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HomeMy WebLinkAboutItem 4.1 Approve 02-28-1991 and 04-08-1991 Minutes JOINT CITY COUNCIL/PLANNING COMMISSION STUDY SESSION - February 28, 1991 A special joint Dublin Planning Commission and City Council study session meeting was held on February 28, 1991, in the Regional Meeting Room of the Dublin Civic Center. The meeting was called to order at 7 : 30 p.m. , by Mayor Snyder. * * * * ROLL CALL PRESENT: Councilmembers Burton, Howard, Jeffery, Moffatt, and Mayor Snyder; Planning Commissioners Barnes, Burnham, North, Rafanelli and Zika * * * * PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of allegiance to the flag. WEST DUBLIN STUDY SESSION Planning Consultant Brenda Gillarde described the background of the West Dublin project and indicated that the staff report was a summary of the West Dublin study report which was available to the general public from Dublin' s Planning Department. Ms . Gillarde indicated that the purpose of this meeting was for the Council to give direction regarding their preferred development concept. When that direction is given, Staff can continue with the environmental evaluations and reports, and future review and analysis of the project. Ms . Gillarde introduced Dennis Dahlin of the WPM Planning Team, the project manager for the West Dublin project. Mr. Dahlin described the general orientation of the site area as well as various ridgelines within the property. Some of the environmental issues involved with this project were steep slopes/valleys and trees . These impacts need to be considered and possibly reduced. CM - Vol 10 - 101 Workshop Study Session Meeting February 28, 1991 ---------------------------------------------------------------------- COPIES TO: ITEM NO. 4 ., - Mr. Dahlin introduced Mike McKissick of the Eden Development Group. Mr. McKissick described the proposed development. He indicated that the site would be enhanced with a lot of room for open space areas . He would not be crossing the ridgelines and the project had been done in the most economical way available. There was land set aside for commercial development, parks, schools and fire stations as well as regional park trails and a sewer treatment plant. He stressed that there would be over 60% of open space available and the removal of trees had been drastically reduced. Mr. Dahlin said the proposal involved 33 million cubic yards of grading and 130 acres of trees to be removed. The City would need to modify its General Plan policies if the proposal is to proceed. A member of the audience asked how much of the project was visible from the freeway. Mr. McKissick indicated that the project could not been seen from the freeway. A member of the audience asked how the roads would be connecting to Dublin Boulevard. Mr. McKissick indicated the roads would be connected from the Dublin Boulevard Extension to the Schaeffer Road frontage. The Eden Canyon and Schaeffer Road ramps to the freeway would also be developed to accommodate the project. Commissioner North asked if there was access to the proposed property from the Cronin site. Mr. McKissick indicated there would be no access over the ridge. CM - Vol 10 - 102 Workshop Study Session Meeting February 28, 1991 Mr. Dahlin proceeded with the environmental issues of the project. He indicated there were serious concerns regarding the Elderberry Canyon area, an important native habitat area. The developer was proposing to fill the lower portion of the canyon. Some of the other issues are tree removal, landslide areas, visual impacts, land alterations, ridgelines, etc. He indicated the General Plan policies would need to be amended to accommodate the project as proposed. Mayor Snyder asked if the graded dirt would be removed from the site. Mr. Dahlin indicated that all of the dirt would remain on site. In certain areas, the proposed grading was 150 feet deep. Commissioner North asked if the proposed connector roads would be enough to accommodate the proposed population of the project. Mr. McKissick indicated the road would be four lanes with a median and this was sufficient. Commissioner North indicated that if there were about 3000 additional units proposed, it seemed that there would be an additional population of 8900, which was much higher than what was indicated in the reports . Staff indicated that there were several types of units being proposed and three people per household was the standard population projection for this area and was used in the reports . Mr. Dahlin proceeded to describe two alternatives to the Applicant ' s proposal which were shown on the wall maps; one being called the open space option and the other being called the cluster option. CM - Vol 10 - 103 Workshop Study Session Meeting February 28, 1991 Mr. Dahlin indicated the open space option had 200 units and used septic tanks . There would be no treatment plants, or interchange proposals . Most of the site would be left open space with emphasis on regional trails . This option would be consistent with current General Plan policies . Councilmember Jeffery thought that septic tanks were being discouraged. She asked what the traffic impact on Dublin Boulevard would be. Mr. Dahlin indicated septic tanks were being discouraged in this area for public health reasons . Dublin Boulevard would not be extended to Schaeffer Ranch Road and there would be no additional interchange developed. The traffic would move onto the frontage road already existing. Commissioner Burnham asked if there could be the cluster option with ranchettes and have a sewer treatment plant. Mr. Dahlin indicated this could be a possibility as a variation on the open space option. A member of the audience asked if there was a concern about fire protection. Mr. Dahlin indicated there were fire concerns for all of the alternatives . There was more of a concern with the open space option because of the isolated homes . Mr. Dahlin went on to describe the cluster option. He indicated that this alternative would substantially comply with the existing General Plan policies and be may economically viable as well . It would primarily consist of apartments and townhouses . The canyon would be preserved and there would be a minimum of tree and creek loss . The access streets would be the same as the developer' s proposal_ CM - Vol 10 - 104 Workshop Study Session Meeting February 28, 1991 Ms . Andrea Morgan, the economic consultant for the project, compared the cost to provide services and revenues for both alternatives . The open space option would have small positive benefits; however the property owners would need to maintain the roads . The cluster option would have lower value homes . Commissioner Zika asked who would be responsible for maintenance of the open space areas . Ms . Morgan indicated that a special district would need to be set up. This would need to be looked into at a future date. Commissioner North and Ms . Morgan discussed the percentage of revenues for each alternative. There would be a negative cash flow at first, then after several years, the revenue figures would be on the positive side. Councilmember Jeffery asked where the level of houses would be around the golf course. Mr. Dahlin indicated the homes would sit 50-80 feet above the golf course. Councilmember Jeffery questioned the amount of repair to the Elderberry Canyon. Mr. Dahlin advised that with the cluster option there may not be the need for any repair of the canyon. Their goal was to avoid the canyon area. Councilmember Jeffery asked if the open space would be available to the general public . Mr. Dahlin indicated these details would need to be worked out at a later date. CM - Vol 10 - 105 Workshop Study Session Meeting February 28, 1991 A member of the audience asked if the golf course was eliminated in the cluster option, would this lessen the grading of the area. Mr. Dahlin indicated that the grading would decrease somewhat, but not significantly. A member of the audience asked if the "cluster" concept had been done in other areas . Mr. Dahlin was unaware of any. There was a question of economic viability with the cluster option. It might be more difficult to finance. Councilmember Jeffery asked if the cut/fill grading would be balanced on the site with the cluster option. Mr. Dahlin indicated that this could be done. There would need to be more studies done to balance the cut and fill on the site. Mr. Dahlin advised that if the cluster alternative was the preferred option, additional review of the General Plan policies and economic burden would need to take place. A member of the audience asked what the tree replacement ratio would be. Mr. Dahlin indicated that there would be more than a 3 : 1 ratio. More trees would be put back, than what were being removed. Mr. Dahlin proceeded with discussions regarding the Cronin property. He indicated that the property had serious impacts and under the current General Plan policies, only eight acres CM - Vol 10 - 106 Workshop Study Session Meeting February 28, 1991 of land were suitable for development. There was a Williamson Act contract on the property. This would need to be reviewed. Mr. Glenn Brown, developer for the Cronin property, indicated that the only constraints for this site were the landslide concerns . Repair of the landslide areas was needed for the whole project. Mr. Brown described the proposed development. He indicated that there would be no flat lots and custom homes with nice streetscapes would be developed. There would be approximately 8,000 cubic yards of dirt graded per dwelling unit versus the 10, 000 cubic yards for the rest of the project. They would not be using septic tanks and only 23% of the trees would be removed. There was potential for a road over the ridgeline that might help the existing traffic concerns; however the road would be visible from parts of the existing Dublin area, including being visible from the Dublin Civic Center. He felt that this land was comparable to the rest of the project. Councilmember Jeffery had concerns regarding water drainage. Mr. Brown indicated that a new channel would be created at the end of the new fill area. Councilmember Burton referred to the Schaeffer overpass and asked where on the hill would the road be developed. Would this road over the ridgeline be considered an arterial connector? Mr. Brown pointed out where the new road would be on the wall map. He indicated that, depending upon the traffic studies, it would probably be a collector street. There would not be enough traffic to consider the street an arterial connector. Councilmember Burton asked if there would be any houses backing up onto the proposed street. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM - Vol 10 - 107 Workshop Study Session Meeting February 28, 1991 Mr. Brown indicated that the street could be an "unloaded" collector so that no one would back out of driveways onto the street. Councilmember Burton asked about the visibility of houses in the project. Mr. Brown pointed out the water tank on the wall map and indicated that there were two ridges and only one part of the project would peek over the ridge. He pointed out a house that he thought would be visible from City Hall . A portion of the Cronin project would be visible; however, as you move closer, the hills would become a screen. He pointed out that there were green belts running through the Cronin site. Mr. Dahlin indicated that access to the property and the visibility concerns were the key issues for the proposed project. The road over the ridge would be very visible, possibly being seen all the way to the Altamont Pass . This development was not consistent with the current General Plan policies . The elevations for the Cronin property were approximately 900-1180 feet, compared to the Valley Christian Center site which was approximately 1000-1100 feet. Mr. Dahlin indicated that the proposed development could funnel a substantial amount of traffic through existing neighborhood streets . The access road would lead onto Brittany Drive and/or through the Hansen Hill project. Ray Skinner, geotechnical consultant to the City, had concerns regarding the landslide areas and indicated that there were massive landslides up to 50-60 feet deep within Martin Canyon. There was a potential earthquake fault line located in the canyon area. The developer would need to regrade up to the top of the slopes . Councilmember Jeffery questioned the potential earthquake fault. Mr. Dahlin indicated that it was not identified as an active fault. CM - Vol 10 - 108 Workshop Study Session Meeting February 28, 1991 Mr. Dahlin reviewed the three options : Option A - the developer' s proposal with approximately 125 units; Option B - the consultant ' s proposal with approximately 16 units and Option C - the area staying rural with two homes built. A break was taken at 9 : 10 p.m. Councilmember Howard was not present when the meeting reconvened. Mr. McKissick indicated that they had studied all of the options and felt that Option A was the preferred alternative. There were a variety of homes proposed and Option B, with the apartments and townhouse concept, was not economically supportable. Ms . Gillarde indicated that it was time for public comment. She reminded everyone to focus on their preferred option. A member of the audience reminded the Council that whichever option was preferred, this development was for the whole West Dublin area. He did not want to separate the existing city. He was concerned with the road development, landslides and requested that the proper conditions and policy changes be made to avoid these impacts . He was for the development and asked that Staff work with the developers . A question was asked about reclaimed water and if there would be a recycling process proposed. Felicia Dean, Civil Engineering Consultant, indicated that the East Bay Municipal Utility District (EBMUD) has been processing reclaimed water for over four years . There were strict guidelines to be followed. Bert Michalczyk, DSRSD Staff member, indicated that the District was very interested in using reclaimed water. CM - Vol 10 - 109 Workshop Study Session Meeting February 28, 1991 A question was raised regarding traffic impacts . Mr. Dahlin indicated that there could be effects on the nearby intersections; however, this concern could be mitigated. A concern was raised regarding adequate roads to accommodate the traffic. There were a lot of homes for the proposed road additions . Was one access road enough for the whole development? What about traffic on Dublin Boulevard? David Othling, of TJKM, the City' s Traffic Consultant, reported that two access roads were needed. If this was reduced to one access road, there would possibly be congestion, especially in case of an emergency. Dublin Boulevard could be widened to accommodate additional traffic. A concern was raised regarding the access points to the Cronin property. Where would these access roads be located? Mr. Dahlin indicated there would be two access roads; one leading onto Brittany Drive and the other from the recently approved Hansen Hill project. A concern was raised on how much traffic was allowable. Mr. Dahlin indicated that if there was more than 40% of the capacity, people would start complaining. Per TJKM' s reports, 1300 more vehicles per day could be allowed. All of the physical options had been looked at and two access roads were needed for the proposed project. The City did not allow more than a level of service "D" on any existing roadways . Commissioner North commented that there seemed to be three separate cities; East Dublin, West Dublin and the main Dublin. All three areas were connected to one main road. Additional arterial roads were needed to accommodate the new developments . He had concerns regarding the fiscal—impacts on the City. CM - Vol 10 - 110 Workshop Study Session Meeting February 28, 1991 Commissioner Rafanelli had concerns with the environmental impacts . He felt that more access roads were needed to accommodate the new development. Commissioner Zika had concerns regarding traffic impacts and landslides . He felt there could be visual damage to the ridgelines in connection with the Cronin property. Commissioner Barnes indicated that she preferred a development somewhere between the cluster and the developer' s option. She had concerns regarding traffic impacts and the amount of trees being removed. Mr. Tong reminded the Council/Commission that Staff was looking for guidance on a preferred land use for the area. Staff could then begin the more detailed planning process . Ms . Libby Silver concurred with Mr. Tong. An Environmental Impact Report will indicate any alternatives . Commissioner North had concerns regarding fire service for the open space areas . Councilmember Burton felt that either both projects should be built or neither of them should be built. He had concerns regarding the grading, landslides and traffic. He indicated that the General Plan policies would need to be altered; however, only for this project, not the East Dublin project. Councilmember Moffatt had concerns regarding traffic circulation and ridgelines; however the slope and landslide concerns could be mitigated and required to be sculptured and natural looking. The General Plan policies would need to be modified to give additional flexibility for the development. He felt that there should be additional roads to loosen up the traffic congestion, possibly create roads onto Eden Canyon Road. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM - Vol 10 - 111 Workshop Study Session Meeting February 28, 1991 Councilmember Jeffery had concerns regarding the open space option. She felt that the cluster option did not provide a feasible housing product and preferred the developer' s proposal with different housing and income levels over the two alternatives . She did not want to see Elderberry Canyon disturbed and was concerned with the access over the ridgeline. Councilmember Jeffery had concerns regarding landslides, density, and the visual aspect of the Cronin development. She felt that subtle changes to the General Plan could be done. Councilmember Snyder concurred with Cm. Burton. He wanted to see the project fine tuned as shown in the staff report. He had concerns regarding the proposed road on the Cronin property which would cause visual impacts on the ridgeline. Councilmember Burton and Ms . Silver discussed the potential General Plan policy modifications for the proposed development. Ms . Gillarde summarized the comments that had been made. It was Staff ' s understanding that the Commission/Council wanted more flexibility in the General Plan policies to accommodate the West Dublin project only. Staff would proceed with the Eden and Cronin developments with tonight ' s comments in mind. Additional meetings would be held to review the General Plan and Specific Plan, once these documents are prepared. ADJOURNMENT The meeting was adjourned at 10 : 30 p.m. * * * * Mayor ATTEST: City Clerk * * * * CM - Vol 10 - 112 Workshop Study Session Meeting February 28, 1991 REGULAR MEETING - April 8, 1991 A regular meeting of the City Council of the City of Dublin was held on Monday, April 8, 1991, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7 :40 p.m. , by Mayor Snyder. ROLL CALL PRESENT: Councilmembers Burton, Howard, Jeffery, Moffatt and Mayor Snyder. ABSENT: None. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of allegiance to the flag. INTRODUCTION OF NEW POLICE PERSONNEL (700-10) Chief of Police Captain Jim Rose introduced his department's newest Patrol Officer Deputy Bruce Rank, who has 8 years experience with the Sheriff's Department. He comes to Dublin from the Criminal Division of ETS where he was a Hostage Negotiator. Deputy Rank stated he was happy to be the newest member of the Dublin Police Services and introduced his wife. The Council welcomed Deputy Rank to Dublin. PROCLAMATION - NATIONAL LIBRARY WEEK (610-50) Mayor Snyder read a proclamation declaring April 14-20, 1991 as National Library Week. He encouraged all residents to use their public library to help their children read and succeed. Cm. Burton, who serves on the Library Commission stated he would deliver the proclamation to Rayme Meyer. PROCLAMATION - EARTHQUAKE PREPAREDNESS MONTH (610-50) Mayor Snyder read a proclamation declaring that the month of April is Earthquake Preparedness Month and urged all citizens to enhance their knowledge and awareness of proper safety measures to follow before, during and after an earthquake. A*A*A*A*A*A*A*A*A*A L A*A a A L A L A*A*A*A*A*A*A*A*A*A*A*^ y^*A*A*A*^*^*^*A*A CM - VOL 1 0 - 14 1 Regular Meeting April 8, 1991 PROCLAMATION - DUBLIN PRIDE WEEK Mayor Snyder read a proclamation declaring the week of April 14-20 as Dublin Pride Week and urged all Dublin residents to use this opportunity to spruce up and enhance the quality of life within our community. Saturday, April 20th will be one of the four free Citywide trash pick-up days for residential garbage customers in Dublin. Mayor Snyder stated that all the schools will be participating in some poster work which will be on display in the community. Cm. Burton, having won the first Clean Sweep Award, questioned if there was a committee working on this. Mayor Snyder stated he was trying to get in touch with Bob Brown from the Herald to find out how they want to proceed. Coordination is needed. Dublin Little League Request (280-30) Dale Skinner with Dublin Little League addressed the Council and stated he thought their item would be on the agenda this evening for a decision on the baseball field at Murray School. Mr. Ambrose indicated that at a previous meeting, the Council took action to delay a decision until the School District considered it and the City would consider it with the update to the Capital Improvement Program. Mr. Skinner felt that nothing firm had been decided in this matter. The School Board has given them the okay to use the field at Murray School, and indicated they would be more than happy to cooperate. Mr. Ambrose stated there were 2 issues involved. The first issue is would the School District permit this use and the second issue is one of timing, which is completely separate. It will be considered at the time of the update to the CIP. The renovation project, at this time, is based on the current CIP. Tomorrow night, the Park & Recreation Commission has invited all users of both school and park facilities to a public hearing to get input on priorities which the City Council will consider when it updates the CIP. The Park & Recreation Commission meeting will be an opportunity for all groups to have their requests considered. Mr. Skinner stated he felt their situation was being ignored. The School District has authorized them to use the field and Dublin Little League is offering all the volunteers in the world and he felt the City Council should give grave thought to pushing this through. This should be given immediate action. Mr. Ambrose explained that the City Council deferred consideration of this project until such time as the CIP update is considered for A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A* CM - VOL 10 - 142 Regular Meeting April 8, 1991 Fiscal Year 1991-92 . Minutes of the last' Council meeting were referenced and Mr. Ambrose read the motion which was made. Mr. Skinner stated he wanted some action now. Kids are playing ball now with a Mickey Mouse schedule. They have no diamonds to practice on and this extra field will be an excellent place for them to practice. It will help to keep kids off the streets. Mayor Snyder stated there seems to be a difference of opinion related to what the School District is willing to do. Mr. Skinner stated the School Board does not feel this is something they would deal with, but rather referred it to their Staff. Mr. Ambrose advised that Recreation Director Lowart has been working directly with the School District. Mr. Skinner stated he was not aware that this issue was going to be considered at the last Council meeting. Mayor Snyder advised that the Council felt that if the high school fields renovation were delayed, this would relieve the pressure somewhat. Mr. Skinner stated the situation is field shortages. As far as shutting the high school fields down, this would have devastated them. The problem, however, is still there. A lot of parents got fed up with the past Little League Board. They now have recognized a problem and have come to the City. The City deferred them to the School Board. Now they are back at the City asking for a simple yes or no for this season. He asked if the City was going to cooperate with Little League to get them a place to play or are they going to wait and blow $30, 000 more than they need to. Mayor Snyder advised that the City Council must go through the CIP process. The action taken by the Council was to defer this request and put it in the CIP at update time. There is little chance that anything will happen before the end of June. City Attorney Silver advised that the City Council cannot legally take action on items that are not on the agenda. They cannot vote again at this meeting. They have already taken action on this item. Mr. Skinner stated he felt this was bunk. Ms. Silver advised that Dublin doesn't just make up these rules. This is State Law. Mr. Ambrose apologized for any misunderstanding and clarified that the City Council has indicated that they will not consider this out of priority order. If the amount exceeds $5, 000, it must go out to competitive bid and even if it were approved at the last meeting, the likelihood of finishing it this year would be very slim. A*^*A*A*^*A*^*A*^*A*^*^*^*A*A*A*A*A*A*�*A*�*A*^*A*�*A*^*^*^*^*^*^*^*^* CM - VOL 10 - 143 Regular Meeting April 8, 1991 Mr. Skinner stated he did not think this was so. Mr. Ambrose advised that the City has done a lot of projects. Mr. Skinner questioned why he wasn't told this a month ago. He felt he was having to go through unnecessary bureaucracy. Mayor Snyder again stated he thought delaying the renovation of the high school fields would take the pressure off this season. Cm. Burton stated he questioned the Little League people related to the use of the high school fields when they came before the Council with their request. The drought situation was under consideration at that time, also. Mayor Snyder stated that even though everyone would like to wave a magic wand, nothing was going to happen this evening. An attempt is being made to secure the Kodak fields; he and Cm. Jeffery are working on this. Also, Staff is working with Camp Parks to try to secure playing fields. Mr. Skinner stated he appreciated this help, but he still felt this was being tied up in the bureaucracy. Mayor Snyder pointed out that Dublin Little League is only one entity in the community. All 50 of the organizations feel they are equally important. The Council must consider what's best in the long run for the community. Mr. Skinner stated he was very disappointed that the City wasn't able to help the kids with a field this year. A lot of kids and parents will be disappointed. Cm. Moffatt asked if they could contact the School Board and offer all this volunteer labor to fix up the field. Mayor Snyder advised that the City coordinates this. Cm. Jeffery suggested that his group attend the Park & Recreation Commission meeting on Tuesday night. CONSENT CALENDAR On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council took the following actions: Approved Minutes of Regular Meeting of March 25, 1991; Reviewed the performance of Tri-Valley Community Television and authorized final payment ($22, 500) of Fiscal Year 1990-91 funding (1050-50) ; 1 A 1 A 1/ .L/ 1 A 1 A 1 A*A*A*A y A*A y^y A y A y^y^y A y^y^y^y A y^y A ^ ^ A f 1f if ii li ii .f if A CM ai- iVOi`L a{1 0 —l{ 144 ii ii if if .f if ii ii a ii Regular Meeting April 8, 1991 Authorized Staff to issue a Request for Proposal for Audit Services (310-20) , with the firm of Maze & Associates Accountancy Corporation to be excluded from submitting a proposal; Accepted the City Treasurer's Investment Report for Period Ending March 31, 1991 (320-30) ; Accepted the Finance Report for Period Ending March 31, 1991 (330-50) ; Approved Warrant Register in the amount of $365,424 .80. Cm. Burton requested that the minutes of the West Dublin Study Session be removed from the Consent Calendar for discussion. He stated he felt the minutes were biased and prejudicial in reporting the discussion on the Cronin property. The quotes that were put in appear to indicate that the Cronin property was not acceptable and had many problems and the McKissick project was acceptable. At the top of page 108, the minutes indicate that he had concerns regarding the visibility of the project. He also asked about roads, and this was not in the minutes. Mr. Ambrose advised that Planning Secretary Gail Adams certainly did not look at taking the minutes in a prejudicial manner. Cm. Jeffery stated she may have been the one to express concerns related to the visibility. Cm. Burton made a motion, which was seconded by Cm. Jeffery to approve the minutes as written, but with his concerns going on record. The notes were on the board and Staff should listen to the tapes for clarification. Cm. Jeffery stated the City should not have minutes like the DSRSD Board. They're not intended to be verbatim, but just to get the gist of the meeting. Cm. Burton withdrew his motion and Cm. Jeffery withdrew her second to the motion. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council continued the minutes of the February 28, 1991 West Dublin Joint CC/PC Study Session to the next Council meeting in order for Staff to review the notes and tapes. Cm. Moffatt requested that the Drought Report be pulled from the Consent Calendar for discussion. He indicated he had received concerns from people who want to know if there is or isn't restrictions in water use. Are we on a mandatory usage? People are questioning if the parks are being watered too much and are also complaining regarding the water runoff dt5wn the median strips. Are pool builders still trying to build pools? He asked for a summary of the DSRSD meeting and if anything was decided. A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A L/ *A*A*A*A L A*A*A*A*A*A*A*A*A*A*A* CH - VOL 1 0 - 14 5 Regular Meeting April 8, 1991 Public Works Director Thompson advised that DSRSD implemented Stage 1. On April 16th, they will have further word from the State regarding what their allocation will be. Mayor Snyder felt it was important for people to understand that there really isn't a water shortage, but rather they don't have the pumping power to pull the water out of the ground. The water is there if they had enough wells to get to it. Mr. Thompson advised that the water usage at the parks is being monitored. There was discussion at the Board hearing related to reducing household usage by about 20 gallons per day and using this at the parks. The feeling was that as people maintain their yards less, they will use the City's parks more. Discussion was held related to watering the median strips with reclaimed water. Mr. Thompson advised that the City is pricing water trucks. You do lose a lot of water this way, however. Cm. Moffatt asked if any discussion had taken place relative to car wash businesses and pool manufacturers. Mr. Thompson indicated that the Board has said they do not want any businesses to go out of business because of the drought. The 3 car washes in town all recycle their water. Talks are continuing regarding pool construction and also car washes. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council received the Status Report on drought restrictions including an update of actions taken by DSRSD as a result of proposed water rationing (1000-80) . PUBLIC HEARING - CHEVRON CONDITIONAL USE PERMIT/ SITE DEVELOPMENT REVIEW AT 5933 DOUGHERTY ROAD PA 90-066 (410-30) Mayor Snyder opened the public hearing. Planning Director Tong advised that this public hearing was continued from the March 11, 1991 Council meeting at the request of the Applicant. Mr. Tong advised that as a condition of approval for this project, the Applicant will be required to dedicate to the City right-of-way required for the ultimate improvements along Dougherty Road and Dublin Boulevard Extension on the project site. Because the Applicant is still working with the City to determine the amount of right-of-way required to be dedicated, the Applicant has requested another continuance to the April 22 , 1991 Council meeting. Staff felt this may not be sufficient time and therefore`recommended continuance for an indefinite time. The item will be renoticed for public hearing. Cm. Burton questioned what the problem was that was holding it up. CM - VOL 10 - 146 Regular Meeting April 8, 1991 Mr. Tong advised that their survey does not legally close; it is off by a couple of feet. No comments were made by members of the public relative to this issue. Mayor Snyder closed the public hearing. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council continued the item to an uncertain date. JAIL BOOKING FEES - CONSIDERATION OF FILING NOTICE OF DISPUTE WITH ALAMEDA COUNTY (640-30) Assistant City Manager Rankin advised that on February 25, 1991, the City Council authorized participation in a Joint Powers Agreement to secure legal services to join with other agencies in Alameda County to challenge the Jail Booking Fees imposed by Alameda County pursuant to SB 2557 . Alameda County has granted all agencies until April 30, 1991 the right to file a suit related to the legality of fees levied for Jail Booking. Mr. Rankin advised that Dublin received its first invoice on March 12, 1991 for Jail Booking Fees which covered a period from July 1, 1990 through February 28, 1991. If the City does not issue a Notice of Dispute, the County is authorized to deduct any delinquent amounts from revenues owed to the City. Mr. Rankin advised that SB 907 identifies the right of the City to dispute the amount which has been invoiced. If the dispute is resolved in favor of the County, the City would owe interest on the amount billed which is calculated at 10% per year. Mr. Rankin explained that the potential monthly penalty to the City of Dublin is approximately $209. 47, with a net monthly cost to the City of $41. 90. This Notice of Dispute must be filed by April 11, 1991. The City has reviewed the invoice and identified certain technical errors with the billing. Therefore, a statement of the technical inaccuracies has been added to the proposed City of Dublin Dispute Notice. Cm. Burton questioned why the invoices for jail bookings for October, 1990 were all for partial bookings. Mr. Rankin advised that this is a discrepancy that Staff has not been able to identify. On motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote, the Council agreed to issue a Notice of Dispute pursuant to Government Code Section 907 and directed-the City Manager to execute and transmit the Notice. a if if li a{ CM — aVOL af10if —R 14 7.f Regular Meeting April 8, 1991 TRI-VALLEY WELCOME HOME CELEBRATION (950-40) Cm. Jeffery reported that the Valley Cities have been meeting regarding welcome home ceremonies and have broadened it somewhat and are calling it "Hometown Heroes" . For logistical reasons, the parade will be in Hacienda Business Park. Plans for a Welcome Home celebration are scheduled for Saturday, May 18th, which is Armed Forces Day. Plans include a parade, followed by a picnic, ceremonies and entertainment, all to be held in the Hacienda Business Park in Pleasanton. Cm. Jeffery advised that at a meeting today, the question came up as to whether there is enough time to organize food booths. Because of the short timing, they are encouraging people to bring picnics. Dublin has been asked to secure some help with police reserves. They do not wish to put undue stress on any one City. The Planning Committee is recommending that each City purchase and fly a banner which would be 3 ' x 20' with the wording, "Dublin Welcomes Home Town Heroes-Parade, Picnic, Celebration-May 18, 1991, 11: 00 a.m. , Hacienda Business Park" . The cost of the banner would not exceed $350, with installation costs varying depending on the location for display. In addition, a lot of advertising will be done through the newspapers which we will not have to pay for. Mr. Ambrose advised that the banner poles have previously been reserved by the Rowell Ranch Rodeo, so 3 alternate locations were identified. These locations are: Fence along Dublin Boulevard at the Dublin Sports Grounds ($50 to install) ; Civic Center seat wall facing Dublin Boulevard ($100 to install) ; or on the east side of San Ramon Road south of Bellina Court ($200-$250 to install due to the fact that poles would need to be installed in concrete in the landscape area) . Cm. Burton commented on the very nice big banner in San Ramon. He felt that a banner should be left up for a long time, perhaps several months. Cm. Jeffery advised that San Ramon's banner cost over $900. Cm. Burton stated he would like to see the banner visible from the freeway. Cm. Jeffery stated they are also working on getting yellow ribbons or something of this nature put up on the large Hacienda arches. Mr. Ambrose suggested that the banner could possibly be put on the fence that was erected to stop fly balls from going onto the freeway. Cm. Jeffery suggested first putting it on the fence by the Sports Grounds facing Dublin Boulevard and then after the event, put it up by the freeway. A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A* CM - VOL 10 - 148 Regular Meeting April 8, 1991 JoEllen McKinsey advised that when they put up their Shamrock Potato Festival banner on the fence facing Dublin Boulevard, people said they didn't see it. The Civic Center seat wall location was discussed. Mayor Snyder felt that brackets could be sunken into the ground. Mr. Rankin pointed out that there are already indentations in the wall. On motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote, the Council determined that Staff should find a place to put the banner (which should stay up for at least 6 months) with priority given to the Civic Center location and approved a $1, 350 budget transfer from the Contingent Reserve to the City Council Community Promotion Account. ALAMEDA COUNTY CONGESTION MANAGEMENT PROGRAM (600-40) City Manager Ambrose advised that in June, 1990, Alameda County voters approved an $18 . 5 billion Transportation Financing Package (Propositions 111 & 108) . Proposition 111 also provides funding to cities for local street and roadway projects and requires each urban county to prepare, update, and administer a Congestion Management Program. This program will have the potential for setting standards for major highway systems through the City which could ultimately influence land use decisions within the City of Dublin. The City's participation in this program is required if the City wishes to see those new gas tax funds authorized under Proposition 111. Mr. Ambrose advised that a Joint Powers Agency is being proposed consisting of Alameda County and all Alameda County Cities which would have responsibility for developing, adopting and implementing the Congestion Management Program. Mr. Ambrose discussed the proposed structure of the JPA which would be considered by the Alameda County Board of Supervisors and the various City Councils throughout Alameda County. The JPA provides that the Congestion Management Agency will be governed by a Board composed .of: 1) One vote for each Alameda County City for every 100, 000 population or fraction thereof; 2) Two voting representatives from the Alameda County Board of Supervisors; 3) One voting representative of each of the transit operators, including LAVTA, BART, AC Transit, and Union City Transit; and 4) One non-voting representative each of the California Department of Transportation (District IV) , the MTC, and Bay Area Air Quality Management District. This voting structure is similar to the existing voting structure for the Transportation Plan Commission. Mr. Ambrose discussed the functions and responsibilities of the Congestion Management Agency and stated that in order to assist the Board of Directors in carrying out its responsibilities, the agreement also provides for a Technical Advisory Committee which would consist of one staff representative from each City and County, transit operators, and regional agency. A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*^*A*^*^*^*^* CM - VOL 1 0 - 1 4 9 Regular Meeting April 8, 1991 The JPA also provides for an appeal process in which a local agency may appeal the actions of the Congestion Management Agency by appealing directly to the local agencies representing the majority of the population of the County. Mr. Ambrose advised that there was a lot of discussion regarding different types of structures at the Mayors' Conference. Cm. Burton advised that Wayne Bennett indicated to him at a Tri-Valley Transportation meeting that if a City elects to be in this and assigns one of its streets, you can't then go back and take it off. For the $110, 000 we get in gas tax, we have to pay 1% or 2% at this time. He questioned if they would have veto power. Mr. Ambrose advised that they can determine if it could be mitigated or if it's in compliance with the plan. There is danger in comparing this with the Tri-Valley Transportation Council. The TVTC's sub- regional model is much more detailed. Cm. Burton stated he felt this just created another hoop to have to jump through. Mr. Ambrose stated Cm. Burton was absolutely right. Cm. Jeffery stated she was not aware of how Contra Costa County is putting their plan together, but we work in areas and we would be able to make comments about our specific area and then it goes back to the group to discuss. Cm. Burton questioned how many committees are working on transportation. Cm. Moffatt felt that the sub-regional models will be partially funded by the Congestion Management Plan and also Measure B. Cm. Jeffery stated this will deal with the greater picture. She felt Cm. Moffatt was comparing apples with oranges. This will be a broader view. The law requires us to do this. Mr. Ambrose stated that if you have a development that is important to your community, you can always withdraw. -There is one major purpose in joining and that is to develop a plan for this area and to attempt more sub-regional transportation decisions. The level they will be looking at is I-580/I-680. Cm. Burton stated they can control your new construction if it will have an impact. Mr. Ambrose stated that if it gets to that point, the Council could decide if it wants to belong or pull out. This option is better than the option being pursued by the City of Oakland. Staff is not advocating this, however. CM ii- iVOL ii1 0 -li 150 ii i. ii if i. Regular Meeting April 8, 1991 On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 33 - 91 DESIGNATING A CONGESTION MANAGEMENT AGENCY FOR ALAMEDA COUNTY AND AUTHORIZING THE MAYOR TO EXECUTE THE JOINT POWERS AGREEMENT OTHER BUSINESS Hope Hospice Request for Memorial Tree (950-40) Cm. Howard advised that Hope Hospice would like to have a memorial tree lighting ceremony as a fund-raiser. They would like to sell lights in memory. They need a spot to put up a tree and she suggested the Library or at the Civic Center. They would also like to put up a sign. They have one in Danville and also in Lafayette. Staff was requested to agendize this request for a future meeting. Dutch Pride Dairy on Amador Valley Boulevard (440-40) Mayor Snyder stated he had received a call related to the condition of the Dutch Pride Dairy on Amador Valley Boulevard. Kids are beginning to vandalize the building. He requested that Staff look into what's going on relative to this property and report back. CLOSED SESSION (640-30) At 9 :22 p.m. , the Council recessed to a closed executive session to discuss: 1) Pending Litigation, City of Dublin vs. Alameda County (Measure D) , Napa County Superior Court No. 61787 (formerly Alameda County Superior Court No. V-002172-8) , in accordance with Government Code Section 54956. 9 (a) ; and 2) Potential Litigation (Jail Booking Fees) in accordance with Government Code Section 54956. 9 (c) . ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9 : 54 p.m. Mayor ATTEST: City Clerk CM ii- VOL 10 -af 151 R if if if if ii if i. if li i{ 1f Regular Meeting April 8, 1991