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HomeMy WebLinkAboutItem 8.4 Vector Control Service Agreement CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 24, 1991 SUBJECT: 1991-92 Vector Control Services Agreement (Report Prepared by: Lou Ann Riera-Texeira, Assistant to the City Manager) EXHIBITS: 1 . Current Agreement 2 . Letter dated March 4, 1991, from Harry Scott, District Manager, Vector Control Services District 3 . Resolution amending Agreement between Alameda County and the City of Dublin for the provision of vector control services for Fiscal Year 1991-92 RECOMMENDATION: Review the service level and provide comments to staff. N, Adopt the Resolution amending the Agreement between Alameda County and the City of Dublin for the provision of vector control services for Fiscal Year 1991-92 FINANCIAL Total contract costs for 1991-92 are estimated to be STA'T'EMEN'T': $27 ,796 . Sufficient funds have been included in the proposed 1991-92 budget. BACKGROUND: Since March 1, 1988, the City of Dublin has contracted with Alameda County on an annual basis for vector control services. Prior to March. of 1988, services were provided on an as needed basis by the local County Health Inspector. The City contracts directly with the County in lieu of participating in the countywide Vector Control Services District. The City funds vector control services through the City' s General Fund. As a result, Dublin property owners receive the same level of service as residents served by the Vector Control Services District, but do not pay the assessment as part of their property tax bill, as do other Service Area participants. The County provides these services through the Vector Control Division of the Department of Health Services. Services include: 1. Enforcing City Ordinances, State Health and Safety Codes and Admini- strative Code Sections pertaining to vector control, including refuse and animal waste. 2 . Inspecting and poisoning of creek areas for rats. 3 . Investigating public complaints and requests for service involving insect, rodent and other animal vectors as well as conditions conducive to harboring vectors. 4 . Conducting neighborhood surveys where there are high numbers of public complaints concerning vectors. 5. Collecting rodents for laboratory examination for plague and for flea counts. 6 . Inspecting potential sources of vectors and vector borne diseases, i.e. , parks, pet shops, kennels and shopping centers. 7 . Investigating reported outbreaks of vector borne diseases . 8 . Surveillance of Rabies control and investigation of dog bites. -------------------------------------------------------- COPIES O: ITEM NO. 16#4'1 d & 560 The City of Dublin has an ongoing contract with Alameda County for the provision of these services (Exhibit 1 ) . The current agreement requires an annual revision to adjust contract costs. DISCUSSION: The County has supplied the City with a summary of the services provided during Fiscal Year 1990-91 and with service/cost projections for Fiscal Year 1991-92 (Exhibit 2) . The focus of Vector Control services is to provide general information to the public as well as areawide Vector Control services. The County provides both District initiated activities and responds to citizen requests for service. Vector Control cannot provide interior baiting or trapping on private property. As indicated in the attached correspondence, during Fiscal Year 1990-91, the County projects approximately 400 hours of service responding to citizen requests for service, in addition to hours spent on various administrative and District initiated activities. Of the 400 hours of service hours provided this year, the County estimates 520 of their time to be spent on solid waste management activities, 200 of their time on plague control, 18% of their service hours on Rabies control, and the remaining 10% of their time on insect and general vector control activities. The chart below presents a comparison of actual service hours provided during 1989-90, the estimated service hours for 1990-91, and the projected service hours for FY 1991-92 . As shown below, the number of service hours relating to domestic rodent/plague control has decreased significantly. The Vector Control Division indicates that they have received fewer calls in the areas of rodent control and Rabies control and they expect this trend to continue. This has allowed Vector Control Services to increase service hours relating to prevention activities such as solid waste management (garbage, rubbish and animal waste control) . The County estimates providing the same number of service hours to the City in 1991-92. Projected service hours as well as activities for 1991-92 will remain consistent with those performed in 1990-91. SERVICE HOURS Program Category 1989-90 1990-91 1991-92 (actual) (estimated) (projected) Solid Waste Management 179 210 200 (garbage, rubbish and animal waste) Domestic Rodents/Plague 165 . 5 80 90 Control - ( rats, mice, ground squirrels, etc. ) Rabies & Other Animals 47 . 9 70 70 General Vector Control 14. 3 20 20 Insects 19. 9 20 20 ( flies, fleas) TOTAL HOURS 426.6 400 400 Fiscal Year Costs $24,249 $26,277 $27,796 In addition to the above projections, the County estimates a slight increase in the number of "equivalent benefit units" served from 7,129 to 7 , 200 ( lo) and an increase in the "benefit assessment rate" from $3 . 80 to $3 . 98 ( 4 .70) . The number of Dublin "equivalent benefit units" indicated in the proposed amendment to the agreement (Exhibit 3 ) is an estimate. The actual number is based on the County Assessor' s records at the time the County levies the property tax surcharge for those cities which are part of the special district. The "benefit assessment rate" is equivalent to the rate paid by each residential unit in those cities participating in the Vector Control Services District. The proposed 4 .7% increase in the "benefit assessment rate" for 1991-92 is slightly lower than last year ' s 6% increase. The special terms and conditions relating to the calculation of vector control services are outlined in Exhibit 3 . Sufficient funds for the increased program costs are included in the proposed 1991-92 budget. In addition to reviewing the summary of services and costs provided by the County, staff has also considered the following options with regard to vector control services : • Discontinue County vector control services • Seek another service provider • Participate in the Countywide Vector Control Services District The advantages and disadvantages to each of these alternatives is discussed below: If the City of Dublin were to discontinue services offered through the Vector Control District, then the City would revert back to receiving services on an as needed basis through the local County Health Inspector. The County Health Inspector would bile the City hourly for services provided. While this may result in a cost savings to the City, the scope of services would be significantly reduced. All proactive and maintenance services currently being provided by Vector Control would cease. In seeking another service provider, staff has considered both public and private sector options. It appears as though the County Health Services Department is uniquely qualified to offer the range of services currently being provided. Because Vector Control Services is an arm of the Department of Environmental Health, it has the authority to enforce State laws and local ordinances. A private sector company would not have such authority. In addition, staff is unaware of any other public or private agency qualified to provide vector control services. Lastly, the City could consider direct participation in the Countywide Vector Control Services District. Presently, the City of Dublin is one of three Alameda County cities not participating in the countywide District. According to Alameda County both the scope and the cost of services associated with participation in the District are identical to those currently received by the City. The only difference would be that the property owner rather than the City would be responsible for paying the cost of service. Payment would be calculated on the property owner ' s tax bill. The annual cost to the property would be approximately $4 . 00 per year. The annual cost savings to the City- General Fund would be approximately $27,796. Further, Vector Control Services would support the City' s participation in the countywide Vector Control Services District. In the event that the City Council is interested in pursuing this option, staff could investigate the procedure necessary to participate in the District. If the City Council chooses to continue to contract directly with Vector Control for services, then staff would recommend funding Vector Control at the estimated program cost of $27,796 for Fiscal Year 1991-92. This level represents a 5. 8% increase over FY 1990-91. The current agreement between the County and the City provides for an automatic renewal of services. The proposed amendment to the agreement provides for a slight increase in the number of Dublin "equivalent benefit units" as well as an increase in the "benefit assessment rate. " Staff recommends that the City Council review the proposed amendment and if appropriate, adopt the attached resolution amending the agreement between Alameda County and the City of Dublin for the provision of Vector Control services for Fiscal Year 1991-92. If the City Council chooses another option, staff will receive appropriate direction. _z1t.. 1 Contract Reference No . C O N T R A C T CKI THIS CONTRACT , made and entered into this /QT day of ,,��le�.;�l� , 1988 , by and between the County of Alameda , a public body , corporate and I politic of the State of California , and on behalf of the County Service Area , hereinafter referred to as "COUNTY" and City of Dublin , a municipal corporation , hereinafter referred to as "CITY" . W I T N E S S E T Ho WHEREAS , CITY which is not located within the boundaries of the County Service Area for Vector Control ( V .C . No . 1984-1 ) , requests Vector Control Services from the County Service Area and agrees to pay for the costs of such services from its general funds ; and WHEREAS , the County Service Area is willing to provide such services . NOW, THEREFORE, it is mutually agreed as follows : 1 . The term of the contract begins on the 1st day of July 1988 and ends on the 30th day of June , 1989 • 2 . COUNTY shall perform the following Vector Control Services within CITY a . Enforcement of CITY Ordinances and State Health and Safety Code and Administrative Code Sections pertaining to vector control including refuse and animal wastes . b . Inspection and poisoning of creeks for rats . C . Investigation of public complaints and requests for services concerning insect , rodent and other animal vectors as well as conditions conductive to harboring vectors . d . Neighborhood surveys where there are high numbers of public complaints concerning vectors:- e . Collection of rodents for laboratory examination for- plague and for flea counts . f. Inspection of potential sources of vectors and vector borne diseases such as Shopping Centers , Parks , Pet Shops and Kennels . -1- P .i Ift;Je+.-JL I g . Investigation of reported outbreaks of vector borne diseases such psittacosis . ti . Surveillance of Rabies control . 3 . a . CITY has appropriated funding for Vector Control Services in its annual Budget . b . County has calculated the CITY ' s payment based on the formula contained in Exhibit A . c . CITY shall pay to COUNTY the amount shown on Exhibit A in paragraph 11( c) as "Net Revenue . " Payment by CITY to COUNTY shall be invoiced in equal installments during the Fiscal Year . d . Payment shall be due within sixty ( 60) days after receiving an invoice from COUNTY for services . e . Monies paid by CITY shall be expended by COUNTY solely to provide those vector control services as described hereinabove . f. The "Net Revenue" as shown on Exhibit A shall automatically be adjusted on "an annual basis , " as set forth in paragraphs 5 , 6 , 7 and Exhibit A . COUNTY shall provide a preliminary estimate to CITY of anticipated adjustments to "Net Revenue" by April 15th of each year . COUNTY shall notify CITY in Writing of the "Final Net Revenue" for the Fiscal Year within 10 days of County Public Hearing to establish Benefit Assessment Rate for area included in V .C . No . 1984-1 . 11 . COUNTY shall keep a record of the money received from CITY . Such monies will be deposited to the revenue account of the County Service Area for Vector Control ( V -C - 19811-1 ) 5 . Upon written request , CITY shall. have access to COUNTY ' S financial records regarding this contract . 6 . a . COUNTY shall defend and hold harmless CITY , its officers , and employees against any and all liability for injury or damage caused by any act or omission of COUNTY , its officers , employees or volunteers in the performance of this contract . b . CITY shall defend and hold harmless COUNTY , its officers , and employees against any and all liability for injury or damage caused by any act or omission of CITY , its officers , employees or volunteers in the performance of this contract . -2- 7 . This contract shall. be automatically renewed each fiscal year . However , COUNTY and CITY shall have the right to terminate this contract with or without cause at any time upon giving at least 30 days written notice prior to the effective date of such termination . 8 . This contract can be amended only by written agreement of CITY and COUNTY . 9 . Neither COUNTY nor any of its employees shall by virtue of this contract be an employee of CITY for any purpose whatsoever , nor shall it or they be entitled to any of the rights , privileges , or benefits of CITY employees . COUNTY assumes exclusively the responsibility for the acts of its employees as they relate to the services to be provided during the course and scope of their employment . 10 . COUNTY shall assign a liaison to CITY with respect to the performance of this contract . 11 . COU14TY assures that it will. comply with Title VI of the Civil Rights Acts of 19611 and that no person shall , on the grounds of race , creed , color , handicap , sex or national origin be excluded from participation in , be denied the benefits of, or be otherwise subjected to discrimination under the contract . -3- IN WITNESS , CITY and COUNTY here to have executed this contract on the first day and year mentioned above . COUNTY F ALAMEDA CITY OF DUBLIN BY Chairperson , Board of Sup rvisors Mayor APPROVED AS TO FORM: Richard J . Moore , County Counsel AT�E3 BY / _ BY L, J Deputy County Counsel City Clerk , CITY DUBLIN DATE: APPR D A TO FORM: BY — City Attorney I hereby certify under penalty of perjury that the chairperson of the Board of Supervisors was duly authorized to execute this document on behalf of the County of Alameda by a majority vote of the Board on ally A 1�� , and that a copy has been delivered to the Chairperson as provided by Government Code Section 25103 . DATED: 1,10V 19�� pt Sup , ci o Co 'A 1 MEHRWEIN, Clerk , Board of Supervisors v Deputy —4— ALAMEDA COUNTY HEALTH CARE SERVICES 0 AGENCY DAVID J. KEARS, Agency Director EDA Co OF ENVIRONMENTAL HEALTH Vector Control Services District o 7977 Capwell Drive o Oakland California 94621 f. March 4 , 1991 °°tirROL5 y (415) 667-7557 Ms. Lou Ann Riera-Texeira Administrative Assistant to the City Manager City of Dublin P.O. Box 2340 Dublin, Ca. 94568 Dear Ms. Riera-Texeira: Per your request, the following information is provided for the Vector Control Services District. Field work hours in Dublin for FY 1988-89, FY 1989-90 (actual) , FY 1990-91 (estimate) , and FY 1991-92 (estimate) . Hours Program Category 1988-89 1989-90 1990-91 1991-92 actual actual (est. ) (est. ) 1. Solid waste manage- ment (garbage, rubbish and animal waste) 22 .7 179 210 200 2 . Domestic and other rodents, plague control (rats, mice, and ground squirrels) 192 .5 165. 5 80 90 3 . Rabies and other animals 101 47 . 9 70 70 4 . General vector control & other vector-borne diseases 25. 2 14 . 3 20 20 5. Insects (flies, fleas etc. ) 21. 3 19. 9 20 20 Totals 362 .7 426. 6 400 400 Ms. Lou Ann Riera-Texeira March 4 , 1991 Page Two Attached is the proposed contract Exhibit A for 1991-92 . The exhibit includes an estimated 1% increase in equivalent benefit units for Dublin and increase of the Benefit Assessment Rate from $3 . 80 to 3 .98. The 5. 8% increase in the total contract was necessitated by increased costs in personnel, services, and supplies. If you have any further questions, feel free to call me at 667-7557 . Sincerely, 7 Z X-, Hardy A. Scott District Manager Vector Control Services District HAS.ph RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN -------------------- AMENDING CONTRACT BETWEEN THE CITY OF DUBLIN AND A7 AME A COUNTY FOR THE PROVISION OF VECTOR CONTROL SERVICES WHEREAS, since March 1, 1988, the City of Dublin has contracted with Alameda County on an annual basis for Vector Control services; and WHEREAS, in lieu of participating in the countywide Vector Control Services District, the City of Dublin contracts directly with the County for these services, and pays for program services with General Fund monies rather than assessing Dublin property owners; and WHEREAS, the Dublin City Council wishes to continue to contract with Alameda County for the provision of Vector Control Services; and WHEREAS, Section 7 of the current agreement between the City and the County provides for automatic renewal of the contract; and WHEREAS, it is necessary to amend the agreement in order to update the contract SPECIAL TERMS AND CONDITIONS. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Dublin does hereby amend the agreement between the City of Dublin and Alameda County for the provision of Vector Control services, dated September 26, 1988, by incorporating Exhibit A, which is attached hereto and shall be considered as a part of this Resolution. BE IT FURTHER RESOLVED, that this shall be effective July 1, 1991 and shall supersede Exhibit A contained in the current agreement. PASSED, APPROVED and ADOPTED this 27th day of June, 1991. AYES: NOES: ABSENT: Mayor City Clerk EXHIBIT A CITY OF DUBLIN CONTRACT SPECIAL TERMS AND CONDITIONS VECTOR CONTROL SERVICES FROM COUNTY SERVICE AREA - FY 1991-92 Calculation of Dublin Allocation (FY 1990-91) FY 1991-92 1. No. of Dublin "Equivalent Benefit Units" (if City were included in the County Service Area) 7 , 129 7200 2 . FY 1991-92 Benefit Assessment Rate for C.S.A. (per unit) $3 .80 $3 .98 3 . Calculation of Net Revenue: a. Total Annual Potential Revenue Formula: # of Benefit Units x Annual Benefit Assessment Rate = Total Potential Revenue: $27 , 090. 00 $28 , 656.OD (7200 x $3 .98/BU) b. Less 3% Delinquency Allowance $813 . 00 $860.OD C. Net Revenue $26, 277 . 00 $27,796.m 4 . The Board of Supervisors shall adjust the rate annually, which shall equal the benefit assessment rate established for the County Service Area. 5. The County Assessor shall determine annually the number of "Equivalent Benefit Units" within CITY. 6. The above net revenue (4c) which is the amount of money allocated by CITY in Paragraph 3 of the contract shall be adjusted annually, in accordance with' Section 4 and 5 of this Exhibit.