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HomeMy WebLinkAboutItem 4.02 Purchase Mobil Display Radar Trailer ) 0 CITY OF DUBLIN AGENDA STATEMENT COUNCIL MEETING DATE: December 10, 1990 SUBJECT: Purchase of Mobil Display Radar Trailer (Prepared by Norman V. Gomes, Lieutenant) EXHIBITS ATTACHED: (1) Trailer Specification sheet from manufacturer ( 2) Letter of October 31, 1990, by Michael R. Pinatelli Jr. , Attorney for MOBIL TRAFFIC ZONE INC. RECOMMENDATIONS: ( 1) Approve exemption from competitive bid process A (Purchase Ordinance, Section #5, paragraph (b) . �r (2) Authorize staff to purchase one (1) Mobil traffic zone radar speed trailer from MOBIL TRAFFIC ZONE INC. ( 3) Authorize a budget transfer from the Contingent Reserve in the amount of $88.00 FINANCIAL STATEMENT: Estimated purchase price of trailer is $7587.94 . Budget amount is $7 ,500.00; transfer of $88.00 from the Contingent Reserve to Police Departments Capital Outlay Fund. DESCRIPTION: At the October 8, 1990, City Council meeting, staff was directed to pursue the purchase of a special radar trailer and associated equipment. The Council approved the transfer of $7500 .00 from the Contingent Reserve to the Police Department's Capital Outlay Account for the purchase of the trailer. Nine police agencies were contacted to determine if they had a radar trailer and if they did, who they purchased it from. The agencies contacted were: Livermore, Pleasanton, Oakland, Berkeley, Alameda, Stockton, Albany, Manteca and Tracy police departments. Of the agencies contacted, Livermore, Stockton, Berkeley and Alameda police departments have mobil radar trailers. The other agencies had either a sign board, a unit made from spare parts, or they had no unit at all . All the agencies that had a mobil radar trailer purchased their trailer from MOBIL TRAFFIC ZONE INC. Staff was advised that MOBIL TRAFFIC ZONE INC. is the sole provider of the unit. Staff was also advised that each agency received bid exemption from their city in order to purchase the trailer. Staff received a letter in early November from the attorney for MOBIL TRAFFIC ZONE INC. The letter states that MOBIL TRAFFIC ZONE INC. has a patent pending for the concept of a portable radar speed monitoring device and the city of Dublin could possibly breach proprietary rights by asking for bids with specification information gained through contact with MOBIL TRAFFIC ZONE INC. It was determined that one other company from southern California, DYCO TRAILER, does manufacture a similar trailer. In order for DYCO TRAILER to build the radar trailer, they require the agency to supply all of the individual parts. DYCO then puts together a unit from the parts supplied by the city. It is possible that this would enter the city into litigation as DYCO is currently in litigation with MOBIL TRAFFIC ZONE INC. PURCHASE SPECIFICATIONS: One (1) Mobil Traffic Zone Radar Speed Display Trailer Model #5901 w/Custom Signal Radar unit $6,895.00 One (1) axle lock $ 80 .00 Sales Tax $ 512.94 Shipping Charge $ 100.00 TOTAL $7,587.94 -------------------------------------------------------------------------- COPIES TO: !Yj ITEM NO. e �/ The City's Purchasing Ordinance requires the City to go to competitive bid for purchases in excess of $5,000 . However, Section 5(b) of the ordinance does provide an exception to the competitive bid process "Where the City's requirements can be met solely by a single patented article or process" . RECOMMENDATION: It is Staff's opinion that MOBIL TRAFFIC ZONE, INC. is the sole provider of the radar trailer. Therefore, it is recommended that the City Council approve an exemption from the competitive bid process as outlined in the Purchasing Ordinance. Authorize purchase of the Mobil radar traffic trailer at a total cost of $7,587.94 , from Mobile Traffic Zone, Inc. A budget transfer from the Contingent Reserve in the amount of $88.00 also recommended. Mobile Traffic Zone, Inc. M 4 6 W. Kentucky Avenue INC Woodland, California 95695 Phone (916) 668-0355 Q. What is the price of the Radar Trailer; A. Base price for Trailer Model #5900 is $6,695.00 excluding tax and license . Base price for Trailer Model ##5901 is $6,895.00 Excluding tax and license. Q. What is the difference between Model #5900 and #5901 : A. Model #5900 has a Stationary Radar: Model #{5901 has moving Radar with single antenna. Model #5901 also has an additional access door for viewing of radar speeds for enforcement fran the Trailer. Both Models have Quick Tilt Display Boards. Both are certified for Calibration. Q. What Options are Available; A. Options available are; Axle bock; $80.00 Striping; ( With Police or Sheriff on 3 sides ) $300.00 Alarm: $150.00 Chrome Wheels: $50.00 Computer and Printer:$2,500 Other Data: Purchase Order with 25% Deposit when ordered. 6 to 8 week delivery of receiving P.O. F.O.B. Woodland, California. Payments in full when delivered. All Trailers cone in White. Trailers are manufactured exclusively by Mobile Traffic Zone Inc. with PATENT PENDING. PRICES GUARANTEED FOR 90 DAYS MICHAEL R. PINATELLI. JR. ATTORNEY AT LAW 333 FRANKLIN STREET, SUITE 300 SAN FRANCISCO, CALIFORNIA 94102 (415) 626-6208. FAX (415) 626-5862 October 31, 1990 Dublin Police Department 100 Civic Plaza P. O. Box 2340 Dublin, CA 94568 Attn: Sergeant Archer RE: Mobile Traffic Zone Portable Radar Speed Monitoring Device Dear Mr. Archer: Please be advised that my client, Mobile Traffic Zone, is not in a position to permit the Dublin Police Department to divulge information regarding the Mobile Traffic Zone device to third parties. I understand that the purpose of putting this information out to the public is to solicit competitive bids. However, you will note, my client's literature includes an indication that a patent is pending for the concept of a portable radar speed monitoring device (copy enclosed). Disclosure by the Dublin Police Department of any information obtained through contact with my client or its radar unit would be a breach of my client's proprietary rights and trade secrets. If anyone other than Mobile Traffic Zone should construct a similar radar trailer, it is possible they would be committing patent infringement. The Dublin Police Department should not be soliciting acts which would subject the solicited party to possible legal liability for patent infringement. We are conscious of the Police Department's need to protect its interest in minimizing the cost of items it purchases. In this regard my client would be willing to disclose his expenses regarding the materials, construction and labor in building the units, in order that the Dublin Police Department can be assured that undue profits are not being made in this regard. This information would be submitted after it was agreed that it would be kept confidential. MICHAEL R. PINATELLI, JR. ATTORNEY AT LAW Sergeant Archer Dublin Police Department October 31, 1990 Page 2 My client is very desirous of working with the Dublin Police Department on this matter. Please do not hesitate to call me for further information or if I may be of any assistance to you. Sincerely, Michael R. Pinatelli, Jr. MRP:slb cc: Mobile Traffic Zone HOW TO ORDER: CITIES USING OUR UNIT Call Mobile Traffic Zone Inc., at California: (916) 668-0355 J► Alameda P.D. Arcadia P.D. �( TERMS: Burbank P.D. (2) �► MIC Camarillo P.D. T Purchase order plus 25% Chevron Research (Richmond) 1 .� P.D.deposit with order. Chula Vista III](;. Davis P.D. 6 to 8 weeks delivery Duarte-Temple Ciry Sheriff ~� Glendale P.D. All units are F.O.B. Los Angeles County Public Works (2) Woodland, California Livermore P.D. Lodi P.D. Shipping weight is about Marin County C.H.P. 1050 pounds on Model #5900 and #5901 Monterey P.D. GET S.1�' •!1•R•T•rM Newport Beach P.D. Red Bluff P.D. OPTIONS: Redding P.D. Sacramento Fleet Management Axle Lock Sacramento Sheriff Speed Santa Barbara P.D. Striping with Police or Santa Maria P.D. Sheriff on 3 sides. San Jose Traffic Operations Monitoring Solvang, City of Alarm Torrance P.D. Awareness Tustin P.D. Chrome Wheels Vacaville P.D. Color of unit Ventura P.D. Radar West Sacramento P.D. Woodland P.D. TOOT NOW AVAILABLE: Nevada: Computer & Printer Carson City Sheriff Douglas County Sheriff Computer & Printer Options: Humb Reno PouDnt2j heriff Mobile Traffic Zone, Inc. Unit can be retrofitted to all our S.M.A.R.T. Sparks Public Works i Trailers already in use. It will give you the time Woodland, California unit is started, plus the time unit is stopped.The North Carolina: printout data is in one-hour time frames with Charlotte P.D. (916) 668-0355 vehicle speeds in five-mile-an-hour intervals, 6 Greensboro P.D. thru 10, 11 thru 15, and so on up to 75 m.p.h. I.B.M. (Charlotte) This unit will also give you a vehicle count in Mecklenburg County P.D. each five m.p.h. intervals. Tarboro P.D. Paterrt Pending Patent Pending 1 i t IN V . 'c SPEED LIMIT 2 INC 4 5 �?` , _YOUR_SPEED). Trailer Construction and Equipment s si MODEL#5900 The radar equipment used is manufactured by the two leading companies in the United States. The Giant Display is manufactured by Mobile Traffic Zone, Inc. The trailer is fully self-contained and is designed to be an independent unit.The solar panel recharges the batteries and only needs to be turned on to activate the entire unit. The solar panel and controller are on Models#5900 and #5901 only. No one needs to remain with ®® the trailer. There are no parts to routinely replace. �sPEED The trailer is constructed of heavy gauge materials and is designed to last a number of years. LIMIT �1 The trailer is counter balanced and can be rolled about by one person. One man can easily 145 �� erect the top half and have the trailer ready to use in less than ten minutes. IYOUR_SPEED • W . Three deep cycle batteries were selected for use after questions about vibration, cycle life and maintenance were answered. The sealed batteries feature also eliminates any concerns about leakage of battery fluids. • ! The unit comes with an automatic battery charger which also can be used to help maintain MODEL#5901 >� battery power during bad weather. Three jacks allow the trailer to be leveled out on the edges of crested roadways. Safety glass is used to protect the radar and Giant Display. It is the same glass used for windshields. The trailer is easily towed with any vehicle and requires a two-inch ball coupler. Model#5900 has a stationary radar, and#5901 has moving radar with single antenna. Both YOUflSPEEO ���1 models have Quick Tilt Display Board which can be ready for highway travel in just ten minutes. Model #5902 is designed for use in a controlled atmosphere. Be it a parking lot ® of industry or on private roadways. This unit is also constructed of heavy gauge materials. It can be easily moved by one person. This unit does not have a solar panel, but has an automatic battery charger to maintain the batteries. We will retrofit to your own Radar and Display Box also. MODEL#5902 C.Copyright 1990,All Rights Reserved,MTZ,Inc.