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HomeMy WebLinkAboutItem 5.1 Kaleidoscope Activity Center Request 5- ),5_ 0 CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: SEPTEMBER 10, 1990 SUBJECT Request For Assistance From Kaleidoscope Activity Center - Report by Diane Lowart, Recreation Director EXHIBITS ATTACHED Correspondence From Mike Huckins, Executive Director RECOMMENDATION 1 . Deny Request For Fee Waiver For Conditional Use Permit and Site Development Review 2. Consider Request For $5,000 in Funding During Fiscal Year 1991-92 Budget Hearings or When Budgeting For The 1991-92 CDGB Funding Cycle. Begins FINANCIAL STATEMENT Estimated Planning Permit Fees: $370-$1 ,945 Adaptive Equipment $5, 000 DESCRIPTION Correspondence has been received from Mike Huckins, Executive Director of Kaleidoscope Activity Center requesting City support for the proposed expansion of their facilities and program. Specifically they request a waiver of the Conditional Use Permit and Site Development Review fees associated with placing a portable class room unit on their current site. Additionally they request consideration during the 1991-92 budget hearings for a $5,000 grant to be used to fund adaptive equipment needs for physically disabled youth. Background Kaleidoscope Activity Center is an organization whose mission is to provide after school and vacation activities for developmentally disabled youth ages 5-22 . In operation since 1981 , Kaleidoscope has provided services to over 100 families with disabled youth in East Alameda County. Currently space at Kaleidoscope's existing facility located in the City of Dublin, is limited and the program is operating at maximum capacity. At present, there is a waiting list of 24 families with disabled youth. In order to accommodate this need, the Board of Directors plans a major expansion of the facility to begin in June of 1991 with the purchase of a portable class room unit. The total cost to purchase, install and adapt the class room to the specific needs of the disabled youth is $52 ,000 . In addition, the Board is currently reviewing expanding program services to lesser functioning youth who are more physically or mentally challenged. The costs associated with this expansion would include a non-ambulatory van, $37 ,000; adaptive equipment, $3 ,000; and increased staffing, $40 ,000 . Analysis of Request The proposed project by Kaleidoscope involves the installation of a 24 foot by 60 foot portable class room unit. Such a project would need two planning permits: a Conditional Use Permit (CUP) and a Site Development Review (SDR) . The CUP fee is set at $130 and the SDR fee is based on the Staff processing costs. Processing costs for similar SDR's for portable buildings in or near residential areas ' have ranged from $240 to $1815. Thus the estimated total for both planning permit fees would range from $370 to $1945. At the higher end of the range the project involved multiple buildings. ---------------------------------------------------------------------- ITEM NO.� COPIES TO: Mike Huckins, Kaleidoscope As stated in the attached correspondence, community support for Kaleidoscope's facility, equipment and expanded program services is essential . The Facility and Program Expansion Project is receiving major support from the cities of Livermore and Pleasanton through the Housing and Community Block Grant of $24 , 200. Additional support is coming from the Alameda County Deputy Sheriff's Association, $5,000; Tri-Valley Knights of Columbus, $4 , 300; Rotary Club of Pleasanton North, $2 ,600; AT&T, $500; and the Livermore Soroptimists, $250 . A total of $36 , 850 has been raised to date with several additional fund-raising events scheduled. The City Council policy has been that development projects pay the costs associated with processing planning permit applications. CUP and SDR fees have not been waived on any previous project. This includes applications by non-profit entities which would be similar to the current request. St. Raymond's Catholic Church developed an educational facility using multiple portable buildings and paid all fees. The City also processed an application for a Day Care facility operated by Tri-Valley YMCA at a school site. The costs for a particular site depend on the location, surrounding uses, and other unique factors. Staff does not recommend a waiver as it would be contrary to established City policies. The $5,000' grant requested for Fiscal Year 1991-92 could possibly be funded through a 1991-92 Community Development Block Grant (CDBG) . However, Staff believes it is premature to consider the request at this time due to the uncertainty of available federal funds. Typically requests from community groups are undertaken during the City Council budget review. This allows the City Council to consider all requests and the available funds. It should be noted that in Fiscal Year 1984-85 the City Council did approve $27 ,000 in start up funding for Kaleidoscope through the CDBG related Jobs Bill . It is the recommendation of Staff that the City Council take the following action: 1 . Deny request for fee waiver for Conditional Use Permit and Site Development Review 2. Consider request for $5,000 in funding during Fiscal Year 1991-92 budget hearings or when the budgeting for the 1991-92 CDBG funding cycle begins J RECEIVED 1G� SGD ca' AU G 6 1990 CITY OF DUBLIN P . for the growth of children with developmental disabilities August 1, 1990 Dublin City Council 100 Civic Plaza Dublin, CA 94568 Dear :Members of the Dublin City Council, Thank you for this opportunity to communicate Kaleidoscope Activity Center 's needs to expand its facilities and program. As Dublin based non-profit, we have 24 families with disabled youth waiting for our afterschool and summer social skill training program for developmentally disabled youth. we are specifically writing to make a current request for waiver of Fees associated with Kaleidoscope' s Conditional Use Permit, Site Development Review and any additional permits required to purchase and expand its facilities for the benefit of Dublin and Tri-Valley disabled youth. In addition, Kaleidoscope would like to request City of Dublin to consider funding our adaptive equipment needs for physically disabled youth in your 1991/92 fiscal budgeting process. INTRODUCTION Kaleidoscope Activity Center is an organization whose mission is to provide after school and vacation activities for developmentally disabled youth ages 5 - 22. In operation since 1981, Kaleidoscope has provided services to over 100 families with disabled youth in East Alameda County. Kaleidoscope's program model provides for learning and social interaction in a structured , caring, environment--the goal of which is to promote peace of mind for parents and a contributing quality lifestyle for participating youth. Kaleidoscope provides unique mainstreaming experiences on a regular basis for youth enrolled such as a o Scout Troop complete with camping trips o Special Olympic team participation in soccer softball, volleyball and basket ball o a prevocational program to reinforce the vocational objectives established in the schools 7471 Larkdale Ave.,Dublin, CA 94568(415) 828-8857 page 2 • community outings to reinforce social and independent living skills • drama activities including full musical productions , theatre outings , and video edited vignettes There is no other program like Kaleidoscope in our area. Without Kaleidoscope ' s services , many families would be without • the income of the second breadwinner • many siblings would be forced to care for handicapped brothers or sisters--foregoing their own activities • some families would be forced to consider placing their handicapped child in foster care . STATEMENT OF NEED FACILITY Unfortunately , space at Kaleidoscope ' s existing facility is limited and the program is currently operating at maximum capacity . At present , there is a waiting list of 60 family members and their disabled youth . Because of this need , the Board of Directors has planned for a major expansion of its facility to begin in June of 1991 with the purchase of a portable class room unit. This will enable Kaleidoscope to enroll 12 to 20 more youth, depending on the licensing requirements and the type of disability served . The Total cost to purchase , install , and adapt to specific needs of our disabled youth is $52, 000 . PROGRAM SERVICES The Board is currently reviewing expanding program services to lesser functioning youth who are more physically or mentally challenged . The need for this expansion has been documented by local Special Education Teachers and Case Managers for persons with developmental disabilities . Additional costs of program/equipment needs for the first year include a non- ambulatory van , $37 , 000 ; adaptive equipment , $3 , 000; and a richer staffing ratio of 1 staff to 3 youth, $40 , 000 . Kaleidoscope ' s expansion plan recognizes that growth is imperative at this time. With the East Alameda County' s rapid population growth comes the expanded needs of job seekers whose choice of community may very will depend on the availability of support services such as Kaleidoscope . The lack of such services may force families to locate in larger metropolitan areas or forego the decision to move altogher . The lack of such services page 3 also leads to a more homogeneous population where differences in population are not evident or appreciated . In short , Kaleidoscope ' s expansion will • help expand support services to families with disabled youth • ensure the continued integration of people with varied abilities into community life • contribute to the general quality of life in East Alameda County IMPLEMENTATION OF FACILITY AND PROGRAM EXPANSION The project will be implemented by program staff, specifically the Executive Director , Administrative Director and Program Site Director . The Design of the portable unit and the program model for expanding program services has been directed to the Program Director and the Board of Directors ' Program Committee . EXPANSION FUND RAISING TO DATE The Facility and Program Expansion Project is receiving major support from the cities of Livermore and Pleasanton through the Housing and Community Block Grant of $24 , 200 . Additional support is coming from the Alameda County Deputy Sheriff' s Association, $5 , 000 ; Tri-Valley Knights of Columbus , $4 , 300 , Rotary Club of Pleasanton North , $ 2 , 600 , AT&T , $ 500 ; and the Livermore Soroptimists , $250 . A Total of $36 , 850 has been raised to date with several additional fundraising events scheduled . REQUEST Community support for Kaleidoscope ' s facility , equipment and first year of expanded program services is essential . Kaleidoscope respectfully requests a waiver of the conditional use permit , site development review and and any other fees required to purchase and install a 24 foot by 60 foot building for expanded services to disabled youth and their families . In additional we would like to request a fiscal 1991/92 grant of $5 , 000 to purchase adaptive equipment and furnishings for our expanded facilities and services for disabled youth . Kaleidoscope has not had a capital campaign in the past and has focused simply on ensuring that operational expenses were met. Kaleidoscope does not have the means to support an expansion on its own without placing our current operations in jeopardy. With your timely support, we will be able to take the "waiting out of our "list" of 24 families with disabled youth who are waiting for Kaleidoscope services . Please let us know if we can provide additional information about Kaleidosocpe ' s Expansion Project, Kathleen Montemayor or myself can be reached at Kaleidoscope Activity Center at 828-8857 weekdays from 9 : 00 AM to 6 : 00 PM. Thank you for helping us provide for Dublin ' s and the Tri- Valley' s disabled needs. With your help we will be able to serve approximately 200 family members with disabled youth . Respectfully yours , Mike Huckins Executive Director Kaleidoscope Activity Center Expansion Project Budget Capital Budget for Facility Expansion Portable Modular Unit and Installation: 24 ' x 60 ' 976 square feet of program space Modular Unit 40 , 000 Tax 2, 900 Utility Installation 3 , 450 Add Exterior Door 450 Partitions for offices/restrooms 1 , 500 Skirting 1 ,700 Ramps ( 2) 2,000 Subtotal 52, 000 Vehicle/Equipment/Furnishings : Van 35 , 000 Furnishings and Adaptive Play Equipment 5 , 000 Subtotal 40 , 000 Total : 92, 000 Annual Operative Cost-New Program Salaries 65 , 000 Payroll Taxes 24 ,300 Benefits 8 , 250 Prorated Additional Program Costs (based on additional children) 20 , 000 Total : 118 , 250 Income Regional Center Fees 75 , 000 Parent Fees 3 , 200 Total : 78 , 250 Fundraising Goal for Annual operating Expenses 40 , 000 Total Fund Expansion Goal : 132, 000