HomeMy WebLinkAboutItem 8.3 Set Budget CIP Contract Review Meeting CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 23, 1992
SUBJECT: 1992-93 Annual Budget & Five-Year Capital Improvement
Program Public Hearings, and Contract Reviews
(Prepared by: Richard C. Ambrose, City Manager)
EXHIBITS ATTACHED: 1992-93 Budget Calendar
RECOMMENDATION: et Hearing Dates for 1992-93 Annual Budget, Five-Year
apital Improvement Program, and Contract Evaluations.
FINANCIAL STATEMENT: None.
DESCRIPTION: The City annually reviews and evaluates Contract
Services in conjunction with the City's Annual Budget and Capital
Improvement Program Hearings.
Those contracts scheduled for review for this Fiscal Year include:
1 . Building & Safety
2. General Engineering
3. Traffic Engineering
4. Library Services
5. Police Services
6. Animal Control Services
7. Street Sweeping
As in the past, Staff will provide information regarding changes in the
cost to current and different service levels of those contracts not being
evaluated this year as part of the Council's consideration of the 1992-93
Budget.
Staff has prepared the attached 1992-93 Budget Calendar. As indicated in
the Calendar, Staff anticipates being able to distribute the Budget and
Capital Improvement Program to the Council by May 20, 1992.
In past years, the Council has been able to review the Contract
Evaluations, Capital Improvement Program, and Annual Budget all in the same
evening. Due to the difficult fiscal decisions that are anticipated for
Fiscal Year 1992-93, Staff would recommend that the City Council set aside
at least two meeting dates for consideration of the. Contract Evaluations,
Annual Budget, and Capital Improvement Programs. It is Staff's
recommendation that the City Council consider establishing two special
meetings the week of June 8, 1992.
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COPIES T0:
ITEM N0. CITY CLERK
FILE
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1992; 93
BUDGET CALENDAR
RESPONSIBLE
DEPT/PERSON TASK DEADLINE
City Manager Budget Instructions distributed 3/19/92
Finance Submit report to City Manager and 3/26/92
Public Works Director on Developer Fees
collected by the City (all years) ,
identified by Developer and CIP
Account.
Finance/ Calculate Maintenance of Effort and 3/26/92
Public Works matching requirements for Prop. 111 ,
Measure B and SB 140 and report to City
Manager.
All Departments Operating Expenditure and Revenue 4/2/91
Estimates submitted to Finance
Finance Review Expenditure forms for accuracy 4/9/91
and input on Budget Summary worksheet;
calculate 1992-93 fringe benefit costs
based upon salaries submitted by
Operating Departments and input on
Budget Summary worksheet. Return
Budget Summary worksheet(s) and color
coded forms to Operating Departments
Finance Develop and submit to City Manager 4/13/92
1990-91 Actual, 1991 -92 Estimated and
1992-93 Projected Revenues .
All Departments Submit all completed Expenditure forms 4/13/92
to City manager' s Office.
Assistant City Submit all Contract Evaluations to City 4/13/92
Manager/Recrea- Manager
tion Director
All Departments Submit to City Manager' s Office all 4/13/92
Capital Improvement Project and
Equipment Requests for inclusion in
1992-97 CIP
Finance Report to City Manager identifying 4/13/92
excess/available reserves in the
Internal Service Fund for purchase of
new capital items (not replacement
items, i .e. Syntrex Equipment Reserves .
�} f`}4 �1 me n Fb2 �0 3
1992: 93
BUDGET CALENDAR
RESPONSIBLE
DEPT/PERSON TASK DEADLINE
City Manager Review Revenue Estimates and Budget 4/13 to
Requests with individual Departments 4/24/92
Recreation Park & Recreation Commission reviews 4/14/92
Director Recreation Program priorities .
All Departments Submit 3 Year Fiscal Forecast Revenues 4/24/92
to Finance Director & Expenditures to
City Manager
Finance Complete 3 Year Revenue Forecast and 4/28/92
submit to City Manager
City Manager Review CIP Projects 4/27 to
5/1 /92
Ginger R. Complete Budget & CIP cover and divider 4/21 /92
design and color scheme
Lou Ann Complete printing of cover and program 5/1 /92
dividers for Budget and CIP
City Finalize Operating Budget/CIP/Fiscal 5/4 to
Manager/Budget Forecast 5/8/92
Team
City Manager' s Type, copy, assemble and distribute 5/4 to
Staff Budget, CIP and Fiscal Forecast 5/20/92
Finance Calculate 1992-93 Appropriations Limit 5/8/92
and submit to City Manager
Finance Complete Annual Report on AB1600 5/13/92
Fees/Projects
City Manager Planning Commission review 1992-97 CIP 6/1 /92
Finance Present 1991 -92 Budget Modifications to 6/8/92
the City Council
City Manager City Council Contract Evaluations, 6/10 to
Public Hearings for 1992-93 Budget, 6/12/92
1992-97 CIP and 1992-93 Appropriations
Limit
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