementary services will include design and development of a
pamphlet on obtaining a center license as well as several
strategies to upgrade the quality of child care.
The City of Pleasanton contract has a number of supplementary
services not included in the Dublin proposal or the Livermore
contract. RFD provides a separate office and staff for
Pleasanton which is open 30 hours a week. RFD also provides a
monthly newsletter for Pleasanton providers, in-home technical
assistance to providers, some incentives to providers who
complete training, and distribution of a brochure on selecting
child care for new Chamber members.
The proposed contract for 1990-92 with the City of Livermore is
totals $25, 000 for two years. The proposed contract with the City
of Pleasanton for 1990-91 is for $40, 940 for one year.
In past years, supplementary services have included design,
development, and distribution of materials such as a Handbook for
Policy Makers, a Handbook for Child Care Providers, Quality
Standards Guide for Child Care Providers, and Getting Through the
Licensing Process for Family Care Homes.
RFD believes that the above suggested services would be the most
appropriate ones since this would be the first year of service to
Dublin.
1520 Catalina Court Tri-Cities Office Pleasanton Office
Livermore. CA 94550 415/791-9256 415/462-3570
415/455-5111
Resources for Family Development
1990-91 Budget
For The City of Dublin
Salaries and Benefits:
Child Care Specialist 20% time $5600
Clerical 5% time 1200
Substitute Recruiter 15% .time 3000
Operating Costs:
Space (lease, utilities, phone) 575
Printing pamphlet on obtaining a license 1000
Management (supervision and bookkeeping) 1125
Total $12 , 500
9'
RESOURCES FOR FAMILY DLVLLUNMLNi
Dublin Workplan 1990-91
CORE SERVICES
GOAL OBJECTIVES ACTIVITIES TIME LINE
1 . Assist City to plan for 1 . 1 Document changes in supply/demand 1 Quarterly report on changes Quarterly
child care needs and turnover of child care services in supply/demand and turn-
over
1 . 2 Provide information on county , state 1 . 1 . 2 Provide recommendations to
& Federal policy that impacts on City of Dublin as appro-
local ability to generate funds p r i a t e
1 . 2 . 1 Report information to city Quarterly
1 . 2 . 2 Advocate as appropriate
2 . Coordinate Child Care 2 . 1 Facilitate new child care 2 . 1 . 1 Identify gaps in service Ongoing
resources services as needed a ) input from DOV , VFCCA ,
parents
2 . 1 . 2 Inform community of needs :
a ) Report to City Quarterly
b ) Annual Report on Child Feb . 1991
Care
2 .2 Prevent duplication of services 2 . 2 . 1 Regular communication with Ongoing
new and existing child care
groups
3 . Monitor and report on 3 . 1 Provide summary of information 3 . 1 . 1 Summarize information from Quarterly
County, State & Federal to City staff all sources . Report to City
Policies that impact on
local ability to gener-
ate funds
4 . Advocate for increased 4 . 1 Inform community 4 . 1 . 1 Provide information to par-
child care services at ents , providers and City
the National , State & staff as appropriate . Lobby
County levels legislators .
SUPPLEMENTARY SERVICES
1 . Increase visability of 1 . 1 Identify City clearly as 1 . 1 . 1 Develop and distribute Jan . 1991
City' s role in child supporting child care pamphlet outlining pro-
care services cedure to obtain a cen-
ter license
2 . Upgrade quality 2 . 1 Offer training to new and 2 . x. . 1 Series of four sessions of- Ongoing
existing providers fered bi -monthly in Dublin
2 . 1 . 2 Certificate of completion Ongoing
2 . 2 Provide consumer information 2 . 2 . 1 Distribute child care mat- Monthly
r,rial -, to hiisinPscPI, fre-
49,
quented by parents
2 . 3 Recruit , train and place child 2 . 3 . 1 a ) Ongoing recruitment Ongoing
care substitutes for facilities of Substitutes
in Dublin b ) Require 8 hour train-
ing for recruits
c ) References
d ) Fingerprints , T. B . test
CITY OF DUBLIN
MEMORANDUM
DATE: June 11, 1990 -
TO: Rich Ambrose, City Manager
FROM: Paul Rankin, Assistant City Manager
SUBJECT: Paratransit Operating Subsidy Request
In a letter dated June 4 , 1990, Wheels has requested that the City of
Dublin consider subsidizing the provision of Paratransit Services.
History
Beginning in 1983-84 , the City offered Paratransit Services through a
JPA consisting of Danville, San Ramon, and the City of Dublin. The
program was operated under a contract with the non-profit San Ramon
Community Services Group. The City of Dublin filed for Transportation
Development Act (TDA) 4 . 5 funds. The City was also subsidizing the
program with General Fund contributions. When the City discontinued
participation of the program, the general fund contribution was in
excess of $14, 000.
In March of 1988 , the City Council approved an agreement with LAVTA
which was effective July 1, 1988 . The agreement provided for a one-
time subsidy of $2, 000' for fiscal year 1988-89 . LAVTA also offered to
provide the service at a reduced fare. The previous program charged a
$. 75 fare per zone and LAVTA proposed a $. 50 fare.
Requirement for 10% Recovery
The request proposes that the current deficit be paid by the Cities
based upon the percentage of ridership. MTC has guidelines which
require LAVTA to recover at least 10% of the program cost from the
farebox. City contributions are counted as farebox receipts for meeting
this requirement.
Sue Bruestle of LAVTA informed me that they do not expect to meet the
10% requirement for the current year. Therefore, it is MTC's practice
to place the program on probation. If the 10% recovery is not met next
year the program will lose a proportionate amount of TDA funding. As
noted in the letter, the Dial-A-Ride program deficit is being partially
offset by funds allocated for fixed route service. The fixed route
contribution amounts to $20, 000.
Fare Increase Request
The proposed fare increase would have resulted in a fare equivalent to
the fares paid by Dublin users prior to July 1, 1988 . I questioned
LAVTA Staff regarding the recommendation by the Paratransit User
Committee. Ms. Bruestle indicated that the Committee had supported the
fare increase. They had also discussed this support in terms of
approaching the Cities for additional funds to expand service. Their
intent was to show a sharing of the burden. However, when the item went
before the full Board, users, including members of the Committee, spoke
EXHIBIT 6 .
against the fare increase. The issue o-f the Cities subsidizing
additional service is only briefly alluded to in the final sentence
of the first paragraph of their request.
I also questioned LAVTA Staff on any financial projections for future
operations. They have not done any analysis. They anticipate that the
cost will continue to escalate. One operational difficulty they have is
due to the distance between Livermore and Dublin. Dublin has signifi-
cantly fewer riders than Livermore. Yet, they cannot easily utilize
the vehicle in Livermore due to the lengthy travel time. Ms. Bruestle
suggested that a service area combining Pleasanton and Dublin had some
merit.
LAVTA indicated that they contacted Pleasanton this year; however,
Pleasanton was not interested in combining programs. Pleasanton
currently provides a higher level of service and they expressed a
reluctance to change the program.
Statistics
Ms. Bruestle was able to provide some operational data for the second
quarter of 1989-90. The following is a summary of information provided:
Dublin Livermore
Number of Users 69 (17%) 338 (83%)
Number of Hours of Service 28% 72%
Number of Miles Driven 27% 73%
Number of Vouchers/Trips 18% 82%
As noted in the letter, they have calculated Dublin's share at 20%. The
above data only reflects one quarter.
City Consideration
The request is currently for a one-time subsidy; however, LAVTA has not
conducted any long term analysis of future shortfalls. In fact, it was
their intent to seek subsidies for expanded operations. Although the
current request is not a substantial sum, it may set a precedent for
increased contributions in future years. Some consideration should also
be given to the City's increased funding for Senior Citizen Programs
already operated through the Recreation Department.
If the City Council wishes to contribute, an agreement would be
appropriate. The agreement approved in 1988 explicitly provides that
Dublin's contribution towards the funding shall only be for Fiscal Year
1988-89 .
Please let me know if you would like additional follow-up.
PSR/mb
AGREEMENT
This Agreement is entered into this 28Lhday of Marcli 1988 by and
between the Livermore/Amador Valley Transit Authority (hereinafter
referred to as "AUTHORITY" and the City of Dublin, a Municipal
Corporation (hereinafter referred to as "CITY" ) .
WHEREAS , in May 1985 , under California Government Code 6500 et
seq. , a Joint Exercise of Powers Agreement was executed by and
between the County of Alameda, the City of Dublin, the City of
Livermore and the City of Pleasanton, creating the Livermore/Amador
Valley Transit Authority, as a separate and distinct public entity
from member jurisdictions; ,
WHEREAS, pursuant to the provisions of the Joint Exercise of
Powers Agreement, the member jurisdictions desired to jointly
exercise such powers to provide public transportation within the
service area and to claim and utilize all forms of regionally
allocated, State, Federal or other grants or revenues, including
Transportation Development Act Funds, available to member
jurisdictions for such purpose;
WHEREAS, pursuant to the provisions of the Joint Exercise of
Powers Agreement, AUTHORITY has powers unto itself which have been
granted by the participants for the purpose of providing public
transportation and the common powers provided in the Joint Exercise
of Powers Agreement shall be jointly exercised to provide the service
area with coordinated public transportation services;
WHEREAS , pursuant to the provisions of the Joint Exercise of
Powers Agreement:
i . Any member agency may provide additional funding
to AUTHORITY for special transportation services
equal to their costs . In that event, AUTHORITY
will provide enhanced service levels to that
member jurisdiction in proportion to the
additional funding provided.
ii . AUTHORITY may exercise all or a portion of the
powers set forth in paragraph 8a to provide
transportation other than for the general public
( e . g. , elderly, handicapped and other special
transportation needs as currently provided for in
Livermore, in Dublin, and in Pleasanton) and will
maintain current levels of service.
NOW, THEREFORE , in consideration of the foregoing recital and
covenants and agreements of each of the parties herein set forth, the
parties hereto agree as follows :
SECTION 1 . Effective July 1, 1988, AUTHORITY will assume
operation of CITY' s Dial-A-Ride Paratransit Service for special
transportation of elderly and handicapped persons .
SECTION 2 . For FY 1988-89 only, Dublin shall provide funding
. in an amount not to exceed Two Thousand Dollars , to offset any
deficit for the Dublin Dial-A-Ride Service provided by AUTHORITY.
-2-
SECTION 3 . CITY shall complete an independent Fiscal Audit for
FY 1987-88 of the operation of the Dial-A-Ride system in accordance
with the State law and transmit the Fiscal Audit Report to
Metropolitan Transportation Commission, California Department of
Transportation, the Alameda County Treasurer and AUTHORITY by
December 31 , 1988 .
SECTION 4 . CITY shall complete the State Controller' s Fiscal
Report for FY 1987-88 for the operation of the Dial-A-Ride system and
transmit this report to the State Controller' s office, the
Metropolitan Transportation Commission and AUTHORITY by September 30,
1988 .
SECTION 5 . CITY shall complete all applicable reports for FY
1987-88 specified by the Metropolitan Transportation Commission,
including MTC Form 10Q and transmit these reports to the Metropolitan
Transportaton Commission and AUTHORITY.
SECTION 6 . CITY shall transfer to AUTHORITY copies of the
following records and reports of CITY' s Dial-A-Ride system for the
period FY 1983-84 through 1987-88 .
a. Quarterly MTC Form 10Q and Performance Reports
b. State Controller' s Reports
c . Fiscal Audit Reports
SECTION 7 . At the request of either party to this Agreement,
any dispute arising from this Agreement shall be submitted to binding
arbitration to be paid for entirely by AUTHORITY.
-3-
SECTION 8 .
(a) AUTHORITY hereby agrees to indemnify and hold CITY, its
officials, directors, employees and agents harmless from and against
any and all losses, liability, expense, claim, costs, suits and
damages of any kind, nature and description, directly or indirectly
arising from the terms of this Agreement.
(b) CITY hereby agrees to hold AUTHORITY, its officials ,
directors , employees and agents harmless for all liabilities , claims,
suits and damages of any kind incurred or filed against CITY' s
Dial-A-Ride system prior to July 1, 1988 .
SECTION 9 . If any provision of this Agreement or the
application thereof to any person or circumstances is rendelred or
declared illegal for any reason or shall be invalid or unenforceable,
the remainder of this Agreement and the application of such provision
to other persons or circumstances shall not be affected thereby but
shall be enforced to the greatest extent permitted by applicable
law. The parties agree to negotiate in good faith for a proper
amendment to this Agreement in the event any provision hereof is
declared illegal, invalid or unenforceable.
-4-
r
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement by their duly authorized officers and representatives as of
the date indicated.
CITY OF DUBLIN
A Municipal Corporation
DATED: v o U B
qayo
LIVERMOR AMADOR VALLEY TRANSIT
AUTHORIT
/Z//DATED: c� BY
air
AP ROVED AS TO FORM: /
CITY ATTORNEY LAVTA ATTORNEY
i
-5-
)zlVBrrnDrB'�
Amador Valley
transit
Authority
87 Fenton Street
Suite 200
Ln ermore, CA 94550
415 449.3322
FAX 415 443.1375
June 4 , 1990
I
Mr. Richard Ambrose
City Manager
City of Dublin
P. o. Box 2340
Dublin, CA 94568
Dear Richard:
At a special meeting held on May 24 , 1990, LAVTA' s Hoard of
Directors approved a motion requesting that the City Councils of
Dublin and Livermore be asked to contribute $1 , 500 and $6, 000
respectively for Dial-A-Ride service based upon use of the
service in each City. The total amount of $7,500 would help
LAVTA conform to MTC and PUC requirements. The alternative to
City contributions would be a fare increase (an alternative
rejected by the Board as being prohibitive to the riders) or a
reduction of service. Contributions from the Cities of over
$7 , 500 would translate to more service available during the next
year.
The Livermore/Amador Valley Transit services provides
Dial-A-Ride Paratransit service to Elderly and Handicapped
persons residing in the Cities of Dublin and Livermore. The
funding for this service to LAVTA consists of the State of
California Transportation Development Act Article 4 . 5 funds, and
fares paid by the passengers.
Under the provisions of the Public Utility Code 99268. 5 and
Metropolitan Transportation Commission' s Resolution 1209, it is
required that LAVTA' s Dial-A-Ride Paratransit service recover a
minimum of ten percent ( 10%) of operating costs through fares
paid by the users and/or through city contributions.
LAVTA faces an estimated shortfall of $27 , 500 for this service
during FY 1990-91. Twenty thousand dollars will be made up by
funds allocated to fixed route, but LAVTA still needs $7 , 500
from a local source (users or city contribution) .
If LAVTA does not meet the ten percent ( 10%) Farebox
requirements, future year TDA Article 4 .5 Paratransit funds
would be reduced and LAVTA would be forced to reduce i ce in
the following year. '(
Currently the service distribution is roughly twenty �,,f
( 20%) Dublin and eighty percent ( 80%) Livermore respe ��
senior an d handicapped residents.
WAY
TO GET
AROUND
Please advise Susan Bruestle, LAVTA' s Transit Development
Planner, when your City Council plans to discuss this matter to
enable her to make a presentation on this request. In the
meantime, if you require any further information, please feel
free to call Susan Bruestle, at Tel: 449-3322 .
With my good wishes.
Sincerely,
Vi Sood
General Manager
VS:br
C: 780
cc: Councilmember Linda Jeffery
Councilmember Peter Snyder
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LDUBLIN CIVIC CENTER
Preliminary Budget and Financial Plan
199011991 �� � <<
it
Njtilil Sit
C I T Y O F D U B L I N
PRELIMINARY BUDGET
AND
FINANCIAL PLAN
1990-91
Paul C. Moffatt, Mayor
Georgean M. Vonheeder, Vice Mayor
Peter J. Hegarty, Councilmember SUBMITTED BY
Linda J. Jeffery, Councilmember Richard C. Ambrose
Peter W. Snyder, Councilmember City Manager
TABLE OF CONTENTS
PAGE
INTRODUCTION
Budget Message
Budget Summary by Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i
Summary of Revenues by Source. . . . . . . . . . . . . . . . . . . . . . . . iii
Summary of Expenditures by Program. . . . . . . . . . . . . . . . . . . .xi
Appropriations Limit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiii
Personnel Allocation Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . .xiv
GENERAL GOVERNMENT
CityCouncil. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
City Manager/Clerk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Legal Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Finance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Building Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Insurance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Elections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Non-Departmental . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
PUBLIC SAFETY
Police Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Crossing Guards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Animal Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Traffic Signals & Street Lighting. . . . . . . . . . . . . . . . . . . . . 32
Disaster Preparedness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Fire Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
TRANSPORTATION
Public Works Administration. . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Street Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Street Sweeping. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Street Tree Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Street Landscape Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . 48
Paratransit Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
HEALTH & WELFARE
Vector Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
CULTURE & LEISURE SERVICES
Library Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Park Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
Community Television. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Recreation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
TABLE OF CONTENTS
(Continued)
PAGE
COMMUNITY DEVELOPMENT
Planning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Building & Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Engineering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Economic Development. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
DEBT SERVICE
San Ramon Road Specific Plan Assessment District. . . . . .80
Civic Center. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
CAPITAL IMPROVEMENT BUDGET
General Improvements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
Community Improvement Projects. . . . . . . . . . . . . . . . . . . . . . . .85
Parks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Street Projects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
INTERNAL SERVICES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
June 12 , 1990
Honorable Mayor and City Councilmembers:
I am pleased to submit the 1990-91 Preliminary Budget and Financial
Plan for the City of Dublin. The total recommended appropriations for
all funds for Fiscal Year 1990-91 is $22,963, 083 .
The total net estimated expenditures for Fiscal Year 1990-91 is
$20, 178, 821. The difference between 1990-91 total appropriations and
1990-91 net expenditures is attributable to the following:
1. Dublin Information, Inc. , Debt Service Payment $1,719, 820
2 . Interest on the Civic Center Certificates of
Participation Reserve Fund 121, 667
3. Internal Service Fund Expenditures 209, 600
4. Appropriations to Reserves 733 , 175
Total $2 ,784,262
As illustrated below, Fiscal 1990-91 recommended net expenditures are
approximately $4, 249,253, or 26.7% greater than Fiscal Year 1989-90.
COMPARISON OF NET EXPENDITURES
1989-90 1990-91 Difference
Operating $10, 106,481 $11, 555, 336 $ 1,448,855 + 14. 3%
Debt Service 820, 885 1,706,572 885, 687 + 107.9%
Capital 5, 002 , 202 6,916, 913 1,914 ,711 + 38. 3%
Total $15, 929, 568 $20, 178,821 $ 4,249, 253 + 26.7%
OPERATING BUDGET
The proposed net operating expenditures for Fiscal Year 1990-91 are
$11, 555, 336. This represents an increase of $1,448,855, or 14 . 3% more
than anticipated expenditures for Fiscal Year 1989-90. Those factors
contributing to this increase are described below by budget program.
Higher Service Level items are noted with as asterisk.
GENERAL GOVERNMENT
The total net expenditures of General Government are estimated at
$1, 660, 584 for Fiscal Year 1990-91. This represents an increase of
$355, 156, or 28.2% when compared to Fiscal Year 1989-90. This
increase is attributable to the following items:
1. Increased Council salaries in November, 1990
2 . Implementation of a Customer Service Program
3. Increased costs associated with the administration of the
Dougherty Regional Fire Authority
4. * Implementation of a Business Registration Program
5. The full year costs of supplies, utilities and repair and
maintenance for the Civic Center
6. various minor improvement projects throughout the Civic Center
7. * The provision of a full time Maintenance Superintendent who
would be responsible for maintenance security and contract
supervision related to the City's public buildings
8. Inclusion of an amount for insurance claims expense
9. Costs associated with the administration of the November, 1990
election
10. The inclusion of a contingent reserve of $200, 000 for unknown
salary and benefit increases for City and Fire Authority
employees, as well as other unanticipated costs for Fiscal Year
1990-91
11. The full year funding of 1989-90 salary and fringe benefit costs
PUBLIC SAFETY
The total net expenditures for Public Safety are estimated at
$5, 251, 146 for Fiscal Year 1990-91. This represents an increase of
$520,818, or 11% when compared to Fiscal Year 1989-90. This increase
is attributable to the following factors:
1.* The addition of a proposed Captain's position to improve overall
supervision of operations and to enable the Department to increase
its responsiveness to the community
2. Full year funding of 1989-90 salary and fringe benefit costs for
contract Police personnel
3 . Increased Internal Service Fund vehicle charges and rental charges
for Police vehicles. This increase is due to the addition of
vehicles to the Police fleet.
4. Increased County indirect costs
5. Increased County administrative-financial service charges
6. An increase in the hourly rate for Crossing Guards
7. Increased Animal Shelter allocation costs
8. Maintenance energy costs associated with additional street
lights
9. Funds for communications equipment and supplies to more adequately
prepare the City's emergency operating center
10. A reserve for clean-up services associated with spills and other
similar disasters
11. Full year funding of 1989-90 salary and fringe benefit increases
for Fire Authority personnel
12. An increase in the City's allocation of Fire Authority costs
TRANSPORTATION
The total net expenditures for Transportation are estimated at
$1, 185,284 for Fiscal Year 1990-91. This represents an increase of
$96,497, or 8.9% when compared to Fiscal Year 1989-90. This increase
is attributable to the following factors:
1. * Increase in the half-time Clerk Typist in Public Works to
full-time
2 . Funding for storm patrol and clean-up associated with a normal
winter
3 . Increased street sweeping costs associated with an increase in
the rate per curb mile, as well as the addition of new streets
4 . The full year funding of landscape maintenance associated with
Assessment District #713 (Dougherty Road)
5. The full year funding of 1989-90 salary and fringe benefit costs
HEALTH & WELFARE
The total net expenditures for Health & Welfare are estimated at
$27, 010. This represents an increase of $2,261, or 9% when compared
to Fiscal Year 1989-90. This increase is due to an increase in the
number of benefit units in the City of Dublin and an increase in the
benefit assessment rate.
CULTURE & LEISURE SERVICES
Total net expenditures for Culture & Leisure Services are estimated at
$1, 572 , 685 for Fiscal Year 1990-91. This represents an increase of
$309, 796, or 24. 5% when compared to Fiscal Year 1989-90. This
increase is attributable to the following factors:
1. Increase in Library contract costs
2. The addition of a Landscape Laborer III to maintain increased
park acreage
3 . Increased costs associated with Community Cable TV
4. Implementation of a youth sports program
5. The expansion of hours at the Dublin Swim Center
6. The expansion of hours at the Dublin Senior Center
7. An expanded adult sports program
8. Costs associated with the full year rental of Shannon Community
Center
9. The full year funding of Fiscal Year 1989-90 salary and fringe
benefit costs.
COMMUNITY DEVELOPMENT
The total net expenditures for Community Development are estimated at
$1, 858, 627. This represents an increase of $154, 327, or 9. 1% when
compared to Fiscal Year 1989-90. This increase is attributable to the
following factors:
1. Increased professional and contract services associated with the
East and West Dublin General Plan Amendment Studies
2. The full year funding of 1989-90 salary and fringe benefit costs
3 . One-time contract Planning costs associated with the completion
of the State-Mandated Housing Element and the development of Site
Development Review Guidelines
4. An increase in the contract hours and billing rate for Plan Check
and Building Inspection services
5. * The funding of a part-time Building Intern and additional
overtime to assist in the implementation of an Earthquake Damage
Assessment Program
6. * The funding of the Economic Development activity which includes
the services of a Contract Downtown Coordinator, development of a
Central Block Improvement Brochure and development of a Community
Promotional Brochure.
ADDITIONAL STAFFING
The Preliminary Budget for Fiscal Year 1990-91 proposes that the City
Council approve the addition of 2 new City employee positions and 4
net contract employee positions, for a total of 6 new positions.
These new positions are identified in the Position Allocation Plan
which begins on Page xiii. These additional positions are needed to
keep pace with additional workload, and provide a sufficient level of
staffing to maintain the City's buildings and infrastructure.
DEBT SERVICE
The Debt Service for Fiscal Year 1990-91 for the San Ramon Road
Specific Plan Assessment District is less than the Debt Service for
Fiscal Year 1989-90, as called for in the Schedule of Assessments for
the Assessment District.
The Civic Center Debt Service, which is paid by Dublin Information,
Inc. , will increase in Fiscal Year 1990-91 by $891, 243 . It is
anticipated that the Debt Service for the 1988 Certificate of
Participation Issue will be relatively constant from Fiscal Year
1990-91 until the Certificates of Participation are retired.
CAPITAL IMPROVEMENTS
This year, Staff has prepared a new Five-Year Capital Improvement
Program for Fiscal Years 1990-95.
The recommended Capital Improvement Budget for Fiscal Year 1990-91
totals $6, 916,913 . This represents a $1,914,711 increase, or 38. 3%
when compared with Fiscal Year 1989-90.
As described in the Capital Improvement Program (see separate
document) , the City will be undertaking a number of new projects, as
well as completing projects commenced in Fiscal Year 1989-90. The
major reason for the increase in Capital Improvement Expenditures is
due to the inclusion of the Dublin Boulevard easterly extension and
the full year funding of San Ramon Road Phase IV in Fiscal Year
1990-91. In the Fiscal Year 1989-90 Budget, Staff anticipated that
some of the costs for San Ramon Road Phase IV would be expended during
Fiscal Year 1989-90. These costs did not occur, due to a delay in the
review of the project by the State.
REVENUES
Estimated net revenues for Fiscal Year 1990-91 total $17, 569,496.
This represents an increase of $1,758,222 when compared to Fiscal Year
1989-90. This increase is attributable to the following factors:
1. Increased property taxes due to additional growth
I
2. A slight increase in sales and use tax
3. Increased franchise taxes
4 . Increased Building Permit revenue
5. Business License revenue associated with the implementation of a
business registration program
6. Increased State Subventions due to population growth
7. Revenues associated with the sale of public property
8. The receipt of a Community Development Block Grant
9. Increased Federal Aid Urban Funds associated with San Ramon Road
Phase IV and Dublin Boulevard widening
10. Increased Transportation Development Act revenues associates with
capital projects
11. Measure AA Grant associated with Shannon Park
12 . Additional capital project contributions from the development
community
APPROPRIATIONS LIMIT
The Appropriations Limit for Fiscal Year 1990-91 is $16,445,712 .
However, the City's Appropriations Limit will need to be adjusted once
the City has received details from the League of California Cities
regarding the impact of Proposition 111 on its appropriation limit.
As indicated in the Budget, the 1990-91 Appropriations Limit is
approximately $4 .8 million more than those appropriations which are
funded by Proceeds of Taxes and subject to the limit.
ADDITIONAL REQUESTS FOR FUNDING
For Fiscal Year 1990-91, the City has received a number of requests
for funding, which have not been included in the recommended Budget.
The communications associated with these requests will be provided to
the City Council under separate cover. Staff has also invited those
groups who have made requests to the City for funding to make a brief
presentation to the City Council regarding their funding requests.
Those agencies which have requested funding are as follows:
1. The Tri-Valley Arts Facilities Study Committee $20, 000
2. The Dublin Historical Preservation Association $ 500/yr)
3 . The Dublin Substance Abuse Council $ 7, 000
4. Resources for Family Development-Childcare Assistance $12 , 500
5. LAVTA Dial-A-Ride Operating Subsidy $ 1, 500
Total Funding Requests $41, 500
Staff will be presenting its analysis of each funding request at the
time that the Budget is considered.
SUMMARY
During Fiscal Year 1989-90, the City successfully completed the
construction and occupancy of the new Dublin Civic Center facility.
This facility will handle the City's space needs for years to come in
order that the City can keep pace with the demand for services in the
future.
For Fiscal Year 1990-91, a number of new programs and capital
expenditures are recommended. The ability of the City to finance
certain capital expenditures for Fiscal Year 1990-91 is dependent upon
making additional appropriations from the City's reserves over-and-
above the operating revenue available. It is recommended that the
City Council be cautious in approving any additional funding requests
which would require further reductions in the City's reserves. If the
City is able to implement those programs and projects proposed for
Fiscal Year 1990-91, it is recommended that the Council maintain the
General Fund reserve level, which would be in place on June 30, 1991,
in order that those reserves can continue to generate interest income
that the City depends upon for operating programs.
In Fiscal Year 1990-91, Staff is projecting a 2 . 3% increase in sales
and use tax. This is an actual real dollar decrease in sales tax when
taking the increase in the Consumer Price Index into account. During
Fiscal Year 1989-90, it has become apparent that the City's economic
base has been impacted by the development of retail centers in close
proximity to Dublin in adjacent communities. Until the City is able
to annex areas which will provide additional sources of economic
development and expand the tax base, the City should exercise caution
in its spending practices. In the meantime, I have included the
beginning of an Economic Development Program to enhance the commercial
base which presently exists in the community.
I would like to express my appreciation to the Council, Commission
members, Staff and members of our community who contribute to the
quality of life in the City of Dublin.
Respectfully submitted,
Richard C. Ambrose
City Manager
1990-91 BUDGET
FEDERAL TRANSPOR-
CRIMINAL TRAFFIC STATE AID TATION
GENERAL ACTIVITIES SAFETY GAS TAX CDBG URBAN DEV ACT
CURRENT REVENUE TOTAL FUND #001 FUND #200 FUND #205 FUND #206 FUND #209 FUND #210 FUND#211
Property Taxes $ 3,704,500 $ 3,704,500 $ $ $ $ $ $
Taxes Other Than Property 6,380,900 6,271,900
Licenses & Permits 408,100 408,100
Fines & Forfeitures 100,000 20,000 80,000
Use of Money & Pr perty, 3,173,907 1,211,870 2,100 1,000 2,650
Intergovernmental venues 2,819,954 1,027,260 345,000 19,800 721,325 150,000
Charges for Service 1,175,131 1,033,555
Other Revenues 1,297,865 94,300 12,000
Special Assessments 370 535
TOTAL CURRENT REVENUE $19,430,892 $13,771,485 $ 14,100 $ 81,000 $ 347,650$ 19,800$ 721,325 $150,000
APPROPRIATIONS FROM RESERVES 1,247,191` 1,096,522 6,050 20,500 38,550
FUND TRANSFERS IN 516,087 47-3,487 625
FUND TRANSFERS OUT (516,087) (625,)
(41,975
OTHER SOURCES OF CASH 2,285,000
TOTAL FUNDS AVAILABLE $22,963,083 $15,298,894 $ \20,150 $ 102,125 $ 386,200$ 19,800$ 721,325 $150,000
ESTIMATED EXPENDITURES
OPERATING BUDGET
General Government $ 3,380,404 $ 3,342,102 $ $ $ $ $ $ 5,492
Public Safety 5,251,146 4,953,966 20,150 102,125
Transportation 1,185,284 677,594 381,200
Health & Welfare 27,010 27,010
Culture & Leisure Services 1,572,685 1,563,520
Community Development 1,858,627 1,841,627 5,000
TOTAL OPERATING BUDGET $13,275,156 $12,405,819 $ 20,150 $ 102,1 $ 386,200 $ $ $ 5,492
TOTAL DEBT SERVICE BUDGET $ 1,828,239
CAPITAL BUDGET
General $ 155,000 $ 155,000 $ $ $ $ $ $
Community Improvements 190,165 108,911 72,254
Parks 1,266,444 757,948 19,800
Streets 5,305,304 1,871,216 721,325 72,254
TOTAL CAPITAL BUDGET $ 6,916,913 $ 2,893,075 $ $ $ 19,800$ 721,325 $144,508
TOTAL INTERNAL SRVC BUDGET $ 209,600
TOTAL ANTICIPATED
EXPENDITURES $22,229,908 $15,298,894 $ 20,150 $ 102,125 $ 386,200$ 800$ 721,325 $150,000
APPROPRIATIONS TO RESERVES 733,175
TOTAL APPROPRIATIONS $22,963,083 $15,298,894 $ 20,150 $ 102,125 $ 386,200$ 19,800$ 721,325 $150,000
- i -
1990-91 BUDGET
FEDERAL TRANSPOR-
CRIMINAL TRAFFIC STATE AID TATION
GENERAL ACTIVITIES SAFETY GAS TAX CDBG URBAN DEV ACT
CURRENT REVENUE TOTAL FUND #001 FUND #200 FUND #205 FUND #206 FUND #209 FUND #210 FUND#211
Property Taxes $ 3,704,500 $ 3,704,500 $ $ $ $ $ $
Taxes Other Than Property 6,380,900 6,271,900
Licenses & Permits 408,100 408,100
Fines & Forfeitures 100,000 20,000 80,000
Use of Money & Property 3,173,907 1,211,870 2,100 1,000 2,650
Intergovernmental Revenues 2,819,954 1,027,260 345,000 19,800 721,325 150,000
Charges for Service 1,175,131 1,033,555
Other Revenues 1,297,865 94,300 12,000
Special Assessments 370,535
TOTAL CURRENT REVENUE $19,430,892 $13,771,485 $ 14,100 $ 81,000 $ 347,650$ 19,800$ 721,325 $150,000
APPROPRIATIONS FROM RESERVES 1,285,476 1,134,807 6,050 20,500 38,550
FUND TRANSFERS IN 516,087 473,487 625
FUND TRANSFERS OUT (516,087) (625)
(41,975)
OTHER SOURCES OF CASH 2,285,000
TOTAL FUNDS AVAILABLE $23,001,368 $15,337,179 $ 20,150 $ 102,125 $ 386,200$ 19,800$ 721,325 $150,000
ESTIMATED EXPENDITURES
OPERATING BUDGET
General Government $ 3,384,404 $ 3,346,102 $ $ $ $ $ $ 5,492
Public Safety 5,251,146 4,953,966 20,150 102,125
Transportation 1,186,784 679,094 381,200
Health & Welfare 27,010 27,010
Culture & Leisure Services 1,605,470 1,596,305
Community Development 1,858,627 1,841,627 5,000
TOTAL OPERATING BUDGET $13,313,441 $12,444,104 $ 20,150 $ 102,125 $ 386,200 $ . $ $ 5,492
TOTAL DEBT SERVICE BUDGET $ 1,828,239
CAPITAL BUDGET
General $ 155,000 $ 155,000 $ $ $ •$ •$ $
Community Improvements 190,165 108,911 72,254
Parks 1,266,444 757,948 19,800
Streets 5,305,304 1,871,216 721,325 72,254
TOTAL CAPITAL BUDGET $ 6,916,913 $ 2,893,075 $ $ $ $ 19,800$ 721,325 $144,508
TOTAL INTERNAL SRVC BUDGET $ 2099600
TOTAL ANTICIPATED
EXPENDITURES $22,268,193 $15,337,179 $ 20,150 $ 102,125 $ 386,200$ 19,800$ 721,325 $150,000
APPROPRIATIONS TO RESERVES 733,175
TOTAL APPROPRIATIONS $23,001,368 $15,337,179 $ 20,150 $ 102,125 $ 386,200$ 19,800$ 721,325 $150,000
- i -
STREET
STATE DUBLIN LIGHTING LANDSCAPE SAN RAMON RD LANDSCAPE DUBLIN
PARK PARK MEASURE MEASURE SAFCO CAPITAL INFORMATION ASSESSMENT ASSESSMENT SPECIFIC PLAN ASSESSMENT INTERNAL BLVD
BOND ACT DEDICATION B AA BOND GRANT PROJECTS INC. DIST DIST ASSESSMENT DIST SERVICE EXT SB
FUND #213 FUND #215 FUNDS #217 FUND #218 FUND #219 FUND #300 FUND #600 FUND #710 FUND #711 FUND #712 FUND #713 FUND #830 FUND FUND #140
$ $ $ $ $ $ $ $ $ $ $ $ $ $
109,000
35,200 1,000 2,000 1,841,487 6,000 800 40,800 8,000 21,000
7,202 473,487 10,000 65,880•
141,576
327,000 418,565 5,000 441,000
160,000 41,900 96,135 72,500
$ 7,202 $ 362,200 $ 110,000 $ 473,487 $ 10,000 $ 420,565 $ 1,841,487 $ 171,000 $ 42,700 $ 136,935 $ 80,500 $ 162,576 $ 441,000 $ 65,880
15,000 430 8,860 61,279
41,975
(473,487)
2,285,000
$
7,202$ 362,200 $ 125,000 $ $ 10,000$ 420,565 $1,883,462 $ 171,000 $ 43,130 $ 136,935 $ 89,360 $ 223,855 $2,726,000 $ 65,880
$ $ $ $ $ $ $ 32,810 $ $ $ $ $ $ $
160,650 14,255
41,130 85,360
9,165
6,000 2,000 4,000
$ $ $ $ $ $ $ 41,975 $ 166,650. $ 43,130 $ $ 89,360 $ 14,255 $ $
$ 1,719,820 $ 108,419
9,000
7,202 293,558 10,000 177,936
125,000 231,629 2,218,000 65,880
$ 7,202 $ 293,558 $ 125,000 $ $ 10,000 $ 418,565 $ $ $ $ $ $ $2,218,000 $ 65,880
__ - 209,600
$ 7,202 $ 293,558 $ 125,000 $ $ 10,000 $ 418,565 $1,761,795 $ 166,650 $ 43,130 $ 108,419 $ 89,360 $ 223,855 $2,218,000 $ 65,880
68,642 2,000 121,667 4,350 28,516 508,000
$ 7,202 $ 362,200 $ 125,000 $ $ 10,000 $ 420,565 $1,883,462 $ 171,000 $ 43,130 $ 136,935 $ 89,360 $ 223,855 $2,726,000 $ 65,880
- ii -
HISTORICAL
COMPARISON OF REVENUES BY SOURCE
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
GENERAL FUND
PROPERTY TAXES
Current Year Secured $ 2,596,380 $ 2,723,000 $ 2,900,000 $ 3, 155,000
Current Year Unsecured 248, 139 272,000 272,000 277,000
Prior Year Secured 104,638 65,000 55,000 60,000
Prior Year Unsecured 5,483 4,000 7,500 8,000
Supplemental 245,525 139,000 148,450 161 ,500
Pilot Tax 43,794 43,000 43,939 43,000
Sub-Total $ 3,243,959 $ 3,246,000 $ 3,426,889 $ 3,704,500
TAXES OTHER THAN PROPERTY
Sales & Use Tax $ 5,473,554 $ 5,600,000 $ 5,570,000 $ 5,700,000
Real Property Transfer Tax 104,766 91 ,000 70,000 76,000
Hotel Transient Occupancy Tax 108, 197 100,000 105,663 106,000
Franchise Tax-Electric 128,570 140,000 143,587 152,000
Franchise Tax-Gas 30,234 31 ,000 36,723 38,900
Franchise Tax-Garbage 69,623 72,000 79,600 89,000
Franchise Tax-Cable TV 91 ,041 95,000 104, 131 110,000
Sub-Total $ 6,005,985 $ 6, 129,000 $ 6, 109,704 $ 6,271 ,900
LICENSES & PERMITS
Building Permits $ 282,014 $ 320,000 $ 330,000 $ 351 ,500
Animal Licenses 3,786 6,000 5,246 5,500
Bus Bench Permits 306 150 153 0
Encroachment Permits 6,083 6,000 7,000 6,000
Recycling Transporter Permits 0 100 0 100
Business License 0 0 0 45,000
Subtotal $ 292, 189 $ 332,250 $ 342,399 $ 408, 100
FINES & FORFEITURES
Other Court Fines $ 16, 198 $ 17,000 $ 19,300 $ 20,000
Sub-Total $ 16, 198 $ 17,000 $ 19,300 $ 20,000
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 974,271 $ 950,000 $ 1 ,256,800 $1 , 150,000
Rents & Concession
Building 28,389 45,000 33,500 45,920
Field 12,498 10,500 10,800 10,500
Pool 84 1 ,020 3,000 5,450
Sub-Total $ 1 ,015,242 $ 1 ,006,520 $ 1 ,304, 100 $1 ,211 ,870
INTER-GOVERNMENTAL REVENUES - STATE
Motor Vehicle In-Lieu Tax $ 696,277 $ 775,000 $ 771 ,000 $ 852,000
Trailer Coach In-Lieu Tax 2,406 2,400 3,671 3,260
Cigarette Tax 88,087 89,000 81 ,000 83,600
Off Highway Vehicle In-Lieu Fee 339 400 377 400
Homeowner's Property Tax Relief 82,893 16,000 86,200 88,000
Sub-Total $ 870,002 $ 882,800 $ 942,248$ $ 1 ,027,260
- iii -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
GENERAL FUND (Continued)
CHARGES FOR SERVICE
Zoning & Subdivision Fees $ 381 ,038 $ 836,300 $ 662,700 $ 548, 100
Plan Check & Inspection Fees 180,956 245,000 260,000 180,400
Sale of Maps & Documents 5, 112 6,000 8, 100 8,500
Special Police Services 5,587 6,000 6,300 6,600
Park & Recreation Fees
Playgrounds 6,015 6,580 5,950 8,300
Preschool 26,020 29,585 29,715 29,960
Teen 2,400 12,610 2,090 13,990
Sports 0 44,390 52,740 114,500
Special Events 3,120 3,830 2,380 4,650
Senior Center 8,364 16,580 16,950 20,375
Recreation Instruction 36,041 39,885 40,520 44,570
Aquatics 42,433 36,960 31 ,500 44,910
Administrative Charges 21 ,953 7,000 12,270 0
Building Use Insurance 2,298 3,250 3,290 4,700
Zone 7 Drainage Fees 724 1 ,800 1 ,000 1 ,000
Altamont Fees 29,413 0 0 0
DUI Program 0 0 2,000 3,000
Sub-Total $ 751 ,474 $ 1 ,295,770 $ 1 , 137,505 $ 1 ,033,555
OTHER REVENUES
Sale of Real & Personal Property $ 18,374 $ 2,000 $ 0 $ 53,300
Contributions 705 1 ,000 1 ,200 1 ,000
Miscellaneous 13,352 4,000 10,500 37,000
Reimbursement 4,612 1,000 3,000 1 ,000
Reimbursement-Public Damage 8,902 2,000 11000 2,000
Sub-Total $ 45,945 $ 10,000 $ 15,700 $ 94,300
TOTAL GENERAL FUND $12,240,994 $12,919,340 $13,297,845 $13,771 ,485
CRIMINAL ACTIVITIES FUND
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 2,557 $ 21350 $ 2,500 $ 2, 100
Sub-Total $ 2,557 $ 2,350 $ 2,500 $ 2, 100
OTHER REVENUES
Sale of Real & Personal Property $ 0 $ 1 ,500 $ 650 $ 5,000
Miscellaneous 4,238 8,500 11 ,000 7,000
Sub-Total $ 4,238 $ 10,000 $ 11 ,650 $ 12,000
TOTAL - CRIMINAL ACTIVITIES FUND $ 6,795 $ 12,350 $ 14, 150 $ 14, 100
- iv -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
TRAFFIC SAFETY FUND
FINES & FORFEITURES
Vehicle Code Fines $ 88,443 $ 88,000 $ 72,000 $ 80,000
Sub-Total $ 88,443 $ 88,000 $ 72,000 $ 80,000
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 4,616 $ 1 ,200 $ 2,500 $ 1 ,000
Sub-Total $ 4,616 $ 1 ,200 $ 2,500 $ 1 ,000
TOTAL - TRAFFIC SAFETY FUND $ 93,059 $ 89,200 $ 74,500 $ 81 ,000
STATE GAS TAX FUND
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 19,051 $ 5,200 $ 10,200 $ 2,650
Sub-Total $ 19,051 $ 5,200 $ 10,200 $ 2,650
INTER-GOVERNMENTAL REVENUE - STATE
State Gas Tax (2106) $ 103,782 $ 105,000 $ 110,000 $ 112,200
State Gax Tax (2107) 202,444 207,000 207,000 227,800
State Gas Tax (2107.5) 5,000 5,000 5,000 5,000
Sub-Total $ 311 ,226 $ 317,000 $ 322,000 $ 345,000
TOTAL - GAS TAX FUND $ 330,277 $ 322,200 $ 332,200 $ 347,650
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND
INTER-GOVERNMENTAL REVENUE - FEDERAL
Community Development Block Grant $ 104,060 $ 0 $ 0 $ 19,800
TOTAL - CDBG FUND $ 104,060 $ 0 $ 0 $ 19,800
FEDERAL AID URBAN FUND
INTER-GOVERNMENTAL REVENUE - FEDERAL
Federal Aid Urban Funds $ 950, 166 $ 511 ,235 $ 146,500 $ 721 ,325
TOTAL - FEDERAL AID URBAN FUND $ 950, 166 $ 511 ,235 $ 146,500 $ 721 ,325
V -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
TRANSPORTATION DEVELOPMENT ACT (TDA) FUND
INTER-GOVERNMENTAL REVENUE - STATE
Article 3 Grant (Bicycle/
Pedestrian) $ 160,600 $ 135, 100 $ 135, 100 $ 150,000
TOTAL - TDA FUNDS $ 160,600 $ 135, 100 $ 135, 100 $ 150,000
STATE PARK BOND ACT
INTER-GOVERNMENTAL REVENUE - STATE
1984 Bond Act $ 50,000 $ 0 $ 0 $ 0
1988 Bond Act $ 0 66,000 57,600 6,400
Roberti-Z,Berg Harris $ 0 11 ,024 7,215 802
TOTAL-STATE PARK BOND ACT $ 50,000 $ 77,024 $ 64,815 $ 7,202
SENIOR CITIZENS BOND ACT FUND
INTER-GOVERNMENTAL REVENUE - STATE
Senior Citizen Bond Act Grant $ 73,560 $ 0 $ 0 $ 0
TOTAL - SENIOR CITIZENS BOND
ACT FUND $ 73,560 $ 0 $ 0 $ 0
PARK DEDICATION
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 110,057 $ 8,200 $ 24,700 $ 35,200
Sub-Total $ 110,057 $ 8,200 $ 24,700 $ 35,200
OTHER REVENUE
Park Dedicaton In-Lieu Fees $ 0 $ 633,700 $ 767,276 $ 327,000
Sub-Total $ 0 $ 633,700 $ 767,276 $ 327,000
TOTAL - PARK DEDICATION FUND $ 110,057 $ 641 ,900 $ 791 ,976 $ 362,200
COMMUNITY PARKLANDS ACT FUND
INTER-GOVERNMENTAL REVENUE - STATE
Community Parklands Act Grant $ 48,000 $ 0 $ 0 $ 0
TOTAL - COMMUNITY PARKLANDS
ACT FUND $ 48,000 $ 0 $ 0 $ 0
- vi -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
MEASURE B FUND
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 4,587 $ 800 $ 11000 $ 1 ,000
Sub-Total $ 4,587 $ 800 $ 1 ,000 $ 1 ,000
TAXES OTHER THAN PROPERTY
Sales & Use Tax $ 88,416 $ 92,000 $ 107,000 $ 109,000
Sub-Total $ 88,416 $ 92,000 $ 107,000 $ 109,000
TOTAL - MEASURE B FUND $ 93,003 $ 92,800 $ 108,000 $ 110,000
MEASURE AA BOND FUND
INTERGOVERNMENTAL REVENUE - EBRPD
Measure AA Grant $ 0 $ 473,487 $ 0 $ 473,487
TOTAL-MEASURE AA BOND FUND $ 0 $ 473,487 $ 0 $ 473,487
SAFCO GRANT FUND
INTER-GOVERNMENTAL REVENUE - STATE
SAFCO Grant $ 0 $ 100,000 $ 90,000 $ 10,000
TOTAL - SAFCO GRANT FUND $ 0 $ 100,000 $ 90,000 $ 10,000
CAPITAL IMPROVEMENT FUND
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 8,982 $ 0 $ 6,700 $ 2,000
Sub-Total $ 8,982 $ 0 $ 6,700 $ 2,000
OTHER REVENUES
Contributions &
Reimbursements 18,434 260, 152 $ 265,408 $ 418,565
Sub-Total $ 18,434 $ 260, 152 $ 265,408 $ 418,565
TOTAL-CAPITAL IMPROVEMENT FUND $ 27,416 $ 260, 152 $ 272, 108 $ 420,565
- vii -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
DUBLIN INFORMATION INC. FUND
REVENUE FROM USE OF MONEY & PROPERTY
Interest - Reserve Fund $ 0* $ 137,500 $ 0 $ 121 ,667
Interest - Construction 305,622 0 0 0
Rents & Concessions 133,059 1 ,299,820 706,910 1 ,719,820
TOTAL - DUBLIN INFORMATION, INC $ 438,681 $ 1 ,437,320 $ 706,910 $ 1 ,841 ,487
* City earned but never received interest on Reserve Funds. These funds are applied
directly against the DII Debt Service payments by the Trustee. Interest earned for
1989-89 and 1989-90 was $137,557 and $137,560 respectively.
STREET LIGHTING ASSESSMENT DISTRICT FUND
SPECIAL BENEFIT ASSESSMENTS
Special Assessments $ 153,973 $ 159,200 $ 169,000 $ 160,000
Sub-Total $ 153,973 $ 159,200 $ 169,000 $ 160,000
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 7,638 $ 5,400 $ 6,600 $ 6,000
Sub-Total $ 7,638 $ 5,400 $ 6,600 $ 6,000
OTHER REVENUES
Reimbursement-Public Damage $ 0 $ 5,000 $ 0 $ 5,000
Sub-Total $ 0 $ 5,000 $ 0 $ 5,000
TOTAL-STREET LIGHTING ASSESSMENT
DISTRICT FUND (#710) $ 161 ,611 $ 169,600 $ 175,600 $ 171 ,000
LANDSCAPE ASSESSMENT DISTRICT (#711 )
SPECIAL BENEFIT ASSESSMENT
Special Assessments $ 59,467 $ 41 ,900 $ 44,500 $ 41 ,900
Sub-Total $ 59,467 $ 41 ,900 $ 44,500 $ 41 ,900
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 1 ,201 $ 200 $ 725 $ 800
Sub-Total $ 1 ,201 $ 200 $ 725 $ 800
TOTAL-LANDSCAPE ASSESSMENT
DISTRICT FUND (#711 ) $ 60,668 $ 42, 100 $ 45,225 $ 42,700
Viii -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
SAN RAMON ROAD SPECIFIC PLAN ASSESSMENT DISTRICT FUND (#712)
SPECIAL BENEFITS ASSESSMENTS
Special Assessments $ 130,519 $ 110,687 $ 148,900 $ 96, 135
Sub-Total $ 130,519 $ 110,687 $ 148,900 $ 96, 135
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 41 ,283 $ 68,500 $ 41 ,000 $ 40,800
Sub-Total $ 41 ,283 $ 68,500 $ 41 ,000 $ 40,800
TOTAL-SAN RAMON ROAD SPECIFIC
PLAN ASSESSMENT DISTRICT $ 171 ,802 $ 179, 187 $ 189,900 $ 136,935
LANDSCAPE ASSESSMENT DISTRICT (#713)
SPECIAL BENEFIT ASSESSMENTS
Special Assessments $ 46,942 $ 72,494 $ 65,000 $ 72,500
Sub-Total $ 46,942 $ 72,494 $ 65,000 $ 72,500
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 7,847 $ 5,800 $ 8,400 $ 81000
Sub-Total $ 7,847 $ 5,800 $ 8,400 $ 8,000
TOTAL-LANDSCAPE ASSESSMENT
DISTRICT # 713 $ 54,789 $ 78,294 $ 73,400 $ 80,500
INTERNAL SERVICE FUND
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 19,639 $ 19,800 $ 24,000 $ 21 ,000
Sub-Total $ 19,639 $ 19,800 $ 24,000 $ 21 ,000
CHARGES FOR SERVICE
Equipment Usages $ 122,846 $ 136,773 $ 129,860 $ 141 ,576
Sub-Total $ 122,846 $ 136,773 $ 129,860 $ 141 ,576
TOTAL - INTERNAL SERVICE FUND $ 142,485 $ 156,573 $ 153,860 $ 162,576
DUBLIN BOULEVARD EXTENSION FUND
INTER-GOVERNMENTAL REVENUE - STATE
OTHER REVENUES
Sale of Real & Personal
Property $ 0 $ 0 $ 0 $ 441 ,000
TOTAL-DUBLIN BLVD EXT FUND $ 0 $ 0 $ 0 $ 441 ,000
ix -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
SB 140
INTER-GOVERNMENTAL REVENUE - STATE
SB140 $ 0 $ 0 $ 0 $ 65,880
TOTAL - SB 140 FUNDS $ 0 $ 0 $ 0 $ 65,880
TOTAL REVENUE - ALL FUNDS $15,318,023 $17,697,862 $16,672,044 $19,430,892
LESS INTERFUND REVENUE (275,544) (1 ,593,893) (860,770) (1 ,861 ,396)
TOTAL AVAILABLE REVENUE $15,042,479 $16,103,969 $15,811 ,274 $17,569,496
- x -
SUMMARY OF EXPENDITURES
HISTORICAL COMPARISON
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROGRAM 1988-89 1989-90 1989-90 1990-91
GENERAL GOVERNMENT
City Council $ 80,216 $ 125,860 $ 122,030 $ 125,520
City Manager/Clerk 347,848 415,382 401 ,409 443,953
Legal Services 102,911 104, 155 194,420 159,360
Finance 162,217 175, 160 189,055 233,516
Building Management 277,879 1 ,537,910 930,433 2,040,430
Insurance 181 ,854 195,500 164,700 177,500
Elections 2, 171 0 0 3,825
Non-Departmental 152,501 371 ,954 170,408 200,300
TOTAL-General Government $ 1 ,307,597 $ 2,925,921 $ 2, 172,455 $ 3,384,404
PUBLIC SAFETY
Police Services $ 1 ,857, 195 $ 2, 179,752 $ 2,240,462 $ 2,612,493
Crossing Guards 19,562 24,300 22,500 24, 125
Animal Control 41 , 103 49,800 49,475 54,330
Traffic Signal & Street Lighting 199,583 244, 100 221 ,750 238,650
Disaster Preparedness 3,749 17,675 11 ,410 26,210
Fire 1 ,808,322 2, 184,745 2, 184,731 2,295,338
TOTAL-Public Safety $ 3,929,514 $ 4,700,372 $ 4,730,328 $ 5,251 , 146
TRANSPORTATION
Public Works Administration $ 190,942 $ 224, 158 $ 221 ,007 $ 259,894
Street Maintenance 444,330 516,800 476,570 487,400
Street Sweeping 49,745 56,840 55,200 62,000
Street Tree Maintenance 58,242 97,600 82,000 80,500
Street Landscape Maintenance 196,287 327,550 254,010 295,490
Paratransit Services 2,000 0 0 1 ,500
TOTAL-Transportation $ 941 ,546 $ 1 ,222,948 $ 1 ,088,787 $ 1 , 186,784
HEALTH & WELFARE
Vector Control $ 191801 $ 24,749 $ 24,749 $ 27,010
TOTAL-Health & Welfare $ 19,801 $ 24,749 $ 24,749 $ 27,010
CULTURE & LEISURE SERVICES
Library Service $ 110,312 $ 146,558 $ 146,558 $ 149,650
Park Maintenance 354,729 468,650 403,610 518,570
Community Cable TV 28,500 43,500 43,500 46,000
Recreation 525, 133 719,594 669,221 858,465
Cultural Activities 0 0 0 32,785
TOTAL-Culture & Leisure Services $ 1 ,018,674 $ 1 ,378,302 $ 1 ,262,889 $ 1 ,605,470
xi -
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROGRAM 1988-89 1989-90 1989-90 1990-91
COMMUNITY DEVELOPMENT
Planning $ 756,254 $ 1 ,283,655 $ 969,029 $ 1 ,060,933
Building & Safety 300,454 342,067 324,650 365,584
Engineering 281 ,846 389,519 410,621 348,504
Economic Development 0 0 0 83,606
TOTAL-Community Development $ 1 ,338,554 $ 2,015,241 $ 1 ,704,300 $ 1 ,858,627
TOTAL OPERATING BUDGET $ 8,555,686 $12,267,533 $10,983,508 $13,313,441
DEBT SERVICE
San Ramon Road Specific Plan $ 117, 150 $ 112,888 $ 113,975 $ 108,419
Assessment District
1988 Civic Center Certificates 133,059 1 ,299,820 706,910
of Participation 1 ,719,820
TOTAL-Debt Service Budget $ 250,209 $ 1 ,412,708 $ 820,885 $ 1 ,828,239
CAPITAL IMPROVEMENT BUDGET
General $ 6,879,413 $ 1 ,943,836 $ 1 ,940,836 $ 155,000
Community Improvements 703,423 598,830 532,404 190, 165
Parks 823,845 2,794,261 1 ,974,666 1 ,266,444
Streets 1 ,683,342 1 ,618,603 554,296 5,305,304
TOTAL-Capital Improvement Budget $10,090,023 $ 6,955,530 $ 5,002,202 $ 6,916,913
INTERNAL SERVICE FUND BUDGET $ 116, 117 $ 206,900 $ 215,543 $ 209,600
TOTAL EXPENDITURES-ALL FUNDS $19,012,035 $20,842,671 $17,022, 138 $22,268,193
Less Civic Center Debt Service (133,059) (1 ,299,820) (706,910) (1 ,719,820)
Less Civic center Lease Payment
Offset by Capitalized Interest
& Earnings on 1988 Reserve Fund 0 (541 ,820) (0) (121 ,667)
Less Internal Service Fund (116, 117) (206,900) (215,543) (209,600)
Less FAU Fund Purchase (152,383) (262,545) (170, 117) (0)
NET TOTAL EXPENDITURES-ALL FUNDS $18,610,476 $18,531 ,586 $15,929,568 $20,217, 106
Xii -
SUMMARY OF EXPENDITURES
HISTORICAL COMPARISON
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROGRAM 1988-89 1989-90 1989-90 1990-91
GENERAL GOVERNMENT
City Council $ 80,216 $ 125,860 $ 122,030 $ 121,520
City Manager/Clerk 347,848 415,382 401,40 443,953
Legal Services 102,911 104,155 194,420 159,360
Finance 162,217 175,160 18 ,055 233,516
Building Management 277,879 1,537,910 9 0,433 2,040,430
Insurance 181,854 195,500 164,700 177,500
Elections 2,171 0 0 3,825
Non-Departmental 152,501 371,954 170,408 200,300
TOTAL-General Government $ 1,307,597 $ 2,925,921 $ 2,172,455 $ 3,380,404
PUBLIC SAFETY
Police Services $ 1,857,195 $ 2,1 9,752 $ 2,240 462
$ 2,612,493
Crossing Guards 19,562 24,300 22,500 24,125
Animal Control 41,103 49,800 49,475 54,330
Traffic Signal & Street Lighting 199,583 244,100 221,750 238,650
Disaster Preparedness 3,749 17,675 11,410 26,210
Fire 1,808,322 2,184,745 2,184,731 2,295,338
TOTAL-Public Safety $ 3,929,51 $ 4,700,372 $ 4,730,328 $ 5,251 146
TRANSPORTATION
Public Works Administration $ 1 ,942 $ 224,158 $ 221,007
$ 259,894
Street Maintenance 44,330 516,800 476,570 487,400
Street Sweeping 49,745 56,840 55,200 62,000
Street Tree Maintenance 58,242 97,600 82,000 80,500
Street Landscape Maintenance 196,287 327,550 254,010 295,490
Paratransit Services 2,000 0 0 0
TOTAL-Transportation $ 941,546 $ 1,222 948
$ 1,088,787 $ 1,185,284
HEALTH & WELFARE
Vector Control $ 19,801 $ 24,749 $ 24,749
$ 27,010
TOTAL-Health & Welfare $ 19,801 $ 24,749 $ 24,749 $ 27,010
CULTURE & LEISURE SERVIC S
Library ervice
Y $ 110,312 $ 146,558 $ 146,558 $ 149,650
Park Maintenance 354,729 468,650 403,610 518,570
Community Cable TV 28,500 43,500 43,500 46,000
Recreation 525,133 719,594 669,221 858,465
TOTAL-Culture & Leisure Services $ 1,018f674 $ 1,378 302
$ ,262,889 $ 1,572,685
xi -
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROGRAM 1988-89 1989-90 1989-90 1990-91
COMMUNITY DEVELOPMENT
Planning $ 756,254 $ 1,283 655 $ 969,029
$ 1,060,933
Building & Safety 300,454 342,067 324,650 365,584
Engineering 281,846 389,519 410,621 348,504
Economic Development 0 0 /0 83,606
TOTAL-Community Development $ 1,338,554 $ 2,015,241 $ 1,70 300
$ 1,858,627
TOTAL OPERATING BUDGET $ 8,555,686 $12,267,533 0,983,508 $13,275,156
DEBT SERVICE
San Ramon Road Specific Plan $ 117,150 $ 112 888 $ 113,975 $ 108,419
Assessment District
1988 Civic Center Certificates 133,059 1, 99,820 706,910 1,719,820
of Participation
TOTAL-Debt Service Budget $ 250,209 $ 1,412,708 $ 820,885 $ 1,828,239
CAPITAL IMPROVEMENT BUDGET
General $ 6,879,4 3 $ 1,943,836 $ 1,940,836 $ 155,000
Community Improvements 703 423 598,830 532,404 190,165
Parks 82 ,845 2,794,261 1,974,666 1,266,444
Streets 1,6 3,342. 1,618,603 554,296 5,305,304
TOTAL-Capital Improvement Budget $10, 90,023 $ 6,955,530 $ 5,002,202 $ 6,916,913
INTERNAL SERVICE FUND BUDGET 116,117 $ 206,900 $ 215,543 $ 209,600
TOTAL EXPENDITURES-ALL FUNDS $19,012,035 $20,842,671 $17,022,138 $22,229,908
Less Civic Center Debt Serv' a (133,059) (1,299,820) (706,910) (1,719,820)
Less Civic center Lease P ment
Offset by Capitalized In Brest
& Earnings on 1988 Rese ve Fund 0 (541,820) (0) (121,667)
Less Internal Service and (116,117) (206,900) (215,543) (209,600)
Less FAU Fund Purchas (152,383) (262,545) (170,117) (0)
NET TOTAL EXPENDITU ES-ALL FUNDS $18,610,476 $18,531,586 $15,929,568 $20,178,821
xii -
1990-91
CITY OF DUBLIN
APPROPRIATIONS LIMIT
In accordance with Chapter 1025 of the Statutes of 1987, each government
entity is required to include the appropriations limit in the annual
Budget. This limit is commonly referred to as the Gann Limit or
Proposition 4 limit. The limit is calculated in a manner consistent with
Article XIII of the California Constitution.
Change in population (as reported by the State Department of Finance) :
Estimated Population ( 1 /1 /89) 23, 554
Estimated Population ( 1 /1 /90) 25, 825
Increase in Population 2, 271
% change in Population +9 . 64%
Change in U.S. Consumer Price Index (CPI) : +3 .9%
Change in State Per Capita Income: +4. 2%
Prior Year Appropriations Limit ( 1989-90 ) : $14, 436, 706
Last June 1989, the City Council adopted Resolution No. 85-89 establishing
the City's Appropriation Limit for this Fiscal Year at $14, 436, 706 .
The appropriations limit growth rate formula:
Change in population x Change in the CPI = Total factor of change
1 . 0964 x 1 . 039 = 1 . 1391596
1990-91 -91 Appropriations Limit Calculation:
Formula : Total Factor of Change x 1989-90 Appropriations Limit =
1990-91 Appropriations limit.
1 . 1391596 x $14, 436, 706 = $16, 445, 712
Estimated Appropriations Subiect to Limitation
The law provides that the appropriations limit only restricts those
appropriations that are funded by "Proceeds of Taxes . " Proceeds of Taxes
is narrowly defined by the State law and was recently altered by California
judicial proceedings. The 1990-91 Preliminary Budget recommends
appropriations to be funded by Proceeds of Taxes, which are subject to the
limit, equal to $11 , 627, 212 .
Changes in the method for calculating the appropriations limitation
The method of calculating the 1990-91 appropriation limits recently changed
with the passage of Proposition #111 . Upon receipt of guidelines from the
League of California Cities on the items to be excluded from the limit
calculations, the appropriations limits will be recalculated and presented
to the City Council for review and approval at the Budget Hearing.
xiii -
1990-91 POSITION ALLOCATION PLAN
PROPOSED
1989-90 PROPOSED 1989-90 1990-91
ALLOCATED 1990-91 ALLOCATED CHANGE TO TOTAL
CITY ADD'L CITY CONTRACT CONTRACT 1990-91
DEPARTMENT CLASSIFICATION POSITIONS POSITIONS POSITIONS POSITIONS ALLOCATION
City Manager City Manager 1 1
Assistant City Mgr 1 1
Asst to the City Mgr 1 1
Administrative Assistant 1 (1 ) 0
City Clerk 1 1
Clerk Typist/Receptionist 1 1
Clerk Typist/Receptionist
(Half-Time) 1 _ 1
Sub-Total 6 0 6
Legal Services City Attorney 1 1
(Meyers, Nave, Assistant City Attorney 1 1
Riback & West) Sub-Total 2 2
Administrative Admin Svcs/Finance Dr 1 1
Services Finance Technician 1 1 2
Finance Tech (Part-Time) 1 _ 1
Sub-Total 3 1 4
Police Services Captain 1 1
Lieutenant 1 1
(Alameda County Patrol Sergeant 5 5
Sheriff's Dept) Detective Sergeant 4 4
Patrol Officer 15 15
Traffic Officer 2 2
Specialist Clerk 3 (1 ) 2
Secretary 1 1
Crime Prevention Asst
(Part-Time) 1 _ _ 1
Sub-Total 1 30 1 32
Public Works/ Public Works Director/
Administrative City Engineer 1 1
Secretary 1 1
Clerk-Typist/Receptionist
(Half-Time) 1 (1 ) 0
Clerk-Typist/Receptionist
(Full Time) 1 1
Maintenance Supervisor
(MCE) _ _ 1 1
Sub-Total 3 0 1 4
Public Works Foreman/Crew Leader 1 1
(MCE Corp) Laborer/Maintenance
Worker 7 7
Maintenance Supervisor
(Building Maint) _ 1 1
Sub-Total 8 1 9
Park Maintenance Foreman/Crew Leader 1 1
(MCE Corp) Laborer/Maintenance
Worker 5 1 6
Sub-Total 6 1 7
- xiv -
PROPOSED
1989-90 PROPOSED 1989-90 1990-91
ALLOCATED 1990-91 ALLOCATED CHANGE TO TOTAL
CITY ADD'L CITY CONTRACT CONTRACT 1990-91
DEPARTMENT CLASSIFICATION POSITIONS POSITIONS POSITIONS POSITIONS ALLOCATION
Recreation Recreation Director 1 1
Recreation Supervisor 1 1
Recreation Coordinator/
3/4 Time-Senior Program 1 1
Recreation Coordinator/
2/3 Sports Program 1 1
Secretary 1 1
Clerk-Typist/Receptionist 1 1
Recreation Coordinator 1 1
Sub-Total 7 7
Planning Planning Director 1 1
Senior Planner 2 2
Associate Planner 2 2
Assistant Planner/Zoning
Investigator 1 1
Secretary 1 1
Clerk Typist/Recptnst 2 2
Contract Planner(Full Time) 1 1
Contract Planner (Part-
time) _ _ 1 1
Sub-Total 9 1 1 11
Building & Safety Chief Building Official 1 1
(laugher & Building Inspector 2 2
Associates) Secretary 1 _ 1
Sub-Total 1 3 4
Engineering Public Works Inspector 1 1 2
(Santina & Assistant City Engineer _ 1 1 (1 ) 1
Thompson,Inc) Sub-Total 1 1 2 (1 ) 3
Econ Development Downtown Coordinator (P.T. ) 1 1
Sub-Total _ _ _ 1 1
TOTAL 31 2 53 4 90
ACTUAL 1989-90 RECOMMENDED 1990-91 ACTUAL 1989-90 RECOMMENDED 1990-91
CITY POSITIONS CITY POSITIONS CONTRACT POSITIONS CONTRACT POSITIONS
31 33 53 57
NOTE: With the exception of Legal Services, all of the designated personnel perform
duties directly from City facilities. This listing does not account for the temporary
part-time Recreation Staff which varies between 30-35 additional employees, or for the
Interns used in the Building, Engineering, and Planning Departments.
Santina & Thompson (Engineering) , MCE Corporation (Public Works), and Police Services have
additional employees who perform work under contract to the City of Dublin at off-site
locations.
The City of Dublin provides personnel, labor relations, workers, compensation, and
administrative support for the Dougherty Regional Fire Authority. The Authority has 53
employees who are not included above since this represents a separate entity.
xv -
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CITY COUNCIL
The City Council consists of five members elected at large by the voters of
Dublin. The City Council is responsible for enacting legislation,
establishing policies, and providing guidance and direction for actions
which affect the quality of life in the City. Local elected officials also
represent the City at a variety of forums at the County, Regional, State
and National levels, in order , to make certain that the interests of the
City of Dublin and cities in general are promoted.
The proposed Budget for City Council activities for Fiscal Year 1990-91 is
$121 , 520 . The proposed Budget includes Councilmember salaries and fringe
benefits; the City's independent financial audit; Councilmember attendance
at various meetings and conferences on behalf of the City; a Council team
building workshop; necessary supplies, postage, printing, binding, books
and publications, legal notices and office equipment for the Council to
effectively perform its responsibilities. In addition, the Fiscal Year
1990-91 Budget includes funding for a number of community promotion
activities including the Shamrock Festival, the St. Patrick' s Day Parade,
Dublin Pride Week, and various recognition programs and activities. The
proposed Budget also includes memberships and dues for the following
organizations:
1 ) National League of Cities
2) Emergency Services Network
3) Californians for Better Transportation
4) California Elected Women' s Association for
Education
5) Alameda County Mayor' s Conference
6) League of California Cities
7) East Bay Division - League of California
Cities
8) Association of Bay Area Governments
9 ) Dublin Sister City
This Budget does not include funding for requests which have been made by a
number of groups which are identified in the City Manager' s Budget Message.
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT CITY COUNCIL - 101 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $120,028 $120,028 Councilmembers 5 5
TDA 5,492 5,492
Total $125,520 $125,520 Total 5 5
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES
Salaries, Part-Time $ 19,761 $ 21 ,000 $ 21 ,000 $ 22, 140
Retirement 3,291 2,700 2,690 2,970
Group Insurance 12,231 20,280 19,089 26,215
Workers' Compensation 130 180 124 200
TOTAL PERSONAL SERVICES $ 35,413 $ 44, 160 $ 42,903 $ 51 ,525
SERVICES & SUPPLIES
Office Supplies $ 94 $ 1 ,350 $ 1 ,056 $ 250
Postage 228 230 150 180
Printing & Binding 169 500 500 200
Books & Publications 68 100 51 100
Memberships & Dues 7,981 9,300 9,650 10,200
Travel, Conferences & Mtgs 9,234 13,500 13,000 18,000
Training 16 5,000 4, 150 5,000
Legal Notices 2,672 1 ,450 800 1 , 140
Professional Services 21 , 107 21 ,500 21 ,500 23,650
Community Promotion 2,984 27,770 27,770 14,625
TOTAL SERVICES & SUPPLIES $ 44,553 $ 80,700 $ 78,627 $ 73,345
CAPITAL OUTLAY
Improvements $ 250 $ 0 $ 0 $ 0
Furniture/Fixtures 0 11000 500 650
TOTAL CAPITAL OUTLAY $ 250 $ 1 ,000 $ 500 $ 650
TOTAL ACTIVITY COST $ 80,216 $125,860 $122,030 $125,520
I
- 2 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT CITY COUNCIL - 101 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL ` TOTAL
General $116,028 $116,028 Councilmembers 5 5
TDA 5,492 5,492 _ _
Total $121 ,520 $121 ,520 Total 5 5
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES
Salaries, Part-Time $ 19,761 $ ,000 $ 21 ,000 $ 22, 140
Retirement 3,291 2,700 2,690 2,970
Group Insurance 12,231 20,280 19,089 26,215
Workers' Compensation 130 180 124 200
TOTAL PERSONAL SERVICES $ 35,413 $ 44, 160 $ 42,903 $ 51 ,525
SERVICES & SUPPLIES
Office Supplies $ 94 $ 1 ,350 $ 1 ,056 $ 250
Postage 228 230 150 180
Printing & Binding 169 500 500 200
Books & Publications 68 100 51 100
Memberships & Dues 7,981 9,300 9,650 10,200
Travel, Conferences & Mtgs 9,234 13,500 13,000 18,000
Training 16 5,000 4, 150 5,000
Legal Notices 2,672 1 ,450 800 1 , 140
Professional Services 21 , 107 21 ,500 21 ,500 23,650
Community Promotion 2,984 27,770 27,770 10,625
TOTAL SERVICES & SUPPLIE $ 44,553 $ 80,700 $ 78,627 $ 69,345
CAPITAL OUTLAY
Improvements $ 250 $ 0 $ 0 $ 0
Furniture/Fix res 0 1 ,000 500 650
TOTAL CAPITAL TLAY $ 250 $ 1 ,000 $ 500 $ 650
TOTAL ACT ITY COST $ 80,216 $125,860 $122,030 $121 ,520
- 2 -
i
CITY MANAGER/ CITY CLERK
The City Manager is appointed the chief executive officer of the City by
the City Council. The City Manager is responsible for overseeing the day-
to-day operations of the City and implementing those policies adopted by
the City Council. The City Manager' s responsibilities include the
oversight of administrative support to all areas of the City including
assuring the enforcement of City Ordinances; supervision and evaluation of
all City and Contract personnel who provide municipal services;
administration of the activities of Dublin Information, Inc. ; the
recommendation of Ordinances necessary to effectively operate the City;
developing and preparing advisory recommendations to the City Council;
serving as the City' s Director of Emergency Services; preparing and
administering the City' s Budget and Five Year Capital Improvement Program,
as they are approved by the City Council; and representing the City before
intergovernmental bodies and organizations.
As part of the support services associated with Personnel, the City
Manager' s Office handles Personnel recruitments, administration of Employee
Benefit Programs, training, and labor relations . In addition to providing
these services for City Employees, the City of Dublin is also responsible
for providing the same Personnel services to the Dougherty Regional Fire
Authority. In Fiscal Year 1990-91 , the City Manager will also function as
the Chief Executive Officer for the Dougherty Regional Fire Authority.
The City Manager activity also includes the City Clerk function. The City
Clerk has the responsibility for administering municipal elections;
maintaining financial disclosure records pertaining to public officials;
preparing and maintaining Minutes of City Council meetings; and maintaining
the City' s records system. Prior to 1990 the City Manager was designated
to perform all responsibilities which the Government Code reserves for the
City Clerk. However, this was modified by the City Council with the
designation of a City Clerk position in lieu of the Deputy City Clerk
position, which had been utilized in prior years.
The proposed Budget for Fiscal Year 1990-91 is $443, 953 . This represents
an increase of $42, 554 (or 10 . 60) over the estimated expenditures for
Fiscal Year 1989-90 . The proposed Budget increase is attributable
primarily to 1 ) the full year funding of 1989-90 salary increases, 2) the
full year funding of the City Clerk position, which was upgraded in the
latter part of 1989-90; 3) increased support cost for the Dougherty
Regional Fire Authority JPA; 4) inclusion of funds in the training account
to provide Citywide customer service and employee relations training; 5)
an increase in the internal service fund charges primarily due to the
addition of computer equipment added in the previous Fiscal Year, and 6)
inclusion of funds for a consultant to assist with a review of clerical
classifications.
3 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT CITY MANAGER/CLERK - 102 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $403,773 $403,773 City Manager 1 1
Dublin Asst City Mgr 1 1
Info, Inc. 19,810 19,810 City Clerk 1 1
Fire JPA 20,370 20,370 Administrative Asst (1 ) 0
Asst to the City Mgr 1 1
Clerk Typist/Reception 1 1
Clerk Typist/Recep(PT) 1 1
Total $443,953 $443,953 Total 6 6
This Budget provides for the current staffing level when comparing the total number of
authorized positions. It is proposed to amend the classification used by upgrading the
Administrative Assistant to the City Manager to Assistant to the City Manager. The
position requires significant independent and confidential responsibilities associated
with the personnel function. This position will be the Administrative representative
during the negotiations with the DRFA Fire employees represented by a Union. The change
will reflect the independent handling of complex employee relations items by this
position. The part-time Clerk Typist/Receptionist is equivalent to .50 of a Full Time
position.
In addition to the City Staff positions and the associated benefits, this Budget provides
funding for: 1 ) postage and printing of one calendar and one Community Newsletter; 2)
costs for conducting personnel recruitments; 3) customer service and employee relations
training for all departments; 4) updating the municipal code; 5) development of an
employee wellness program; 6) services of a consultant to review clerical classifications
and responsibilities; 7) miscellaneous financial consulting services; and 8) other
necessary services and supplies. ,
As shown in the funding summary above, a portion of this budget is related to services
provided to the Dougherty Regional Fire Authority. The City of Dublin will be responsible
for the Chief Executive services to DRFA during Fiscal Year 1990-91 .
In addition to providing general administrative services to all departments and the Fire
Authority, the Budget will allow the completion or substantial progress on the following
City Council goals:
1 . Preparation of a report on the benefits of establishing a Redevelopment Agency
2. Development and Implementation of a Customer Service policy and training program
3. Preparation of a report on the feasibility of developing a local Economic
Development Program
4. Development of an Employee Recognition Program
5. Report to the City Council on the concept of undertaking a Strategic Plan
6. Full implementation of a City Clerk records program
7. Distribution of one City Newsletter and one Community Calendar
8. Working with local schools to develop Student Government Day or a comparable program
9. Perform annual reviews of all Contract Services
10. Implementation of residential recycling program and work with Alameda County Waste
Management Authority to comply with State mandated programs
11 . Develop report to the City Council on opportunities to expand recycling beyond
single family residents
4 -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES
Salaries, Full-Time $207,895 $245,040 $252,200 $251 ,900
Salaries, Full-Time (JPA) 9,981 14,200 6,795 14,600
Salaries, Part-Time 0 0 0 11 ,440
Salaries, Overtime 659 1 ,200 1 ,200 1 ,350
Salaries, Overtime(JPA) 302 0 0 300
Retirement 24,088 31 ,060 31 , 110 33,610
Retirement (JPA) 0 1 ,820 877 1 ,860
Group Insurance 18, 130 29,530 26,950 34,120
Group Insurance (JPA) 8 100 1 ,000 1 ,985
Workers' Compensation 3,668 4,930 3,540 5,625
Workers' Compensation (JPA) 0 120 40 135
F.I.C.A. 579 910 1 ,042 1 ,015
F.I.C.A. (JPA) 0 200 99 210
TOTAL PERSONAL SERVICES $265,310 $329,110 $324,853 $358,150
SERVICES & SUPPLIES
Office Supplies $ 1 ,914 $ 2,700 $ 3,591 $ 3,800
Office Supplies (JPA) 189 200 44 250
Postage 2,568 2,500 2,003 2, 100
Postage (DII) 462 1 ,200 1 ,253 1 ,350
Postage (JPA) 93 100 23 100
Copier Supplies 2,813 2,820 2,050 2, 150
Copier Supplies (JPA) 0 0 0 100
Operating Supplies 0 200 170 400
Advertising 755 1 ,000 900 1 , 150
Advertising (JPA) 0 650 787 0
Printing &Binding 869 1 ,250 1 ,000 1 ,600
Printing & Binding (DII) 12,613 16,500 16,750 18,460
Printing & Binding (JPA) 223 100 0 250
Repairs & Maintenance 211 350 315 350
Books & Publications 581 1 ,110 1 ,000 1 ,150
Books & Publications (JPA) 0 250 240 340
Memberships & Dues 1 ,211 1 ,400 1 ,308 1 ,400
Mileage/Auto Allowance 7,931 7,800 7,800 7,870
Mileage/Auto Allowance (JPA) 9 0 0 30
Travel, Conferences & Mtgs 4,236 7,320 7,200 7, 155
Travel, Conferences & Mtgs (JPA) 0 0 0 100
Training 1 ,265 12,000 3,300 11 ,500
Training (JPA) 46 0 0 100
Filing Fees (JPA) 8 0 0 10
Internal Service Fund 11 ,620 9,572 9,572 12,338
TOTAL SERVICES & SUPPLIES $ 49,617 $ 69,022 $ 59,306 $ 74,053
CONTRACT SERVICES
General $ 1 ,000 $ 15,750 $ 15,750 $ 11 , 100
Personnel (JPA) 30,744 0 0 0
TOTAL CONTRACT SERVICES $ 31 ,744 $ 15,750 $ 15,750 $ 11 , 100
CAPITAL OUTLAY
Furniture/Fixtures $ 368 $ 1 ,500 $ 1 ,500 $ 500
Furniture/Fixtures (JPA) 809 0 0 0
Machinery & Equipment 0 0 0 150
TOTAL CAPITAL OUTLAY $ 1 , 177 $ 1 ,500 $ 1 ,500 $ 650
TOTAL ACTIVITY COST $347,848 $415,382 $401 ,409 $443,953
- 5 -
LEGAL SERVICES
The City contracts with the law firm of Meyers, Nave, Riback & West. In
addition to having individual partners who are specifically designated as
City Attorney and Assistant City Attorney, the firm has several practicing
attorneys who specialize in specific areas of municipal law.
The City Attorney provides the City Council and Staff with legal opinions
related to City business . Also, their firm drafts and reviews proposed
ordinances, resolutions, and contracts . The City Attorney' s Office also
represents the City in litigation.
The estimated Fiscal Year 1989-90 expenditures total $194, 712 and exceed
the approved Budget by $90, 265 . This is primarily due to the City' s
involvement with litigation, which exceeded the $15, 000 contingency
included in the approved Budget. Typically, expenses related to litigation
will fluctuate substantially from year to year. For example, the City
litigation expenses for the four Fiscal Years beginning with 1985-86 and
ending with 1988-89 totaled $59, 389 as compared to the estimated 1989-90
expense of $51 , 275 . It should also be noted that some of the preliminary
work associated with legal actions initiated by the City is shown as a
General Expense. This occurs when the Attorneys are preparing research and
opinions prior to the City Council determining that litigation would be
pursued. In Fiscal Year 1989-90, approximately $6, 050 of the general
services were related to litigation.
The General Legal Counsel expenses also contributed to the overage due to
several complex projects undertaken in 1989-90 . These projects included:
the City' s Joint Use Agreement with the Dublin Unified School District;
Municipal Code Development; General Plan Amendments; development of a
proposed Business License Ordinance; and meetings regarding the Dublin
Boulevard Extension financing. As the City matures, the type of legal
issues which are encountered may become more complex. The use of a
contract law firm allows the City to obtain specialized services depending
on the nature of the problem.
The recommended Fiscal Year 1990-91 Budget is $159, 360 . This represents an
18% decrease from the estimated Fiscal Year 1989-90 expenses . The Budget
anticipates a decrease in General Legal Counsel time compared to the prior
year due to the completion of the Civic Center and other one-time projects
mentioned above. The proposed Budget provides a contingency for
unanticipated litigation, as well as, an estimate of the expenses for all
pending litigation. In addition, the Budget provides for funding
associated with the General Counsel duties of the Dougherty Regional Fire
authority (DRFA) . DRFA will pay directly for legal expense related to
personnel matters.
6 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT LEGAL SERVICES - 103 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $159,360 $159,360 No City Personnel
are included in
this activity.
Total $159,360 $159,360
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES
Retirement $ 907 $ 2,475 $ 200 $ 4,000
Group Insurance 3,397 4, 180 4,245 360
TOTAL PERSONAL SERVICES $ 4,304 $ 6,655 $ 4,445 $ 4,360
CONTRACT SERVICES
General $ 75,631 $ 82,500 $138,700 $114, 180
Litigation 7,200 15,000 51 ,275 32,820
Fire Authority (DRFA) 15,776 0* 0* 81000
TOTAL CONTRACT SERVICES $ 98,607 $ 97,500 $189,975 $155,000
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $102,911 $104, 155 $194,420 $159,360
* In Fiscal Year 1989-90, the City of San Ramon provided all services related to the
administration of the Dougherty Regional Fire Authority, including the services of
General Counsel. The Joint Powers Agreement (JPA) provides that this responsibility
rotates each year along with the Executive Director responsibility.
' I
- 7 -
FINANCE
The Finance Department, is responsible for purchasing, bookkeeping, and
posting of cash receipts and disbursements, preparation of interim
financial statements, payroll, trustee function for the San Ramon Road
Specific Plan Assessment District, assisting in the development and
monitoring of the City' s Budget, reporting to various levels of government
regarding the financial condition of the City and investments, maintenance
of the City' s inventory of fixed assets.
The proposed Budget for Fiscal Year 1990-91 to maintain the Current Service
Levels is $201 , 766 . This represents an increase of $12, 711 over
anticipated expenditures for Fiscal Year 1989-90 . This increase is
primarily due to the full-year funding of 1989-90 salary increases and the
addition of hours for the part-time Finance Technician. If the City
Council approves the Business Registration Program, the total recommended
Budget for this Department is $233, 516.
For Fiscal Year 1990-91 , the Finance Department will be responsible for the
following 1990 goals :
1 ) Review charges for services rendered by all departments.
2) Develop a long-term financial plan for the City
a) Report to Council on a sales tax auditing program
b) Develop a 3-5 year forecast for revenues for revenues & operating
expenditures to be used in conjunction with the Five-Year CIP
Program
3) Data Processing
a) Investigate & select Community Development Data Processing System
b) Complete training on City Clerk & Administrative software
c) Work with County to install Police Computer Aided Dispatch Police
Records System
d) Establish Data Processing users group to improve overall use &
operation of Data Processing System
4) Update Purchasing Ordinance
5) Apply for Governmental Finance Officers Assn Certificate of Excellence
for financial reporting
8 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT FINANCE - 104 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $188,766 $188,766 Admin Services/
Dublin 13,000 13,000 Finance Director 1 1
Info. Inc. Finance Technician 1 1
Finance Technician
(Part-Time) 1 1
Total $201 ,766 $201 ,766 Total 3 3
This Budget provides necessary staffing to maintain the current service level. Staffing
includes a full-time Administrative Services/Finance Director and 1 .75 FTE Finance
Technician positions. It is important to note that in order to maintain the current level
of service, this Budget adds .25 FTE Finance Technician, as compared to the adopted 1989-
90 Budget.
Also included in this Budget are necessary services and supplies to support the Finance
function; trustee banking and legal services for the 1985 and 1988 Certificate of
Participation issues; sales tax consulting services; and the City's share of contract
services associated with the review of Garbage Franchise rate applications.
- 9 -
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES
Salaries, Full-Time $ 85,501 $ 90,500 $ 91 ,458 $ 99,400
Salaries, Part-Time 8,701 13,200 15,936 22,850
Salaries, Overtime 474 650 700 770
Retirement 10,264 11 ,600 13,842 15,727
Group Insurance 8,796 11 ,350 13,108 18,250
Workers' Compensation 525 860 634 1 ,120
F.I.C.A. 828 890 972 1 ,075
TOTAL PERSONAL SERVICES $115,089 $129,050 $136,650 $159, 192
SERVICES & SUPPLIES
Office Supplies $ 1 ,619 $ 2,350 $ 2,425 $ 2,700
Postage 0 300 334 385
Copier Supplies 0 0 0 100
Printing & Binding 3,200 2,450 2,606 2,700
Repairs & Maintenance 33 100 0 50
Books & Publications 1 ,309 1 ,250 1 ,270 1 , 115
Memberships & Dues 348 350 215 230
Mileage/Auto Allowance 2,597 2,600 2,600 2,600
Travel, Conferences & Mtgs 895 1 ,050 891 840
Training 1 ,320 2, 100 1 ,272 1 ,810
Internal Service Fund 4,330 7,690 7,690 8, 144
TOTAL SERVICES & SUPPLIES $ 15,651 $ 20,240 $ 19,303 $ 20,674
CONTRACT SERVICES
City Accounting Services $ 1 ,575 $ 8,370 $ 7, 100 $ 8,350
LAVTA Accounting Services 20,291 7,000 11 ,620 0
DII Contract Services 7,216 8,500 12,400 13,000
TOTAL CONTRACT SERVICES $ 29,082 $ 23,870 $ 31 , 120 $ 21 ,350
CAPITAL OUTLAY
Building $ 1 , 138 $ 0 $ 0 $ 0
Furniture/Fixtures 950 2,000 1 ,982 550
Machinery & Equipment 307 0 0 0
TOTAL CAPITAL OUTLAY $ 2,395 $ 2,000 $ 1 ,982 $ 550
TOTAL ACTIVITY COST $162,217 $175, 160 $189,055 $201 ,766
- 10 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT FINANCE - 104 HIGHER
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $31 ,750 $220,516 Admin Services/
Dublin Finance Director 1
Info. Inc. 0 13,000 Finance Technician 1 2
Finance Technician
(Part-Time) _ 1
Total $31 ,750 $233,516 1 4
This Budget increment provides the necessary staffing, services, supplies, and furniture
associated with the implementation of a business registration program. This increment
increases the .75 FTE Finance Technician to full time, adds a .5 FTE Finance Technician
and one time temporary help. This Budget increment does not include data processing
equipment, legal services or overhead charges associated with the implementation of a
business registration program. These costs are shown in other portions of the Budget.
These costs are estimated at approximately $21 ,000.
If the City Council does not approve the Business Registration Ordinance, it will not be
necessary to fund this increment.
- 11 -
HIGHER SERVICE CUMULATIVE
LEVEL I TOTAL
DESCRIPTION 1990-91 1990-91
PERSONAL SERVICES
Salaries, Full-Time $30,500 $129,900
Salaries, Part-Time (9,750) 13, 100
Salaries, Overtime 0 770
Retirement 974 16,701
Group Insurance 470 18,720
Workers' Compensation 187 1 ,307
F.I.C.A. 298 1 ,373
TOTAL PERSONAL SERVICES $22,679 $181 ,871
SERVICES & SUPPLIES
Office Supplies $ 100 $ 2,800
Postage 2,000 2,385
Copier Services 0 100
Printing & Binding 1 ,500 4,200
Repairs & Maintenance 0 50
Books & Publications 0 1 ,115
Memberships & Dues 50 280
Auto Mileage & Allowance 200 2,800
Travel, Conferences & Meetings 0 840
Training 0 1 ,810
Legal Notices 200 200
Internal Service Fund 1 ,056 9,200
TOTAL SERVICES & SUPPLIES $ 5, 106 $ 25,780
CONTRACT SERVICES
City Accounting Services $ 0 $ 8,350
LAVTA Accounting Services 0 0
Other Contract Services 2,865 2,865
DII Contract Services 0 13,000
TOTAL CONTRACT SERVICES $ 2,865 $ 24,215
CAPITAL OUTLAY
Building $ 0 $ 0
Furniture/Fixtures 1 , 100 1 ,650
Machinery & Equipment 0 0
TOTAL CAPITAL OUTLAY $ 11100 $ 1 ,650
TOTAL ACTIVITY COST $31 ,750 $233,516
12 -
BUILDING MANAGEMENT
This Budget finances the cost of maintaining and operating the Civic Center
and City' s Public Work' s Corporation Yard; supply utility, telephone,
contract service, and repair costs associated with both facilities; and the
City' s lease payment to Dublin Information, Inc. for rental of the Civic
Center.
The expenditures required to fund the current service level for Fiscal Year
1990-91 total $2, 003, 430 . This represents an increase of $1 , 072, 997 over
estimated expenditures for Fiscal Year 1989-90 . This increase is
attributable to the following: 1 ) the City's rental payment to Dublin
Information, Inc. will increase by $1 , 012,997 (Net $891 , 243) ; 2) the full
year funding of supplies, utilities, telephones, and contract services
necessary to operate and maintain the Civic Center at last year' s level of
service for a full year; and 3) various capital outlay items to improve the
usability and working environment of the Civic Center facility.
For Fiscal Year 1990-91 , Staff is recommending a higher service level which
will fund a full-time contract Building Superintendent to not only improve
the overall maintenance, repair, and operation of the Civic Center, but
also all other buildings which the City owns. This position would report
to the Director of Public Works and be responsible for many critical tasks
which are not being done now due to the lack of available Staff time and
skill. This position would also centralize responsibility for all building
maintenance functions . The additional incremental cost of this service
would be $37, 000 for Fiscal Year 1990-91 . If approved the total Building
Management budget would be $2, 040, 430 .
- 13 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT BUILDING MANAGEMENT - 105 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $2,003,430 $2,003,430 Contract
Landscape
Laborer II 1542 hours 1542 hours
Total $2,003,430 $2,003,430 Total 1542 hours 1542 hours
(part-time) (part-time)
This Budget Increment finances services and supplies, utilities, and contract services
associated with the operational maintenance of the Civic Center Complex and the operation
and the Corporation Yard.
This increment also finances the rental payment from the City to Dublin Information, Inc.
associated with the Civic Center Debt Service. This year Capital Outlay items include
various minor improvement projects, furniture, and equipment to make the Civic Center and
Corporation Yard more functional.
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 433 $ 760 $ 650 $ 800
Operating Supplies 61 5,500 4,420 6,800
Repairs and Maintenance 0 0 0 5,000
Rental/Leases 243,843 1 ,319,820 735,263 1 ,719,820
Gas & Electric 301 115,000 86,000 108,800
Water & Sewer 4,354 7,500 4,700 5,000
Telephone 28,505 27,000 34,700 43,900
Filing Fees 0 0 0 1 ,010
TOTAL SERVICES & SUPPLIES $ 277,497 $1 ,475,580 $ 865,733 $1 ,891 , 130
PROPERTY TAX $ 0 $ 130 $ 0 $ 0
CONTRACT SERVICES $ 382 $ 60,000 $ 62,500 $ 90,460
CAPITAL OUTLAY
Improvements $ 0 $ 200 $ 200 $ 14,370
Furniture & Fixtures 0 2,000 2,000 1 ,670
Machinery & Equipment 0 0 0 5,800
TOTAL CAPITAL OUTLAY $ 0 $ 2,200 $ 2,200 $ 21 ,840
TOTAL ACTIVITY COST $ 277,879 $1 ,537,910 $ 930,433 $2,003,430
- 14 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT BUILDING MANAGEMENT - 105 HIGHER
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 37,000 $2,040,430 Contract
Maintenance Supt. 1 1
Landscape Laborer II (985 Hours) 557 hours
Total $ 37,000 $2,040,430 Total 1 Full Time 1 Full Time
(985 hours) 557 hours
This Budget Increment finances a higher service level by financing a full-time Maintenance
Superintendent who would be responsible for the maintenance, security, minor improvement,
and contract supervision related to the following facilities: Civic Center, Corporation
Yard, Shannon Community Center, Dublin Senior Center, and Dublin Swim Center (Building) .
This position is necessary to make certain that all City facilities are well maintained
and function in good working order for employees, as well as, those groups that utilize
the City's facilities.
The annual cost of this increment is approximately $56,000 per year. However, this cost
is partially offset by a reduction in hours of the Landscape Laborer II, which presently
works at the Civic Center. The resulting net cost is $37,000.
HIGHER SERVICE CUMULATIVE
LEVEL TOTAL
DESCRIPTION 1990-91 1990-91
PERSONAL SERVICES $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 100 $ 900
Operating Supplies 0 6,800
Repairs and maintenance 0 5,000
Rentals/Leases 0 1 ,719,820
Gas & Electric 0 108,800
Water and Sewer 0 5,000
Telephone 200 44, 100
Small Tools 500 500
Filing Fees 0 1 ,010
TOTAL SERVICES & SUPPLIES $ 800 $1 ,891 ,930
PROPERTY TAX $ 0 $ 0
CONTRACT SERVICES
Maintenance Supervision $ 33,600 $ 124,060
TOTAL CONTRACT SERVICES $ 33,600 $ 124,060
CAPITAL OUTLAY
Improvements $ 0 $ 14,370
Furniture/Fixtures 1 ,350 3,020
Machinery & Equipment 1 ,250 7,050
TOTAL CAPITAL OUTLAY $ 2,600 $ 24,440
TOTAL ACTIVITY COST $ 37,000 $2,040,430
15 -
INSURANCE
The City of Dublin obtains General Liability Insurance through a pooled risk sharing
arrangement offered by ABAG PLAN Corporation. This group includes 26 cities in the
Greater Bay Area and offers coverage to the limit of $5 million per occurrence. In
addition to General Liability coverage, the policy also includes Errors and Omissions
Coverage for the City.
The total estimated expenditures for Fiscal Year 1989-90 are approximately 19% below the
authorized Budget. This is primarily due to the following occurrences: 1 ) the City's
claims expenses are estimated to be over $32,000 less than the approved Budget; 2) the
City is anticipating completing the Fiscal Year with a relatively low rate of losses
resulting in paid claims. Although the estimated expense for insurance premiums will
slightly exceed the amount budgeted, the total expense for the activity is less than the
Budget. The increased premium is attributable to higher property insurance costs for the
Civic Center facility. The expense for property coverage on the Civic Center complex
during Fiscal Year 1989-90 is for a ten month period.
The recommended Budget for Fiscal Year 1990-91 totals $177,500. This represents
approximately an 8% increase over the estimated expenditures for Fiscal Year 1989-90.
This increase is due to: 1 ) full-year property coverage on the Civic Center project;
2) additional tenant and permittee insurance, due to full year use of Shannon Community
Center; 3) increase in Alameda County charges for Contract Services; and 4) the funding
of the Claims Expense Reserve.
The proposed insurance budget for Fiscal Year 1990-91 is comprised of the following
components.
County Contract Services - The City pays a separate surcharge on all County contract
services for liability insurance. This surcharge covers services provided by Alameda
County including Police, Crossing Guards, Animal Control, and Traffic Signal Maintenance
Services. The estimated cost for 1990-91 is $18,225.
Employee & Crime/Fidelity Bonds - These bonds provide coverage for the City Manager, City
Clerk, and City Treasurer. The Crime/Fidelity Bond will protect against the loss or theft
of receipts prior to deposit into the City's bank account. The estimated costs for this
coverage is approximately $2,550.
Property Insurance - This coverage covers all City owned facilities, including the Civic
Center, parks, Corporation Yard, Swim Center, and Shannon Community Center. The estimated
cost is $15,050.
Tenant Insurance - This insurance is offered as a service to individuals or groups who
utilize City facilities. The user pays the City for the cost of the premium and the
City absorbs the taxes and all administrative costs. It is projected that $4,800 in
expense will be associated with this program and that the City will obtain $4,700 in
revenue from the users.
General Liability Insurance - The City's General Liability Insurance coverage as noted
above is provided through a risk sharing pool. The total premium estimated for 1990-91 is
$97,540. In addition, ABAG PLAN will be returning an equity dividend based on the
performance of the pool and the City of Dublin's loss history for Fiscal Years 1986-87 and
1987-88. It is anticipated that the City will receive a $33,962 dividend, which will be
reflected the the General Fund as "Other Revenue."
Claims Expense - The City has a $25,000 deductible for general liability claims. Included
in this deductible as a claims cost is any expense related to legal counsel. ABAG PLAN
has recommended that the City budget 1 .5 times the deductible amount, or $37,500.
16 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT INSURANCE. - 106 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $177,500 $177,500 No personnel are
included in this
activity.
Total $177,500 $177,500
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
SERVICES & SUPPLIES
Insurance Premiums $171 ,371 $158,000 $159,500 $140,000
Insurance Claims Expense 10,483 37,500 5,200 37,500
TOTAL SERVICES & SUPPLIES $181 ,854 $195,500 $164,700 $177,500
TOTAL ACTIVITY COST $181 ,854 $195,500 $164,700 $177,500
- 17 -
ELECTIONS
This budget finances the administration of municipal elections. The cost
of personnel associated with this task is identified in the City
Manager/City Clerk (Department #102) budget.
During the Fiscal Year 1990-91 , the City will hold a municipal election
which will, be combined with the Statewide General Election in November
1990 . In November 1990 the terms of three Councilmembers will expire. The
cost of filling those Council seats are included in the proposed budget for
1990-91 . Those costs associated with printing and binding for candidate
statements will be reimbursed by the candidates. The total recommended
budget Elections for Fiscal Year 1990-91 is $3, 825 .
No elections were held during Fiscal Year 1989-90 .
18 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT ELECTIONS - 107 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 3,825 $3,825 Personnel associated
with this are funded
in City Manager/City
Clerk-102.
Total $3,825 $3,825
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 25 $ 0 $ 0 $ 50
Printing/Binding 266 0 0 675
TOTAL SERVICES & SUPPLIES $ 291 $ 0 $ 0 $ 725
CONTRACT SERVICES
County Registrar of Voters 1 ,880 $ 0 0 3, 100
TOTAL CONTRACT SERVICES $ 1 ,880 $ 0 $ 0 $ 3, 100
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
CONTINGENT RESERVE $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 2, 171 $ 0 $ 0 $ 3,825
- 19 -
NON-DEPARTMENTAL
The Non-Departmental Budget includes the Contingent Reserve to cover: 1 )
increases in employee salaries and fringe benefits, which may be approved
by the City Council during Fiscal Year 1990-91 , but the extent of the
increase cannot be determined at this time; 2) increases in contract costs
due to employee contract negotiations, the extent of which cannot be
determined at this time; and 3) other unanticipated expenses which may
occur during Fiscal Year 1990-91 .
This Budget also includes property tax payments for Zone 7 Bonded
Indebtedness . No purchase of Federal Aid Urban funds is anticipated for
Fiscal Year 1990-91 .
20 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT NON-DEPARTMENTAL - 108 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $200,300 $200,300 No personnel are
included in this
activity.
Total $200,300 $200,300
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Filing Fees $ 118 $ 0 $ 0 $ 0
Purchase of FAU Funds 152,383 262,545 170,117 $ 0
TOTAL SERVICES & SUPPLIES $152,501 $262,545 $170, 117 $ 0
CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
PROPERTY TAX $ 0 $ 0 $ 291 $ 300
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
CONTINGENT RESERVE $ 0 $109,409 $ 0 $200,000
TOTAL ACTIVITY COST $152,501 $371 ,954 $170,408 $200,300
- 21 -
P
U
B
L
I
C
s
A
T
Y
POLICE SERVICES
Police Services for the City of Dublin are performed under contract with
the Alameda County Sheriff' s Department which empowers the Sheriff/City
Council/Designee to function as the City' s Police Chief. Patrol, criminal
investigation, crime prevention and business office functions are performed
in the City Offices. Dispatch and some data processing functions are
handled at the Alameda County Sheriff' s Department Eden Township
Substation.
For Fiscal Year 1990-91 , Staff has developed two budget increments (see
following pages) which identify the current service level and one higher
level of service.
The cost of funding the current service level for Fiscal Year 1990-91 is
$2, 491 , 501 . This represents an increase of $251 , 039 over anticipated
expenditures for Fiscal Year 1989-90 . The cost increase is primarily
attributable to County negotiated salary increases for Sheriff' s personnel,
increased indirect charges, and increased vehicle costs .
For Fiscal Year 1989-90, one (1 ) higher service level is recommended for
City Council consideration. Higher Service Level I includes funding for
one ( 1 ) Captain, an additional unmarked vehicle, and the reclassification
of one Specialist Clerk to Secretary. The first year cost of this Higher
Service Level is $120, 992 .
The addition of a Captain position has been recommended by the Sheriff in
order to keep pace with the growth of the Police Department and the City.
The size of the Department has grown from 20 positions in 1982 to 31 in
1989 . The position will reduce the span of control of the existing
Lieutenant position and improve the overall level of supervision of
department operations. Shown on the next page is the proposed organization
chart for the Police Department for Fiscal Year 1990-91 .
It is recommended that the City Council fund both the Current and Higher
Service Level increments at a total cost of $2, 612, 493 . Shown below is a
comparison of 1988, 1989, and anticipated 1990 Workload/Performance
Measures:
ACTUAL ACTUAL ANTICIPATED
1988 1989 _ 1990
Calls for Service 25, 274 24, 097 25, 000
Reports Written 2, 947 2, 918 3, 000
Citations Issued 6, 162 5, 504 6, 200
Arrests 927 926 975
Citizen Inquiry/Person 3, 541 3, 721 3, 900
Citizen Inquiry/Telephone 44, 236 50, 161 53, 000
School Presentations 89 109 120
Group Talks and Service Organizations 13 21 25
Neighborhood Watch Groups 92 108 110
Merchant Alert Members 105 98 125
Narcotic Arrests 28 23 56
Narcotic Seizures $50, 060 $111 , 000 $120, 000
Accidents Investigations 419 413 400
Cases Assigned to Investigations 900 901 920
Investigation/Complaints Filed 163 134 150
Investigation/Search Warrants Obtained 29 24 40
Total major Part I Crimes 126 190 200
22 -
DUBLIN POLICE SERY | CES
ORCHN | Z8T | ONHL/STRFF| NG CHART
( PROPOSED F/Y 90- 90
UNDERSHERIFF
|
|
PATROL ---------- ON- SITE COMMANDER NRRCOT | C/Y | CE INVESTIGATION
4. 5 Watch Commander ' CAPTAIN | 1 Soryouot
3 Patrol Officer.-
1 Officer |
2 Traffic Off / oo,o �----------------'--------------1
| | Noroot / o/ Y| oo | ovoot | got | ow:
--------------'--------- Spoo | u | | ovoot | got | ow,
Field Patrol |
|
Traffic Enforcement ------~----------
Pro | | m / oor, | ovoot | yot| oo SUPPORT|SERY| C
Reserve Program | L/ ootoouot |
m
COMMUNITY SERVICES CLER | CHL/ SERY | CES INVESTIGATIONS
. 5 Crime Prevention Soryouot 1 Secretary | 2 . 5 Detective Soryouoto |
[_ ]
Cr | U Pr o�oot | oo Off | oo , 2 Sp oo / o | | ot C | orko -------------------��---'--�—
. 5 Crime Prevention Tooho | o| uo | | Person Cri me *
/
0, 5 Training o | oy So,y ouo� L--------------'-------------] Pr opo,t r Cr / moo
' |
--------------- -----------------'~ Fr oot Office Jo voo / | o Sor v / coo
Cr | mo Prevention Records Muooyomoot Sox Cr / moo
Cr | mo Ana | ro / o Porm / to /L/ 000000
Commoo | tr Ro | ut | 000 ProPortr Muouyemoot
Sohoo | L| u \ 000/Trouoxr Purro | |
Eov / roomootu | Ro %,| owo Ev | d0000 Cue tod | uo
Edoxut / oou | Program:-:-. jail Sor; / 000
Tru | o / oy Proyrumo
Denotes Sory | 000 Performed
at Off - Site Location
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY POLICE SERVICE - 201 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $2,472,571 $2,472,571 City
Criminal Crime Prevention
Activities 18,930 18,930 Assistant (Part-time) 1 1
Contract
Lieutenant 1 1
Patrol Sergeant 5 5
Detective Sergeant 4 4
Patrol Officer 15 15
Traffic Officer 2 2
Specialist Clerk 3 3
Total $2,491 ,501 $2,491 ,501 Total 31 31
This Budget Increment finances the current staffing level. In addition to
the personnel costs identified above, the City also pay its prorated share
of personnel costs of the Alameda County Eden Township Substation and
Headquarters as shown below:
. 08 - FTE - Undersheriff
Prorated Share Dispatch Center
This Budget Increment also finances: 1 ) the cost of operating eight (8)
patrol vehicles, seven (7 ) unmarked and undercover vehicles ; 2) necessary
services and supplies to support the operations of the Police Department;
3) additional equipment to improve the overall operation of Police programs
and the Police facility; and 4) County contract overhead charges .
With the current staffing level, the Police Department can accomplish the
following goals .
1990 GOALS
1 . Provide Alcohol Drug Awareness Program to include all grades within
public and private schools.
2 . Increase narcotic arrests by 50%.
3 . Implement Police Computer Aided Dispatch Records Management System.
4. Implement Comprehensive Personal Safety Program for adults .
5 . Develop a long range organization and staffing plan for the Police
Department
6. Develop & implement a program to reduce commercial false alarms by 20%.
7 . Develop & implement a' Business Watch Program.
8. Develop & implement a facility operation and maintenance program for
Police facility.
9 . Develop & implement a Bank Watch Program.
24 -
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES
Salaries $ 13,987 $ 15,480 $ 15, 160 $ 16,258
Workers' Compensation 344 650 460 763
TOTAL PERSONAL SERVICES $ 14,331 $ 16, 130 $ 15,620 $ 17,021
SERVICES & SUPPLIES
Office Supplies $ 2,465 $ 3,550 $ 3,422 $ 3,600
Postage 1 ,226 1 ,200 948 1 ,000
Copier Supplies 1 ,468 1 ,600 1 ,925 2,025
Operating Supplies 7,786 11 ,910 7,900 12,200
Communications 574 1 ,200 940 2,200
Advertising 0 500 0 0
Printing & Binding 1 ,008 2,700 2,700 3,000
Repairs & Maintenance 1 ,972 1 ,500 1 ,415 1 ,600
Rental & Leases 3,341 12,650 8,784 12,685
Books & Publications 123 1 ,400 1 , 100 2,200
Memberships & Dues 1 , 115 1 , 180 1 , 150 1 ,350
Mileage/Auto Allowance 46 500 410 500
Travel, Conferences & Mtgs 1 ,921 3,530 2,600 4, 115
Training 747 1 ,000 450 1 ,550
Legal Notices 0 300 0 0
Internal Svc Chg - Office 6,340 5, 187 5, 187 5,290
Internal Svc Chg - Vehicles 80,986 96,000 78,713 91 ,560
TOTAL SERVICES & SUPPLIES $ 111 , 118 $ 145,907 $ 117,644 $ 144,875
CONTRACT SERVICES
Personnel $1 ,446,291 $1 ,660,805 $1 ,756,440 $1 ,958,738
Vehicles 17,831 21 ,200 18,883 21 ,200
Indirect Costs 78,673 101 ,895 101 ,895 125, 158
Dispatch 129, 110 146,800 145,585 146,800
Admin - Financial Svcs 22,320 10,330 10,330 12,039
Services/Supplies 20,799 37,535 37,535 40,000
General 5, 122 8,400 7,900 9, 160
TOTAL CONTRACT SERVICES $1 ,720, 146 $1 ,986,965 $2,078,568 $2,313,095
CAPITAL OUTLAY
Furniture/Fixtures $ 323 $ 1 ,000 $ 1 ,450 $ 6,025
Machinery & Equipment 11 ,277 29,750 27, 180 10,485
TOTAL CAPITAL OUTLAY $ 11 ,600 $ 30,750 $ 28,630 $ 16,510
TOTAL ACTIVITY COST $1 ,857, 195 $2, 179,752 $2,240,462 $2,491 ,501
25 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY POLICE SERVICE - 201 HIGHER I
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $105,517 2,578,088 City
Criminal Crime Prevention
Activities 1 ,220 20, 150 Assistant (Part-time) 1
Internal Contract
Service 14,255 14,255 Captain 1 1
Lieutenant 1
Patrol Sergeant 5
Detective Sergeant 4
Patrol Officer 15
Traffic Officer 2
Secretary 1 1
Specialist Clerk (1 ) 2
Total $120,992 $2,612,493 Total 1 32
This Budget Increment finances one ( 1 ) Captain position, the
reclassification of one Specialist Clerk to Secretary and one additional
unmarked vehicle.
The addition of the Captain' s position will improve the level of overall
supervision of operations, enable the Department to increase its
responsiveness to the Community, and improve its ability to handle those
administrative assignments required by the City.
26 -
HIGHER SERVICE CUMULATIVE
LEVEL I TOTAL
DESCRIPTION 1990-91 1990-91
PERSONAL SERVICES
Salaries, Part-Time $ 0 $ 16,258
Workers' Compensation 0 763
TOTAL PERSONAL SERVICES $ 0 $ 17,021
SERVICES & SUPPLIES
Office Supplies $ 200 $ 3,800
Postage 0 1 ,000
Copier Services 0 2,025
Operating Supplies 0 12,200
Communications 1 ,000 3,200
Advertising 0 0
Printing & Binding 0 3,000
Repairs & Maintenance 0 1 ,600
Rentals/Leases 220 12,905
Books & Publications 0 2,200
Memberships & Dues 0 1 ,350
Auto Mileage & allowance 0 500
Travel, Conferences & Meetings 0 4, 115
Training 0 1 ,550
Legal Notices 0 0
Internal Service Fund Charges
Office Equipment 0 5,290
Vehicles 5,040 96,600
TOTAL SERVICES & SUPPLIES $ 6,460 $ 151 ,335
CONTRACT SERVICES
Personnel $ 89,964 $2,048,702
Vehicles 0 21 ,200
Indirect Costs 5,208 130,366
Dispatch 0 146,800
Admin-Financial Services 0 12,039
Services & Supplies 925 40,925
General 0 9, 160
TOTAL CONTRACT SERVICES $ 96,097 $2,409, 192
CAPITAL OUTLAY
Furniture/Fixtures $ 3,000 $ 9,025
Machinery & Equipment 15,435 25,920
TOTAL CAPITAL OUTLAY $ 18,435 $ 34,945
TOTAL ACTIVITY COST $ 120,992 $2,612,493
27 -
CROSSING GUARDS
The City of Dublin provides 3 adult crossing guards to assist elementary
school age students in crossing heavily traveled streets on their way to
and from school. These services are provided through a contract with the
Alameda County Public Works Department. The County provides the
recruitment, training, supervision, equipment, and substitute personnel
associated with this program.
Crossing Guard locations include: San Ramon Road and Shannon Avenue,
Amador Valley Boulevard and Burton Street, and Silvergate and Amarillo
Road.
The proposed budget for Fiscal Year 1990-91 is $24, 125 . This amount
provides for a total of 2, 500 hours of adult crossing guard service, in
addition to the City' s prorata share of cost associated with overhead
(approximately 24%) .
The cost for crossing guard services for Fiscal Year 1990-91 exceeds the
estimated cost for Fiscal Year 1989-90 by $1 , 625 or 7 . 2% . This increase is
attributable to an increase in the hourly rate (including supervision and
overhead) from $9 . 00/hour to $9 . 65/hour.
28 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY CROSSING GUARDS - 202 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Traffic Contract 3 3
Safety $24, 125 $24, 125 Crossing Guards
Total $24, 125 $24, 125 Total 3 3
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
County Public Works $19,562 $24,300 $22,500 $24, 125
TOTAL CONTRACT SERVICES $19,562 $24,300 $22,500 $24, 125
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $19,562 $24,300 $22,500 $24, 125
- 29 -
ANIMAL CONTROL
The Animal Control Budget is divided into two distinct components . One is
Animal Control Patrol and Field Service and the second is the provision of
Shelter Services. The City contracts with the Alameda County Sheriff' s
Department of Field Services for both components.
The staffing level provided to the City of Dublin is approximately . 38 full
time equivalent of a Sheriff' s Technician. This classification is used to
perform the field patrol and investigation responsibilities . The contract
also provides funding for . 11 full time equivalent of a Clerk, which
assists with administrative details and record keeping. In addition to the
direct personnel costs, the contract costs include the proportionate share
of vehicle, dispatch, and office expenses.
The Animal Shelter is currently located on the Santa Rita property and all
agencies using the facility pay a proportionate share of the operating
costs. The sharing is based on the percentage of live animals housed at
the Shelter by each agency. The following identifies the City of Dublin' s
proportionate share of the operating cost for the past three Fiscal Years:
1987-88 1988-89 1989-90
14% 15 . 5% 13 . 5%
The total recommended Budget for Fiscal Year 1990-91 is $54, 330 . The
primary increase is reflected in the cost of Shelter Services . This is due
to a restructuring of the personnel assigned to the Santa Rita Shelter.
This increase will be absorbed by all agencies using the Shelter. The
,proposed Field Service costs reflect anticipated labor increases . However,
the total Budget did not increase substantially due to the County Auditor' s
evaluation of "Indirect Charges" billed as part of the contract. Due to
this review, "Indirect Charges" for Field Service were reduced by
approximately 17 . 5%.
Animal Control costs are partially offset by revenues generated from animal
licenses . The associated revenue is as follows :
Actual 1988-89 Estimated 1989-90 Estimated 1990-91
$3, 786 $5, 264 $5, 500
This Budget does not address any contribution to the construction of a new
Animal Shelter. It is anticipated that a new facility will need to be
constructed and that it will be jointly funded by the agencies it serves .
The County presently estimates the City of Dublin' s share of the
construction costs of a new shelter to range from $651 , 000 to $813, 750,
depending upon the number of agencies participating in the new shelter.
30 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY ANIMAL CONTROL - 203 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $54,330 $54,330 No City personnel are
included in this
activity.
Total $54,330 $54,330
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Shelter Service $12,740 $18,750 $18,000 $22,850
Field Service 28,363 31 ,050 31 ,475 31 ,480
TOTAL CONTRACT SERVICES $41 , 103 $49,800 $49,475 $54,330
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $41 , 103 $49,800 $49,475 $54,330
31 -
TRAFFIC SIGNALS & STREET LIGHTING
This budget finances the maintenance, repair and energy costs associated
with the operation of traffic signals and commercial and residential street
lighting throughout the City. Traffic signal maintenance services are
provided to the City by Alameda County. The City also shares maintenance
costs with CalTrans for the signal at Dublin Boulevard and San Ramon Road.
The street lighting costs proposed for Fiscal Year 1990-91 total $160, 650 .
These costs will be funded by the Dublin Street Light Assessment District
83-1 . Those lighting costs funded by the District and shown in this Budget
represent the major cost associated with the District. The proposed budget
for Fiscal Year 1990-91 exceeds estimated expenditures for 1989-90 by
approximately 8.9% . This increase is attributable to the addition of
street lights associated with City capital improvement projects and new
subdivisions, as well as an anticipated increase in the energy fee
schedules.
Traffic signal costs proposed for Fiscal Year 1990-91 total $78, 000 . This
represents an estimated increase of 5 . 1 % over estimated expenditures for
Fiscal Year 1989-89 . This increase is attributable to anticipated
increased maintenance charges by Alameda County.
WORKLOAD & PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1988-89 1989-90 1989-90 1990-91
Traffic Signals 20 20 20 20
Street Lights (PG&E owned) 1 , 291 1 , 301 1 , 339 1 , 343
Street Lights (City owned) 347 347 347 347
Street Lights (CalTrans
owned) 3 3 3 3
Total Street Lights 1 , 641 1 , 651 1 , 689 1 , 693
- 32 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY TRAFFIC SIGNALS & STREET LIGHTING-204 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Traffic No City personnel are
Safety $ 78,000 $ 78,000 included in this
activity.
Assessment
District
(710) 160,650 160,650
Total $238,650 $238,650
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Memberships $ 0 $ 750 $ 750 $ 750
Gas/Electric-Signals 33, 140 40,000 41 ,500 43,000
Gas/Electric-Street 132,833 150, 125 139,700 155,000
Lighting
TOTAL SERVICES & SUPPLIES $165,973 $190,875 $181 ,950 $198,750
CONTRACT SERVICES
Pole Replacement-Street $ 3,563 $ 8,500 $ 5,633 $ 3,000
Lighting
Other Agencies-Street 208 125 267 300
Lighting
Other Agencies-Signals 29,839 43,000 32,700 35,000
TOTAL CONTRACT SERVICES $ 33,610 $ 51 ,625 $ 38,600 $ 38,300
CAPITAL OUTLAY
Improvements $ 0 $ 1 ,600 $ 1 ,200 $ 1 ,600
TOTAL CAPITAL OUTLAY $ 0 $ 1 ,600 $ 1 ,200 $ 1 ,600
TOTAL, ACTIVITY COST $199,583 $244, 100 $221 ,750 $238,650
- 33 -
DISASTER PREPAREDNESS
This Budget includes funding for various disaster preparedness activities
including emergency/hazardous spill clean-ups, special training, and
related services and supplies. During Fiscal Year 1989-90, City Staff
coordinated a number of disaster preparedness activities including the
following:
1 . Worked with members of the Dougherty Regional Fire Authority to
complete the City of Dublin Disaster Preparedness Plan.
2 . Conducted a table top disaster exercise.
3 . Distributed Earthquake Preparedness literature to local schools and
businesses .
4 . Purchased supplies and equipment to furnish the EOC.
In addition to the above activities, disaster preparedness expenditures
during Fiscal Year 1989-90 also included cellular telephone service charges
and contract services for emergency/hazardous spill clean-up. During 1989-
90, the City experienced two large spill incidents: the Sierra Court spill
and the Scarlet Court fire; as well as, the October Earthquake. Within the
revenue account, the City received $2, 888 from the State in disaster
recovery costs as a result of the earthquake.
The proposed budget for Fiscal Year 1990-91 is $26, 210 and includes funding
for contract services to fund a disaster simulation exercise, spill clean-
up, and a contingency to respond to a large spill incident; emergency
preparedness training; communication equipment for disaster workers and the
EOC; and additional supplies and fixtures to fully furnish the EOC.
i
34 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY DISASTER PREPAREDNESS - 205 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 26,210 $ 26,210 No City Personnel are
Included in this
activity.
Total $ 26,210 $ 26,210
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 0 $ 0 $ 0 $ 50
Operating Supply 0 0 490 500
Communications 932 975 925 860
Printing & Binding 0 500 50 250
Books & Publications 0 100 0 100
Memberships 0 100 0 0
Training 0 2,000 0 2,000
TOTAL SERVICES & SUPPLIES $ 932 $ 3,675 $ 1 ,465 $ 3,760
CONTRACT SERVICES $ 2,817 $ 14,000 $ 7, 100 $ 15,300
CAPITAL OUTLAY $ 0 $ 0 $ 2,845 $ 7, 150
TOTAL ACTIVITY COST $ 3,749 $ 17,675 $ 11 ,410 $ 26,210
35 -
FIRE SERVICE
Fire Service is provided to the City of Dublin by the Dougherty Regional
Fire Authority (DRFA) . DRFA is a joint powers authority jointly operated
by the Cities of Dublin and San Ramon. The DRFA Board of Directors is
comprised of 3 City councilmembers from each City. Administrative
oversight of the Authority is accomplished through a Management Committee
consisting of the City Managers of both Cities. The City of Dublin
provides in-kind personnel and labor relations services to the Authority.
The City of San Ramon provides in-kind financial administration and risk
management services to the Authority. All other services are provided by
Authority employees.
In April 1990, the DRFA Board of Directors adopted the Authority' s
Preliminary Budget for Fiscal Year 1990-91 . This Preliminary Budget
requires the approval by the Cities of Dublin and San Ramon before the
Authority can adopt the Final Budget. The total Authority Budget
recommended for Fiscal Year 1990-91 totals $5, 702, 189 . The Authority also
recommends that an additional $50, 000 be allocated to the Authority' s Self-
Insured Workers' Compensation Reserves . ,
The Preliminary Budget does not include salary and fringe benefits
increases which may result from a labor agreement with the Authority
employees . The current agreement expires on December 31 , 1990 .
A comparison of the 1990-91 Preliminary Authority Budget to previous years
is shown below.
ACTUAL BUDGET ESTIMATED RECOMMENDED
BUDGET 1988-89 1989-90 1989-90 1990-91
Operating $ 3, 433, 455 $ 3, 664, 486 $ 3, 638, 381 $ 3, 856, 089
Capital Replacement 55, 289 141 , 100 82, 100 46, 800
New Capital 0 296, 850 195, 850 1 , 799, 300
Total Budget $ 3, 488, 744 $ 4, 102, 436 $ 3, 916, 331 $ 5, 702, 189
Worker' s Comp Reserve 50, 000 50, 000 50, 000 50, 000
Total Appropriations $ 3, 538, 744 $ 4, 152, 436 $ 3, 966, 331 $ 5, 752, 189
As indicated above the proposed budget for Fiscal Year 1990-91 exceeds
estimated expenditure for Fiscal Year 1989-90 by $1 , 785, 858 or 450 .
This increase is attributable to the following major factors.
1 . Increased personnel costs estimated at 4.9% above Fiscal Year 1989-90
(Does not include increased personnel costs for last half of Fiscal
Year 1990-91 )
2 . A 43 . 2% increase in Contract Service due to increased legal, labor
relations and dispatch costs. This year' s budget also includes the
funding of an organizational development program for the Department.
3 . A 2 . 5% increase in Material & Supplies due to higher vehicle
maintenance costs.
4 . Increased costs associated with the employee recognition program, rents
and leases and insurance.
36 -
5 . Funding of the following major capital items. (*Items funded from Fire
Impact Fees)
a. Refurbish Engine #141 $ 15, 000
b. Remodel Fire Station #2 350, 000
C. Rebuild Fire Station #1 1 , 247, 000
d. Protective Clothing 24, 000
e. Automatic Defibrillators 14, 000
f. 8 Self Contained Breathing Apparatus 17, 500
g. Staff Vehicle 15, 000
h. Final Payment on new Pumper 123, 900
The proposed funding for the 1990-91 recommended budget is as follows:
Member Agency Contributions $ 3, 892, 189
Program Revenues 10, 700
Fire Impact Fees 240, 000
Interest Revenue 175, 000
TOTAL REVENUES $ 4, 317, 889
Fire Capital Reserves 1 , 434, 300
TOTAL Funding $ 5, 752, 189
Pursuant to the Joint Powers Agreement, each City contributes annually to
the DRFA budget based upon their respective share of the assessed ,value
served by the Authority. Shown below is a comparision of each agency' s
assessed valuation and resulting contribution for 1989-90 and 1990-91 .
Adjustment
1989-90 1987-88 1989-90
1988-89 1989-90 Preliminary Support Adjusted
Assessed Value % Contribution Service Contribution
Dublin $1 , 049, 019, 000 57 . 33% $2, 189, 970 $(5, 239 ) $2, 184, 731
San Ramon 783, 981 , 000 42 . 77% 1 , 636, 666 5 , 239 1 , 641 , 905
TOTAL $1 , 833, 000, 000 100 . 00% $3, 826, 636 $ 0 $3, 826, 637
Adjustment
1990-91 1988-89 1990-91
1889-90 1990-91 Preliminary Support Adjusted
Assessed Value % Contribution Service Contribution
Dublin $1 , 225, 007, 000 59 . 35% $2, 309, 981 $( 14, 643) $2, 295, 338
San Ramon 839 , 062 , 000 40 . 65% 1 , 582 , 208 14, 643 1 , 596, 851
TOTAL $2, 064, 069, 000 100 . 00% $3, 892, 189 $ 0 $3, 892, 189
As shown above, the total anticipated increase in the City of Dublin' s
share of 1990-91 fire costs is $110, 607 .
37 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY FIRE SERVICE - 206 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 2,295,338 $ 2,295,338 No City Personnel
are included in
this activity.
Total $ 2,295,338 $ 2,295,338
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Dougherty Regional Fire
Authority $ 1 ,808,322 $ 2, 184,745 $ 2, 184,731 $ 2,295,338
TOTAL CONTRACT SERVICES $ 1 ,808,322 $ 2, 184,745 $ 2, 184,731 $ 2,295,338
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 1 ,808,322 $ 2, 184,745 $ 2, 184,731 $ 2,295,338
38 -
T
R
A
N
s
P
O
R
T
A
T
I
O
N
PUBLIC WORKS ADMINISTRATION
This Budget provides for a full-time Public Works Director/City Engineer
who is responsible for the administration of Engineering, Public Works
Inspection, General and Traffic Engineering Services, Capital Project
Design and Implementation, Street Sweeping Traffic Signal Maintenance and
Public Works Maintenance Services. During Fiscal Year 1989-90, Building
Management responsibilities were added to the Public Works Department. The
Budget also provides the full-time services of a contract Maintenance
Supervisor who directly supervises Street Maintenance, Landscape
Maintenance, Street Tree Maintenance and Park Maintenance; as well as, the
support services of a Secretary and a Clerk Typist/Receptionist.
The recommended Budget for Fiscal Year 1990-91 is $259, 894 . This
represents an increase of $38, 887 over estimated expenditures for Fiscal
Year 1989-90 . This increase is primarily attributable to increasing a one
half-time Clerk Typist/Receptionist to full time; the full-year funding of
salary increases for Staff; and increased Contract service costs .
The personnel in this budget would have the responsibility for the
following 1990 City goals:
1 . Perform contract review for the following contracts:
Engineering
Public Works Maintenance
Street Sweeping
Traffic Signal Maintenance
Traffic Engineering
2 . Prepare plan for maintenance and operation of Civic Center and Police
Facility
3 . Implement Capital Improvement Program
4. Implement three new community volunteer projects
5 . Report on Traffic Impact Fee
6. Coordinate I-580 Improvements with CALTRANS and Pleasanton
7 . Develop financing plan for easterly extension of Dublin Boulevard
39 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION PUBLIC WORKS ADMINISTRATION - 301 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $243,647 $243,647 City
Public Wks Director 1 1
Secretary 1 1
Clerk Typist/Recep-
tionist(Part-Time) 1 1
Contract
Maintenance Supt 1 1
Total $243,647 $243,647 Total 4 4
This Budget increment finances the current level of service and includes the Public Works
Director, Contract Public Works Maintenance Superintendent, Secretary, and one-half Typist
Clerk/Receptionist. It also includes the necessary services and supplies and equipment to
support this activity. CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES
Salaries, Full-Time $ 85,387 $104,300 $103, 100 $114,300
Salaries, Overtime 687 2,000 1 ,680 2,800
Retirement 9,226 13,390 13,280 14,600
Group Insurance 5,538 14, 110 10,854 15,640
Workers' Compensation 1 ,610 3,090 2, 150 3,742
F.I.C.A. 828 1 , 100 868 915
TOTAL PERSONAL SERVICES $103,276 $137,990 $131 ,932 $151 ,997
SERVICES & SUPPLIES
Office Supplies $ 1 ,049 $ 1 , 160 $ 1 ,612 $ 1 ,693
Postage 2, 127 2, 100 2,496 2,620
Copier Supplies 927 950 294 308
Operating Supplies 0 250 250 250
Printing/Binding 241 0 730 1 , 150
Books & Publications 168 300 300 300
Memberships & Dues 60 60 65 65
Mileage/Auto Allowance 2,259 2,280 2,280 2,280
Travel, Conferences & Mtgs 840 2,500 2,300 2,910
Training 98 1 ,450 400 750
Legal Notices 25 50 120 120
Professional Services 1 ,973 0 3, 160 0
Internal Service Fund 2, 130 1 ,018 1 ,018 294
TOTAL SERVICES & SUPPLIES $ 11 ,897 $ 12, 118 $ 15,025 $ 12,740
CONTRACT SERVICES
Maintenance Supervision $ 75,213 $ 73,500 $ 73,500 $ 78,000
TOTAL CONTRACT SERVICES $ 75,213 $ 73,500 $ 73,500 $ 78,000
CAPITAL OUTLAY
Furniture/Fixtures $ 556 $ 550 $ 550 $ 250
Machinery & Equipment 0 0 0 480
TOTAL CAPITAL OUTLAY $ 556 $ 550 $ 550 $ 730
TOTAL ACTIVITY COST $190,942 $224, 158 $221 ,007 $243,467
- 40 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION -PUBLIC WORKS ADMINISTRATION - 301 HIGHER
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $16,427 $259,894 City
Public Wks Director 1
Secretary 1
Clerk Typist/Recep 1 1
Clerk Typist (P.T. ) (1 ) 0
Contract
Maintenance Supvr _ 1
Total $16,427 $259,894 Total 0 4
This level of service increases the current half-time Clerk Typist/Receptionist to a full-
time position. This will enable the Public Works Department to keep pace with the
additional demands for service as a result of the assumption of building maintenance
responsibilities. In addition, this level of service will provide additional clerical
support to the Engineering, Public Works Inspection, and Public Works Maintenance
functions of the Department.
HIGHER SERVICE CUMULATIVE
LEVEL TOTAL
DESCRIPTION 1990-91 1990-91
PERSONAL SERVICES
Salaries, Full-Time $ 11 ,386 $125,686
Salaries, Overtime 0 2,800
Retirement 1 ,467 16,067
Group Insurance 3,055 18,695
Workers' Compensation 104 3,846
FICA 165 1 ,080
TOTAL PERSONAL SERVICES $ 16, 177 $168,174
SERVICES & SUPPLIES
Office Supplies $ 0 $ 1 ,693
Postage 0 2,620
Copier Services 0 308
Operating Supplies 0 250
Printing/Binding 0 1 , 150
Books & Publications 0 300
Memberships & Dues 0 65
Auto Mileage & Allowance 0 2,280
Travel, Conferences & Meetings 0 2,910
Training 250 1 ,000
Legal Notices 0 120
Internal Service Fund Charges 0 294
TOTAL SERVICES & SUPPLIES $ 250 $ 12,990
CONTRACT SERVICES
Maintenance Supervision $ 0 $ 78,000
TOTAL CONTRACT SERVICES $ 0 $ 78,000
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 250
Machinery & Equipment 0 480
TOTAL CAPITAL OUTLAY $ 0 $ 730
TOTAL ACTIVITY COST $ 16,427 $259,894
41 -
STREET MAINTENANCE
Street Maintenance Services include street repair; drainage maintenance;
storm patrol and clean-up; emergency and temporary curb, gutter and
sidewalk repair; traffic, street and neighborhood watch sign repair and
installation; striping and marking; guardrail repair; weed control; bike
path maintenance; and the City' s annual slurry seal program.
The Street Maintenance Services are provided by a variety of Contractors.
MCE Corporation provides a variety of the services identified above with
the exception of 1 ) major annual street patching project and associated
striping; 2) slurry seal project; and 3) termoplastic striping project.
The total estimated expenses for Fiscal Year 1989-90 are anticipated to be
approximately 7 .8 percent below the budgeted amount. The primary factors
which attribute to this estimated savings are: 1 ) the City obtained more
competitive bids for major street repair work; 2) the City experienced a
significant reduction in the estimated storm related expenses, due to the
lack of normal amounts of rainfall; 3) weed control costs were less than
budgeted due to the implementation of a regular chemical weed control
program, and the installation of landscaping in areas which were previously
unimproved along San Ramon Road and Dougherty Road.
The recommended budget for Fiscal Year 1990-91 totals $487, 400 . This
budget reflects approximately a 2 . 3 percent increase over estimated
expenditures for Fiscal Year 1989-90 . The primary increases are due to
anticipated adjustments for costs of living adjustments in the Agreement
with MCE Corporation, and funding adequate contingencies for storm related
work in the event of normal rainfall.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1988-89 1989-90 1989-90 1990-91
Emergency Pothole Patching 77 hrs 64 hrs 64 hrs 65 hr
Remove & Replace Asphalt 222, 361SF 286, 390SF 306, 350SF 310, 600SF
(MCE-Emergency Work
and Separate Repair Contract)
Slurry Seal-(Bid as Separate
Contract) 107, 000SY 100, 000SY 108, 000SY 100, 000SY
Catch Basins Cleaned 169 ea 373 ea 50 ea 194 ea
Ditch Cleaning 9751f 5, 8501f 1 , OOO1f 1 , 0121f
Storm Patrol & Clean Up 183 hrs 468 hrs 140 hrs 477 hr
Install New Signs 81 ea 91 ea 91 ea 92 ea
Signs Repaired 270 ea 303 ea 290 ea 309 ea
Bike Path Maintenance 70 hrs 134 hrs 200 hrs 155 hr
Roadside Spraying 14 AC 44 AC 32 AC 9 AC
Striping Frequency
Residential n/a n/a n/a each 24 mo
Commercial n/a n/a n/a each 12 mo
42 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET MAINTENANCE - 302 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $106,200 $106,200 Contract
Gas Tax 381 ,200 381 ,200 Landscape laborer II 1 1
Total $487,400 $487,400 Total 1 1
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Street Repair $286, 103 $279,000 $273,000 $281 ,200
Drainage Maintenance 16,408 21 , 100 10,000 12,000
Storm Patrol & Clean-up 5,263 12,900 4,870 14,000
Curb, Gutters & Sidewalks 11 ,278 17,200 6,000 6,500
Sign Repair & Installation 19,707 18,300 20,000 22,700
Striping & Marking 58,445 107,000 107,000 100,000
Guardrail Repair 0 1 ,300 1 ,300 1 ,300
Weed Control 4,688 13,800 8,500 4,500
Bike Path Maintenance 1 ,368 4,200 2,600 3,200
TOTAL CONTRACT SERVICES $403,260 $474,800 $433,270 $445,400
CAPITAL OUTLAY
Improvements Other Than
Buildings $ 41 ,070 $ 42,000 $ 43,300 $ 42,000
TOTAL CAPITAL OUTLAY $ 41 ,070 $ 42,000 $ 43,300 $ 42,000
TOTAL ACTIVITY COST $444,330 $516,800 $476,570 $487,400
- 43 -
STREET SWEEPING
Street Sweeping Services are presently provided to the City under a private
contract with A-1 Enterprises. The City will be commencing the second year
of a two (2 ) year agreement.
Street sweeping services are provided to commercial streets once a week and
to residential streets twice a month. During the heavy leaf fall months,
additional sweeping is performed as needed.
The total recommended Street Sweeping Budget for Fical Year 1990-91 is
$62, 000 . This represents an increase of $6, 800 over Fiscal Year 1989-90
estimated expenditures. This increase is due to: 1 ) a 4.9% increase in
rates charged the City by the Contractor; and 2) an increase in the total
miles of streets swept due to the addition of new subdivisions and
annexation.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1988-89 1989-90 1989-90 1990-91
Curb Miles Swept 3565* 3700 3545 3837
Major Intersections Swept 364* 624 624 624
Call Out (Hours) 7 18 30 30
* The method of measuring intersections and curb miles was changed in
October 1988, at the time street sweeping services were rebid.
44 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET SWEEPING - 303 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 62,000 $ 62,000 No City personnel are
included in this
activity.
Total $ 62,000 $ 62,000
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Street Sweeping $ 49,475 $ 56,840 $ 55,200 $ 62,000
TOTAL CONTRACT SERVICES $ 49,475 $ 56,840 $ 55,200 $ 62,000
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 49,475 $ 56,840 $ 55,200 $ 62,000
45 -
STREET TREE MAINTENANCE
Street Tree Maintenance Services are provided to the City under contract by
MCE Corporation, the City' s Public Works Contractor. The services include
comprehensive maintenance of trees planted in the public right-of-way by
the City; trimming of residential street trees which impede street repair
and street sweeping activities; trimming of trees obstructing traffic signs
and sidewalks; and limited tree spraying and removal.
The estimated expenditures for 1989-90 are approximately 16% less than the
approved budget. During this Fiscal Year, the City Council adopted City
Maintenance Guidelines . Included in these guidelines is a policy which
provides that the City will only trim those portions of private property
trees, which encroach on the public right-of-way. Prior to having a
policy, it was City practice to balance the tree after removing the
obstruction. The new policy has resulted in less cost to the City.
The recommended budget for Fiscal Year 1990-91 totals $80, 500 . Of the
total budget, $13, 500 will be paid for by the City' s two landscape
assessment districts. The recommended budget is approximately 2 percent
less than the estimated expense for Fiscal Year 1989-90 .
Although the proposed Fiscal Year 1990-91 budget is less than the prior
year, it does include anticipated increases in labor and other costs
associated with the contract. This increase is more than offset by the
aging of the City' s tree inventory. As the trees mature, the stakes can be
removed and those which are not on an irrigation system require less hand
watering. This results in reduced costs for the overall program.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1988-89 1989-90 1989-90 1990-91
City Owned Street Trees 2150 2865 2798 2798
Residential Street Trees 4991 4991 4991 4991
Tree Brush Cutting 613 hrs 1052 hrs 700 hrs 716 hr
Tree Replacement 65 ea 114 ea 96 ea 135 ea
Tree Staking 664 ea 2, 635 ea 1 , 931 ea 772 ea
Tree Pruning (MCE) 946 ea 2, 291 ea 1 , 502 ea 389 ea
Tree Fertilizing 764 ea 2, 434 ea 2, 407 ea 2, 332 ea
Tree Trimming (Subcontractor) 238 ea 250 ea 250 ea 250 ea
Tree Watering 7, 434 ea 7, 120 ea 3, 500 ea 1 , 290 ea
Tree Removal 2 ea 5 ea 5 ea 5 ea
0
- 46 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET TREE MAINTENANCE - 304 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $67,000 $67,000 Contract
Assessment Landscape Laborer II 1 1
Dist #711 4,800 4,800 Landscape Laborer III 1 1
Assessment
Dist #713 8,700 8,700
Total $80,500 $80,500 Total 2 2
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES $58,242 ' $97,600 $82,000 $80,500
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $58,242 $97,600 $82,000 $80,500
47 -
STREET LANDSCAPE MAINTENANCE
This Budget finances the maintenance and irrigation of the City' s parkways
and street medians exclusive of street trees. Maintenance activities are
provided primarily by MCE Corporation and supplemented by the City' s Street
Sweeping Contractor under contract. Maintenance activities include litter
pick-up, spot weed spraying, sign removal, hand sweeping, landscape
maintenance, watering of medians and landscaped slopes, irrigation repairs,
vandalism repairs, and emptying City-owned trash receptacles.
The estimated 1989-90 expenses for this activity are anticipated to be
$73, 540 less than the approved budget. This was primarily attributable to
work not being accepted by the City as soon as anticipated in the Fiscal
Year 1989-90 Budget. San Ramon Road Phase III was not accepted until the
final quarter of the Fiscal Year. Improvements constructed by private
developers in the Dougherty Road Assessment District were not complete to
allow City maintenance for the full year.
The Fiscal Year 1990-91 proposed Budget totals $295, 490 and provides for
full year funding for the San Ramon Road Phase III improvements, as well
as, the landscaped areas within the Dougherty Road Assessment District.
Approximately 38 percent of the funding for this activity is derived from
the Stagecoach Road Assessment District (#711 ) and the Dougherty Road
Assessment District (#713) . The increased cost over the estimated
expenditure for the prior Fiscal Year is due to full year funding for new
improvements and estimated cost of living increases for contract services.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED* ESTIMATED
INDICATOR 1988-89 1989-90 1989-90 1990-91
Landscaped Areas 11 . 64 ac 17 . 16 ac 16. 17 ac 16 . 00 ac**
Irrigation Stations 326 ea 485 ea 471 ea 492 ea
Irrigation Heads 4801 ea 7576 ea 7506 ea 7843 ea
Trash Receptacles 16 ea 16 ea 16 ea 16 ea
Banner Installation 478 hrs 480 hrs 330 hrs 320 hrs
* A portion of the Dougherty Assessment District was only maintained for
the latter part of 1989-90 .
** City of Sam Ramon assumed responsibility for landscaping along
Stagecoach Road north of the Dublin City limits.
LEVEL OF SERVICE
Litter Pick-up (times/year) 37 64 36 36
Manual Weed Removal 14 12 12 12
Mowing Turf (times/year) 36 42 40 42
Trash Receptacle Pick-up 52 52 52 52
48 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION ' STREET LANDSCAPE MAINTENANCE-305 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $182,500 $182,500 Contract
Assessment Landscape
Dist #711 36,330 36,330 Foreman I 1 1
Assessment Laborer II 2 2
Dist #713 76,660 76,660 Laborer III 2 2
Total $295,490 $295,490 Total 5 5
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Gas & Electric
General Fund $ 867 $ 1 ,600 $ 1 ,030 $ 1 , 100
Assessment Dist #711 440 400 405 430
Assessment Dist #713 89 600 625 660
Water & Sewer
General Fund 12,687 27,000 16,500 22,000
Assessment Dist #711 6,457 10,600 10,000 11 ,000
Assessment Dist #713 1 , 157 15,600 13,900 18,500
TOTAL SERVICES & SUPPLIES $ 21 ,697 $ 55,800 $ 42,460 $ 53,690
CONTRACT SERVICES
General Fund $137, 119 $173, 150 $152,650 $159,400
Assessment Dist #711 27,749 21 ,700 23,900 24,900
Assessment Dist #713 9,722 76,900 35,000 57,500
TOTAL CONTRACT SERVICES $174,590 $271 ,750 $211 ,550 $241 ,800
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $196,287 $327,550 $254,010 $295,490
- 49 -
PARATRANSIT SERVICE
On July 1 , 1988, the Livermore-Amador Valley Transit Authority (LAVTA)
assumed responsibility for the provision of Paratransit Services in the
City of Dublin. As a result of this transfer, LAVTA directly receives the
City' s Transportation Development Act annual allocation for paratransit.
During Fiscal Year 1988-89, the City paid a $2, 000 General Fund subsidy to
the LAVTA Paratransit Program. No funds were expended in Fiscal Year 1989-
90 .
No subsidy is anticipated for Fiscal Year 1990-91 .
50 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY ' SERVICE LEVEL
TRANSPORTATION PARATRANSIT SERVICE - 306 N/A
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $1 ,500 $1 ,500
Total $1 ,500 $1 ,500
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
San Ramon Valley
Community Center $ 0 $ 0 $ 0 $ 0
LAVTA 2,000 $0 1 ,500
TOTAL CONTRACT SERVICES $ 2,000 $ 0 $ 0 $ 1 ,500
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 2,000 $ 0 $ 0 $ 1 ,500
51 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL.
TRANSPORTATION PARATRANSIT SERVICE - 306 N/A
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT /` CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL �,� TOTAL
Total $ 0 $ 0
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 0 $ 0 $ 0
CONTRACT SERVICES
San Ramon Valley
Community Center $ $ 0 $ 0 $ 0
LAVTA 2 0 $0 0
TOTAL CONTRACT SERVICES $ ,000 $ 0 $ 0 $ 0
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 2,000 $ 0 $ 0 $ 0
51 -
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VECTOR CONTROL
Since March 1 , 1988, the City has contracted with Alameda County Service
Area - Vector Control. The City pays for this program with General Fund
monies in lieu of assessing property owners as part of the countywide
Service Area. Payment for services is based on the number of Dublin
"Equivalent Benefit Units" (if the City were included in the County Service
Area) .
Services provided include, but are not limited to, enforcing applicable
health and safety codes and ordinances, conducting various investigations,
responding to public complaints, conducting neighborhood surveys,
collecting rodents for laboratory examination and surveillance of rabies
control.
Table I below represents the actual field work hours performed in Fiscal
Year 1988-89 and the estimated hours for Fiscal Year 1989-90 and Fiscal
Year 1990-91 .
TABLE I - SERVICE HOURS
1988-89 1989-90 1990-91
PROGRAM CATEGORY ACTUAL ESTIMATED ESTIMATED
Solid Waste Management (garbage, 22 . 7 45 45
rubbish & animal wastes)
Domestic Rodents/Plague Control 192 . 5 150 180
(rats, mice)
Rabies & Other Animals 101 140 120
General Vector Control 25 . 2 20 35
Insects (flies, fleas, etc. ) 21 .3 20 20
Total 362 . 7 375 400
The total recommended budget for Fiscal Year 1990-91 is $27, 010 . This
represents an increase of $2, 261 or 9% over estimated expenditures for
Fiscal Year 1989-90 . This increase is attributable to an increase in
benefit units (BU) from an estimated 6, 983 to approximately 7, 192 units;
and an increase in the "benefit assessment rate" from $3 . 58/BU to $3 .80/BU.
52 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
HEALTH & WELFARE VECTOR CONTROL - 501 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 27,010 $ 27,010 No City personnel are
included in this
activity.
Total $ 27,010 $ 27,010
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Alameda County Vector Control
Services District $ 19,801 $ 24,749 $ 24,749 $ 27,010
TOTAL CONTRACT SERVICES $ 19,801 $ 24,749 $ 24,749 $ 27,010
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 19,801 $ 24,749 $ 24,749 $ 27,010
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LIBRARY SERVICES
The City of Dublin contracts with Alameda County Library to provide an
additional 19 hours of library service each week at the Dublin Branch of
the Alameda County Library System. The Dublin Branch Library is open seven
days a week. The additional City funding allows the library to be open as
follows:
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
fpm-5pm 10am-9pm fpm-9pm 10am-9pm loam-9pm 10am-5pm 10am-5pm
The special funding provided by the City extends library hours from 40
hours per week to 59 hours per week. Consequently, between 1982 and 1988
circulation and references activities increased 40% and 48% respectively.
These activities have now stabilized as a result of the opening of two new
libraries in neighboring cities.
For Fiscal Year 1990-91 , the proposed cost to the City for funding library
services is $149, 650 . This represents a 2% increase over Fiscal Year 1989-
90 . While the proposed funding for Fiscal Year 1990-91 provides for the
same level of service (additional 19 hours each week) as provided for in
Fiscal Year 1989-90, the proposed increase in cost is minimal for several
reasons:
o County labor agreements are in place, thus labor costs are fixed.
o Costs for temporary librarians have been reduced as a result of improved
scheduling and redistribution of County staff.
o Services and supplies, as well as, utilities and communications costs
have increased only slightly.
The proposed budget for Fiscal Year 1990-91 allows for the continued level
of quality library services.
54 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES LIBRARY SERVICES - 801 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $149,650 $149,650 No City personnel
are included in
this activity.
Total $149,650 $149,650
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
County Library $ 110,312 $ 146,558 $ 146,558 $ 149,650
TOTAL CONTRACT SERVICES $ 110,312 $ 146,558 $ 146,558 $ 149,650
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 110,312 $ 146,558 $ 146,558 $ 149,650
- 55 -
PARK MAINTENANCE
Park Maintenance Services are presently provided to the City under contract
with MCE Corporation. Services provided by MCE include: turf care,
irrigation and drainage maintenance, weed control, tree and shrub
maintenance, litter pick-up, and park equipment and facility maintenance.
Parking lot sweeping is performed by the Street Sweeping Contractor.
This Budget provides funding to maintain the following facilities :
Alamo Creek Park (portions of Park under renovation for 2 months)
Shannon Park (8 months only due to park renovation)
Dublin High School Football Field ( 10 months)
Dolan Park Stagecoach Park
Dublin Sports Grounds Dublin Swim Center Grounds
Kolb Park Civic Center Grounds
Mape Park Senior Center Building
Dougherty Hill Open Space
Maintenance costs and associated gas and electric costs for the Civic
Center buildings are included in the Building Management Budget - 105 .
Maintenance, gas, electric, and water costs associated with Dublin Swim
Center Pool are included in the Recreation Budget - 810 .
The 1989-90 expenses were less than budgeted primarily due to delayed
completion on the Civic Center grounds and Shannon Park.
The proposed Budget for 1990-91 totals $522, 470 . This $118, 860 increase
over 1989-90 estimated costs is attributable to: 1 ) full year maintenance
of the Civic Center Grounds; 2) addition of the High School Sports Field
( 10 months) ; 3) renovated Shannon Park (8 months) and Alamo Creek Park
Phase II; 4) the addition of one Landscape Laborer III; 5 ) increased labor
rates; and 6) the sweeping of parking lots at Dublin Sports Grounds, Civic
Center, and Shannon Park and Alamo Creek Park.
The 1990-91 Park Maintenance Budget assumes a Class A level of maintenance
on all parks. As shown below, the Workload Indicators show increases which
reflect the addition of improved parklands.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1988-89 1989-90 1989-90 1990-91
Turf (Acres) 32 . 44 40 . 17 33 .81 42. 60
Bedding (Acres) 3 .89 5 . 64 3 .77 5 . 58
Shrubs 1542 ea 5336 ea 1653 ea 6321 ea
Trees Under 20, 863 ea 1413 ea 952 ea 1580 ea
Trees Over 20' 158 ea 158 ea 97 ea 181 ea
Irrigation Stations 192 ea 323 ea 214 ea 351 ea
Irrigation Heads 1890 ea 4470 ea 2318 ea 5158 ea
Open Space (Acres) 91 .84 91 .84 107 . 45 107 . 45
Total Park (Acres) 138. 5 150 . 5 135 . 04 155 . 04
LEVEL OF SERVICE
ACTIVITY FREQUENCY
Mowing 46 times/year
Edging/Trimming 16 times/year
Fertilize 3 times/year
Manual Weeding Monthly
Litter Pick-up Weekly
- 56 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES PARK & RECREATION CURRENT
FACILITY MAINTENANCE-802
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $518,570 $518,570 Contract
Landscape Foreman 1 1
Laborer I 1 1
Laborer II 2 2
Laborer III 3 3
Total $518,570 $518,570 Total 7 7
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 40 $ 800 $ 500 $ 750
Gas & Electric 11 ,317 20,950 14, 100 16,020
Water & Sewer 50,073 95,950 71 ,560 75,700
TOTAL SERVICES & SUPPLIES $ 61 ,430 $117,700 $ 86, 160 $ 92,470
CONTRACT SERVICES $293,299 $350,950 $317,450 $426, 100
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $354,729 $468,650 $403,610 $518,570
57 -
COMMUNITY CABLE TELEVISION
The Tri-Valley Community Television Corporation is a non-profit entity with
representatives from the Cities of Dublin, Livermore, Pleasanton, and San
Ramon. The primary mission of the organization is to provide and enhance
public, educational, and government cable television access .
The primary funding for the Corporation comes from contributions from the
four member agencies . For Fiscal Year 1990-91 , the Tri-Valley Community
Television Board is recommending an operating budget which would maintain
the current level of programming, including 52 editions of the "580/680
News" . The Board is recommending that each member agency contribute
$45, 000 to the Corporation for Fiscal Year 1990-91 . This amount represents
an increase of $2, 500 or 5 . 7% over Fiscal Year 1989-90 . This increase is
necessary to cover inflationary costs .
In addition, to the $45, 000 contribution toward the Corporation' s Operating
Budget, it is recommended that the City forward its $1 , 000 Grant from
Viacom to the Corporation. This Grant is restricted by the City' s
franchise agreement for repair and maintenance of public access television
equipment.
58 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES COMMUNITY CABLE TV-803 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 46,000 $ 46,000 No City personnel are
included in this
activity.
Total $ 46,000 $ 46,000
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES $ 28,500 $ 43,500 $ 43,500 $ 46,000
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 28,500 $ 43,500 $ 43;500 $ 46,000
59 -
RECREATION
Planning for leisure time activities and for an adequate system of parks and recreational
facilities are the major responsibilities of the Recreation Department. Dublin residents
are offered a wide variety of recreational activities including leisure enrichment
classes, special events, preschool, playground and sports programs, and aquatic
activities, to name a few. Presently, the City has 56 acres of developed parkland
including 5 neighborhood parks, one community park and center, a swim center, an outdoor
sports complex and a senior citizen center.
During Fiscal Year 1989-90, a number of major projects and programs were initiated and
completed. The City completed the renovation of Shannon Community Center and began the
renovation of Shannon Park. Shannon Center improvements included handicapped
accessibility, kitchen renovation, replacement of floor coverings, enhancement of
acoustical system, and the addition of a restroom. Shannon Park improvements will include
parking lot and Shannon Center entry renovation, upgrading of park activity area and park
furniture, creek revegetation, and enhanced park landscaping.
In September of 1989, the City of Dublin entered into a Joint Facilities Use/Development
Agreement with the Dublin Unified School District. The Agreement provides for the joint
use and scheduling of certain facilities including various School District classrooms,
gymnasiums, athletic facilities, and the Dublin Swim Center. In addition, the Agreement
provides for facility improvements to School District property. One of the major
improvement projects initiated in Fiscal Year 1989-90 was the Dublin High School Football
Field Renovation project. The City will contribute approximately $641 ,295 to the total
$914,231 improvement project. The football field will be complete prior to the 1990
playing season. Upon completion, the City and the School District will share in the
maintenance of this facility.
Also during Fiscal Year 1989-90, the City developed a sports program. The sports program
includes adult softball (which is well underway) and youth basketball and volleyball
(still being developed. )
During Fiscal Year 1990-91 , it is anticipated that the following goals can be accomplished
by funding the Current Service Level:
1 ) Complete Shannon Park Renovation
2) Develop Park & Open Space Master Plan for East & West Dublin
3) Develop Master Plan for Dublin Sports Grounds
4) Develop/Implement Youth Sports Program
5) Renovate Dublin High School Football Field & Track
6) Complete Facility Development Agreements with School District for:
--Dublin High School Baseball Fields
--Dublin High School Tennis Courts
--Fredericksen Tot Lot
7) Complete Alamo Creek Park Phase II
8) Develop a Vandalism Awareness Program in cooperation with Public Works and Police
9) Investigate addition of Student Representative to Park & Recreation Commission
10) Investigate Opportunities for Trail Development
11 ) Work with the Cities of Pleasanton and Livermore to Pursue Development of a 5-Year
Regional Child Care Master Plan
12) Report to Council on the Appropriate Role for the City regarding Human Services
13) Expand Aquatics Program
14) Investigate Feasibility of Skateboard Park
15) Develop a Slide Presentation Promoting City Recreation Programs, Parks, and
Facilities
- 60 -
The recommended Budget for Fiscal Year 1990-91 is $858,465. The increase in net
departmental expenditure (expenses vs. revenues) for Fiscal Year 1990-91 as compared to
estimated Fiscal Year 1989-90 is $78,964 or 18%. This increase is attributable to: 1 )
providing a full year of sports program activities (adult and youth) ; 2) increasing the
number of meals provided at the Senior Center from 3 days per week to 4 days per week; 3)
extending the Swim Center operations from May through September to March through
September; 4) expanding Teen Program to include Teen Center activities; and 5) providing
the full year funding of 1990-91 salary and fringe benefit increases. It is anticipated
that funding for the Current Level of Service will be offset by $343, 125 in revenue as
shown below:
Recommended Estimated Net Program
1990-91 Budget Revenue Cost
Recreation Administration $163,420 $ 0 $163,420
Playgrounds 67,535 8,300 59,235
Shannon Center 94,861 45,920 48,941
Preschool Classes 28,677 29,960 (1 ,283)
Teen Program 44,881 13,990 30,891
Sports Program 124,931 125,000 (69)
Special Events 25, 140 4,650 20,490
Senior Center 96,401 20,375 76,026
Recreation Instruction 62,090 44,570 17,520
Aquatics 150,529 50,360 100, 169
Total $858,465 $343, 125 $515,340
- 61 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES RECREATION 804-810 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $849,300 $849,300 Recreation Director 1 1
Dublin Recreation
Info. Inc. 9, 165 9,165 Supervisor 1 1
Recreation
Coordinator (2/3) 1 1
Recreation
Coordinator (3/4) 1 1
Rec Coordinator 1 1
Secretary 1 1
Clerk Typist/
Receptionist 1 1
Total $858,465 $858,465 Total 7 7
Part Time 26,399 hrs 26,399 hrs
This increment finances the following programs: 1 ) Aquatics; 2) Dublin Sports Grounds
Field Scheduling; 3) Leisure Enrichment Classes; 4) Playgrounds; 5) Preschool; 6) Senior
Center; 7) Shannon Center; 8) Special Events; 9) Teen Programs; and 10) Youth and Adult
Sports Programs.
In addition to the part-time and the full time staff shown above, this Budget includes the
following part time Staff: Aquatics Staff (7740 hours) ; Building Attendant (2496 hours) ;
Preschool Instructors (2388 hours) ; Sports Staff (5,306 hours) ; Playground Leaders (5373
hours) ; Senior Center Leader (936 hours) ; Teen Leaders (2080 hours) ; and Recreation
Instruction (80 hours) .
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED RECOMMENDED
INDICATOR 1988-89 1989-90 1989-90 1990-91
Program Participants
Leisure Enrichment Classes 2,240 2,000 2,537 2,790
Playgrounds 78/day 75/day 78/day 80/day
Preschool Classes 173 210 220 220
Public Swimming 13,573 14,000 16,005 17,605
Senior Center 41/day 40/day 52/day 60/day
Senior Meals 0 3, 120 3, 122 3,900
Senior Trips 0 0 191 360
Senior Classes 0 0 5,637 6,200
Special Events 2,675 2,900 2,250 3,400
Swim Lessons 1 ,069 1 , 150 1 , 190 1 ,750
Teen Dances 0 250 0 600
Teen Trips 32 300 150 320
Youth Employment 125 200 53 100
Middle School(lunch program) 60/day 60/day 73/day 75/day
High School(lunch program) 0 40/day 84/day 90/day
Adult Softball 0 720 1 ,948 3,000
Youth Basketball 0 340 0 340
Youth Volleyball 0 252 0 252
- 62 -
WORKLOAD/PERFORMANCE MEASURES (Continued)
ACTUAL BUDGET ESTIMATED RECOMMENDED
INDICATOR 1988-89 1989-90 1989-90 1990-91
Field Use Permits Issued 48 40 60 60
Shannon Center Rentals 84 80 60 92
Parks/facilities Completed 3 2 2 4
Volunteer Hours
Recreation Programs
Senior Center 1 ,546 1 ,625 1 ,674 1 ,740
Swim Center 0 0 175 1 ,270
Special Events 0 0 320 400
Preschool 0 2,050 1 ,800 2, 160
i
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ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES
Salaries, Full-Time $163,848 $207,860 $208,016 $177,830
Salaries, Part-Time 108,276 149,330 120,079 245,912
Salaries, Overtime 730 1 ,055 2,049 2,313
Retirement 17,445 26,900 26,843 29,473
Group Insurance 19,143 37,225 27,855 41 ,239
Workers' Compensation 10, 124 15, 100 11 ,376 241952
F.I.C.A. 2,316 3,625 3,287 4,679
S.U.I. 0 0 543 0
TOTAL PERSONAL SERVICES $321 ,882 $441 ,095 $400,048 $526,398
SERVICES & SUPPLIES
Office Supplies $ 1 ,983 $ 2,095 $ 2,615 $ 2,836
Postage 3,651 4,085 4, 190 5,020
Copier Supplies 2, 104 2,760 2,349 2,784
Operating Supplies 20,021 29,990 27,765 40,995
Advertising 599 1 ,200 1 , 125 1 ,470
Printing & Binding 12,392 13, 175 13,840 11 ,025
Repairs & Maintenance 124 9,440 18,000 1 ,600
Rentals/Leases 5,086 8,530 5,700 7,600
Books & Publications 213 550 850 500
Memberships & Dues 495 700 715 930
Mileage/Auto Allowance 3,847 4,245 3,535 3,675
Travel, Conferences & Mtgs 3,936 6,800 4,925 5,000
Training 368 740 690 1 ,065
Gas/Electric 36,074 47,660 41 ,900 46,465
Water/Sewer 12,072 12,070 11 ,000 6,780
Telephone 4,462 3,830 4,780 6,960
Internal Service Fund 6,395 12,621 12,621 9,023
TOTAL SERVICES & SUPPLIES $113,822 $160,491 $156,600 $153,728
CONTRACT SERVICES
Rec Admin $ 0 $ 2,083 $ 2,083 $ 0
Playgrounds 524 1 ,140 950 1 ,700
Shannon 13,229 16,060 15,365 21 , 146
Teens 4,514 11 ,065 5,000 12,700
Sports 0 3,900 8,680 44,970
Special Events 1 ,314 2,415 1 ,670 2,215
Seniors 14,845 19,670 18,700 23,675
Rec Instruction 25,474 25,770 25,500 30,560
Aquatics 23,628 23,335 22,355 28,760
TOTAL CONTRACT SERVICES $83,528 $105,438 $100,303 $165,726
CAPITAL OUTLAY
Furniture/Fixtures $ 4,778 $ 5,955 $ 5,520 $ 8, 123
Machinery & Equipment 1 , 123 6,615 6,750 4,490
TOTAL CAPITAL OUTLAY $ 5,901 $ 12,570 $ 12,270 $ 12,613
TOTAL ACTIVITY COST $525, 133 $719,594 $669,221 $858,465
- 64 -
CULTURAL ACTIVITIES
This Budget funds the City' s contribution to the Tri-Valley Performing Arts
Study and a contribution to the Dublin Historical Preservation Association.
The contribution to the Tri-Valley Performing Arts Study is for the
purposes of assessing the needs and feasibility of developing a Performing
Arts Center, which would serve the entire Tri-Valley area.
The contribution to the Dublin Historical Preservation Association covers
the Association' s payment of rent to, the Cemetery Association for the Old
Murray School, repairs to the Old Murray School including repair broken
windows, repair of the school roof, and exterior painting of the school;
and funding the reprinting of "Dublin Reflections, " a history of the City
of Dublin.
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE SERVICES CULTURAL ACTIVITIES - 811 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $32,785 $32,785 No City personnel are
included in this
activity.
Total $32,785 $32,785
ACTUAL BUDGET ESTIMATED APPROVED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Tri-Valley Performing Arts
Study $ 0 $ 0 $ 0 $ 20,000
Contribution to Dublin
Historical Association $ 0 $ 0 $ 0 12,785
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 0 $ 32,785
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 0 $ 0 $ 0 $ 32,785
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PLANNING
The City' s Planning :Department provides oversight, enforcement, and
development of policies and regulations related to development within the
community. This includes the updating and amendment to the General Plan;
development of Ordinances for consideration by the Planning Commission and
the City Council; administration. of the California Environment Quality Act
(CEQA) ; processing and review of planning development applications; the
provision of planning data and related information to members of the
public; and coordinating the investigation and enforcement of the City's
Zoning Ordinance.
The Planning Director also serves as staff to the five member Planning
Commission, which is appointed by the City Council. The Planning
Commission' s responsibilities include the review and recommendation on
Planning policies prior to final approval by the City Council.
The estimated Fiscal Year 1989-90 expenses are approximately 24.5% less
than the approved Budget. This is primarily attributable to the longer
than anticipated time required to fully staff the Department in accordance
with the approved 1989-90 Budget and also due to the expenditure for
special General Plan Amendment Studies at a slower rate than was
anticipated. The City is reimbursed for the majority of these study costs
from the Applicants.
The recommended 1990-91 Current Service Level Budget totals $1 , 060,933 and
represents a 9 .5 % increase over the estimated expenditures for Fiscal Year
1989-90 . The 1990-91 Recommended Planning Budget is offset by an estimated
$548, 100 in Zoning and Subdivision Fees resulting in a net cost of
$512, 833 . This increase reflects cost of living adjustments in various
accounts and the full year funding of all approved positions. The Contract
Planning Services provide for the services of a Contract Planner working on
General Plan Amendments, the Housing Element, and Site Development Review
Guidelines.
65 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT PLANNING - 901 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $1 ,060,933 $1 ,060,933 City
Planning Director 1 1
Senior Planner 2 2
Associate Planner 2 2
Assistant Planner/
Zoning Investigator 1 1
Secretary 1 1
Clerk Typist/
Receptionist 2 2
Intern (Part-Time) (1976 hrs) (1976 hrs)
Contract
Planner(Part-Time) ( .11FTE) 1 1
Planner (Full Time) 1 1
Total $1 ,060,933 $1 ,060,933 Total 11 11
This Budget increment finances the current level of service and enables the City to
maintain the same level of service approved in the Fiscal Year 1989-90 Budget. The Budget
complements in-house Staff with professional contract planners for specific one-time
projects. In addition to the City and Contract positions listed above, this Budget
increment also finances two Planning Interns (988 hours each) .
The Budget should enable the Planning Department to accomplish or make substantial
progress toward the following goals:
1 . Preparation of the State Mandated Housing Element
2. East Dublin General Plan Amendment/Specific Plan Studies
3. West Dublin General Plan Amendment/Specific Plan Studies
4. Establishment of a planning and scheduling system for current planning applications
5. Conversion of records to a system based on the street address
6. Streamlining of submittal requirements
7. Report to City Council on Traffic Impact Fee Study
8. Resolution of Eastern Sphere of Influence boundary
9. Development of a mid-range planning work program
10. Revision of the Zoning Ordinance in accordance with the Management Audit
recommendations
11 . Resolve BART Park & Ride Lot installation in Downtown Dublin
12. Schedule current planning applications for a public hearing at the time of complete
submittal
13. Modify the responsibilities of the "planner of the day"
14. Review all charges for services
15. Participate in the investigation and selection of a community development data
processing system
16. Development of a 3-5 year forecast for revenue and operating expenses
17. Proceed with Implementation Strategies for Downtown Improvement Plan including:
a. Central Block Improvement Brochure
b. Parking Lot Landscaping Study
C. Signing Improvement Study
18. Modify Site Development Review Process including the development of guidelines and
Staff training
66 -
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES
Salaries, Full-Time $ 233,443 $ 311 ,270 $ 272,905 $ 364,271
Salaries, Part-Time 0 23,080 9,664 24,260
Salaries, Overtime 2,539 2,500 2,490 3, 100
Retirement 25,096 39,940 35,272 46,641
Group Insurance 19,351 50,040 30, 195 55,996
Workers' Compensation 3,874 9, 160 8,518 12,330
F.I.C.A. 1 ,865 3, 190 2,589 3,898
TOTAL PERSONAL SERVICES $ 286, 168 $ 439, 180 $ 361 ,633 $ 510,496
SERVICES & SUPPLIES
Office Supplies $ 3,747 $ 5,000 $ 5,443 $ 5,715
Postage 6,069 7, 140 5,980 6,279
Copier Supplies 1 ,036 2, 145 1 ,587 1 ,666
Operating Supplies 0 1 ,040 610 300
Advertising 0 750 250 0
Printing & Binding 2, 122 24, 150 3,330 6,400
Repairs & Maintenance 655 1 ,460 600 750
Books & Publications 663 1 , 150 1 , 150 1 , 150
Memberships & Dues 378 600 600 600
Mileage/Auto Allowance 2,512 2,700 2,820 3, 150
Travel, Conferences & Mtgs 4,402 7,200 4,500 6,900
Training 107 1 ,000 1 ,400 1 ,500
Legal Notices 2,783 2,540 2,000 2,000
Professional Services 343,312 664,000 394,930 410,000
Filing Fees 0 1 ,250 0 0
Internal Service Fund 8,320 7,460 7,460 8,517
TOTAL SERVICES & SUPPLIES $ 376, 106 $ 729,585 $ 432,660 $ 454,927
CONTRACT SERVICES
Zoning Enforcement $ 36, 105 $ 12,480 $ 16,685 $ 0
Contract Planning 56,896 91 , 100 148, 151 93,560
Other 0 4,000 4,000 0
TOTAL CONTRACT SERVICES $ 93,001 $ 107,580 $ 168,836 $ 93,560
CAPITAL OUTLAY
Furniture/Fixtures $ 979 $ 7,310 $ 5,600 $ 0
Machinery/Equipment 0 0 300 1 ,950
TOTAL CAPITAL OUTLAY $ 979 $ 7,310 $ 5,900 $ 1 ,950
TOTAL ACTIVITY COST $ 756,254 $1 ,283,655 $ 969,029 $1 ,060,933
- 67 -
BUILDING
Building and Safety services are presently provided to the City under a
contract with Taugher & Associates, Inc. These services include building
inspection, construction plan checking, and housing code enforcement
activities. Zoning enforcement services have also been provided by Taugher
& Associates (costs shown in the Planning Department budget) . However, as
of November 1989, the City assumed zoning enforcement services .
The recommended budget necessary to fund the current service level for
Fiscal Year 1990-91 is $356, 519 . This represents an increase of $31 ,869 or
9 .8% over Fiscal Year 1989-90 estimated expenditures. This increase is
primarily attributable to 1 ) increases in 1990-91 salary and fringe
benefits; 2) increased contract service inspection hours; and 3) a 5%
proposed increase in the hourly rate for contract services.
For Fiscal Year 1990-91 , Staff recommends the funding of a higher service
level (one year only) to undertake the development of an Earthquake Damage
Assessment Program. The cost of this higher service level is $9, 065,
increasing the total 1990-91 recommended budget to $365, 584 . This budget
will be offset by an estimated $351 , 500 in permit revenue.
Project/Location
Ahmanson/Images - Residential Development - Western Hills
Bordeaux Estates Residential Development - Western Hills
Brighton Meadows - Fallon School Site
Hansen Ranch - Western Hills
Dublin Meadows - Stagecoach Road
Kildara Residential Development - West of Amador Valley Blvd. Extension
Village III - West of Dougherty Road
Village IV - West of Dougherty Road
Dubney Office Building - Dublin Blvd. & Hansen Drive
Enea Plaza - (2 buildings) - Amador Plaza Road
First Western Development - Commercial Building - Amador Plaza Road
Public Storage - Commercial - San Ramon Road
Rainbow Investment - (3 buildings) - Amador Valley Blvd. & Donohue Drive
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1988-89 1989-90 1989-90 1990-91
Building Valuation $29, 566, 347 $35, 000, 000 $35, 000, 000 $37, 000, 000
Permits Issued 910 900 900 900
Building Permit Fees 282, 014 320, 000 330, 000 351 , 500
Inspections 7, 354 8, 700 7, 000 8, 200
Dwelling Units Issued 275 454 449 361
Dwelling Units Finaled 548 556 292 630
Contract Cost 257, 576 293, 635 280, 000 305, 100
Contract Cost Per Inspection 35 . 02 33 . 75 40 . 00 37 . 21
68 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT BUILDING & SAFETY - 902 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $356,519 $356,519 City
Secretary 1 1
Contract
Building Official 1 1
Building Inspector 2 2
Total $356,519 $356,519 Total 4 4
This budget increment finances the current level of service and enables the City to
maintain the same level of service as was provided during Fiscal Year 1989-90. The
increment includes one full-time Secretary (City employee) and the services of one
contract Building Official (1 , 100 hours) and two contract Building Inspectors (4,400
hours) . The Building Official provides plan checking and overall supervision of the
Building and Safety Department. Also included in this budget are the necessary services
and supplies to support the Building and Safety Department.
GOALS
In addition to maintaining pace with the construction activity in the City for Fiscal Year
1990-91 , this Department will undertake the following goal adopted by the City Council:
1 ) Continue follow-up of enforcement of non-conforming signs
- 69 -
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES
Salaries, Full-Time $ 30, 114 $ 30,675 $ 31 ,397 $ 34,716
Salaries, Part-Time 0 0 0 0
Salaries, Overtime 178 1 ,750 200 230
Retirement 3, 110 3,975 4,025 4,418
Group Insurance 2,837 5,545 3,330 6,185
Workers' Compensation 183 265 186 316
F.I.C.A. 0 0 0 0
TOTAL PERSONAL SERVICES $ 36,422 $ 42,210 $ 39,138 $ 45,865
SERVICES & SUPPLIES
Office Supplies $ 919 $ 1 ,250 $ 500 $ 700
Postage 272 270 300 325
Copier Supplies 155 160 70 100
Operating Supply 0 0 140 50
Printing & Binding 1 , 180 1 ,500 1 ,550 1 ,500
Books & Publications 1 , 116 450 450 800
Memberships & Dues 340 530 405 500
Mileage/Auto Allowance 11 50 0 0
Training 220 350 350 500
Legal Notices 0 0 42 50
Internal Service Fund 2,075 1 ,662 1 ,662 29
TOTAL SERVICES & SUPPLIES $ 6,288 $ 6,222 $ 5,469 $ 4,554
CONTRACT SERVICES $257,576 $293,635 $280,000 $305, 100
CAPITAL OUTLAY
Furniture/Fixtures $ 168 $ 0 $ 43 $ 1 ,000
Machinery & Equipment $ 0 $ 0 $ 0 $ 0
TOTAL CAPITAL OUTLAY $ 168 $ 0 $ 43 $ 11000
TOTAL ACTIVITY COST $300,454 $342,067 $324,650 $356,519
70 _
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT BUILDING & SAFETY - 902 HIGHER
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $9,065 $365,584 City
Secretary 1
Contract
Building Official 1
Building Inspector 2
Building Intern 650 hours 650 hours
(Part-time) _
Total $9,065 $365,584 Total 650 hours 4
+(650 hours
This increment would provide the addition of a temporary part-time Building Intern,
additional secretarial overtime, and printing to implement the Earthquake Damage
Assessment Program adopted by the City Council as part of the 1990 Goals & Objectives
Program.
71 -
HIGHER SERVICE CUMULATIVE
LEVEL I TOTAL
DESCRIPTION 1990-91 1990-91
PERSONAL SERVICES
Salaries, Full-Time $ 0 $ 34,716
Salaries, Part-Time 6,500 6,500
Salaries, Overtime 910 1 , 140
Retirement 0 4,418
Group Insurance 0 6, 185
Workers' Compensation 60 376
FICA 95 95
TOTAL PERSONAL SERVICES $ 7,565 $ 53,430
SERVICES & SUPPLIES
Office Supplies $ 0 $ 700
Postage 0 325
Copier Services 0 100
Operating Supplies 0 50
Printing & Binding 1 ,500 3,000
Books & Publications 0 800
Memberships & Dues 0 500
Auto Mileage & allowance 0 0
Training 0 500
Legal Notices 0 50
Internal Service Fund Charges 0 29
TOTAL SERVICES & SUPPLIES $ 1 ,500 $ 6,054
CONTRACT SERVICES $ 0 $305, 100
TOTAL CONTRACT SERVICES $ 0 $305, 100
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 1 ,000
TOTAL CAPITAL OUTLAY $ 0 $ 1 ,000
TOTAL ACTIVITY COST $ 9,065 $365,584
- 72 -
ENGINEERING
Engineering Services are provided to the City through a combination of City
Employee and Contract Services. The City' s primary Public Works inspection
is provided by City Staff. Other engineering services including general
engineering, traffic engineering, subdivision and private development plan
checking, assessment district engineering, permit issuance, capital project
design services and back-up public work inspection services are provided by
contract engineering firms.
For Fiscal Year 1990-91 , the total recommended Engineering Budget is
$348, 504. This Budget includes the recommended higher service level, which
provides for the replacement of the contract Assistant City Engineer with a
full time City-employed Assistant City Engineer, and an additional 600
hours for a part-time Engineering Intern. The funding of this Budget will
add time for transportation planning and improve the overall administration
of Public Works Department activities.
The 1990-91 Budget is approximately $62, 037 less than 1989-90 . This
decrease is primarily attributable to the hiring of an in-house Assistant
City Engineer, as noted above, and the reduction in contract inspection of
subdivisions, due to an anticipated decline of subdivision activity for
1990-91 .
The cost of this Budget will be offset by $180, 500 in plan check and
inspection fees, encroachment permit fees, and special assessments. The
total net cost of this Budget is $168, 004.
73 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT ENGINEERING - 903 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $337,390 $337,390 Citv
Gas Tax Public Works
(2107.5) 5,000 5,000 Inspector* 1 1
Engineer Intern (P.T. ) (400 hrs) (400 hrs)
Assessment Contract**
Dist #710 6,000 6,000 Assistant City
Assessment Engineer 1 1
Dist #711 2,000 2,000 Public Works
Assessment Inspector 1 1
Dist #713 4,000 4,000
Total $354,390 $354,390 Total 3 3
(400 hrs) (400 hrs)
This budget provides funding for an Engineering Intern (400 hours) , services and supplies,
and improvements necessary to support the Engineering Division. This Budget also funds
the City's contribution of $6,990 for the County Sponsored Non-point Discharge Study and
contract services for Underground Alert Services.
* Although 100 % of the costs of the City's Public Works Inspector are reflected on
the following page for information only, it is anticipated that only 50% of the
inspector's cost will actually be charged to this account, and are so reflected
above. The remaining inspection time will be charged to various capital projects.
** All other contract personnel are located off-site.
By funding the Current Service Level, the following 1990 Engineering and Transportation
Goals could be accomplished.
1990 Goals
1 . Work with other agencies to implement Measure B projects.
2. Establish City standard details to specifications for public improvements.
74 -
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES
Salaries, Full-Time $ 5,492 $ 37,700 $ 40,000 $ 42,000
Salaries, Part-Time 0 4,000 3,400 4,000
Salaries, Overtime 322 4,200 2,600 3,000
Retirement 1 ,206 4,830 5, 164 5,640
Group Insurance 816 5,500 4,006 6,232
Workers' Compensation 110 1 ,770 1 ,900 2,260
F.I.C.A. 200 610 670 710
TOTAL PERSONAL SERVICES $ 8, 146 $ 58,610 $ 57,740 $ 63,842
SERVICES & SUPPLIES
Office Supplies $ 217 $ 500 $ 500 $ 550
Postage 16 0 0 0
Operating Supplies 0 500 400 400
Printing & Binding 468 500 500 300
Rental & Leases 47 70 360 0
Books & Publications 0 400 200 200
Mileage/Auto Allowance 450 1 ,900 2,430 2,400
Training 149 500 120 560
Small Tools 23 0 0 300
Internal Service Fund 650 750 750 29
TOTAL SERVICES & SUPPLIES $ 2,020 $ 5, 120 $ 5,260 $ 4,739
CONTRACT SERVICES
General Engr/Inspectn $ 56,827 $100,000 $ 96,000 $106,000
General Traffic Engr 32,490 47,000 47,000 49,000
Private Development
Engr/Inspection 154, 115 200,000 200,000 135,000
Traffic Engr 6,588 6,500 6,500 6,500
Other Contract Services 10,802 14,400 14,201 7,440
Assessment District Engr 10,575 13,500 12,450 12,000
TOTAL CONTRACT SERVICES $271 ,397 $381 ,400 $376, 151 $315,940
CAPITAL OUTLAY
Furniture/Fixtures $ 176 $ 620 $ 620 $ 1 ,880
Machinery & Equipment 107 130 130 0
TOTAL CAPITAL OUTLAY $ 283 $ 750 $ 750 $ 1 ,880
TOTAL ACTIVITY COST $281 ,846 $445,880(1 ) $439,901 (2) $386,401 (3)
(1 ) The adopted 1989-90 Budget was actually $389,519. Costs associated with City Public
Works Inspector ($56,361 ) were shown for information only, because they were to be
actually incurred in various CIP projects.
(2) The estimated cost for 1989-90 for this Budget is actually $410,621 . Approximately
$29,280 is shown for information only, and is disbursed to various capital projects.
(3) The current service level cost for 1990-91 is actually $354,390. Approximately
$32,011 is shown for information only, and will be disbursed to various capital
projects.
75 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT ENGINEERING - 903 HIGHER
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ (5,886) $331 ,504 City
Gas Tax Asst City Engr 1 1
(2107.5) 0 5,000 Public Works
Inspector 1 1
Engineer Intern (P.T. ) (1000 hrs) (1000 hrs)
Assessment Contract
Dist #710 0 6,000 Assistant City
Assessment Engineer (1 ) 0
Dist #711 0 2,000 Public Works
Assessment Inspector 1 1
Dist #713 0 4,000
Total $ (5,886) $348,504 Total 3 3
(1000 hrs) (1000 hrs)
Although the cost of the higher service level increment is $5,886 less than the current
service level, it does provide a higher service level by replacing a contract Assistant
City Engineer with a City-employed Assistant City Engineer. For 1990-91 , the City would
receive 650 more work hours per year at a lower cost. This increment also funds 600 hours
more per year of an Engineering Intern.
By approving this budget increment, the City could take a more involved and coordinated
approach to transportation planning, the level of public works contract supervision would
improve, and improve the level of budget development and capital improvement planning.
This Division would also be able to complete the following additional Engineering and
Transportation 1990 Goals.
1990 Goals
1 . Participate fully in the County Transportation Plan
2. Participate fully in the Tri-Valley Regional Transportation Plan
3. Update the City's Traffic Ordinance
4. Update the City's Traffic Sign and Marking Inventory
i
76 -
HIGHER SERVICE CUMULATIVE
LEVEL I TOTAL
DESCRIPTION 1990-91 1990-91
PERSONAL SERVICES
Salaries, Full-Time $ 36,850 $ 78,850
Salaries, Part Time 6,000 10,000
Salaries, Overtime 0 3,000
Retirement 4,713 10,353
Group Insurance 4,411 10,643
Workers, Compensation 2,009 4,269
FICA 621 1 ,331
TOTAL PERSONAL SERVICES $ 54,604 $118,446
SERVICES & SUPPLIES
Office Supplies $ 100 $ 650
Postage 0 0
Operating Supplies 0 400
Printing & Binding 100 400
Rentals/Leases 0 0
Books & Publications 50 250
Auto Mileage & Allowance 250 2,650
Travel, Conferences & Meetings 150 150
Training 500 1 ,060
Small Tools 0 300
Internal Service Fund Charges 0 29
TOTAL SERVICES & SUPPLIES $ 1 , 150 $ 5,889
CONTRACT SERVICES
General Engr/Inspection $(61 ,740) $ 44,260
General Traffic Engineer 0 49,000
Private Development
Engr/Inspection 0 135,000
Traffic Engineer 0 6,500
Other Contract Services 0 7,440
Assessment Dist Engr 0 12,000
TOTAL CONTRACT SERVICES $(61 ,740) $254,200
CAPITAL OUTLAY
Furniture/Fixtures $ 50 $ 1 ,930
Machinery & Equipment 50 50
TOTAL CAPITAL OUTLAY $ 100 $ 1 ,980
TOTAL ACTIVITY COST $ (5,886) $380,515
77 -
III
ECONOMIC DEVELOPMENT
Economic Development is a new proposed Budget activity for Fiscal Year
1990-91 . The purpose of this activity is to enhance the City' s economic
base through various promotional activities.
For Fiscal Year 1990-91 , this Budget would finance the following activities
which were part of the Downtown Specific Plan Strategies adopted by the
City Council.
1 . Development of Downtown Promotion Program/Business Association
2 . Central Block Improvement Program
3 . Downtown Signing Improvement Program
4. Downtown Parking Lot Landscaping Improvement Program
This Budget also provides funding for the development of a Community
Profile/Promotion Brochure, and participation in the Alameda County
Economic Development Program.
78 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT ECONOMIC DEVELOPMENT - 904 NEW
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 83,606 $ 83,606 Contract
Downtown Coordinator 1 1
(Part-Time)
Total $ 83,606 $ 83,606 Total 1 1
This Budget finances a contract employee to determine the viability of a Downtown
Promotional Program/Business Association and necessary services and supplies to support
that effort. This Budget also finances the costs associated with the development and
printing of a Community Profile Brochure, Central Block Improvement Brochure, Signing
Improvement Program, Parking Lot Landscaping Improvement Program, and the City's
participation in the Alameda Countywide Economic Development Program.
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 0 $ 0 $ 0 $ 500
Postage $ 0 $ 0 $ 0 500
Copier Supplies $ 0 $ 0 $ 0 200
Operating Supplies $ 0 $ 0 $ 0 1 ,200
Advertising $ 0 $ 0 $ 0 500
Printing & Binding $ 0 $ 0 $ 0 461600
Books & Publications $ 0 $ 0 $ 0 250
Mileage/Auto Allowance $ 0 $ 0 $ 0 200
Travel, Conferences & Mtgs $ 0 $ 0 $ 0 500
Internal Service Fund $ 0 $ 0 $ 0 1 ,056
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $51 ,506
CONTRACT SERVICES
Downtown Promotion $ 0 $ 0 $ 0 $20,000
Alameda Co Econ Dev Program $ 0 $ 0 $ 0 11 ,500
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 0 $31 ,500
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 0 $ 0 $ 300
Machinery & Equipment $ 0 $ 0 $ 0 300
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 600
TOTAL ACTIVITY COST $ 0 $ 0 $ 0 $83,606
79 -
D
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DEBT SERVICE - SAN RAMON ROAD SPECIFIC PLAN ASSESSMENT DISTRICT
During Fiscal Year 1985-86, at the request of property owners, the City
formed the San Ramon Road Specific Plan Assessment District. This
Assessment District financed:
1 . The westerly extension of Amador Valley Boulevard
2 . Modification of the traffic signal at the intersection of Amador
Valley Boulevard and San Ramon Road
3 . Frontage improvements along San Ramon Road
4. Engineering costs
5 . Financing costs
Most of the improvements were completed by Fiscal Year 1987-88.
Engineering, land and improvements costs for these projects are shown in
the Capital Improvement Program.
A total of $857, 869 in Assessment District Bonds have been issued. These
bonds will be paid off annually until the year 2000, from the assessments
collected from property owners within the Assessment District.
The total principal and interest payment required for Fiscal Year 1990-91
is $108, 419 .
- 80 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
DEBT SERVICE SAN RAMON ROAD SPECIFIC PLAN CURRENT
ASSESSMENT DISTRICT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Assessment No City personnel are
Dist #712 $108,419 $108,419 included in this
activity.
Total $108,419 $108,419
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 1 ,087 $ 0
CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
DEBT SERVICE
Principal $ 55,000 $ 55,000 $ 55,000 $ 55,000
Interest 62, 150 57,888 57,888 53,419
TOTAL DEBT SERVICE $117, 150 $112,888 $112,888 $108,419
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $117, 150 $112,888 $113,975 $108,419
81 -
DEBT SERVICE - CIVIC CENTER
During Fiscal Year 1985-86, the City issued $11 , 968, 000 in Certificates of
Participation to finance the acquisition of 10 acres of land, as well as,
the construction of the Civic Center. The City' s lease agreement with
Dublin Information, Inc. , provided that the City would make lease payments
to Dublin Information, Inc. , who in turn, would make payments to the
Certificate holders.
During Fiscal Year 1987-88, the City issued $17, 230, 000 in new Certificates
of Participation in order to refinance the 1985 Certificates of
Participation and take advantage of favorable interest rates to reduce the
size of the 1985 debt, as well as, generate new funds needed for the Civic
Center. The City is legally required to budget the gross debt service for
Fiscal Year 1990-91 , which totals $1 , 719, 820. However, this amount will
actually be reduced by payments from interest earnings from the 1988
Reserve Fund, resulting in a net debt service payment of approximately
$1 , 598, 153 .
82 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
DEBT SERVICE CIVIC CENTER CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Dublin No City personnel are
Info. Inc. $1 ,719,820 $1 ,719,820 included in this
activity.
Total $1 ,719,820 $1 ,719,820
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
DEBT SERVICE
Principal $ 0 $ 0 $ 0 $ 420,000
Interest 133,059 1 ,299,820 706,910 1 ,299,820
TOTAL DEBT SERVICE $133,059 $1 ,299,820 $706,910 $1 ,719,820
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $133,059 $1 ,299,820 $706,910 $1 ,719,820
83 -
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1990-91 CAPITAL BUDGET
GENERAL
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1988-89 1989-90 1989-90 1990-91
Data Processing System $ 30,792 $ 68,000 $ 68,000 $155,000
Civic Center 6,848,621 1 ,700,036 1 ,700,036 0
Civic Center Courtyard Fountain 0 131 ,300 126,300 0
Civic Center Driveway 0 18,000 18,000 0
Records Management Study 0 26,500 28,500 0
TOTAL COST $6,879,413 $1 ,943,836 $1 ,940,836 $155,000
FINANCING
General Fund $155,000
Total $155,000
84 -
1990-91 CAPITAL BUDGET
COMMUNITY IMPROVEMENTS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1988-89 1989-90 1989-90 1990-91
Sidewalk Safety Repair/ $ 57,447 $ 107,900 $ 105,900 $ 50,000
Handicap Ramps
Major Arterial - Soundwalls 629,552 114,218 113,719 0
Downtown Promotional Banners 16,424 0 354 0
Dublin Blvd. Sidewalk East of
Clark Avenue 0 12,800 12,891 0
City Entrance Signs 0 64,311 12,400 51 ,911
Catch Basin Grate Replacement 0 75,000 71 ,491 72,254
Underground Utilities - Dougherty
Road to SPRR 0 212,681 209,729 0
Library Access Improvements 0 6,000 0 0
Bus Stop Benches 0 5,920 5,920 0
Pedestrian Signal Handicap
Modifications 0 0 0 16,000
TOTAL COST $ 703,423 $ 598,830 $ 532,404 $ 190, 165
FINANCING
General Fund $ 108,911
Transportation Development Act (Article 3) Grant 72,254
Reimbursements 9,000
Total $ 190, 165
85 -
1990-91 CAPITAL BUDGET
PARKS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1988-89 1989-90 1989-90 1990-91
Stagecoach Park $ 4,979 $ 0 $ 0 $ 0
Kolb Park 36,677 0 0 0
Dolan Park 149,458 0 0 0
Senior Citizen Center Report 17,357 17,750 17,750 0
Shannon Center Renovation 519,221 251 ,690 295,521 0
Park & Pool Signs 1 ,400 33,025 3,650 30,475
Swim Center Renovation 22,903 227,745 227,745 0
Shannon Park Renovation 41 ,245 1 ,004,700 834,383 200,751
School Recreation Facilities Study 2,337 0 0 0
Dublin Sports Grounds Barrier Fence 15,940 0 0 0
Alamo Creek Park 12,328 310,720 292,320 18,400
Dublin Sports Ground Renovation 0 30,000 27,314 0
High School Football Field Renovation 0 914,231 271 ,583 642,648
Frederiksen Kindergarten Tot Lot 0 4,400 4,400 34,905
Senior Center Kitchen Upgrade 0 0 0 19,800
Park & Recreation Facilities
Masterplan 0 0 0 75,000
Dublin High School Baseball Field
Renovation 0 0 0 27,025
Dublin High School Girls Athletic
Field Renovation 0 0 0 217,440
TOTAL COST $823,845 $2,794,261 $1 ,974,666 $1 ,266,444
FINANCING
General Fund $ 757,948
State Park Bond Act Fund 7,202
Community Development Block Grant 19,800
SAFCO Grant 10,000
Park Dedication In-Lieu Fund 293,558
Reimbursements 177,936
TOTAL $1 ,266,444
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1990-91 CAPITAL BUDGET
STREETS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1988-89 1989-90 1989-90 1990-91
Annual Street Overlay Program $ 179,493 $ 186,000 $ 186,000 $ 200,000
Dublin Blvd Improvements NW
Frontage at Clark Avenue 19,647 0 0 0
San Ramon Road Improvement
(Phase III) 1 ,013,370 104,498 104,498 0
Dougherty Road Bike Path 60,747 0 0 72,254
Traffic Signals-Amador Plaza Rd/
Amador Valley Blvd; Village
Pkwy/Lewis Ave; Amador Valley
Blvd Landscaping 322,549 0 0 0
Traffic Signal Pre-Exempt Devices 0 108,022 107,543 0
San Ramon Road (Phase IV) 9,943 1 ,000,000 37,338 2,376,587
1-580/1-680 Ramp Widening 28,013 107,083 27,917 65,834
Infrastructure Impact Fee Study 4, 128 4,000 4,000 0
Dublin Blvd Right-of-way
through Camp Parks 5,489 0 0 0
Dublin Blvd Improvements at
Regional Street 4,592 0 0 0
Dublin Blvd Improvements
Donlon Way to Village Pkwy 35,371 77,000 55,000 372,629
Dougherty Road Improvements
South of SPRR 0 22,000 22,000 0
Traffic Signals - Village Pkwy
at Brighton and Tamarack 0 10,000 10,000 0
Dublin Blvd Extension
Dougherty Road east to
Tract 5900 0 0 0 2,218,000
TOTAL COST $1 ,683,342 $1 ,618,603 $ 554,296 $5,305,304
FINANCING
General Fund $1 ,871 ,216
Federal Aid Urban Fund 721 ,325
Transportation Development Act Fund 72,254
Measure B Fund 125,000
Reimbursements 231 ,629
SB 140 65,880
Dublin Blvd Extension Fund 2,218,000
TOTAL $5,305,304
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I
N
T
R
N
A
I�
s
R
V
I
C
F
U
N
D
INTERNAL SERVICES
The Internal Services Fund was established to provide for a reserve to
replace equipment when the current inventory is used and no longer
functional. Each department budgets within its own operating budget for
the amount of equipment usage based upon a predetermined rate. That charge
to the General Fund becomes income to the Internal Services Fund,
offsetting its cost and reserving funds for the future replacement of
equipment.
This Budget activity is shown for informational purposes only.
88 -
CITY OF DUBLIN
1990-91 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
INTERNAL SERVICES INTERNAL SERVICES N/A
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Internal No City personnel are
Svcs $209,600 $209,600 included in this
activity.
Total $209,600 $209,600
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1988-89 1989-90 1989-90 1990-91
PERSONAL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 1 ,688 $ 2,000 $ 1 ,200 $ 1 ,700
Operating Supplies 20,950 23,000 28,952 31 ,400
Repairs & Maintenance 23, 145 27,200 22,964 24,000
TOTAL SERVICES & SUPPLIES $ 45,783 $ 52,200 $ 53, 116 $ 57, 100
CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
MACHINERY & EQUIPMENT $ 0 $ 93,000 $ 90,790 $ 59,800
DEPRECIATION & REPLACEMENT $ 70,334 $ 61 ,700 $ 71 ,637 $ 92,700
TOTAL ACTIVITY COST $116, 117 $206,900 $215,543 $209,600
- 89 -