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HomeMy WebLinkAboutItem 5.1 Valley Volunteer Center Request f o CITY OF DUBLIN AGENDA S'T'ATEMENT CITY COUNCIL MEETING DATE: AUGUST 27 , 1990 SUBJECT Request from Valley Volunteer Center (VVC) for Continuous Use of Regional Meeting Room - Report by Diane Lowart, Recreation Director EXHIBITS ATTACHED A. Correspondence from Donna Campbell , Executive Director B. Program Description - Non-profit Management Services C. Proposed Workshops FY90-91 D. Facility Use Policy RECOMMENDATION Consider Request by Valley Volunteer Center for use of the Regional Meeting Room FINANCIAL STATEMENT VVC has requested waiver of rental fees which are estimated at $3 , 360 for all programs. In addition, the City would incur undetermined minor costs associated with the setup of the room. DESCRIPTION Correspondence has been received from Donna Campbell , Executive Director of the Valley Volunteer Center, requesting use of the Regional Meeting Room for their Non-profit Management Services Workshops (Exhibit A) . Their request is for 20 half days and 4 full days between September of 1990 and June of 1991 . Background The Valley Volunteer Center provides programs and services that enable people to help in the Livermore-Amador Valley Community. Volunteers, individuals and community groups, are recruited and referred to fill the needs of over 130 non-profit human service agencies. Approximately 15% of these agencies are in Dublin, and about 11% of the volunteers recruited are Dublin residents. One of the programs offered by the Valley Volunteer Center is the Non- Profit Management Services Program (Exhibit B) . This program is a primary provider of high-quality, low-cost workshops for non-profit organizations. Workshops cover topics such as personnel management, public relations, volunteer recruitment and management, financial management, leadership skills and boardsmanship. The proposed workshops for FY90-91 are attached in Exhibit C. The fee for a 3-hour workshop is $35 which covers only 35% of the revenue needed to sustain this program. The remainder of their funding is derived from fundraisers and in-kind donations from the community. In the past the workshops were held in the conference room of Crum & Forster, however this room is no longer available. Consequently, the Valley Volunteer Center is looking for a regular, dependable, donated, professional site with easy access from all directions. VVC indicated that their past attendance averaged 18 persons per session. Thus the request to utilize the Regional Meeting Room. ------------------------------------------------------------------------- ITEM NO. COPIES TO: Donna Campbell , VCC AGENDA STATEMENT - Request from Valley Volunteer Center August 27 , 1990 Page Two Civic Center Facility Use Policy In December of 1989 , the City Council adopted a Facility Use Policy for the Civic Center (Exhibit D) . The use policy establishes rules, regulations, procedures and fees governing the use of the Center. In reviewing the section on Classification of Users, it appears that the Valley Volunteer Center could be classified as a Public Agency described as "agencies serving the City of Dublin" . Groups within this classification may reserve the facility for weekday use (Monday-Friday, 8 :OOam-5:OOpm) no sooner than three months prior to the requested date of use. For an event where an admission fee is charged, the policy states that an hourly rental rate of $30 would be assessed to the user. Analysis of Request Based on the request for use from the Valley Volunteer Center, the rental rates assessed for their workshops would be as follows: Half-Day Workshop - 4hrs @ $30/hr = $120 for 20 Workshops = $2 , 400 Full-Day Workshop - 8hrs @ $30/hr = $240 for 4 Workshps = $ 960 TOTALFEES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ._ $3,360 These fees are attributable to the policy stating a rental charge on events which have an admission fee. The Regional Meeting Room was intended to serve as meeting space for City meetings, as well as for meetings hosted by other public agencies and community groups . The Facility Use Policy was designed to allow the City maximum flexibility in scheduling both the Regional Meeting Room and Council Chambers for City sponsored events and meetings. Thus a time limit was established for acceptance of advance reservations for outside users. Although the Valley Volunteer Center has requested use on 24 separate occasions , they have indicated that the scheduling of these workshops can be fairly flexible, so as to not interfere with City use. Typically the workshops are scheduled on a quarterly basis for Fall , Winter and Spring. Actual workshop dates are selected approximately six weeks to two months prior to the start of the quarter. The VVC staff has explained that the City of Pleasanton currently provides office space to the Valley Volunteer Center for $1 . 00 annually and the City of Livermore donates space at the Multi-Service Center for a satellite office. VVC statistics don't reflect a need for a field office in Dublin at this time. However, utilization of the Regional Meeting Room for the Non-profit Management Services Workshops would provide the Valley Volunteer Center with a year round presence in Dublin. In return, the City would become a major donor for the Valley Volunteer Center and be listed as such on the major donor list. It is the recommendation of staff that the City Council consider the request by the Valley Volunteer Center for use of the Regional Meeting Room. Should the Council be in favor of granting the request by VVC, then it will be necessary to waive the section of the Facility Use Policy pertaining to priority of users as well as the fee schedule. RECEIVED: t.. a 1990 Valley Volunteer Center CITY OF DUBLIN Board of Directors August 15, 1990 Timothy Farley, D.D.S. President Paul Moffatt , Mayor Bob Goll City of Dublin Vice President Dan Kavanaugh Box 2340 Treasurer Dublin, CA 94566 Geoffrey Etnire Secretary Terry Bedell Doug Bell Dear Mayor Moffatt and Council Members: Charlie Biederman Liz Branstead The Valley Volunteer Center will celebrate its 15th birthday in Judie Decker October. We are proud of the services we have been able to Charles DePaoli provide to the community and to 130 nonprofit organizations , AmritDuneja schools and government offices throughout the tri-valley. In fact Sue Gallinger our management workshops for non-profit organizations are known Maxine Jennings throughout the east bay for high quality at an affordable cost. David Martin Bonnie Moss We are currently experiencing a major problem in this program and Pat Smith are requesting your help. We would like to propose a special Jane Staehle arrangement for use of your Regional Meeting Room or Council Mike Thompson Chambers for our year round series of workshops. We are asking Donna J.Campbell for 20 half days and 4 full days between now and June 1991. Executive Director In the past we were fortunate to have frequent use of Crum & Advisory Council Forster's conference room. Since their departure, staff have Lilly Ault spent many hours searching for suitable space. We need a regular, Elva Cooper dependable, donated, professional site with easy acccess from all Kay Daniels directions. If we have to start paying for sites, we will have to Michal Dittrich raise our fees. Art Dunkley Bruce Gach,M.D. As you know, the V.V.C. provides services to about 130 tri-valley Judge William Gale agencies. About 15% of those agencies are in Dublin, and about Mike Harris 11% of the volunteers we recruit come from Dublin. We're Tim Hunt enclosing a list of Dublin agencies who regularly receive our Bill Laube services. Barbara Mertes Rev.William Nebo The City of Pleasanton currently provides our main office for $1 John Noonan annually and the City of Livermore is donating space for our field Betty Nostrand office. While the statistics don't reflect a need for a field Gerald Richards office in Dublin at this time, providing all of our workshops there would give us a year round presence. While the cost to you in dollars would be small, the saving to us in staff time alone would be major. The City would be listed on our major donor list and could be listed on all our materials as our training site. Also enclosed is correspondence from my training staff to your Recreation Dept. staff. EXOMIT 14 333 Division Street • Pleasanton, California 94566 • (415)4b&3b/0 I would be happy to provide any additional information you might require. We are open to doing whatever we can to make this a win/win/win partnership for the City, for the Volunteer Center and for the 130 agencies who receive our services. Please let me know when this will appear on your agenda and I will be happy to be there. Sincerely, Donna Campbell Executive Director cc Board members : Tim Farley, D.D.S. Maxine Jennings, Allied Brokers Judie Decker, Lucky Stores DUBLIN AGENCIES AMERICAN CANCER SOCIETY CHILDREN'S EMERGENCY COUNCIL OF DUBLIN DUBLIN LIBRARY DUBLIN-SAN RATION SENIOR CITIZENS CENTER DUBLIN POLICE DEPT. DUBLIN RECREATION DEPT. DUBLIN SENIOR CENTER FEDERAL CORRECTIONAL INSTITUTE HERITAGE CENTER OF THE EAST BAY HOPE HOSPICE KALEIDOSCOPE ACTIVITY CENTER MARCH OF DIMES SANTA RITA REHAB CENTER (County Jail) SMALL WORLD PRE SCHOOL VALLEY CRISIS PREGNANCY CENTER VALLEY MEMORIAL DUBLIN THRIFT SHOP Wvalley Volunteer Center August 13, 1990 Board of Directors Timothy Farley. O.D.S. R.'es+Certt Bob Goil Diane Lowart Ace President Dan Kavaraugh City of Dublin Recreation Dept. Treasurer 100 Civic Plaza Geoffrey E:nire Dublin, CA 94303 seaervy Tent'Bedell Dear Diane, Doug Bell Charlie Biederman Uz Bransteaa Thank yo rot diSCLLSSi;lg the raCili t;7 Us Agr2°_meat iOr tale Re?LOnal Judie Decker Meeting Room with me. Here's the information you requested about the Judie S Decker Nonprofit Management Services program of the Valley Volunteer Cancer. AmritAmrit Duneja D neja This program is a primary provider of management workshops for 1.Sue Maxine Jennings nonorori t board members ,, scarf and volunteers in Dllplin, Livermore., David Martin and Pleasanton. 'We attract prominent 'trainers from both cne corporate Bonnie Moss and nonprofit sector to facilitate these wor'-cshops. These trainers , Rat Smith many or whom are nationally recognized for their expertise, regularly Jane Staehle donate their services. We provide our local agencies with some of the Mike Thomoscn most innovative and current training available to nonprori c organizations anywhere in cae country. Last year we averaged 13 Donna J.Campbell _ csecirive0ireacr attendees at eacn wor:Cshop — the best race for this kind of programming in .he Stag. Advisory Council' Lilly Ault During a fiscal year, we Inc!ude workshops that cover personnel EivaCooper management , )uoliC relations , Volunteer recruitment and manag°_merit , Kay Daniels financial management, leadership skills and boardsmanshio. MichaMichas Oittnch s kley Our goal is co offer these trainings ac the lowest possible cost so Bruce Gach. M.D. Char ALL Tri—Valley nonprofit organizations Can taste adVanL3g°_ OL chi Judge William Gale service. Currently we char-°_ S35 for a 3—hour wonkshop. This fee Mike Harris covers only 35%0 of the revenue needed co sustain this program. Our Tim Hunt board does invest income from fundraising events. The remainder of 9iIlLaube support comes from in—rind and financial donations from local Barbara Mertes businesses and c—tv governments. Currently, we lease office space Rev.William Nebo from the Cit°7 or Pleasanton for $1 a year and Livermore is donating J ohn Noonan space in their `Multi—Service building for our satellite of=ice. Berty Nostrand Gerald Richards One or tae 'roll:nce°_r Center's most critical needs is a professional i3Cillt,7 with eas-7 access in which to Conduct these wonrsnooS. Ln the past , businesses have been very generous to allow us to use their meeting rooms . As these businesses grow, *_heir space is less available .co Nonprofit groups. The use of the 'Regional room would be a true assac to the program. rc would assist us in 3t=raccin? cop Quali,y trainers io the area, insure tnac we wou_d not have co increase fees co Cover the cos: of room rentals , and allow Scaff time cJ ce invested IN helping agenci es racer than zonscancl v searching for adequate space. 333 Division Street • Pleasanton. Caiircrnia 94566 ='5) 162-1_570 During the next- ;year, I plan to 0=«r 2` «ockshops. :'SOS= `Wor_-S:lops are scheduled from 9 :00 AM - 12:00 NOON, and seldom is ae_, mor- than 1 Norc-aop a week. I'm fairly tie:{ible in scned ling these wor:tshoos and could rwor'.-, wit:1 Vou so as to not interfere Witn the city depar=tie nts that have prioritT in tae room's use. I'm enclosing the proposed wor:Gsnop topic- i0r t:j j t SC=' `year 3L�ng vita the information about tae Valley VoLunteer Center. Currently 130 of the agencies -we serve are located in Dublin. 11% of the volunteers we interview are from Dublin. While a field office is not warranted at this time, a training room mould ,live us a regular prese^ce is Dublin and 'balance our activities in the three communities. Diane , I aopreciat=_ Tour consideration Or t_11.3 re1uest. _t would be .onder='.__ to have Dublin suunor_ this pro,o-:am by allowing us to use tae Regional :Ieeting Room. Dublin's contribution to -_his program Can make :his `1a:uapla training truly at_ordable and accessible to all the nonprofit or7aniZatiOns within =ae city. Thank -you. Sincerely, Christine Lafferty ?rogram Director Nonprofit Management Services VW alley Volunteer Center NONPROFIT HANAGEMENT SERVICES The Valley Volunteer Center's Nonprofit Management Services program has been successfully serving the community for 8 years. This program is a primary provider of high—quality, low—cost workshops for nonprofit organizations in the Tri—Valley and East Bay areas. During a fiscal year we include workshops that cover personnel management, volunteer recruitment and management , public relations and marketing, financial management, and boardsmanship. A needs assessment form is requested from each workshop participant so that we can provide training based on the current needs of local agencies. Our trainers come from throughout the Northern California area and many are nationally recognized for their particular expertise. Additionally this program offers a library of video training tapes for use by. staff , volunteers , and Boards of Directors of the agencies we serve. These tapes can be used for retreat , in—house training, and workshops as another cost effective way to receive valuable information, on the best management techniques and strategies for nonprofits. An audio—visual equipment library is also available through this program. With the. cooperation of local businesses , we have recently initiated a board bank to further assist nonprofit organizations. We are recruiting board candidates from the corporate sector and providing training for them in the skills needed to be effective on a nonprofit board of directors. Training is also provided for participating agencies on developing an active and involved board. At the conclusion of both trainings, we are then able to match prospective board members with an agency that meets their needs and interest. To keep fees for these programs affordable for all nonprofit groups , our Board does invest some fundraising income. We need to obtain underwriting for the remainder of the operating expenses for this program. EXMBIT 'o 333 Division Street • Pleasanton, California 94566 (415) 462-3570 Nonporfit Management Services Proposed Workshops FY 90-91 24 Workshops will be presented through this program during FY 90-91. FALL SERIES 9/25/90 Successful Use Of Volunteers In Fundraising Trainer: Betty Stallings 10/11/90 Create A Brochure The Gets Attention Facilitators: Denise Howe and Cary Jenson 10/22,23,24/90 Intensive Grantwriting Seminar Trainer: Virginia Hooper 10/30/90 Introduction To Computers Trainer: Frank Her-oiatt 11/20/90 Designing Jobs For Today's Volunteers Trainer: Betty Stallings 12/3/90 Enhanced Skills Training For Leaders Of Volunteers Trainer: Betty Stallings Film Preview — TOGETHER: Volunteer To Volunteer Relationships Interviewing And Hiring Process Trainer: Rita Myers Executive Directors" Forums — Meets once a month WINTER SERIFS — Proposed Topics Creativity In The Work Place Performance Appraisals Boardsmanship Budgeting Creating Newsletters Time Management Funding Strategies Presentation Skills ,.A.HIBIT SPRING SERIES - Proposed Topics Special Event Planning Writing Skills Personnel Management - Outplacement Board/Staff Relations Legal Liabilities of Agencies Successful Delegation Working With The Media Meet The Funders - Foundation Representatives CIVIC CENTER FACILITY USE POLICY INTRODUCTION The Dublin Civic Center , 100 Civic Plaza , Dublin , houses the Administrative Offices for the City of Dublin . The 53 ,000 square foot facility consists of two semi-circular wings with a central open-air courtyard . One wing -contains a Council Chamber , a Regional Meeting Room , and the Administrative Offices . The second wing is designed as a Police Facility and includes Administrative Offices for the Police Department , as well as an Emergency Operations Center . The Dublin Civic Center has several areas which can be used for a variety of community events . Council Chamber : seating 150 Regional Meeting Room : 1250 square feet Capacity : assembly - 175 dining - 80 Public Lobby Public Plaza The Civic Center Use Policy establishes rules , regulations , procedures and fees governing the use of the Center . Any request for exception to the Policy must be submitted in writing to the City Manager , or his designee , no later than one month prior to the date of use requested . The City of Dublin reserves the right to refuse to grant use of the Civic Center to any person or group if such use is deemed to be contrary to the best interest of the City and/or its residents . CLASSIFICATIONS OF USERS I . City of Dublin II . Dublin Unified School District III . Public Agencies - Agencies serving the City of Dublin such as State of California , Alameda County , Dublin San Ramon Services District , etc . IV . Dublin Chamber of Commerce V . Community Groups/Resident - Organized non-profit groups whose membership is open to the public . Fifty-one percent (51%) of membership must reside within the Dublin City limits . VI . Community Groups/Non-Resident - Organized non-profit groups whose membership is open to the public , but does not meet the established residency requirements . VII . Private Groups/Resident - Groups whose membership is not open to the public and/or activities conducted by residents who live , own property or own a business within the Dublin City limits . VIII . Commercial/Resident - Companies , groups , or individuals whose events have the primary purpose of generating a profit i . e . training seminars , trade shows , auctions , etc . . Applicant must reside or own property or a business within the Dublin City limits . IX . Private Groups/Non-Resident - Groups whose membership is not open to the public and/or activities conducted by those who reside outside the Dublin City limits . X. Commercial/Non-Resident - Companies , groups , or individuals whose events have the primary purpose of generating a profit i . e . training seminars , trade shows , auctions , etc . Applicant resides or business is located outside the Dublin City 1-.imits . PRIORITY OF USERS 1 . Group I may make reservations up to one calendar year in advance of requested date of use . 2 . Group II may make reservations on a quarterly basis to coincide with the summer program season , fall season , winter season , and spring season . -1 r PRIORITY OF USERS , ,ONTINUED) 3 . Groups III , IV , V , and VI may make reservations as follows : a ) For weekday use , Monday-Friday - 8 : 00 a . m . -5 : 00 p . m . , reservations will be accepted no sooner than three months prior to requested date of use . b) For evening or weekend use , reservations will be accepted no sooner than four months prior to requested date of use . 4 . Groups VII , VIII , IX , and X may . make reservations as follows : a) For weekday use , Monday-Friday , 8 : 00 a . m . -5 : 00 p .m . , reservations will be accepted no sooner than two months prior to requested date of use . b) For evening or weekend use , reservations will be accepted no sooner than three months prior to requested date of use . RESERVATION PROCEDURE 1 . In order to reserve the Dublin Civic Center , a Facility Use Application must be submitted for approval by the Recreation u Director . Approval takes 3-5 working days ; you will be notified by mail as to the status of your application . 2 . Once an application has been submitted , a waiting list will be established for Applicants requesting use on the same date . If , after the review by the Recreation Director , the application is rejected , the first Applicant on the waiting list will be notified . 3 . Applications must be submitted in person at the Recreation Department Office , 2nd Floor , Dublin Civic Center, 100 Civic Plaza . The Applicant must be the "user" of the facility . 4 . Applications are accepted between the hours of 9 : 00 a . m. and 4 : 00 p . m . , Monday through Friday (holidays excepted ) . 5 . Applications submitted less than ten ( 10) working days prior to the date requested will not be accepted . 6 . Reservation and Facility Use Applications are not transferable . Cancellations 1 . Cancellations must be made in writing by the person listed as Applicant on the Facility Use Application . Refunds will be handled as follows : a) 30 days or more prior to function date - forfeit deposit unless date is rebooked by another user . b ) Less than 30 days prior to function date - forfeit deposit and one-half of fees paid . Occasionally it may be necessary to reschedule , relocate or cancel a request previously approved . In this event , the group or individual will be given as much advance notice as possible . PAYMENT SCHEDULE 1 . At the time the application is submitted , the security deposi=t is required (see Fee Schedule ) . 2 . Final Payment is due no later than one month ( 30 days) prior to the scheduled function date . Please call the Recreation Department at 833-6645 to schedule an appointment . 3 . Payments not received by this thirty (30 ) day deadline will result in cancellation of the function and forfeiture of the deposit . 4 . Security deposits will be returned by mail within 30 days of your function date providing there are no violations of the Facility Use Policy and/or excessive cleaning or damages to the facility . -2- PAYMENT SCHEDULE (, ATINUED) 5 . Payments can be made 'by check , money order or cash . Checks or money orders must be made out to the City of Dublin . If paying by check , the check must be drawn on the account of the person listed as Applicant on the Facility Use Application . HOURS OF USE 1 . The Dublin Civic Center is available for use Sunday through Thursday from 8 : 00 a . m . to 10 :00 p . m . , and Friday and Saturday from 8 : 00 a . m . to 12 midnight . 2 . The minimum reservation accepted will be for two hours . 3 . Hours of use must include the amount of time needed for the function , including set-up and clean-up . 4 . Refunds are not given for hours not used . 5 . Within 30 days of function date , requests for changes in function hours are subject to availability of staff . 6 . The Center must be vacated by the time specified on the Facility Use Application . INSURANCE CERTIFICATE Applicants shall provide Insurance Liability information on the City of Dublin ' s required form evidencing such coverage . Such certificate shall provide Bodily Injury and Property Damage Liability protection at a minimum limit of $500 , 000 per occurrence . If alcohol is to be sold , liquor liability is required . The Certificate of Insurance shall name the City of Dublin , its officers and employees as the Additional Insured in conformance with the Hold Harmless Agreement as outlined in the Facility Use Application , and must specify that the user groups insurance shall be primary to any insurance carried by the City . The certificate shall be properly executed with an original signature of an authorized agent of the insurance company and is due at the time final payment is made . ALCOHOLIC BEVERAGES 1 . Requests to sell alcohol :rust be submitted in writing to the Dublin Police Services , 100 Civic Plaza , Dublin , CA 94568 . 2 . If permission is granted , Applicants must obtain the appropriate permits or licenses from the Alcoholic Beverage Control Board ( 568-5525) . Evidence of approval is due at the time final payment is made . GENERAL REGULATIONS 1 . The Administrative Offices of the City of Dublin are located in the Dublin Civic Center . Consequently , requests for use that impact the day-to-day operation of the City will not be granted . 2 . Cooking and refrigeration facilities are not available . Only light refreshments or catered meals may be served . Food and/or beverages are not permitted in the Council Chambers . 3 . Storage is not available at the Civic Center . All user- supplied materials and equipment must be removed before the end of the reserved use time . 4 . Tables and chairs may not be removed from the Center . 5 . Use of decorations must be approved in advance . 6 . SMOKING IS PROHIBITED within the interior of the Civic Center (City of Dublin Resolution 134-89) . -3- r' DUBLIN CIVIC CENTER FEE SCHEDULE Group I (City of Dublin) 1 . No fee Group II (Dublin Unified School District) 1 . No fee unless such use requires custodial services or supplies in addition to those normally required for City use . Group III , IV , V (Public Agencies , Dublin Chamber of . Commerce , and Community Groups/Resident) 1 . No fee for use during the City ' s regular business hours , Monday-Friday , 8 : 00 a .m. -5 :00 p .m . 2 . If the event is held outside of the City ' s regular business hours , users will be charged an hourly Attendant rate of $16 . 56/hr . 3 . If the Center is to be used for the purpose of fundraising or if an admission fee is to be charged , fees will be assessed as follows : Security Deposit $100 Regional Meeting Room $ 30/hour Council Chambers $ 45/hour Group VI (Community Groups/Non-Resident) 1 . A $10 per hour fee will be assessed for use during the City ' s regular business hours , Monday-Friday , 8 : 00 a . m . - 5 : 00 p .m . 2 . If the event is held outside of the City ' s regular business hours , users will be charged an hourly Attendant rate of $26 . 56/hr . 3 . If the Center is to be used for the purpose of fundraising or if an admission fee is to be charged , fees will be assessed as follows : Security Deposit $100 Regional Meeting Room $ 35/hour Council Chambers $ 53/hour Group VII (Private Groups/Resident) Group VIII (Commercial/Resident)' Group IX (Private Groups/Non-Resident) Group X (Commercial/Non-Resident)* *SEE RATE CHART - PAGE 2 -1- F RATE CHART GROUP VII VIII IX X Security Deposit $100 $100 $100 $100 Hourly Rate Regional Meeting Room $ 40 $ 60 $ 45 $ 65 Council Chambers $ 60 $ 90 $ 68 $ 98 NOTE: A 20% deduction in fees will be given when both the Regional Meeting Room and the Council Chambers are utilized simultaneously . Use of the Lobby is included with use - of either the Regional Meeting Room or Council Chambers. Plaza For groups wishing to utilize only the Plaza , a $100 refundable security/damage deposit and a certificate of liability insurance are required . No hourly fees will be charged . Courtyard For groups. wishing to utilize only the interior courtyard , a $100 . 00 refundable security/damage deposit and a certificate of liability insurance are required . Users will be charged an hourly rate to reflect the actual cost of providing attendant coverage . Equipment Available Regional Meeting Room - Table & Chair Seating for 36 persons Additional Stacking Chairs - 90 Podium Public Address System Screen Council Chambers - Theatre-style seating for 142 persons Podium Public Address System Screen Should additional tables and chairs be needed , the user may either supply their own or reimburse the City for rental , delivery , and set-up charges . -2-