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Home My WebLink About6.1 L.I.F.E Event i F.. \� —� ,82 ) AGENDA STATEMENT �, �� SENIOR CENTER ADVISORY COMMITTEE .tIFOR� MEETING DATE: May 3, 2007 SUBJECT: L.I.F.E. Event Report Prepared by Anna Hudson, Recreation Coordinator • ATTACHMENTS: Event Flyer RECOMMENDATION: Receive report, and discuss Committee Member volunteer responsibilities. FINANCIAL STATEMENT: None DESCRIPTION: The Dublin Senior Center is planning for the annual special event held in May. This newly created event will be called L.I.F.E. — Learn Information For Empowerment. This event will replace the"Step out for Senior Centers Event"that has been held for the past five years. EVENT PURPOSE AND THEME This event will educate seniors, their families and friends about community services available in the Tri- Valley. This year the event will focus on an emergency preparedness theme empowering seniors for life emergencies and challenges. The event will include an Information and Resources Fair featuring over 30 senior service providers as well as emergency preparedness agencies. There will also be three main mini- L.I.F.E. Workshops focusing on the theme "Dare to Prepare for L.I.F.E.". The event will also be used to kick off a new year-long goal of sharing information about emergency preparedness with the goal of distributing flashlights and whistles to all seniors in Dublin and providing education on using these potentially life-saving tools in an emergency. EVENT OVERVIEW The event is free to the public and no registration is required. The Senior Information and Resources Fair will be held in the large Ballroom and will include over 30 exhibitors. Invitations were emailed to providers of senior services, similar to those invited to the Step Out event in the past. Agencies providing emergency preparedness services such as the American Red Cross, Collaborating Agencies Responding to Disasters (C.A.R.D.) and the Dublin Police will be a few of the many key agencies who will support this event.. In an effort to make the event more engaging, Staff has requested that exhibitors provide safety item giveaways and safety tips on a business card size card as well as handouts highlighting their programs and services. At the same time, speakers from the American Red Cross, CARD and Dennis Richmond of KTVU will provide one or more L.I.F.E. Talks in 15 to 20 minute increments starting at COPIES TO: G:\SRCTRADVCMTE\Statements\2007\5-03-07L.I.F.E.event update.doc ITEM NO.: 6.1 , 10:30 AM, 11:00 AM, 12:30 PM and/or 1:00 PM. The event will end at 2:00 PM. Staff will,arrange to provide the following workshops. • How to Prepare for an Earthquake by American Red Cross • Tips on How to Prepare for Life Emergencies by C.A.R.D. • The Medias Role During Disasters by Dennis Richmond • Laugh Your Way to Health(and Control your Breathing)by Lydia Gonzales of Laughter Yoga Those in attendance at the event will receive a free whistle and mini-flashlight, with instructions on the use of the tools in an emergency: The tools in combination have many uses including being able to find your way in the dark, help rescuers find your location if you are trapped, as well as to communicate with rescuers. Staff and the sub-committee are trying to secure donations from corporate sponsors to provide funding so that a whistle and flashlight will be available for all Senior Center patrons, as well as all seniors in Dublin. The goal is to distribute up to 1,000 whistles and mini-flashlights at the event. Light refreshments will be provided throughout the morning and afternoon. Free hot dogs and beverages will be provided during the lunch hour from 11:30 AM to 12:30 PM. Seating will be available throughout the facility and in the outdoor patio areas. MARKETING AND ADVERTISING Staff has created an event logo to identify and promote the event. The event will be prominently highlighted in the monthly Senior Center newsletter as well as the summer edition of"The Guide". Press releases will be sent to the local media. Staff is also trying to arrange for an appearance on CTV 30. Using property tax data and customer information from the City's recreation database, Staff will create a targeted mailing list to send the event postcards to Dublin residents who are seniors. The post cards will also be given to the exhibitors to distribute to their customers. Staff is also asking the Dublin San Ramon Services District to print a brief note about the event on the water bills of Dublin residents. OUTCOMES AND EVALUATION The expected outcomes are to educate seniors, their families and friends about services available in the Tri-Valley, as well as increase their knowledge of emergency preparedness and readiness for a disaster. An evaluation will be distributed to measure these outcomes as well as garner feedback on the overall event. As an incentive, those responding to the survey will be entered into a drawing for "Emergency Related" door prizes provided by local businesses each hour. PROGRAM BUDGET The budget for the 2007 event is $750. However based on the event plan, the total event expenses are estimated at $2,350. Staff and volunteers will solicit donations from the Dublin Senior Foundation and local businesses to offset the $1,600 difference. Vendors participating in the LIFE event will provide approximately$900 toward the cost of the flashlight giveaway items. VOLUNTEER NEEDS In order to have a successful event, Staff will need significant volunteer assistance with the planning and implementation of the event. Each Dublin Senior Center Advisory Committee Member will assist Staff to be a co-chair and help support a portion of the responsibilities. A recruitment of volunteers will also be implemented to help on the day of event. RECOMMENDATION: Staff recommends the Committee receive the report, and discuss Committee Member volunteer responsibilities. 2 of 2 / �0`�;3ti�o n For F,h�o 1,,./ ey YC City of Dublin Senior Center meet 7600 Amador Valley Blvd. 7 --ty Dublin, CA 94568 ] (925) 556-4511—DublinRecGuide.com £/ 1 L • I F. E . , ;Learn Information For Empowerment Fee., �e Dare to Prepare for LIFE �a Saturday, May 19, 2007 G.\.1e 10:00 AM to 2:00 PM at the Dublin Senior Center Visit the Information and Resources Fair; receive information and valuable safety tips and emergency related items from each participating community service agency. This event is co-sponsored by the Dublin Senior Center Foundation. Come to the L.I.F.E. Talks that begin at 10:30 AM or 12:30 PM. Follow-up L.I.F.E. Talks will also beoffered on the 3rd Thursday of each month at the Dublin Senior Center at 10:30 AM or 12:30 PM. If you can't make this event,LIFE Talks continues every 3rd Thursday of each month at the same time with one of agencies listed below. PARTICIPATING AGENCIES 10:00 AM -2:00 PM Information and Resources Fair in the Ballroom AARP Mature Driving The City of Dublin Parks and Community Services Department Alameda County Community Dev.Agency Encourages you to develop your own pathway to wellness and safety. Alameda County Social Services Agency 11:30 AM - 12:15 PM - Free hotdogs and refreshments served. Bay Area Caregivers Born to Age—Directory of Senior Services in Alameda Co. Morning L.I.F.E. Talks California Telephone Access Program 10:30-11:00 AM -Rm A-Collaborating Agencies Responding to Disasters-Part I Tips to empower you to be prepared and ready at little cost. City of Dublin Police -Rm C-American Red Cross Part I-Stay Safe During Disasters City of Dublin Senior Center 11:00-11:30 AM -Rm A-Collaborating Agencies Responding to Disasters-Part II Tips to empower you to be prepared and ready at little cost. Community Resources for Independent Living -Rm C-American Red Cross Part II-Stay Safe During Disasters Consumer Affairs of Alameda County Afternoon L.I.F.E. Talks Dublin San Ramon Services District 12:00-12:30 PM -Rm A-Collaborating Agencies Responding to Disasters Part I Eden Villa Assisted Living -Rm C-American Red Cross Part I _ 12:30-1:00 PM -Rm A-The Medias Role During Disasters with Dennis Richmond Friendship Center-Senior Day Care Program -Rm C-Keep Your Humor in all Situations with Lydia Gonzales From the Heart Home Care 1:00-1:30 PM -Rm A-Collaborating Agencies Responding to Disasters-Part II Rm C-American Red Cross Part II The Groves at Dublin Ranch Health Net Make a Plan Build a IG Get Tr ued /Home Instead Senior Care This eve Public; X _ to the • Hope Hospice CPand especially f} • 1111 • Jazzercise designed 50 years �' PREPARE dies ` Legal Assistance for Srs/Health Insurance Counseling`., sand up,he1r fam �(i friends. Wheels(LAVTA),Dial-A-Ride and A.C.T.I.A. and American . . Be Ready va LLe U Red Cross Marymount Villa Senior Living _ -��, •. B � ' Cross Rudy 4Are cp,F:r .: Rosewood Gardens Senior Living . Senior Smile Dental Program—Advocate for Access :" Senior Support of the Tri Valley-Case Management for Srs i---- r ,__ - For more information call (925)556-4511. • United Seniors of Oakland ,, Valley Care Health Medical Center �� No registration required. ; Collaborating Agencies Valley Care Health-Legends Program-Behavioral Health Responding to Disaster