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HomeMy WebLinkAboutItem 4.2 Renew NORCAL Agreement CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: November 23 , 1992 SUBJECT: Renewal of Agreement for NORCAL Employment Relations Training (Prepared by: Lou Ann Riera-Texeira, Asst to the City Manager) EXHIBITS: A) Agreement B) 1993 Schedule of Workshops C) Membership Roster RECOMMENDAT ON: pprove the City's continued participation in the �, program and authorize the City Manager to execute the agreement. FINANCIAL The annual fee to participate in the NORCAL consortium STATEMENT: is $1 ,400 . In addition, there are minimal costs associated with lunches and facility rental. Sufficient funds are. included in the FY 1992-93 budget. DESCRIPTION: Since January of 1987, the City has participated in the NORCAL training consortium which provides employee relations training. The consortium has provided an excellent opportunity for supervisory and management personnel to obtain valuable training at local seminars. The law firm which prepares the presentations is well recognized in their field and they represent many public agencies. The training sessions cover a wide range of issues such as the ADA, labor relations, employee evaluations, discipline procedures and leadership. Attached is a tentative schedule of workshops and seminars to be conducted in 1993 . The program is structured around a calendar year and the proposed agreement covers January 1, 1993 through December 31, 1993 . A copy of the current membership roster is also attached. The roster includes the names of one representative from each of the 22 participating agencies. Each agency is allowed to register as many workshop participants as desired for each seminar. According to the current membership roster, there are 22 participating agencies. The base cost for retaining the law firm is spread evenly among the members. The cost of lunches and renting meeting space is divided among the agencies based on attendance. With 22 participating agencies, the base cost of Dublin's participation would be $1,400 . The cost to participate in NORCAL last year was $1, 360. Adequate funding to cover the base cost plus anticipated lunch and rental fees has been included in the FY 1992-93 budget. In addition to the above, there are two changes to the NORCAL training. The first is the location of the workshops. Previously the workshops have been held at Heatherfarm Garden Center in Walnut Creek. In order to accommodate the increasing number of participants, a new location was needed. Commencing with the January 21 , 1993 workshops, all sessions will be held at the new Centre Concord. ---------------------------------------------------------------------- COPIES TO: ITEM NO. 4,& :Z CITY CLERK The second change involves hosting the workshops. For the past several years the City of Concord has graciously assumed the responsibility for coordinating and hosting the workshops. This involves the following: • Providing each agency with a workshop announcement • Making arrangements for the facility set up (securing the room, arranging for audio-visual aids, etc. ) • Making arrangement for coffee, donuts and lunch • Arriving early the day of the workshop to set up, distribute work- books and direct participants to the sign-up sheets • Billing each agency for lunch The City of Concord has indicated that due to staff reductions they can no longer continue to perform all of these functions. Consequently the responsibilities have been split three ways between Liebert, Cassidy & Frierson, the City of Concord and the participating agencies (see attached) . Briefly, the participating agencies will be responsible for the following: 1. Providing donuts or danish (cost to the host agency approximately $40.00) 2 . Arriving at the facility by 8:00 a.m. to confirm that all necessary arrangements have been made 3 . Distributing workbooks and directing participants to the sign-up sheets The City's continued participation in this program will assure that City staff obtain appropriate training. In addition to the training, the law firm also provides unlimited telephone consultation and a regular newsletter outlining current legal developments. To continue participating in the NORCAL consortium, , the City will need to enter into an agreement with Liebert, Cassidy & Frierson (Exhibit A) . Staff recommends that the City Council approve the City's participation in the NORCAL consortium and authorize the City Manager to execute the agreement. AGREEMENT FOR SPECIAL SERVICES This Agreement is entered into between the CITY OF DUBLIN, A Municipal Corporation, hereinafter referred to as "City," and the law firm of LIEBERT, CASSIDY & FRIERSON, A Professional Corporation, hereinafter referred to as "Attorney." WHEREAS City has the need to secure expert training and consulting services to assist City in its relations and negotiations with its employee organizations; and WHEREAS City has determined that no less than twenty-two public agencies in City's general geographic area have the same need and have agreed to enter into identical agreements with Attorney; and WHEREAS Attorney is specially experienced and qualified to perform the special services desired by the City and is willing to perform such services; NOW, THEREFORE, City and Attorney agree as follows: Attorney Is Services During the year beginning January 1, 1993, Attorney will provide the following services to City (and the other aforesaid public agencies): 1. Five days of group training workshops covering such employment relations subjects as management rights and obligations, administering evaluations, negotiation strategies,employment discrimination and affirmative action,employment relations from the perspective of elected officials, grievance and discipline administration for supervisors and managers, planning for and responding to concerted job actions, current court, administrative and legislative developments in the personnel relations areas, etc., with the specific subjects covered and lengths of individual workshop presentations to be determined by City and the other said local agencies. 2. Availability of Attorney for City to consult by telephone. 3. Providing of a monthly newsletter covering employment relations developments. Fee: Attorney will provide these special services to City for a fee of One Thousand Four Hundred Dollars ($1,400.00) payable in one payment on or about February 1, 1993. Said fee will cover Attorney's time in providing said training and consultative services, and the development and printing of written materials provided to attendees at training programs. Additional Services: Attorney shall, as and when requested by City, make itself available to City to provide representational and other employment relations services at its normal hourly fees. Independent Contractor: It is understood and agreed that Attorney is and shall remain an independent contractor under this Agreement. Term: The term of this Agreement is twelve (12) months commencing January 1, 1993. The term may be extended for additional periods of time by the written consent of the parties. Condition Precedent: It is understood and agreed that the parties' aforesaid rights and obligations are contingent on no less than twenty-two (22) local agency employers entering into a substantially identical Agreement with Attorney on or about January 1, 1993. LIEBERT, CASSIDY & FRIERSON CITY OF DUBLIN A Professional Corporation A Municipal Corporation By - n BY Law Offices LIEBERT, CASSIDY & FRIERSON A Professional Corporation Los Angeles Office: San Francisco Office: 6033 W. Century Blvd.,Ste. 601 49 Stevenson Street,Ste., 1050 Los Angeles,California 90045 San Francisco,California 94105 (310)645-6492 (415)546-6100 Fax(310)337-0837 Fax(415)546-6831 NORCAL EMPLOYMENT RELATIONS CONSORTIUM 1993 Workshop Schedule DATE/TIME/LOCATION TOPIC AUDIENCE Thursday, "Privacy Issues in the Workplace" Upper Management, January 21 , 1993 Personnel/Relations Staffs, 9:00 a.m. - 4:00 p.m. and Agency Counsel City of Concord "Legal Update on Employment Law" Thursday, March 11 "Write it Right" Supervisors and Managers 9:00 a.m. - noon; whose tasks include written 1:00 a.m. - 4:00 p.m. Please Note: Each session is limited communications. Especially City of Concord to 50 people. those who evaluate; discipline or counsel employees in writing; also anyone who reviews such written communications, or who prepares work unit or department rules. Thursday, April 15 "What Every Manager Should Know Supervisors and Managers 9:00 a.m. - noon with Respect to Avoiding/ City of Concord Resolving Labor Problems Thursday, June 17 "Guide to Avoiding Discrimination Supervisors and Managers 9:00 a.m. - 4:00 p.m. Liability in the Workplace" City of Concord Thursday, September 16 "The 3R's for New Supervisors: New or Recently Assigned 9:00 a.m. - noon Realities, Responsibilities and Supervisors City of Concord Relationships" Thursday, November 18 "California Local Agency Agency and Employee 9:00 a.m. - 4:00 p.m. Employment Relations" Organizations/Union City of Concord Representatives wkshop 21\NorCa1\schedu1e\9.16.92 Law Offices LIEBERT, CASSIDY & FRIERSON A Professional Corporation Los Angeles Office: San Francisco Office: 6033 W.Century Blvd.,Ste.601 49 Stevenson Street,Ste., 1050 Los Angeles,California 90045 San Francisco,California 94105 (310)645-6492 (415)546-6100 Fax(310)337-0837 Fax(415)546-6831 NORCAL EMPLOYMENT RELATIONS CONSORTIUM 1993 Workshop Descriptions January 21, 1993 well as discussion of issues of particular "Privacy Issues in the Workplace" interest to participants. This program will be valuable for upper level March 11, 1993 managers, personnel directors, employment "Write it Right" relations staff, and agency legal counsel. The agenda will guide management personnel This is a small, informal workshop which will through the maze of laws and court decisions focus on the importance of written dealing with employees' rights to privacy in communication in the work environment. The the workplace. The program will examine basics of effective business writing will be pertinent issues related to applicant and examined with particular reference to employee reference, background and credit counseling, discipline and evaluation checks, polygraphs, preemployment inquiries, situations. employee personnel files and records, searches of employee property and work stations and The primary emphasis of the workshop is to drug/alcohol testing, medical and provide participants with the opportunity to psychological examinations and access/use of improve their writing skills through the use of related records, access and use of criminal written exercises. Participants will draft records and of police internal affairs files, memos, evaluations, etc., which will then be regulation of off-duty conduct and discussed. Sample letters will also be relationships, restrictions on outside provided. employment, no smoking rules, and residency restrictions. Who should attend? Supervisors and managers whose tasks include January 21, 1993 written J6ommunications, especially those who "Legal Update on Employment Law" evaluate, discipline or counsel employees in writing; also anyone who reviews such written This program is directed to personnel/ communication, or who prepares work unit or employment relations managers and their department memoranda. staffs, as well as agency managers having responsibilities in this area and agency PLEASE NOTE: Attendance is limited to 50 counsel. It will consist of a review of current people. legal developments in employment relations as orCal Employment Relations Consortium Workshop Descriptions for 1993 Page 2 April 15, 1993 September 16, 1993 "What Every Manager Should Know "The 313's for New Supervisors: with Respect to Avoiding/Resolving Realities, Responsibilities and Labor Problems" Relationships" This program is designed to assist Department This half day program will be helpful for new Managers and Supervisors in recognizing and or newly assigned supervisors in meeting the resolving potential labor problems at the challenges of their demanding job and easing department level.. The program will focus on their transition into management. The agenda the practical aspects of conflict resolution in a will highlight some :common problems faced variety of workplace situations. Specific by the new supervisor. The presenter will topics to be covered will include the resolution discuss the * Realities, Responsibilities and of employee complaints or grievances, Relationships in terms of: removing the conflict from employee evaluations,effective counseling of employees, * What is supervision? learning to cope with union representatives, * The Management Team Concept handling employee alcohol or drug * Interpersonal Relationships dependency problems, and how to help create * Union Relations a sexually neutral workplace. * Monitoring the Performance of others June 17, 1993 The program will also provide an opportunity "Guide to Avoiding Discrimination for participants' to interact with the presenter Liability in the Workplace" and to "network" among themselves. The workshop which is designed for all levels November 18, 1993 of agency management, will provide "California Local Agency information on how to best avoid employment Employment Relations" discrimination liability. The emphasis will be on a practical - not "legalistic approach and This workshop is directed to representatives of will include discussions of hypothetical but an agency's employee organizations as well as realistic fact situations. The program will its management with the purpose of enhancing address the subject of employment constructive employer-employee organization discrimination from the perspective of relations. The program will cover the contemporary court and arbitration-grievance practical and legal aspects of such topics as decisions, and will recommend management negotiations, grievance processing, preventive measures. organizational representation rights and limitations, and employment discrimination. wkshop21\norca1\description\10.14.92 CONSORTIUM LIST October 15, 1992 Kathy Sipel Phone: (510) 528-5714\5710 Personnel Analyst Fax: City of Albany Contact: Kathy Sipel 1000 San Pablo Avenue Albany, California 94706 Notes: Betty Prange Phone: (510) 778-3501 Administrative Services Director Fax: (510) 778-6249 City of Antioch Contact: Betty Prange Post Office Box 130 Antioch, California 94509 Notes: Cathryn Freitas Phone: (510) 689-3890 x308 Personnel Officer Fax: (510) 676-7211 Central Contra Costa Sanitary District Contact: Cathryn Freitas 5019 Imhoff Place Martinez, California 94553 Notes: Ann Crossey Phone: (510) 671-3153 Director of Personnel & Employee Relations Fax: (510) 671-3496 City of Concord Contact: Betty Savage 1950 Parkside Drive Concord, California 94519 Notes: Shipping workbooks use 1957 Parkside Drive Norma Hoshide Phone: (510) 674-8033 Director of Personnel Fax: (510) 674-8122 Contra Costa Water District Contact: Norma Hoshide Post Office Box H2O Concord, California 94524 Notes: -1- CONSORTIUM LIST October 15, 1992 Denise Phoenix Phone: (510) 820-4699 x3576 Personnel Officer Fax: (510) 838-0797 Town of Danville Contact: Denise Phoenix 510 Lagonda Way Danville, California 94526 Notes: LouAnn Riera-Texeira Phone: (510) 833-6650 Administrative Assistant to City Manager Fax: (510) 833-6651 City of Dublin Contact: LouAnn Riera-Texeire Post Office Box 2340 Dublin, California 95468 Notes: JoAnn Sidwell Phone: (510) 234-2323 Administrative Analyst Fax: City of El Cerrito Contact: JoAnn Sidwell 10890 San Pablo Avenue El Cerrito, California 94530 Notes: Gisele Wolf Phone: (510) 596-4391 Personnel Director Fax: (510) 658-8095 City of Emeryville Contact: Gisele Wolf 2200 Powell Street, 12th Floor Emeryville, California 94608 Notes: Tamara Wickland Phone: (510) 799-8200 Personnel Officer Fax: City of Hercules Contact: Tamara Wickland 111 Civic Drive Hercules, California 94547 Notes: —2- - CONSORTIUM LIST October 15, 1992 Ron Gallaher Phone: (510) 373-5110 Director of Personnel Services Fax: City of Livermore Contact: Ron Gallaher 1052 South Livermore Livermore, California 94550 Notes: Ruth Steiner Phone: (510) 372-3513 Director of Personnel Services Fax: City of Martinez Contact: Ruth Steiner 525 Henrietta Street Martinez, California 94553 Notes: Joe Meneghini Phone: (510) 724-9000 Assistant City Manger Fax: (510) 724-9061 City of Pinole Contact: Joe Meneghini 2131 Pear Street Pinole, California 94564 Notes: Gerry Dunbar Phone: (510) 439-4896 Director of Human Resources Fax: (510) 439-7654 City of Pittsburg Contact: Gerry Dunbar 340 Marina Boulevard Pittsburg, California 94565 Notes: Pat Sully Phone: (510) 943-3224 Director of Administrative Services Fax: City of Pleasant Hill Contact: Pat Sully 3300 North Main Street Pleasant Hill, California 94523 Notes: -3 CONSORTIUM LIST October 15, 1992 Lawrence Miller Phone: (510) 484-8012 Director of Personnel Fax: City of Pleasanton Contact: Larry Miller Post Office Box 520 Pleasanton, California 94566 Notes: Marva Wallace Phone: (510) 620-6849 Safety & Staff Development Coordinator Fax: City of Richmond Contact: Marva Wallace 2600 Barrett Avenue Richmond, California 94805 Notes: Brian Libow Phone: (510) 215-3009 City Attorney Fax: City of San Pablo Contact: Brain Libow 1 Alvarado Square San Pablo, California 94806 Notes: Bill Lindsay Phone: (510) 275-2200 Administrative Services Director Fax: City of San Ramon Contact: Sandy McPherson 2222 Camino Ramon San Ramon, California 94583 Notes: Margaret Almada Phone: (209) 836-2572 Personnel Analyst Fax: (209) 832-2625 City of Tracy Contact: Margaret Almada 325 East 10th Street Tracy, California 95376 Notes: —4-- + CONSORTIUM LIST October 15, 1992 Bonnie Yee Phone: (707) 648-4436 Personnel Analyst Fax: (707) 648-5292 City of Vallejo Contact: Bonnie Yee 555 Santa Clara Street Vallejo, California 94589 Notes: Clement Hearey Phone: (510) 943-5814 Administrative Analyst Fax: (510) 256-3595 City of Walnut Creek Contact: Clement Hearey Post Office Box 8039 Walnut Creek, California 94596 Notes: c:\wp51\dots\norca1\address.sl\10.14.92 Phone: -5-