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HomeMy WebLinkAboutItem 4.5 Business Registration Software Purchase w M CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 27, 1990 SUBJECT: Business Registration Software Purchase (Prepared by: Richard C. Ambrose, City Manager) EXHIBITS ATTACHED: Exhibit 1 : Request for Bids Exhibit 2: Draft Business Application Form RECOMMENDATION: ft Authorize purchase of the Business License Software 1 from Business Records Corporation. VP FINANCIAL STATEMENT: The low bid received by the City was from BRC totalling $7,010. Sufficient funds are included in the Fiscal Year 1990-91 Capital Project Budget for Data Processing. DESCRIPTION: In accordance with the City's adoption of a Business Registration Ordinance, Staff has taken steps to begin addressing the administrative requirements to implement a Business Registration Program effective October 1 , 1990. The efficient implementation of this program necessitates the acquisition of computer software compatible with the City's current IBM Data Processing System. City Staff recently issued a Request For Bids for Business License Software to fourteen different software companies. (Exhibit 1 ) Two companies responded to the City's Request for Bids. These companies were Business Records Corporation (BRC) with a total bid $7, 010 and Mentor Corporation with a total bid of $9, 250. The Finance Department Staff has checked the references for both corporations. This review included on-site visits to two other agencies who use each of the bidders programs. Both companies received favorable references. In reviewing both bids, Staff determined that the base bid price did not include sufficient fields in the data bank to include all of the information requested on the Business License Application Form. (See Exhibit 2) Each bidder was asked to provide additional cost information related to the modification of their base program to accommodate the City's Business License Program needs. BRC 'presented not only the lowest base price, but also the lowest total bid price for the modified software required by the City. Staff recommends that the City award the Business License Software Bid to Business Records Corporation (BRC) which includes the base bid price of $5, 000, source code price of $1 ,250, and additional programing time to accommodate the City's Business License needs totalling $760 for a total bid price of $7, 010. ---------------------------------------------------------------------- COPIES TO: ITEM NO. � p) ... (,ily )Ili(, ia 94568 9/1568 1(.)() Civic; 131� n, Dublin, Calilom INVITING SEALED PROPOSALS FOR BUSINESS LICENSE SOFTWARE Dear Sir: The City of Dublin is issuing a request for proposals for business license software application(s). The software must operate on an I.B.M. System 36. It is preferred that the application be capable of functioning With licenses that are set by a mixture of both fixed and variable fee structure. The proposals should include the price of purchasing the source code. The proposal should also include the. software licensing cost(if any), the purchase price, and the periodic maintenance costs. Each of the cost factors should be listed separately. You should identified whether the maintenance is mandatory, recommended or optional and what is covered under the maintenance support. You should include an active '800' phone number which can be used to resolve operating problems by obtaining procedures, steps and/or basic programming changes which could be made to the system over the phone. Submit your proposal(s) in a sealed envelop clearly marked "Business License Software Proposal". The proposal(s) must be sent to: Dublin Finance Department P.O.. Box,2340 -or- 100 Civic Plaza Dublin:, Ca..' 94568 The application software should provide: 1. screens for inputting all the necessary data to administer a licensing system, plus the following: Business name, Business address, Business phone, Owner's address, Owner's name, SIC Code, State Tax Code where applicable, Field for type of business (alpha), and Business operating class. 2. The preferred application will also provide for the following information: rvHjBjrw EA L;L 9:1.1[4;!;,) • CO., (:,.,111161 ('115) 833 firW; Finnnnn (ll�)) 833 IwI.)(iction (115) 83:3-6620 I:m.jiiwo6mj (115) 8:3:1 0;W Phimiml (•115) 8:13.6610 1'1151 NA:l(41v'O • 1,1111lic Vvolkc ('ll!)) 1333 GR30 • ll(Yaw;ilinfi (415) 8'.13-6645 Field to identify whether the premises is rented/owned, Square footage of space occupied, # parking spaces available, # daily average employees, Operating hours, Whether the business needs an exterior sign, Whether there are hazardous material stored/used, and Business manager's name. 3. The application should provide for printing the licenses, and the annual reminders/invoices of amounts due. A listing of the businesses that have paid the license fee plus a list of the businesses with unpaid balances. These reports should be available at will any time during the year. 4. There must be an application operating manual that fully explains the software procedures used to accomplish each task, the optional reports available, identify the normal operating cycle, and the setup procedures. The City reserves the right to reject any or all proposals, to determine the lowest .responsible bidder and to waive any informality or irregularity in the proposals submitted. If you have any questions or want clarification of any part of this request for proposals, you may contact me by either calling me at 415-833-6644 or by writing to me at the address listed below. The proposals must be submitted by July 31, at 9:59 AM. The sealed proposals will be opened in the conference room in the City Hall complex at 10:00 AM on July 31st. Respectfully, Phillip S. Molina City of Dublin Finance Director P.U. Box 2340 Dublin, Ca. 94568 Proposal for Business License software Issued to the City of Dublin, P.O. Box 2340, Dublin, Ca. 94568 Issuing Company: Date Issued: Company Address: Authorized company representative: Print your name Source Code Price: $ Software Licensing cost: $ - Software Purchase Price Basic level : $ Augmented level 1: $ Augmented level 2: $ Total Purchase Price: $ Software Maintenance Costs: $ /year/quarter/month Narrative data: `800' phone number: Signature of authorized Company representative dated This bid is good for 30 days from July 31, 1990 and cannot be rejected or changed except by the specific written approval of the City of Dublin. -rit),ISNE'SS 1,10ENSE COMPUTER SOFTWARE INVITATION TO BID MAILING LIST F,USI NESS NAME CONTACT PERSON ADDRESS 1 ADDRESS 2 CITY STATZIP PHONE B.I. TECH SOFTWARE, INC. 114-11 COMASSET STAGE Cill CO CA 95026 BUSINESS RECORDS CORP. SUITE 100 4502 GEORGETOWN PLACE STOCKTON CA 95207 209-474-29( CAPE OATA, INC. P.Em" DoNlip. 1050 BIBLE WAY RENO NV 89502 DATI! PROCESSING Mfj'TC.,. INC. DAVENPORT, R(l) SUITE 200 6500 DUBLIN BLVD. DUBLIN CA 94568 415-828-97( FAR WEST DATA CO1rfRQI, ROBERTS, DAVE 104 30l'll ST. AS70RIA OR 97103 503-325-48( 11 'f E SOLUTIONS FOR GOVT SUITE 4100 7311 GRE)WAVEN DR. SACRAMENTO CA 95831 IDAHO COMPUTER SERVICES P.O. BOX 446 TWIN FALLS ID 83303 INTERGRAPH CORP. 110RHN, ROBERT SUITE 72() 100 firliELAND COURT SAN JOSE CA 95112 408-453-55: M.I.S.I. CO., LTD. REINKE, STEPHEN J. SUITE F101 19401 S. VERMONT AVE. TORRANCE CA 90502 213-516-14( MEN'D.,- INFO SYSTEMS 'INC SUITE 750 388 MARKET ST. SAN FRANCISCO CA 94111 MENTOR INFO SYSTEMS INC SKUSTAD, RUSS 949 WJLLORA RD. STOCKTON CA 95207 MUNIME`fRIX, INC. RECTOR, BRUGF SUITE 118 5674 STONERIDGE DR. PLEASAJNTON CA 94588 415-460-06! N I S S 1 ROWE, CAROLYN SUITE 1222 5933 W. CENTURY BLVD LOS ANGELES CA 90045 SFOTWARE SOLUTIONS 11185 SAN PABLO AVE. P.O. BOX 1486 EL CERRITO CA 94530 415-237-52! ReJuma- I-OrwarAina orcte- r 6� . City of Dublin ��� � �`" —�FO OFFICE USE OrJLY — Finance Qepartntent I,) , I,. 49 xa taus. Permit No.: loo civic r Iaza, P.O. Box 2340 1 Finance peps.: 1` �' Dublin,Calllornla 94560 \ Com moms; (416) 833.6640 `�%7 j , N�b ,._ Approved: 1 Disapproved, S BUSINESS LICENSE PERMIT APPLICATION Date this application Is submitted; Date you started business In Dublin: , e 1. Your business name: •- 2, Business mailing address: 3. Business location: 4. Business phone: 5. Type of business: 6, SIC Code I I I I J (Soo buchslo'o), 7. If applicable: a. Date last transacted business: _ 8, 0 Annual License, or 0 Daily License b. I am applying for exemption under Section #: If you are no longer doing business within the City of Dublin,please identify the date you last transacted business in Dublin,You will still need to till out Section One, skip the balance of this form to the certifying signature block, sign and return this form to the City Offices. If you are claiming an exception from Dublin's business license fee,you will need to fill out Section One of this form,Identify the paragraph number(#7418) of the City's business license ordinance under which you are applying for exemption. Skip to the certifying signature block, sign and return this form to the City Offices. (Dublin Is required by state law to ask for Information In this section from every business.) 9. Slate Contractor's License #: 10. Federal Employer I,D. #: 11, State Employer 1,13. q: 12. Social Security #; 13. State Sales Tax Permit #(if applicable): 14. Is your business operated as a: 0 Corporation 0 Partnership 15. If your business Is a Trust,Corporation, or Partnership, identify two officers or two partners: d Sole Proprietor []Trust Name &Title: Name & Title: Business Address; business Address; 16. Owner's Name; ___ Corporate Owner's Name: Lout Flat M ddlo Initial (For businesses with locations In the City of Dublin) I� 17. Do you own or rent your business space: '0 Own 0 Rent r' 18. 11 you rent, give name and address of property owner or real estate management company; 19. Square footage of space occupied: 20. Number of parking spaces available: 21. Dally average number of employees: 22. Normal operating hours: from -----AM/PM to —:,_- AMIPM 23. Were you conducting the same business In the same location last year; I.3 Yes 11 No k 24. Were there any substantial changes to ilia number of employees,type of business,or square footage of space occupied from last year: ©Yes ONO 25. Does your business have/need an exterior sign: U Yes 0 No (If you answered ycs, you need to get a sign permit from the Planning DeparimenQ 26. Are hazardous materials used, stored, or manufactured on promises, 0 Ws ; I No 27. Local business manager's name:._ _._.___ I certify(or declare)under penalty of perjury under the laws of the Slate of California Ihm the foregoing and all in i luding any accompanying statements or documents, Is true, Correct and complete to the best of my knowledge and belief; (signed) Authorized Slannturo TrIM Your Tide _ Dole