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HomeMy WebLinkAboutItem 8.3 St. Patrick's Day Parade CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: December 14, 1992 SUBJECT 10th Annual St. Patrick's Day Celebration EXHIBITS ATTACHED Resolution Supporting the 1993 Celebration RECOMMENDATION R, 1. Determine parade route 2 . Determine site for community celebration 3 . Adopt resolution FINANCIAL STATEMENT $13 ,000 is available in FY 92-93 Budget DESCRIPTION The 10th Annual St. Patrick's Day Celebration is scheduled for Saturday, March 13 , 1993 . Once again, the parade will be sponsored by the Dublin-San Ramon Lions Club and will feature local bands, service clubs, youth groups and City dignitaries. The community celebration will be organized by the City's Recreation Department and will include food booths, arts and crafts, carnival games, non-profit section, two stages of entertainment and a health fair. As was done last year, the Dublin Chamber of Commerce plans to work cooperatively with the City to promote the celebration amongst the business community. Community Celebration For the past two years, the community celebration has been held at the Dublin Place Shopping Center. This location has worked out well and has been available to the City at no cost. The Center's Property Manager has indicated that the Center would once again be available for the 1993 celebration. The merchants from the Shamrock Village Center have also indicated an interest in hosting the celebration for 1993 and have indicated a willingness to financially support the event. Staff has reviewed the location and determined that the site is suitable for the celebration. In addition, the Center's visibility from Amador Valley Boulevard and San Ramon Road may result in increased attendance. The Parks and Recreation Commission considered both locations at their meeting of November 10, 1992 and recommend that the celebration be relocated to the Shamrock Village Center. Staff has received approval from two of the three property owners to utilize the Center for the celebration. Approval from the trustees for the "Saw Mill" property is pending. Parade Route Over the past nine years, the route for the parade has been modified several times in response to concerns raised by merchants, the Lion's Club, and the City's Police and Public Works Departments. The route, however, has always centered around the downtown Dublin area. The parade route for the 1992 parade is shown below: North on Amador Plaza Road East on Amador Valley Boulevard South on Village Parkway West on Dublin Boulevard Amador Plaza Road was utilized as the staging area for the parade and the parade disbanded at the street entrance to Montgomery Wards off Dublin Boulevard. Consequently the parade started and ended in close proximity to the site of the celebration. ---------------------------------------------------------------------- ITEM NO COPIES TO: Dublin-San Ramon Lions Club Dublin Chamber of Commerce CITY CLERK FILE 9 0 AGENDA STATEMENT - 10th Annual St. Patrick's Day Celebration PAGE TWO Parade Route Continued In the event that the community celebration is relocated to Shamrock Village, Staff has developed an alternate route which would allow the parade to disband closer to the celebration site. The alternate route for the 1993 parade is as follows: South on Amador Plaza Road East on Dublin Boulevard North on Village Parkway West on Amador Valley Boulevard Amador Plaza Road would continue to be utilized as the staging area for the parade and the parade would disband at the Albertson's parking lot (across the street from Shamrock Village) . This route has been reviewed by the City's Police and Public Works Departments who have indicated that there would be no significant complications or cost increases to accommodate the alternate parade route. The Dublin-San Ramon Lions Club has also reviewed the alternate route and have the following concerns: 1. Parade does not begin and end in the same location 2. Constant changing of parade routes creates confusion for participants and spectators. They will however work with whatever route the City Council chooses. The Parks and Recreation Commission considered both routes at their meeting of November 10, 1992 and recommend the alternate route so that the parade disbands in close proximity to the celebration site. Business Participation Last year local businesses were invited to stage sidewalk sales in conjunction with the celebration. In addition, promotional sign processing fees were waived for those businesses who referred to the St. Patrick's Day Celebration in their promotional signs. Fourteen businesses participated in sidewalk sales and two businesses took advantage of the promotional signs. Staff would again recommend that these two components be included in the celebration in order to solicit greater participation from local businesses. Cost Estimate The preliminary cost estimate for the St. Patrick's Day Celebration is as follows: Public Works Assistance - Parade/Community Celebration. . . . . . . . .$ 4,000 Community Celebration - PT Personnel. . . . . . . . . . . . . . . . . . . . . . . . . $ 960 Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 615 Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 700 Rentals. . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 5,500 ContractServices. . . . . . . . . . . . . . . . . . . .$ 1,225 TOTAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$13,000 In conclusion, it is recommended that the City Council review and provide input on -.the preliminary plans for the 1993 St. Patrick's Day Celebration and take action on the following items: 1. Determine the parade route 2. Determine the site for the community celebration 3 . Adopt Resolution approving sidewalk sales and promotional signs. f RESOLUTION NO. - 92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN SUPPORTING THE 1993 ST. PATRICK'S DAY CELEBRATION WHEREAS, the City of Dublin has for the last nine years sponsored a community-wide St. Patrick's Day Celebration; and WHEREAS, the City of Dublin and the Dublin Chamber of Commerce have joined together for the planning of the 1993 celebration; and WHEREAS, in an attempt to gain business participation in the annual celebration it has been recommended that businesses be allowed to conduct sidewalk sales on the day of the celebration, Saturday, March 13 , 1993 ; and WHEREAS, it has further been recommended that 1) a waiver of promotional sign processing fees and 2) a waiver of two (2) weeks of promotional sign display be granted to those individual businesses that 1) obtain promotional sign permits, 2) include "Dublin St. Patrick's Day Celebration" in the signage, and 3) display the signage two (2) weeks or less prior to the March 13 , 1993 celebration; and WHEREAS, the City Council finds that approval of these requests promote the St. Patrick's Day Celebration in a positive manner. NOW, THEREFORE, BE IT RESOLVED that ,the City Council of the City of Dublin does hereby approve these requests regarding sidewalk sales and promotional signs. PASSED, APPROVED AND ADOPTED THIS 14th day of December, 1992. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk