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HomeMy WebLinkAboutItem 6.1 Agenda Packets to Declared Candidates CITY OF DUBLIN � 10 - JU AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 24, 1990 SUBJECT: PUBLIC HEARING Amendment to Fee Resolution to Provide for Council Meeting Packets to be Distributed to Declared Candidates at No Charge Upon Request Report prepared by Kay Keck, City Clerk) EXHIBITS ATTACHED: Draft Resolution amending Exhibit 7 of Resolution No. 96-84 RECOMMENDATION: , onsider request to waive fee for agenda packet materials for officially declared City Council candidates. FINANCIAL STATEMENT: Based on a $ . 10 per page charge, the average agenda packet would cost approximately $10 - $15. If an individual requests packets as soon as they are an official candidate, they would receive approximately 6 or 7 packets, at an estimated total cost of $60 - $105. Total cost to the City would depend upon the number of candidates. DESCRIPTION: In November of even numbered years, the City of Dublin holds general municipal elections to elect members to the City Council. Interested individuals are allowed to take out nomination papers and prepare candidate statements for placement in the sample ballot. The deadline date for filing these papers with the City Clerk is established by State Law. The filing deadline for the election to be held on November 6th was August 10th. As soon as the required number of signatures for each potential candidate is verified by the Alameda County Registrar of Voters, that individual then becomes an official candidate. In 1984 , in accordance with State Law, the City of Dublin adopted a Resolution which listed various fees and charges for specified services. Resolution No. 96-84 (Exhibit 7) specifies that the fee to be collected for photo copies of City documents shall be $ . 10 per page. Mr. Dave Burton, a declared candidate for City Council, has requested that the City Council waive the photo copy charge and allow candidates to receive complete copies of all City Council meeting packets at no charge. In order to take action on this policy, the Council must first conduct a public hearing. Should the Council desire to make these packets available to candidates, Staff suggests that a Resolution be adopted which would amend Exhibit 7 by adding a footnoted exception. The exception would read as follows: * There shall be no charge for officially declared City Council candidates to receive complete City Council meeting packets (including Regular Meetings and Special Meetings) from the date they become an official candidate for office until the date of the November election. Candidates shall make this request in writing to the City Clerk. Staff recommends that the City Council conduct a public hearing; deliberate; and if appropriate, consider adoption of the attached Resolution which would provide for an exception to the fee charge policy for declared candidates for City Council office. The Resolution would become effective upon its adoption and remain in effect for future election periods, unless rescinded. ---------------------------------------------------------------------- COPIES TO:: ITEM NO. O JL& ( �� ' D RESOLUTION NO. - 90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AMENDING RESOLUTION NO. 96-84 WHICH ADOPTS FEES AND CHARGES FOR CERTAIN MUNICIPAL SERVICES BY PROVIDING PHOTO COPIES OF CITY COUNCIL MEETING PACKETS TO DECLARED CANDIDATES FOR OFFICE AT NO CHARGE WHEREAS, Resolution No. 96-84 was adopted on August 27, 1984; and WHEREAS, Resolution No. 96-84, Exhibit 7 established a fee of $ . 10 per page for photo copies; and WHEREAS, the City Council conducted a public hearing on September 24, 1990 to consider a waiver of this charge; and WHEREAS, the City Council determined that this fee should be waived for officially declared candidates for the office of City Council; and WHEREAS, above candidates shall be able to request in writing that copies of regular and special City Council meeting packets be provided at no charge from the date they become an official candidate until the date of the November election. NOW, THEREFORE, BE IT RESOLVED that copies of agenda packets shall be made available to declared candidates at no charge; and BE IT FURTHER RESOLVED that Exhibit 7 (attached) of Resolution No. 96-84 shall be amended to incorporate this exception during an election period. PASSED, APPROVED AND ADOPTED this 24th day of September, 1990. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk CITY OF DUBLIN Exhibit 7 General Fees for Service The following fees and charges shall be collected for the specified service: Receipt of Meeting Agendas $12 . 00 per year Photo Copies $ . 10 per page Annual Budget Document $ 5. 00 per copy Annual Capital Improvement Plan $ 5. 00 per copy Maps Cost Plans and Specifications Cost Aerial Photographs Cost Other Printed Documents Cost * Upon written request, there shall be no photo copy charge for officialy declared City Council candidates to receive complete City Council meeting packets (including Regular Meetings and special Meetings) from the date they become an official candidate for office until the date of the November election.