HomeMy WebLinkAboutItem 7.1 Street Sweeping Contract Review CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: April 27, 1992
SUBJECT: Contract Review for Street Sweeping (A-1 Enterprises) and
Award of New Agreement for Street Sweeping, Parking Lot
Sweeping, and Litter Pickup Services
Report by: Public Works Director Lee Thompson
EXHIBITS ATTACHED: 1) Resolution of Award
2) Agreement
3) RFP Summary
4) Copy of Proposal for A-1 Enterprises r
5) Copies of all proposals are available for review in
the Public Works Department and will be available at
the meeting.
RECOMMENDATION: 1) Review past performance of A-1 Enterprises and provide
input.
2) Adopt resolution awarding contract for street
�— sweeping, parking lot sweeping, and litter pickup
services to A-1 Enterprises and authorize Mayor to
execute agreement.
FINANCIAL STATEMENT: The estimated annual cost of street sweeping, litter pickup,
and parking lot sweeping services for FY1992-93 is $73,000.
This estimate is based on the unit costs presented in the
proposal. The total annual cost is estimated to be higher
than the total shown on the RFP in order to account for
anticipated increases in curb mileage and extra parking lot
sweeps for special events) . This five year contract
provides for annual rate increases upon approval of the City
Council and based upon the Consumer Price Index.
DESCRIPTION: For the past six years, the City has contracted with A-1
Enterprises for street sweeping and bitter pickup service in two successive three-
year agreements. The current agreement expires at the end of June, 1992.
Contract vs In-House Sweeping
As part of the street sweeping contract review process, Staff periodically surveys
other agencies who are providing sweeping services in-house in order to determine
whether it is more cost effective to contract for this service or to establish an
in-house sweeping function. The City is presently paying $15.00 per curb mile for
street sweeping service, and the total contract for Fiscal Year 1991-92 is
approximately $68,000. As a comparison for cost-effectiveness, Staff contacted
three agencies who own their equipment and hire personnel to operate it.
The City of San Ramon provides a level of service similar to Dublin's in that the
commercial areas are swept weekly and the residential areas twice monthly. Total
curb mileage is estimated at 202, but Staff was unable to obtain a breakdown between
commercial and residential or an annual curb mileage figure. San Ramon owns two
sweepers, estimates per-curb-mile costs of $25.00 to $30.00. The City of San
Ramon's total street sweeping budget for Fiscal Year 1991-92 is $165,000. This
figure includes approximately $81,500 for personnel, $3,000 for an outside
contractor (used as backup) , $38,000 for depreciation on the equipment, and $25,000
for vehicle maintenance-related activities. The balance consists of fuel and other
incidental costs. In addition, San Ramon sometimes utilizes a contract sweeper
during the fall season to pick up the overload caused by leaves. Maintenance of the
equipment is not performed by in-house personnel.
ITEM NO. COPIES TO: A-1 Enterprises, Snow White Sweepers. Piazza `G
Mobil Sweepers, Universal Sweeping Service Szo
CITY CLERK
F E 161 1
Alameda County owns two street sweepers and has two operator positions on staff. At
the time of the survey, one sweeper was inoperative and one operator was on extended
leave due to illness. Alameda County estimates that 600 curb miles are swept
approximately every three weeks, compared with Dublin's monthly curb mileage of ±320
(the exact number varies depending on the number of commercial sweeps in a month) .
There are no per-curb-mile figures available from the County; however, the cost of
providing one sweeping operator alone is $65,000 per year (salary, benefits, and
overhead) . Alameda County has a large inventory of work vehicles and equipment and
maintains all of their equipment, including sweepers, with in-house staff.
The Town of Danville purchased two street sweepers a few years ago, and after
performing in-house sweeping during those past few years, is now considering a
return to contract street sweeping. Danville's estimated annual curb mileage is
5,562 (compared to Dublin's 3,650) The estimated cost of in-house service in
Danville is $21.84 per curb mile. Street sweeping is provided in the downtown area
once per week. Residential sweeping has been twice monthly and is being cut back to
monthly service. Danville provided Staff with an estimated cost of $66,000 per year
for one- and one-half operator positions (salary, benefits, overhead) . Maintenance
figures for the sweepers were not available but were described as "really
expensive. " Danville's larger sweeper has been out of service for several weeks due
to a breakdown, and many of Danville's streets have not been swept during that time.
The capital outlay for a street sweeper is approximately $150,000. If the decision
were made to purchase a sweeper, the City would either need to purchase two vehicles
or make other arrangements for backup service. As noted above, the cost of only one
operator position is nearly as much as the annual cost of contract service. On the
basis of the above, and considering Dublin's small curb-mile inventory, lack of
Corporation Yard space, and current use of contract maintenance personnel, Staff
recommends that the City continue to contract for sweeping and litter pickup
services.
RFP Results - Proposed New Five-Year Agreement
On March 9, 1992, the City Council authorized Staff to issue a Request for Proposals
(RFP) for street sweeping, parking lot sweeping, and litter pickup services. Staff
mailed RFP's to five contractors who had expressed interest in the contract and
received four proposals. A summary of the responses to the RFP is attached as
Exhibit 3.
The lowest cost proposal was from Snow White Sweepers of San Ramon with a
comparative total annual cost of $58,622. Snow White's previous experience is
primarily as a parking lot sweeper. The vehicles currently available are small and
of the parking lot type, although the proposal mentions the possibility of obtaining
a larger sweeper later. The response time for emergency callouts is one hour during
working hours and up to three hours on weekends, with a three hour minimum charge.
In the event of a spill, the three hour time frame is excessive. Given the lack of
experience and equipment for a street sweeping operation, Staff does not recommend
awarding the contract to Snow White.
The second lowest cost proposal was from Piazza Mobil Sweepers of San Martin
(located between Morgan Hill and Gilroy) , with a comparative annual cost of $61,790.
This firm does provide sweeping services to other public agencies. The references
contacted for Piazza were complimentary. The services provided to other public
agencies were not comparable to the City of Dublin's requirements in all respects.
For example, the City of Colma consists of only two square miles of primarily
cemeteries. Colma has no emergency callout requirements and does not require the
contractor to deal with the public. The City of Newark uses Piazza as a backup to
their in-house sweeper, uses its own forces for emergency callouts, and does not
require the contractor to respond to complaints. The City of Los Altos does use
Piazza for regular sweeping service, but uses its own sweeper for callouts (stating
that Piazza is too far away) and does not require the contractor to respond to
complaints. Piazza does have the type of equipment used for street sweeping and
proposes to locate a sweeper in Dublin; however, Staff has some concerns about time
lost due to breakdowns, ability to respond to emergencies in a timely manner, and
ability to deal with the public as a primary contact for complaints.
The third lowest cost proposal was from the City's current contractor, A-1
Enterprises, with a comparative annual cost of $68,097.20. A detailed performance
evaluation is described in a separate section.
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The fourth proposal, from Universal Sweeping Service of San Jose, indicated a
comparative annual cost of $81,515.50, which is considerably higher than the other
proposals. While Universal does have the equipment and experience, the additional
cost and distance from Dublin are grounds to pursue an agreement with one of the
other providers. .
Performance Evaluation - A-1 Enterprises
A-1 has been the City's contractor for the past five years and has performed well
with very few complaints. Since A-1 became the City's sweeping contractor in 1986,
the number of requests for service related to street sweeping has declined steadily
from 12 in 1986-87 to only 6 thus far in 1991-92 (July through March) . Most service
requests are related to the fall leaf season when A-1 operates two different
vehicles in order to first vacuum up the leaves and then broom sweep the street.
A-l's supervisor responds personally to all resident requests on the day the request
occurred if possible.
A-l's proposed response time for emergency callouts is 15 to 20 minutes during
working hours and one hour at night or on weekends with a one-hour minimum. From
past experience, these callout time estimates are valid. A-1 is located in
Pleasanton, and some of the drivers (and the supervisor) live in Dublin or in nearby
communities. It should be noted that with longer callout response times, the City
also incurs additional cost related to MCE and/or police and fire services who must
wait for the sweeper to arrive.
While A-l's comparative annual cost is approximately $6,300 higher than Piazza's,
Staff feels that their experience and familiarity with the City of Dublin offsets
the cost difference by eliminating the need to train a new contractor. A-l's cost
proposal is 40 cents per curb mile higher than the current rate ($15.40 vs. $15.00) ,
which is an increase of approximately 2.7%. No cost increases are proposed in other
line items.
Request for Modification to the Contract
The proposed agreement is similar to the current agreement with the following
exceptions:
1) At the direction of the City Council, Staff has changed the term of the
agreement from three years to five years. The purpose of the change was to
provide the contractor with greater ability to amortize the cost of the
equipment. A-1 does plan to purchase an additional FMC sweeper in June and
possibly an additional vacuum unit as well. The agreement may still be
terminated by either party with appropriate notice.
2) A-1 Enterprises has requested that a specific clause be included in the
contract relative to annual increases. Section 9 of the draft agreement
refers to annual rate adjustments as approved by the City. A-1 is proposing
to include language to the effect that annual rate adjustments will be based
on the Consumer Price Index (CPI) . If the CPI increases, the contractor would
be allowed the same percentage of increase in rates. If the CPI decreases,
the contractor's rates may also decrease so long as the rates do not drop
below those for this initial (92-93) contract year. The City Attorney has
reviewed this request and approved the language as it now exists.
Staff feels that this is a fair basis for determining the amount of increase
and recommends that this clause be approved as part of the agreement.
Recommendation
On the basis of the above, Staff recommends that the City of Dublin continue to
contract for street sweeping services vs. providing these services in-house, and
that the City Council adopt the resolution awarding a five-year contract to A-1
Enterprises.
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RESOLUTION NO. -92
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT FOR STREET SWEEPING, PARKING LOT SWEEPING,
AND LITTER PICKUP SERVICES TO A-1 ENTERPRISES
WHEREAS, on March 9, 1992, the City Council authorized Staff to issue a
Request for Proposals (RFP) for Street Sweeping, Parking Lot Sweeping, and Litter
Pickup Services; and
WHEREAS, on March 27, 1992, four proposals were received and publicly
opened; and
WHEREAS, on the basis of experience, equipment, personnel, proximity to
the City of Dublin, and proposed contract pricing, the Public Works Director has
determined that A-1 Enterprises is most qualified to perform the contract;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby award the contract for Street Sweeping, Parking Lot Sweeping, and
Litter Pickup Services to A-1 Enterprises, said contract to commence on July 1,
1992.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the
agreement. .
PASSED, APPROVED, AND ADOPTED this 27th day of April, 1992.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
a: (contracts\sweeping\resoawrd
CITY OF DUBLIN
AGREEMENT
FOR STREET SWEEPING, PARKING LOT SWEEPING, AND LITTER PICKUP SERVICES
THIS AGREEMENT is made and entered into this 27th day of April, 1992, by and between
the CITY OF DUBLIN, a municipal corporation, hereinafter referred to as "CITY," and
A-1 Enterprises, hereinafter referred to as "CONTRACTOR. "
WITNESSETH:
WHEREAS, the Contractor has submitted to the City a proposal to sweep the public
streets and public parking lots, and provide litter pickup within the limits of the
City; and
WHEREAS, the City has determined that it is advantageous and in the best interest of
the City of enter into the Agreement hereinafter set forth;
NOW, THEREFORE, in consideration of the mutual promises, conditions, and covenants
herein contained, the parties agree as follows:
1. STREET AND PARKING LOT SWEEPING
Contractor shall use and furnish at his own expense all labor, equipment, and
materials necessary for the satisfactory performance of the street sweeping and
parking lot sweeping work set forth herein. After sweeping, curbs and gutters shall
be left in a clean condition. A clean condition is defined as the absence of
residue in the streets and gutters upon the completion of the sweeping operation.
The sweeping shall include as many passes as necessary to leave the street in a
clean condition. Contractor shall maintain a log which indicates dates, times,
streets, and miles swept. The log shall be available for inspection by the Public
Works Director or his designee.
A. Schedule
Exhibit A outlines the sweeping schedule to be utilized for residential
streets. Any change must be approved by the Public Works Director. Contractor
shall provide a sweeping plan for commercial streets, which must be approved by the
Public Works Director. All street sweeping shall be performed as follows:
1) Residential Streets
Residential streets are defined as all paved and public streets which
are not identified as commercial streets in the following paragraph. All
residential streets, including any center or median strips therein, shall be swept
twice each month on the second and fourth full weeks, or the first and third full
weeks, as agreed between the City and the Contractor. Exception: the Contractor
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shall sweep specified residential streets once every week during the heavy leaf-fall
season OR shall increase service so as to provide the same result, at the option of
the Public Works Director or his designee. The duration of the extra service and
the streets to be included shall be determined by the Public Works Director or his
designee.
The following commercial streets shall be treated as residential streets
for the purpose of this contract: Dublin Boulevard (westerly of Silvergate Drive) ,
Dublin Court, Sierra Lane, Sierra Court, Civic Plaza, Trinity Court, Houston Place,
Golden Gate Drive. These commercial streets shall be swept early enough in the
morning to avoid cars being parked along the street.
2) Commercial Streets
The following streets are defined as commercial streets and shall be
swept once every week: Amador Valley Boulevard (Village Parkway to westerly end) ,
Village Parkway (Clark Avenue to Amador Valley Boulevard) , Regional Street (Amador
Valley Boulevard to southerly end) , Amador Plaza Road (Amador Valley Boulevard to
southerly end) , San Ramon Road (Dublin Boulevard to Alcosta Boulevard) , Scarlett
Court (Dougherty Road to easterly end) , Dublin Boulevard (Silvergate Drive to
easterly end) , Dougherty Road (I-580 to Northerly City Limit) , Clark Avenue
(southerly of Dublin Boulevard) . The center medians within the limits specified
shall also be swept once every week. Any portions of the above streets which are
not within the limits above shall be defined as a residential street and shall be
swept in accordance with Paragraph 1 above.
3) Intersections
Contractor shall sweep the intersection of the following twelve major
cross streets according to the same schedule as commercial streets:
Dublin Boulevard/Dougherty Road Dublin Boulevard/Dublin Court
Dublin Boulevard/Sierra Court Dublin Boulevard/Village Parkway
Dublin Boulevard/Amador Plaza Road ' Dublin Boulevard/Golden Gate Drive
Dublin Boulevard/Regional Street Dublin Boulevard/San Ramon Road
San Ramon Road/Amador Valley Blvd. Amador Valley Blvd./Regional Street
Amador Valley Blvd./Village Pkwy. Amador Valley Blvd./Dougherty Road
4) Parking Lots
The following City parking lots shall be swept on a twice-monthly basis
during the same weeks as the residential sweep:
Civic Center - 100 Civic Plaza
Shannon Park/Community Center - 11600 Shannon Avenue
Alamo Creek Park. - Dougherty Road and Willow-Creek Drive
Dublin Sports Grounds - Dublin Blvd. next to Civic Center
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Sweeping shall be done after the normal operating hours of the facility
so that no vehicles remain in the parking lot at the time sweeping is done. In the
case of parks in residential neighborhoods (i.e. , Alamo Creek Park and Shannon
Park) , sweeping shall be done at such time as to avoid noise complaints from
adjacent residents. Sweeping days and times for all parking lots shall be approved
by the Public Works Director or his designee.
5) Emergency Callouts
Contractor shall provide a 24-hour telephone number and/or a list of
employees, including telephone numbers and pager numbers, who are available for 24-
hour emergency callout service. The response time for emergency_ callouts shall
conform to the estimated time of arrival quoted in Contractor's proposal to the
City. Compensation for emergency callouts shall be on an hourly basis according to
the rates listed in Exhibit B of this agreement.
6) Delays in Sweeping Schedule
In the event of inclement weather, Contractor shall not be required to
perform either the regular sweeping schedule or a makeup schedule. Contractor
shall, if requested by the Public Works Director, sweep any streets which become
littered with storm debris. In the event of a mechanical breakdown, service will be
provided as follows:
Backup equipment to be available at all times.
B. Estimated Miles to be Swept
The total annual estimated curb miles to be swept shall be as follows:
Residential: 2,500
Commercial: 1,150
Curb mileage is calculated according to actual curb miles swept and not
machine odometer readings.
It is recognized that a need may arise to increase the frequency of sweeping
during the heavy leaf fall season and thus increase the total number of miles swept
or to increase callout hours. In the event that such a need does arise, Contractor
shall increase the frequency of sweeping as directed by the Public Works Director or
his designee.
Any streets added to the City during the term of this Agreement, either by new
construction or annexation, shall be swept according to the appropriate schedule
beginning as soon as said streets are accepted officially by the City. The
additional cost for sweeping these streets shall be based on the per mile cost set
forth in Exhibit B.
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The City additionally reserves the right to reduce the number of curb miles to
be swept within a given year without incurring an increase in the agreed per-curb-
mile cost for that year.
C. Street Sweeping Complaints
Contractor shall, in person or by his agent, investigate any complaints which
may concern or involve the performance of this Agreement. Contractor shall report
to the Public Works Director or his designee on the following working day as to the -
action or procedure taken with reference to any complaints, and when necessary,
complete the citizens' request form which will remain on file in the City offices.
D. Disposal of Sweepings
Contractor shall dispose of all refuse collected by hauling same to legally
established refuse disposal sites or other site approved by the Public Works
Director. Refuse shall not be stored on the street but shall be loaded into trucks
or in appropriately placed containers, which shall be approved by the Public Works
Director. If containers are used, they shall be dumped upon completion of the
sweeping cycle.
E. Water
Contractor shall provide, at his own expense, sufficient water for the street
sweeping equipment necessary to comply with this Agreement and to assure that the
curb and gutter are left in a clean condition and the amount of dust during sweeping
is kept to a minimum.
F. Equipment Operation
The sweeper shall be operated at a safe speed which will allow for maximum
debris pick-up. Recommended speeds are 3 to S miles per hour in heavy buildup of
debris and 6 to 8 miles per hour in light buildup.
G. National Pollution Discharge Elimination System (NPDES) Requirements
Contractor shall comply with the requirements of the Alameda County Urban
Runoff Program and the requirements of the NPDES Permit, including preparation and
submittal to the City of the monthly report which includes information regarding
quantity of material picked up during the sweeping process.
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2. STREET SIDE TRASH RECEPTACLE PICK-UP
Contractor shall empty those City-owned trash receptacles which are located on
Dublin Boulevard and Village Parkway and are marked distinctively with the City
Seal, and also metal trash receptacles along the San Ramon Road bike trail.
Contractor shall also empty any street-side receptacles which the City adds in the
future. Street side trash receptacles shall be emptied on an as-needed basis and
whenever requested to be emptied by the Public Works Director or his designee. It
is estimated that on an annual basis, 1,152 receptacles will be emptied.
Contractor shall maintain a timelog which will reflect the total number of times the
receptacles are emptied. The log shall be available for inspection by the Public
Works Director or his designee. Payment for services rendered shall be based on a
cost per receptacle per pickup. Cost shall be inclusive of labor, vehicle, and
disposal costs and presented on a per-container basis, as set forth in Exhibit B.
3. SUPERVISION BY PUBLIC WORKS DIRECTOR
Contractor shall faithfully and regularly provide service in accordance with this
Agreement; the work shall be done in a prompt, thorough, lawful and workmanlike
manner, according to the provisions of this Agreement. Performance of each
provision of this Agreement shall be under the supervision of the Public Works
Director or his designee.
4. COMPLIANCE WITH LAWS
Contractor, his agents and employees, shall comply with all laws, ordinances, rules
and regulations of the State, County, and the City of Dublin, and all governing
bodies having jurisdiction applying to work done or to be done under this Agreement.
5. INSURANCE AND INDEMNIFICATION
Contractor shall assume liability and pay all costs of defense, including legal fees
and court costs, and hold the City harmless from loss, damages, costs or expenses
caused by any negligent or wrongful acts or omissions of Contractor's officers,
employees, and agents which may occur in the performance of the term, duties, and
obligations of this Agreement. Contractor shall provide a certificate of insurance
to the City, to be included as part of this Agreement, which will give evidence of
general liability and auto liability insurance of not less than $1,000,000 for
personal injury and accidental death per occurrence, and $500,000 for property
damage per occurrence. The City shall be named as an additional insured in any such
liability insurance policy. The contractor shall pay all premiums for said
insurance.
Contractor shall also provide City with a certificate of -insurance, to be included
as part of this Agreement, which will give evidence that Contractor's employees are
covered by Workers' Compensation Insurance.
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Contractor shall provide the City with a performance bond issued by a corporate
surety, naming the city as obligee, in an amount equal to the estimated street
sweeping charges for a two-month period as determined by the Public Works Director.
Said performance bond shall be included as part of the Agreement with the City.
All certificates of insurance and performance bonds which are part of the Agreement
with the City shall be approved by the Public Works Director and City Attorney as to
form and content.
6. BUSINESS LICENSE
Contractor shall obtain and keep current a City of Dublin Business License.
7. SUBCONTRACTORS
The name, background, and experience of any and every firm to which any work
outlined in this Agreement is to be subcontracted by Contractor shall be submitted
to the Public Works Director for his approval. Unless a subcontract is approved in
writing by the Public Works Director, Contractor shall perform all the work outlined
in this Agreement, using his own equipment and personnel. It must be clearly
understood that Contractor, irrespective of any approved subcontract, shall be held
entirely responsible for the quality and quantity of the work done under the terms
of the Agreement. No subcontract to do any work outlined in this Agreement is to
run longer than the term of the Agreement, and the extension or renewal of any such
subcontract agreement can only be made with the approval of the Public Works
Director. The agreement will not be assignable in all or part without the express
written approval of the Public Works Director.
8. TERM OF AGREEMENT
This Agreement will be for a five (5) year period beginning July 1, 1992.
Contractor's performance will be formally reviewed on an annual basis. This
Agreement may be cancelled by either party upon thirty (30) days' advance written
notice.
9. ANNUAL RATE INCREASES
Contractor will be entitled to an annual rate adjustment upon each annual
anniversary of this Agreement, the amount of said increase to be approved by the
City. The base for computing the adjustment shall be the Consumer Price Index for
All Urban Consumers for the San Francisco-Oakland Bay Area published by the U.S.
Department of Labor, Bureau of Labor Statistics (Index) which is published for the
date nearest the date of the commencement of the term of this Agreement. If the
Index published nearest the anniversary date (Renewal Index) has increased over the
Index for the prior year, the rates for the following year shall be established by
multiplying the rates for the current year by a fraction, the numerator of which is
the Renewal Index and the denominator of which is the Index for the preceding year.
In no case shall the adjusted rates be less than the initial rates as set forth in
Exhibit B. A sample calculation is set forth in Exhibit C hereto. The Public Works
Page 6
Director shall calculate the adjusted rate on each anniversary date of this
agreement and shall provide notice to Contractor of such new rates.
10. PAYMENT TO CONTRACTOR
Compensation for street sweeping shall be based on the actual number of curb miles
and intersections swept and number of callout hours expended. Compensation for
trash receptacle pickup shall be based on the actual number of receptacles emptied.
Compensation for parking lot sweeping shall be paid on a per-month basis.
Quantities submitted by Contractor for payment by City shall be according to the
schedule set forth in Section lA of this agreement. Callout hours are subject to
approval by the Public Works Director or his designee. Exhibit B contains the unit
prices for the performance of services pursuant to this Agreement. These shall
remain in effect until modified under the provisions of Section 8 of this Agreement.
Contractor shall submit invoices on a monthly basis. -Payment for services rendered
per the Agreement will be made within 20 days following the month during which
services have been performed, provided that the specified reports and invoices have
been submitted in a timely manner.
11. PENALTIES FOR NOT MEETING TERMS
Following are cause for penalties:
a. Operation of sweeper without using sufficient water to control dust.
b. Operation of sweeper exceeding the stated speed limits for operation.
C. Missing scheduled sweeping days without providing prior notice to the
Public Works Director or his designee (excluding inclement weather) .
When observed violating the foregoing on the first occurrence, the Contractor will
be notified in writing. Contractor shall respond within seven days with a written
plan stating how compliance will be obtained.
If the Contractor violates the same specification a second time, City shall have the
right to withhold payment of up to one times the cost of service which was scheduled
for that day.
If the Contractor violates the same specification three or more times, City shall
have the right to withhold payment of up to two times the cost of service which was
scheduled for that day for each violation. The amount of penalty shall be
determined by the Public Works Director.
12. NOTICE
Any notice given under this Agreement shall be served by depositing it in the mail,
postage prepaid, to the addresses set forth below.
Notices to the Contractor shall be addressed to:
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Page 7
A-1 Enterprises
3110 Busch Road (P. 0. Box 399)
Pleasanton CA 94566
Notices to the City shall be addressed to:
City of Dublin
Public Works Department
P. 0. Box 2340
Dublin CA 94568
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and
year first above written.
DATE: CITY OF DUBLIN
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
DATE: (Contractor)
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Page 8
EXHIBIT A
CITY OF DUBLIN
STREET SWEEPING SPECIFICATIONS
Residential Street Sweeping Schedule
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EXHIBIT B
UNIT PRICES FOR STREET SWEEPING SERVICES
ITEM DESCRIPTION UNIT OF ESTIMATED UNIT TOTAL
MEASURE QUANTITY PRICE PRICE
1. Street Sweeping Curb Mile 3,650 $ 15.40 $56,210.00
2. Intersection Sweeping Each 624 5.00 3,120.00
3. Trash Receptacle
Pickup Each 1,152 1.10 1,267.20
4. Emergency Callout Hours 60 55.00 3,300.00
5. Parking Lot Sweeping Per Month 12 350.00 4,200.00
TOTAL: $68,097.20
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Page 10
EXHIBIT C
SAMPLE CALCULATION FOR ANNUAL INCREASES
Year 1 Curb mile rate of $15.00; Index at 125*
Year 2 Index at 128.5 = curb mile rate of $15.42
128.5/125 x $15 = $15.42
Year 3 Index at 136.7 = curb mile rate of $16.40
136.7/128.5 x $15.42 = $16.40 }
Year 4 Index at 140.3 — curb mile rate of $16.83
140.3/136:7 x $16.40 = $16.83
* Calculations are theoretical based on prior history. The beginning index to be
used is the June, 1992 figure.
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Page 11
COMPARISON OF RESPONSES TO REQUEST FOR PROPOSAL
STREET SWEEPING SERVICES
SNOW WHITE SWEEPERS PIAZZA MOBIL SWEEPING A-1 ENTERPRISES
UNIVERSAL SWEEPING SERVICES
LOCATION WHERE EQUIPMENT Main yard in Alviso; plan to locate a
sweeper in Dublin for contract. Pleasanton San Jose
IS KEPT: San Ramon
Tymco 600 Air Vac; portable backpack 1 Tymco (dual svc. leaf L street) 1987 Mobil sweeper (primary)
QUANTITY AND TYPE OF EQUIPMENT (2) Swartze 343-I Supe rvac
blower (primary equipment) 2 Tymco street sweepers
(2) Mobil sweepers (back
TO BE USED IN DUBLIN CONTRACT (2) Swartze 222 (5) Mobil sweepers, 2 Tymco Air Vacs 1 FMC (backup), 1 Elgin (backup) up)
Possible Sunvac 600 by Fall 1992 available as backup. 1 Water truck Additional equipment available
BACKUP EQUIPMENT AVAILABLE IF (Included). Able to maintain (Included). (Included)
NOT INCLUDED IN 92 work schedules in event of mechanical
breakdown. (Included).,. Have full time mechanic with
fully stocked parts vehicle.
AVAILABLE PERSONNEL TO BE (2) Office, (1) Mechanic/QA,
I MiOLV ED I:7 DUBLIN CONTRACT (6) Drivers Owner, sales dispatcher (also available (1) Supervisor, (1) Office, (7) Drivers (2) Supervisory, (3) Cleric ai,
to sweep if necessary); driver. Have four (2) primary drivers (ocher staff
available when necessary)
backup drivers.
DRIVER SCREENING PROCESS On the fob training; clean DMV Clean DMV, drug testing, mechanically Physical, 40 hours behind-wheel training, 2 years experience, clean DMV,
record. inclined, service oriented. Clean DMV mechanically inclined; good cor..muni-
cation skills
ESTIMATED TIME OF ARRIVAL ON
CALLOUTS: WORKING HOURS: One hour. 30 min. to one hour 15-20 minutes 1 hour
AFTER HOURS: Two to three hours. 30 min. to 1-1/2 hours 1 hour 1 hour
_ LOCATION OF DUMP SITE TO BE Nearest available. Plan to lease Pleasanton Transfer Sta. or Pleasanton Transfer Sea. On site dumpster located as approved
USED DURING REGULAR SCHEDULE: site on Scarlett Ct. to locate dumpster. on-site containers if possible. by City.
SUBCONTRACTORS: None. None None Moreno Sweepers (for parking lots)
REFERENCES: Danville Park 6 Rec., BART parking lots, City of Los Altos, City of Colma City of Dublin. City of Pleasanton, City of Foster City; City of San Jose;
over 100 other parking lot customers. Town of Woodside, City of Newark Hacienda Business Park City of Turlock; City of Mtn. View;
County of Los Angeles
PROPOSED COST OF SERVICE:
_ UNIT QUP37TITY UNIT PR. TOTAL U;IIT QUANTITY UNIT PR. TOTAL UJIT QUANTITY UNIT PR. TOTAL UNIT QUANTITY UNIT PR. AL
Street Sweeping Curb Mile 3,650 $ 13.00 $47,450 Curb Mile 3,650 $14.20 $51,830 Curb Mile 3,650 $15.40 $56,210 Curb Mile 3,650 $15.47 .50
Intersection Sweeping Each 624 5.00 3,120
Trash Receptacle Pickup Each 1,152 1.00 1.152 Each 624- 4.50 2,808 Each 624 5.00 3,120 Each 624 21.00 X0.00
Each 1,152 1.00 1,152 Each 1,152 1.10 1,267.20 Each 1,152 1.25 1,440.00
%�4 Emergency Callouts Hour 60 50.00* 3,000 Hour 60 55.00* 3,300 Hour 60 55.00* 3,300 Hour 60 58.50* 3,150.00
.r}
_A 0.00 Lot Sweeping Month 12 325.00 3,900 Month 12 225.00 2,700 Month 12 350.00 4,200 Month 12 375.00 4,500.00
TOTAL: $58,622 68,097.20 TOTAL: $81,515.50.
*1 hr. minimum during the week 6 3 hr_pinimum on weekends for callouts TOTAL: - - $61,790 TOTAL: . . $
r, *2 hour minimum for callouts *1 hour minimum for callouts *2 hour minimum for callouts
V '
A
f
PROPOSAL
FOR STREET SWEEPING, PARKING LOT SWEEPING,
AND LITTER PICKUP SERVICES
NAME OF COMPANY: A-1 Enterprises
BUSINESS ADDRESS: 3110 Busch Rd. (P.O. Box 399)
Pleasanton, CA 94566
TELEPHONE NO. ( Sin --1 .846-4062 }
LOCATION WHERE EQUIPMENT IS KEPT, IF DIFFERENT FROM ABOVE:
1. LIST THE QUANTITY AND TYPE OF EQUIPMENT AVAILABLE FOR PERFORMANCE OF THIS CONTRACT.
IDENTIFY WHICH VEHICLES WOULD BE USED AS PRIMARY SERVICE VEHICLES AND WHICH (IF ANY)
WOULD BE USED AS BACKUP.
1 - Tymco (dual service leaf & street)
2 - Tymen (atreet ripaning)
1 - FMC (back up)
1 - Elgin Eagle (back up)
1 - McClarn Water Truck (3200 gal.)
IF YOU DID NOT LIST ANY BACKUP EQUIPMENT ABOVE, PLEASE EXPLAIN HOW YOU WOULD PROVIDE
SERVICE IN THE EVENT OF A MECHANICAL FAILURE:
2. LIST AND QUANTIFY THE PERSONNEL (BY JOB TITLE) THAT WOULD BE DIRECTLY INVOLVED IN
THIS CONTRACT. INCLUDE SUPERVISORY PERSONNEL, OFFICE PERSONNEL, AND DRIVERS. EXPLAIN
HOW YOU WOULD CONTINUE TO PROVIDE SERVICE IN THE EVENT OF ILLNESS OR VACATIONS.
Supervisory - JIM RASHLEIGH.
Office Staff - Roberta Doty
Driver (commercial) Terry Donovan (8yrs)
eb-luds eR (8
Jim Hudson (3yrs)
(sweeper) Chuck Hughley (3yrs)
Todd Paddock (3yrs)
Betty Hoyt (4yrs)
Frank Rodriquez (4yrs)
Page 2 of 4 '
�J + �'
Fr P
E:--i.3;
?20 PC S8,L- -
PLEASE DESCRIBE THE SCREENING PROCESS USED IN THE SELECTION OF DRIVERS: -
Physical
40 Hours Behind Wheel Training
DMV Check
3. PROVIDE AN ESTIMATED TIME OF ARRIVAL (ETA) - IN NUMBER OF HOURS - FOR EMERGENCY
CALLOUTS (FROM TIME OF NOTIFICATION BY THE CITY TO THE OPERATOR'S ARRIVAL AT THE SCENE) .
WORKING HOURS (8:00 A.M. TO 5:00 P.M. )
15 - 20 Min.
AFTER HOURS: 1 Hour
4. IDENTIFY THE DUMP SITE TO BE USED DURING PERFORMANCE OF THE REGULAR SWEEPING
SCHEDULE.
Pleasanton Transfer Station
5. IF A PORTION OF THIS CONTRACT IS PROPOSED TO BE PERFORMED BY SUBCONTRACTORS, PLEASE
IDENTIFY THE SUBCONTRACTORS) AND WHAT PART OF THE CONTRACT THEY WILL BE PERFORMING.
none
6. REFERENCES : PLEASE LIST THREE SIMILAR CONTRACTS YOU ARE CURRENTLY PERFORMING OR HAVE
PERFORMED WITHIN THE LAST TWO YEARS. IF YOU HAVE HAD NO OTHER PUBLIC AGENCY CONTRACTS,
PLEASE LIST THE MOST COMPARABLE. REFERENCES MUST INCLUDE THE NAME OF A CONTACT PERSON AND
A TELEPHONE NUMBER.
a. CTTY OF DITRT TN Lee Thmmpcnn
P.O. Box 2340 Ginger Russell
Dublin, CA 94568 5101 833-6610
b. CTTV OF PTFASANTnN .Tim Miirk
P.O. Box 520
Pleasantnn, CA 94566
510/ 484-8280
c• HACTFNDA RTTSTNF.SS PARK Tamac Paxgnn
4695 Chabot Dr.
Sta_ 114
Pleasanton, CA 94566
510.1 462-9.0140
Page 3 of 4
PROPOSED COST OF SERVICE -
ESTIMATED EST TOTAL
SERVICE ANNUAL QTY UNIT UNIT COST ANNUAL COST
RESIDENTIAL/COMMERCIAL
STREET SWEEPING 3,650 CURB MI. $ 15.40 $ 56,210.00
INTERSECTION SWEEPING* 624 EACH $ 5.00 $ 3, 120.00
TRASH RECEPTACLE PICKUP 1,152 EACH $ 1.10 $ 1,267.20
EMERGENCY CALLOUT** 60 HOURS $ 55.00 $ 3,300.00
PARKING LOT SWEEPING 12 PER MO. $ 350.00 $ 4,200.00
TOTAL ESTIMATED ANNUAL COST: $ 68,097.20
* Note: The current contract provides for commercial intersection sweeping as a separate
item from the curb mile item. There are 12 commercial intersections. See Section 1A(3)
of the draft agreement.
**IF YOUR CALLOUT RATE ASSUMES A MINIMUM NUMBER OF HOURS, PLEASE INDICATE THE MINIMUM IN
THE FOLLOWING SPACE: 1 Hour IF NO MINIMUM IS LISTED, THE CITY WILL ASSUME
A MINIMUM OF ONE HOUR.
SIGNATUR
7
TITLE: Operation Manager
Page 4 of 4