HomeMy WebLinkAboutItem 7.1 Building Law Enforcement Contract Review 1'
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 27 , 1991
SUBJECT: Building Law Enforcement Contract Services Review
and Agreement Amendment (Taugher & Associates,
Inc. )
1 Report Prepared by Paul Rankin, Assistant City
b1 Manager
EXHIBITS ATTACHED: o Memorandum dated March 8, 1991 from Mr. Taugher,
Building Official to City Manager
• Current Agreement
• Resolution Approving Proposed Amendment to the
Agreement
RECOMMENDATION �A ppr iew services and provide input on performance.
ove and authorize the Mayor to execute the
proposed Amendment to the Agreement.
FINANCIAL STATEMENT: The proposed 1991-92 Budget contains funding
in accordance with the proposed terms of the
amended agreement. The proposed amendment
increases rates by less than 6%.
DESCRIPTION: The City of Dublin has utilized professional
Building Inspection and Plan Checking Services provided by the firm of
Taugher & Associates since 1983 . The services provided are those
which are typical of a Municipal Building and Safety Department.
Current services provided include: Plan Checking; Inspection of
Building Construction; Housing Code Enforcement; and Administration of
the Building and Safety Department. The City provides secretarial
support for this department with a City employee. Also, the City has
provided an Intern to assist on a special project under the direction
of the Building Official.
Staffing Levels
Mr. Taugher serves as the City's Building Official and as discussed in
his Memorandum, it is anticipated that in Fiscal Year 1990-91 that he
will provide a total of approximately 1,260 hours of service. This
service level equals slightly over one half time position ( . 63 Full
Time Equivalent) . Mr. Taugher provides general administration of the
Building and Safety function, as well as conducting the initial Plan
Review prior to issuance of permits. In addition to Mr. Taugher's
personal services, his firm also provides personnel to conduct
building inspections. In Fiscal Year 1990-91, Mr. Taugher estimates
that the City will receive a total of 3, 680 hours of services. This
equates to approximately 2 full time Building Inspector positions (1.9
FTE) .
Staff believes that the current contract arrangement with Taugher &
Associates has allowed the City to retain highly qualified
individuals. Mr. Taugher is active with the International Conference
of Building Officials (ICBO) , and assists this organization in
reviewing the Building Code for recommended changes and updates. In
addition, Mr. Taugher is a Registered Engineer which allows him to
complete the plan checking on complex projects. Mr. Taugher has also
been able to provide senior level inspection staff to the City. The
availability of knowledgeable code enforcement personnel is important
in protecting the safety of individuals who occupy buildings in the
community and also in insuring that the applicable codes and
ordinances are adhered to. Staff feels confident that the level of
services performed during the past year have been at an acceptable
level.
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COPIES TO:
ITEM NO. 17
Hours of Service
The Building & Safety Office maintains the same hours as other City
departments at the Development Services counter at City Hall. The
regular business hours are Monday through Friday, 8: 00 a.m. to 5: 00
p.m. The Building Official is available typically in the office
between the hours of 8 : 00 a.m. and 12 :00 noon each weekday.
Inspection Staff members are available in the office between the hours
of 8 : 00 a.m. and 10: 00 a.m. each weekday. In addition, Mr. Taugher
and his staff are available at other times to meet with members of the
public by special appointment. City personnel provide staffing at the
public counter throughout the workday. This includes an
Administrative Secretary assigned to the Building & Safety Department.
This individual has been trained and is capable of processing
applications and answering general questions regarding the building
permit process. Staff has been unable to identify any indicators that
would support the need to modify the hours in which service is
available at the public counter.
Impact of Business License on Building & Safety Department
As part of the City's Business License process, businesses are
inspected for compliance with the Building Code. The Business License
was implemented in October, 1990. Conformance with Building & Safety
Codes is important to protect the safety of those who enter these
buildings. The following breakdown identifies the workload impacts of
this program on the Building & Safety Department.
Hours of Service & Number of Inspections
Associated With the City Business License
ESTIMATED 1990/91 PROJECTED 1991/92
Rate/ Rate/
Hrs Hr Cost* Hrs Hr Cost*
Building Official 100 $81 $ 8, 100 60 $85 $ 5, 100
Building Inspector 400 $51 $20,400 250 $54 $13 , 500
Total 500 $28, 500 310 $18, 600
* Note: Cost does not include Insurance Surcharge of $4 . 00/hr. , which
is added to the first 3 , 000 hours of service.
This function accounted for 9 percent of the total estimated hours of
service provided by Taugher & Associates during Fiscal Year 1990-91.
It is anticipated that this will be reduced to 7% of total hours
during Fiscal Year 1991-92 .
The Business License Inspection has been useful in identifying code
violations and working with businesses to obtain compliance. Once
the City has knowledge of violations, it is important to obtain the
correction in order to protect public safety. Some of the violations
observed could pose a safety problem to employees of the business, or
fire personnel in the event of a fire. Therefore, Staff does not
recommend any reduction in the hours associated with this activity.
Provision of a Public Education Program
As part of the 1991 City Council Goals & Objectives session, Mr.
Taugher proposed an education program for residents. The intent is to
develop a workshop which would be presented to residents considering
homeowner improvements. This would be- held either in the evening or
on a weekend to obtain the largest amount of participation. This
would be a new program for Fiscal Year 1991-92 .
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In Fiscal Year 1991-92, the following hours and costs would be
associated with this activity:
1991-92 Fiscal Year Public Education Program
Hourly
Hrs Rate Cost*
Building Official 25 $85 $2, 125
Building Inspector 100 54 $5, 400
125 $7, 525
*Note: Cost does not include the Insurance Surcharge of $4 . 00 per
hour, which is applicable to the first 3, 000 hours of service.
This activity accounts for a relatively small percentage (3%) of the
total hours of service provided by Taugher & Associates. The primary
goal is to avoid the need for enforcement efforts on homeowner
projects, by educating residents on what is required.
Staff would recommend that this program be pursued as a Pilot Program
and that an evaluation be conducted at its conclusion. This
information will be helpful in assessing the need or benefits from the
program in the event the program is continued in future years.
Proposed Building & Safety Service Levels for 1991-92
Due to the decline in the residential building industry and the build
out of large available sites within the City, a reduction in this
service is anticipated. The two programs referenced above will
affect the impact on the total contract cost and levels of service.
The following chart compares the proposed levels of service. for Fiscal
Year 1990-91 vs. Fiscal Year 1991-92 :
Prior Yr Proposed
Est. 1991/92
1990-91 # Hours
Building Official
Plan Checking and Administration 1,260 1, 100
Business License 100 60
Homeowner Education Program N/A 25
Total Hours 1, 360 1, 185
Building Inspector
Code Inspection 3 , 680 2 , 650
Business License 400 250
Homeowner Education Program N/A 100
Total Hours 4, 080 3 , 000
Mr. Taugher anticipates reducing the inspection staffing to one
beginning the first month of Fiscal Year 1991-92 . The projected
number of hours provides for increasing the number of inspectors to
two in the Spring of 1992 . This change anticipates the potential
start-up of Phase I on the Hansen Hill project and the final phase of
the Ahmanson Images project.
Cost of Services
The cost of providing Building & Safety services is directly affected
by the level of construction activity within the City. As the number
of inspections performed decline, the per unit cost will increase due
to the fact that there is a built in cost in providing these types of
services. The use of a contract, instead of City personnel, for this
service allows the City to adjust the service levels based upon what
is occurring in the construction industry. In addition, once the
larger projects within the City's existing boundaries are underway and
constructed, it will be appropriate to consider the estimated time
frame for any large scale development which would support full-time
in-house Building & Safety staff.
The cost of building inspection is partially offset through building
permit fees collected by the City. The City is currently utilizing a
fee structure which was in place when the County had jurisdiction over
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this area in 1982 . The City Council, through the adoption of the 1991
Goals & Objectives has directed Staff to review the current building
fee schedule and identify whether an adjustment is appropriate. In
reviewing the building inspection revenue it is also important to note
that receipt of the revenue does not always correspond with the time
period in which the expense is incurred. For example, a developer may
pay for building permits in one fiscal year and construction and
inspection activities may actually take place in the next fiscal year.
In order to fully understand the cost of building inspection services,
it is important to consider both the contract costs provided by
Taugher & Associates and the City support costs associated with the
Administrative Secretary assigned to this department. The following
identifies the combined costs for Building Inspection Services:
Actual Actual Actual Estimated Projected
1987-88 1988-89 1989-90 1990-91 1991-92
Taugher & Assoc. $278, 666 $257, 576 $281, 337 $303 , 000 $273 , 800
City Support 41, 391 42 , 878 44 , 520 54 , 173 52 ,996
Total Cost $320, 057 $300, 454 $325,857 $357, 173 $326,796
Total Revenue $513 , 550 $282, 014 $302 ,818 $183 , 000 $400, 000
Combined Effect of Revenue vs. Costs Over Multiple Years
Fiscal Year 1987-88 to 1990-91
Projected Revenue $1, 281, 382
Projected Cost* $1, 303 , 541
Net Difference = Direct City Costs Not Covered
by Building Permit Revenue ($ 22 , 159) *
* Does not include any City overhead costs.
For the purpose of this analysis, Staff only compared the years which
did not require a substantial reliance upon budget estimates. The
Fiscal Year 1991-92 projection is an estimate which may be
substantially impacted by economic conditions. Inclusion of the 1991-
92 projected figures would affect the reliability of the multi-year
analysis. For this reason, the analysis only compares data through
Fiscal Year 1990-91. As previously discussed, the revenue does not
always correspond with the fiscal year in which the inspection
services are rendered. It is also important to understand that this
comparison has only utilized information related to the direct costs
associated with the Building & Safety function. It is likely that the
deficit shown is actually understated when City overhead costs are
taken into account. As previously noted, a review of the permit fee
schedule will be undertaken during Fiscal Year 1991-92 .
Financial Comparison of In-House Building & Safety Department
In considering the potential for utilizing an in-house Building and
Safety function, several factors need to be considered. Given the
limited size of a City Department, it would most likely require a
continuation of limited contract services. For example, it would be
necessary to have the ability to contract for coverage during
vacations and other absences.
It is also important to note that the success of an in-house program
depends on the quality and background of the individuals the City is
able to attract. Mr. Taugher is a registered engineer providing the
credentials necessary to complete plan checking on complex projects.
If the Building Official selected by the City did not meet this
standard, the City may continue to rely upon contractual plan checking
of complex projects.
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The qualitative issues identified above must be considered when
analyzing the total impact of a financial comparison between in-house
and contract building inspection services.
In-House Estimated Costs
Estimated
hours Cost (1)
Sr. Bldg. Inspector 1, 992 $73 ,400
Contract Fill in Inspector (2) 160 8, 640
Building Official 1,992 94, 100
Contract Bldg Official Coverage(3) 200 17, 000
Misc. Contract Plan Checking (4) estimate 10, 000
Supplemental Contract Inspection
Time Necessary to achieve an
annual total of 3 , 000 hours
of service (5) 1, 008 58 , 500
TOTAL ESTIMATED COST OF
IN-HOUSE BUILDING & SAFETY DEPT $261, 640
NOTES:
(1) Estimated cost of personnel include Salaries, Health & Welfare
Benefits, Car Allowance, and Estimated increase to City Liability
Insurance Coverage.
(2) Estimated contract hours for an Inspector are based upon coverage
for 20 days of general leave.
(3) Estimated contract hours for Building Official area based upon
5 weeks (20 days general leave and 1 week conferences/
training) .
(4) A contingency has been included in the event that plan checking
of complex projects was contracted.
(5) In order to directly compare an in-house service with the
proposal from Taugher & Associates, additional contract inspector
hours must be accounted for to provide a total of 3, 000 hours.
Proposed 1991-92 Taugher & Associates Contract Costs
Building Official Hours 1, 185
Building Inspector Hours 3 , 000
Total Projected Contract Cost
Including Insurance Surcharge $273 , 800
Additional Direct Costs of Contract Service
Taugher & Associates Proposed $273, 800
Estimated In-House Cost 261, 640
Difference $ 12 , 160
As shown above, the use of contractual services provided by Taugher &
Associates results in approximately $12 , 160 in additional costs over
utilizing City personnel. This additional cost is minimal given that
the change to City personnel would also create incremental increases
in other City functions. For example, there would be additional
payroll processing and administrative time required for personnel and
supervisory related activities.
Staff has also attempted to analyze a projection of staffing required
for Fiscal Year 1992-93, as well as Fiscal Year 1991-92 . Mr. Taugher
has indicated that he anticipates the number of hours of service in
1992-93 to decrease over the number projected for 1991-92 . This
accounts for the fact that the initial Business License review and
follow-up should be complete. In addition, there are not any major
large scale projects anticipated at that time. There may be a small
increase in the final quarter of Fiscal Year 1992-93 in the event that
Hansen Ranch (Phase II) and Donlon Canyon begin construction during
that period.
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Staff does not anticipate a significant increase in the Staffing
required until such time as development occurs in the Extended
Planning Areas (Eastern and Western Dublin) . Without this additional
level of activity, it does not appear that it would be cost effective
to bring the Building and Safety function in-house.
This analysis has been based upon the workload projections developed
by Mr. Taugher and attached to his memorandum (Exhibit 1) . This
schedule attempts to project when construction activity will be
occurring on some of the more significant projects in the City . In
the event that the developers extend their construction timeframe to
the point that these projects are followed closely by development in
the Extended Planning areas, the City will incur additional costs for
the contract arrangement. The primary advantage of contracting this
service is the ability to obtain less than full-time services during
periods of low construction activity. Staff concludes that the
estimated construction schedule represents this type of scenario.
Cost per Inspection
The City has also utilized the cost per inspection as an indicator of
services rendered pursuant to the Taugher & Associates Agreement.
Data for this measurement are shown below:
Actual Actual Budget Estimated Projected
1988-89 1989-90 1990-91 1990-91 1991-92
Contract Cost $257, 576 $281, 337 $305, 100 $303 , 000 $273 , 800
# of Inspections 7 , 354 5, 500 8, 200 6, 000 5, 500
$ Per Inspection $35. 02 $51. 15 $37. 21 $50. 50 $49. 78
As shown above, the 1990-91 estimated cost per inspection is
substantially more than the budgeted amount. One impact on this has
been the need for increased Building Official hours to address
inspections and corrections required as a result of the City's
Business License Ordinance. Also, as the workload has declined, the
second inspector position has been working less than a full day.
Given that both inspectors are in the office 2 hours each morning,
handling administrative functions and responding to inquiries at the
public counter, this results in a higher proportion of the inspector's
time being office related.
The estimated 1990-91 cost per inspection is quite close to the actual
cost for Fiscal Year 1989-90. In Fiscal Year 1991-92 , it is estimated
that there will be a small reduction in the cost per inspection.
Proposed 1991-92 Agreement Modifications
The current agreement with Taugher and Associates identifies the Rate
Schedule as a separate Exhibit. The agreement provides for two
separate rates: Building Inspector and Building Official. In
addition, the agreement provides for a separate surcharge for
liability insurance. The current rates are effective through July 31,
1991.
Mr. Taugher has proposed an amendment to the hourly rates as follows:
Current Rate Proposed Rate Increase
Building Official $81. 00 $85. 00 +4 . 9%
Building Inspector $51. 00 -.-- $54 . 00 +5. 9%
The rates shown include benefits, vehicles, liability insurance and
the contractor's overhead. The proposed amendment would be effective
August 1, 1991.
Mr. Taugher has not proposed any change to the Liability Insurance
Surcharge. This is paid as a $4 per hour surcharge, not to exceed a
total of $12 , 000. This is the same level paid during the previous two
fiscal years. Mr. Taugher estimates his Fiscal Year 1991-92 liability
insurance expense at $36, 085.
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Conclusion
Staff recommends that the City Council review the level of services
provided and provide any additional input. Staff also recommends that
the City Council approve the Resolution amending the agreement between
Taugher & Associates and the City of Dublin.
a:taugher.doc.agenda#5
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Taugher and Associates, Inc.
CONSULTING ENGINEERS
P.O.BOX 20232 AREA CODE 415
18681 VINEYARD ROAD 537.2285
CASTRO VALLEY.CALIFORNIA 94546
MEMORANDUM
March 8, 1991. (Revised June 5, 1991)
To: Richard Ambrose, City Manager
From: Victor L. Taugher, Building Official
i
Subject: Annual Contract Review - Budget Preparation
Proposed 1991 - 92 contract
A. Proposed Rates
It is proposed that the basic rates for inspection
services be increased as follows:
Current Rate Proposed Rate
Building Official $ 81. 00 $ 85. 00
Building Inspector 51. 00 54 . 00
City subsidy for liability 12, 000. 00 12, 000. 00
The proposed rate reflects an increase of approximately
5% for the Building Official and 6% for the Building
Inspector. No increase in the subsidy for liability
insurance is requested.
B. Insurance
I have discussed insurance rates with my broker. While
it is too early to obtain a definite quote, it is esti-
mated that the cost of errors and omissions insurance for
next year will be about the same as this year.
The following is the cost of my errors & ommissions
insurance.
1987-88 1988-89 1989-90 1990-91
Insurance cost $46, 321 $56, 119 $36, 085 $36, 085
City Subsidy 16, 000 16, 000 12, 000 12 , 000
1
E. Statistical Projection
1989-90 1990-91 1991-92
Actual Estimated Estimated
Bldg. Permit Rev. $ 302 , 818 $ 183 , 000 $ 400, 000
Bldg. Valuation 36,904,402 15, 200, 000 24, 000, 000
Permits 910 850 900
Inspection (Bldg. ) 5, 500 6, 000 5,500
Res. Units Completed 280 631 101
F. 1989-90 Fiscal Year Report
Attached is the 1989 - 90 fiscal year report of Building
Inspection Department Activity.
D. Cost of Service
Actual Budget Est. Est.
1989-90 1990-91 1990-91 1991-92
Cost
Administration &
Plan Review $ 99, 166 $ 89 , 100 $102 , 180 $100,400
Bldg. Inspection 182 , 171 204 , 000 186, 917 161,400
Bldg. & Safety
Contract Cost 281, 337 293 , 100 301, 097 261, 800
Insurance Surcharge * 12 , 000 12 , 000 12 , 000
Total Contract Cost 281, 337 305, 100 303 , 000 273 , 800
City Support 44,250 60, 484 54 , 173 52 , 996
$325,587 $365, 584 $357, 173 $326, 796
Hours
Building Official 1, 259 1, 100 1, 260 1, 185
Building Inspector 3 , 576 4, 000 3 , 680 3 , 000
* included in above costs
3
It is requested that the City continue to subsidize
insurance costs this year in the amount of $ 12, 000
with an hourly rate of $4. 00 per hour.
C. 1991-92 Staffing Levels
The attached bar chart is a projection of scheduling of
major projects. The time frame for these projects
should only be considered indicators of work load.
Depending on the economy and other factors, these times
could either compress or lengthen out.
The business license program has imposed additional
workload. There 92 businesses that have apparent build-
ing code violations. These will require at least 60
additional hours for the Building Official and 250
hours for Building Inspectors. In addition it is pro
posed that the Building Department provide an educa
tional program for owner-builders. This program will
require 25 additional hours for the Building Official
and 100 hours for Building Inspectors. It should be
noted that there is no additional revenue for these
activities. Finally, customer service requires add-
itional time with no additional revenue.
Actual Estimated Proposed
1990-91 1990-91 1991-92
(8 months)
Building Official 812. 5 1360 1185
Building Inspector 2471.75 4080 3000
Staffing projections anticipate that the added
workload will be somewhat offset by a reduction in
construction activity.
D. Changes in Work Method
We are still looking foreward to an automated land
information system and permit system which hopefully
will be up and running in 1991-92 .
2
A1)RKLOAD 1'1,0.)I'.C'I'T(1NS
.Inn 91 .Iul,y r)I July 9'2 hi�1y 93 Inly 94
Dublin Plcadows (206 units) 174 / 32 /
Ki.ldara (174 "nits) 33
Village ITI l'arkwoM ('224 units) 2'24 /
V iA.lage IV Torrey P.i ncs (1 35 un i.ts) 57 6o
Almonson/Tmapges (69 dwellings) / 41 /
ilright.on meadows 'I'R 5616 (.1-7 dwell i.ngs) 17 /
Iku•deaux Estates (9 dwolli.ngs) 9 custom to s /
Hansen Ranch (1 S0 dwellings) 75 /
105 /
Donlon Canyon (300 units) �— 300 /
(17 dwel.l..i.figs) 17 —
Enen Plaza /
(tenant improvements) /
Public Storage /
(tenant improvements) /
Dubncy Orrice Iltclg. / I
D. S. R. S. D. /
Dublin Ilonda /
Chevron Gas Station
a —
1W Gas Station
Mice Club
Fire Repai.i•/VUl.age I'ly /
DRFA Fire Station No. 1. / /
r
M E M O R A N D U M
TO: Richard Ambrose, City Manager
FROM: Victor Taugher, Building Official
SUBJECT: BUILDING INSPECTION DEPARTMENT 1989-90 YEAR END
REPORT
DATE: March 8 , 1991
CITY OF DUBLIN
BUILDING INSPECTION DEPARTMENT
1989 - 90 ' ACTIVITY REPORT
1987-88 1988-89 1989-90
Valuation $65, 358 , 631 $29, 566, 347 $36,904 , 402
Permit fees 508 , 218 289 , 959 302 , 818
Permits issued 1, 086 1, 068 910
Inspections 8 , 537 6, 774 5, 500
Days worked 249 251 250
Hours in field 3 , 015 2 ,792 . 65 2535. 25 v
Hours/day 12 . 1 11. 13 10 . 14
Inspector office hours 836 . 8 747 .75 1, 054 . 5
Hours/day 3 .4 2 .98 4 . 2
Inspections/day 34 . 3 27 22 •
Inspections/hour 2 . 8 2 . 43 2 . 17
Inspections/permit 7 . 99 7 . 52 6 . 04
Contract cost $278 , 265. 51 $257 , 576 . 00 $281, 337 . 16
Cost/inspection 32 . 60 38 . 02 51. 15
1
AGREEMENT
FOR
BUILDING LAW ENFORCEMENT SERVICES
THIS AGREEMENT is made and entered into this 1st day of August 1983 ,
by and between the City of Dublin, a municipal corporation, hereinafter
referred to as the "City" , and Taugher & Associates , an Individual,
hereinafter referred to as the "Building Official" .
W I T N E S S E T H :
WHEREAS, the Building Official has submitted to the City a proposal to
provide building law enforcement services to the City; and
WHEREAS, the City has determined that it is advantageous and in the
best interest of the City to enter into the Agreement hereinafter set forth;
NOW, THEREFORE, in consideration of the mutual promises , conditions and
covenants herein contained, the parties agree as follows :
1 . Building Inspection Services . Building Official shall enforce the
provisions of the City ' s Building, Electrical, Plumbing, Mechanical and
Housing Codes ; the City ' s Zoning Ordinance ; and related State laws .
Building Official shall make such inspections and investigations as may
be required to effect such enforcement and issue permits as are
required by City ' s Ordinances and Codes . Such enforcement shall
include the duties as set forth in the Ordinance of the City for the
Building Official and in the performance of such work, the employees of
the Building Official shall do the following :
a. Plan Review. Building Official shall review the plans
prepared by or on behalf of private developers for compliance with
applicable State and City ordinances and regulations . Building
Oficial shall maintain close liaison with the City ' s Planning
Director in order that the appropriate requirements of the Zoning
Ordinance are incorporated within such building plans . Building
Official shall arrange review by other appropriate agencies having
jurisdiction in such matters relative to enforcement of fire
codes , sanitation codes and health codes . When satisfied that the
appropriate requirements of the City ' s codes have been met,
Building Official shall issue permits as set forth in such codes .
b . Building Inspection . Building Official shall provide
building inspection service during the course of construction of
private facilities to enforce compliance with the provisions of
the applicable State and City ordinances and regulations set forth
on the plans for which the permit is issued. In the performance
of such duties, Building Official shall provide prompt inspection
for each project at the completion of the various stages of
construction to determine compliance .
C . Zoning Enforcement . Building Official shall provide
enforcement of all aspects of the City ' s Zoning Ordinance and will
make all necessary investigations and follow-up inspections to
assure compliance with the Zoning Ordinance and the conditions of
approval of various variances , conditional use permits , site
reviews and other zoning approvals . Enforcement will include
preparation of cases for citation hearings and criminal
proceedings in municipal court-.-._ .
Building Official shall perform other activities as directed
by the City.
d. Housing Code Enforcement . Building Official shall enforce
the City ' s Housing Code by investigation of complaints regarding
sub-standard housing conditions and where necessary, prepare cases
for citation hearings , criminal proceedings in municipal court,
and civil abatement proceedings .
Building Official shall perform other activities as directed
by the City.
Pa.ae 1
e . Facilities for Records . The City shall provide an office for
conducting the duties set forth in this Agreement, and shall
provide necessary furnishings , telephone, permit forms and codes .
Within this office, Building Official shall assemble such records
customarily maintained by a City Building Department . Such
records shall, at all times , be the property of the City.
2 . Collection of Fees . All fees to be collected in connection with
the carrying out of the functions set forth above, shall be collected
by the City . Building Official shall review the appropriate ordinances
and fee schedules in effect by the City, and shall compute the amount
of such fees to be collected by the City.
3 . Compensation to Building Official . Building Official shall be
compensated monthly for services rendered in accordance with the
schedule contained on Exhibit "A" which is attached hereto.
4 . General Conditions .
a . Avoidance of Conflicts . During the life of this Agreement,
Building Official shall not provide services to any client for a
project which requires any permit or approval from the City.
b . Compliance with Laws . Building Official, his agents and
employees , shall comply with all laws , ordinances, rules and
regulations of the State, County, the City of Dublin, and all
governing bodies having jurisdiction applying to work done or to
be done under the Agreement .
C . Insurance and Indemnification . Building Official shall
assume liability and pay all costs of defense, including legal
fees and court costs , and hold the City harmless from loss ,
damages , costs or expenses caused by any negligent or wrongful
acts , errors, or omissions of Building Official ' s officers ,
employees and agents which may occur in the performance of the
terms , duties and obligations of this Agreement. Building
Official shall provide a certificate of insurance to the City, to
be included as part of this Agreement, which will give evidence of
general liability insurance of not less than $1, 000 , 000 . 00 for
personal injury, accidental death and property damage ; and further
provide to the City a Certificate of Insurance, which gives
evidence of automobile liability insurance coverage of not less
than $1 , 000 , 000 . 00 for persona]_ injury and accidental death, and
$50 , 000 . 00 for property danage per occurrence . City shall be
named as an additional insured in any such liability insurance
policy . Building Official shall pay all premiums for said
insurance .
Building Official shall also provide the City with a
certificate of insurance, to be included as part of this
Agreement, which will give evidence that Building Official ' s
employees are covered by worker ' s compensation insurance .
All certificates of insurance which are a part of this
Agreement shall be approved by the City Manager and City Attorney
as to form and content .
d. Assignability . Building Official shall not assign this
contract without prior written consent of the City .
e . Clerical Support . City agrees to provide adequate clerical
support to the Building Department function as mutually agreed
upon by City and Building Official .
f . Subcontractor . The name, background and experience of any
and every firm to which any work outlined in these specifications
is to be sub-contracted by the person or firm to which the prime
agreement is awarded must be submit-ted to the City Manager for his
approval . Unless a sub-contract is approved by the City Manager,
the holder of the prime agreement must do all the work outlined in
these specifications, using his own equipment and personnel . It
must be clearly understood that the holder of the prime agreement ,
Page 2
irrespective of any approved sub-contract, will be held entirely
responsible for the quality and quantity of work to be done under
the terms of the agreement . No sub-contract to do any work
outlined in these specifications is to run longer than one year,
and the extension or renewal of any such sub-contract agreement
can only be made with the approval of the City Manager . The
agreement will not be assignable in whole or part, without the
express , written approval of the City Manager .
5 . Responsible Individual . The individual directly responsible for
the performance of the duties of Building Official as hereabove set
forth shall be Victor L. Taugher, a California Registered Civil
Engineer, License #9556 , and Fire Protection Engineer License #911 .
Upon mutual agreement and direction of the City Manager, Building
Official may substitute other individuals in the above capacity as
responsible individual .
6 . Term of Agreement .
a. Term of Agreement . This Agreement shall be effective until
terminated. This Agreement may be cancelled by the City, upon
thirty ( 30 ) days advance written notice . This Agreement may be
cancelled by Building Official upon ninety ( 90 ) days advance
written notice .
b . Notices . Any written notices to the parties hereto shall be
sufficient if they are deposited in the United States Post Office ,
in envelopes , postage prepaid by registered or certified mail
addressed as follows :
City : City of Dublin
PO Box 2340
Dublin, California 94568
Building Official : Taugher & Associates
18681 Vineyard Road
Castro Valley CA 94546
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
duplicate at Dublin, California, the day and year first above written.
CITY OF DUBLI
i
By , Z'
M yor
ATTEST:
1
City C e k
TAUGHER & ASSOCIATES
Y
Page 3
PROPOSED CHANGES TO
EXHIBIT A
RATE SCHEDULE
CLASSIFICATION FEE RATE PER HOUR
Building Inspector
Inspection $35 . 00
Housing & Zoning Enforcement 35 . 00
Plan Checking (Residential and non-structural
commercial and industrial plan checking) 35 . 00
Principal Building Official
Inspection 35 . 00
Housing & Zoning Enforcement 35 . 00
Plan checking (complex residential, commercial and
industrial buildings ) 59 . 00
Supervision and administration* 59 . 00
Mileage Rate $ . 25 per
mile
This rate schedule will be effective for the first year of this agreement .
The rates will be adjusted thereafter annually, as mutually agreed upon by
the Building Official and the City.
In the event that Building Official is requested to perform services in
excess of forty ( 40 ) hours in any one ( 1 ) week, or in the event that there
is an emergency requirement for the services of the Building Official and
the City is reimbursed for said services, Building Official shall be
compensated at 1-1/2 times the above hourly rates . Standard rates will
apply for Building Official ' s attendance at Planning Commission and City
Council meetings .
* Supervision duties include review and coordination of work performed by
inspectors and clerical support staff . Administrative duties include
Council and Commission meeting attendance when requested, meeting with
applicants and developers , interagency coordination and coordination with
Staff, development of office procedures, operations, etc .
Page 4
RESOLUTION NO. - 91
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***************************
AMENDING THE AGREEMENT BETWEEN
THE CITY OF DUBLIN AND TAUGHER & ASSOCIATES, INC.
FOR BUILDING LAW ENFORCEMENT SERVICES
WHEREAS, Taugher & Associates, Inc. first entered into an Agreement on
August 1 , 1983 to provide Building Law Enforcement Services to the City of
Dublin; and
WHEREAS, the Agreement identifies the fees to be charged in an Exhibit
"A"; and
WHEREAS, the agreement allows an annual review and adjustment of the
fees charged by Taugher & Associates, Inc. and mutually agreed upon by the
City; and
WHEREAS, an adjustment of fees for services has been made by the City
on an annual basis in the past; and
WHEREAS, the City wishes to continue contracting for services from
Taugher & Associates, Inc. ; and
WHEREAS, an adjustment of fees for services rendered has been requested
by Taugher & Associates, Inc.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby approve an amendment to the agreement by and between the
City of Dublin and Taugher & Associates, Inc. as described in Exhibit 1
attached hereto and by reference made a part hereof.
BE IT FURTHER RESOLVED that the Mayor shall be authorized to execute the
amendment on behalf of the City.
PASSED, APPROVED AND ADOPTED this th day of , 1991 .
AYES:
NOES :
ABSENT:
Mayor
ATTEST:
City Clerk
E X H I B I T 1
1991 AMENDMENT TO AGREEMENT
FOR BUILDING LAW ENFORCEMENT SERVICES
BY AND BETWEEN THE CITY OF DUBLIN (CITY) AND
TAUGHER & ASSOCIATES, INC. (BUILDING OFFICIAL)
The parties hereby agree to the following amendments:
Section 3 - Compensation to Building Official shall read as follows:
BUILDING OFFICIAL hourly rate schedule shown below as Exhibit A shall become
effective for all services rendered under this agreement after August 1 ,
1991 . This change shall continue in effect until rescinded or amended by
action of the City Council, in accordance with the provisions of this
agreement.
EXHIBIT A
RATE SCHEDULE - 1991
CLASSIFICATION FEE RATE PER HOUR*
Building Inspector $54 . 00
Inspection $54 . 00
Plan Checking (Residential & Non-Structural
Commercial & Industrial Plan Checking) $54. 00
Principal Building Official
Inspection $85 . 00
Plan Checking (Complex Residential, Commercial &
Industrial Building) $85 . 00
Supervision & Administration** $85 . 00
This rate will be effective for the period beginning on August 1 , 1991 and
ending on July 31 , 1992 . The rates will be adjusted thereafter annually, as
mutually agreed upon by the BUILDING OFFICIAL and the CITY.
In the event that the BUILDING OFFICIAL is requested to perform services in
excess of forty ( 40) hours in any one ( 1 ) week, or in the event that there is
an emergency requiring the services of the BUILDING OFFICIAL and the CITY is
reimbursed for said services, the BUILDING OFFICIAL shall be compensated at 1
1 /2 times the above hourly rates . Standard rates will apply for BUILDING
OFFICIAL' s attendance at Planning Commission and City Council meetings .
* An additional insurance surcharge of $4. 00/hour will be added not to
exceed $12, 000 during a one year period.
** Supervision duties include review and coordination of work performed by
Inspectors and secretarial support staff.
Administrative duties include City Council and Commission meeting
attendance when requested, meetings with applicants and developers,
inter-agency coordination and coordination with Staff, development of
office procedures, operations, etc.
FOR: TAUGHER & ASSOCIATES, INC. FOR: CITY OF DUBLIN
Victor L. Taugher Peter W. Snyder, Mayor
Date .Date
Amendment to the Agreement
CITY OF DUBLIN AND TAUGHER & ASSOCIATES, INC.
FOR BUILDING LAW ENFORCEMENT SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as
"City") , and Taugher and Associates, Inc. (hereinafter referred
to as "Building Official") , first emtered into an Agreement on
August 1, 1983 to provide Building Law Enforcement Services to
the City of Dublin; and
WHEREAS , the fees established in Exhibit "A" of the
original agreement were to be annually reviewed and adjusted as
mutually agreed upon by the Building Official and the City; and
WHEREAS, an adjustment of fees for services has been
made by the City on an annual basis in the past; and
WHEREAS, the City wishes to continue contracting for
services from Building Official ; and
WHEREAS, an adjustment of fees for services rendered is
desired by both the City and Building Official.
NOW, THEREFORE, the parties hereto agrees as follows:
SECTION I. ADJUSTMENT OF RATES
The Taugher & Associates, Inc. hourly rate schedule (Exhibit A)
shall replace the rate schedule which was adopted by the City
Council and became effective August 1, 1989 . The change in rate
shall be effective August 1, 1990 and shall continue in effect
until recinded or amended by the City Council, according to the
provisions of the agreement.
CITY'/0 DUBL
mayoij
Attest:
Cit r Clerk
TAUGHER & ASSOCIATES, INC.
i
Victor L Taugher
1
EXHIBIT A
RATE SCHEDULE
CLASSIFICATION FEE RATE PER HOUR*
Building .Inspector $ 51. 00
Inspection 51. 00
Plan Checking (Residential and Non-Structural
Commercial and Industrial Plan Checking) 51. 00
Principal Building Official
Inspection 81. 00
Plan Checking (Complex Residential, Commercial
and Industrial Buildings) 81. 00
Supervision and Administration 81. 00
This rate will be effective for the period beginning on August 1,
1990 and ending on July 31 , 1991 . The rates will be adjusted
thereafter annually, as mutually agreed upon by the Building
Official and the City of Dublin.
In the event that the Building Official is requested to perform
services in excess of forty (40) hours in any one (1) week, or
in the event that there is an emergency requiring the services
of the Building Official and the City is reimbursed for said
services, the Building Official shall be compensated at 1 - 1/2
times the above hourly rates . Standard rates will apply for
Building Official ' s attendance at Planning Commission and City
Council Meetings.
* An additional insurance surcharge of $4 . 00/hour not to
exceed $12, 000.
** Supervision duties include review and coordination of
work performed by Inspectors and clerical support
staff.
Administrative duties include City Council and
Commission meeting attendance when requested, meetings
With applicants and developers, inter-agency
coordination and coordination with Staff, development
of office procedures, operations, etc.
2