HomeMy WebLinkAboutItem 4.1 Budget FY 2016-17
STAFF REPORT
GEOLOGIC HAZARD
DISTRICT CLERK
ABATEMENT DISTRICT
File #360-20-360-30
FALLON VILLAGE
DATE:June 7, 2016
TO:
Honorable President and Board of Directors
FROM:
Christopher L. Foss, GHAD District Manager
SUBJECT:
Proposed Fiscal Year 2016-17 Budget for Geologic Hazard Abatement Districts
Prepared by Colleen Tribby, District Treasurer
EXECUTIVE SUMMARY:
The Geologic Hazard Abatement District (GHAD) Board of Directors will consider approval of a
resolution adopting a Fiscal Year 2016-17 Budget for each of the three existing GHAD’s in the
City of Dublin.
FINANCIAL IMPACT:
Proposed expenditures for FY 2016-17 total $717,300, $524,643, and $27,166 in the Fallon
Village GHAD, Schaefer Ranch GHAD, and Fallon Crossing GHAD, respectively. The
expenditures are funded through a special assessment on associated properties. Activities
undertaken will support the prevention, mitigation, abatement, and control of identified or
potential geologic hazards within each GHAD boundary.
RECOMMENDATION:
Resolution
Staff recommends that the Geologic Hazard Abatement District Boards adopt the
Adopting a Budget for the Fallon Village Geologic Hazard Abatement District for Fiscal Year
Resolution
2016-17, the Adopting a Budget for the Schaefer Ranch Geologic Hazard
Resolution
Abatement District for Fiscal Year 2016-17; and the Adopting a Budget for Fallon
Crossing Geologic Hazard Abatement District for Fiscal Year 2016-17.
Submitted By Reviewed By
District Engineer District Treasurer
DESCRIPTION:
A Geologic Hazard Abatement District (GHAD)a special entity which is established separately
from the City of Dublin and applies to a specific defined area within the City. The GHAD is
ITEM NO. 4.1
Page 1 of 3
formed under provisions in the California Public Resources Code which, in Section 26500,
establishes that a GHAD is a political subdivision of the State and is not an agency or
instrumentality of a local agency.
The City’s role is limited to providing support to the GHAD, coordinating activities undertaken for
the GHAD, administering the GHAD funds and coordinating the payment of expenses
associated with the GHAD. GHAD funding is collected as part of property tax bills. The GHAD
can perform maintenance on defined areas and can also accumulate reserves to address major
or extraordinary work such as a landslide repair.
The Public Resources Code defines a “geologic hazard” as an actual or threatened landslide,
land subsidence, soil erosion, earthquake, fault movement, or any other natural or unnatural
movement of land or earth. A GHAD may be formed for the following purposes: (a) Prevention,
mitigation, abatement, or control of a geologic hazard; and (b) Mitigation or abatement of
structural hazards that are partly or wholly caused by geologic hazards (Public Resources Code
26525).
The City of Dublin has established three separate GHADs: Fallon Village GHAD (which includes
both the Positano and the Jordan Ranch developments), Schaefer Ranch GHAD, and Fallon
Crossing GHAD. These GHADs are managed by a Board of Directors, which is comprised of
the Dublin City Council. Assessments are levied in accordance with an Engineer’s Report
prepared for each District and adopted at a public meeting.
Adopting a budget for a GHAD is not a requirement, but the City, as the administrator of the
GHAD funds, believes that the formal adoption of a financial plan is in keeping with best
practices of local agency operations.
Fiscal Year 2016-17 Budget
The proposed Fiscal Year 2016-17 Budget for each GHAD is provided in Exhibit A of the
Resolutions (Attachments 1, 2, and 3) and can also be found in the Fiduciary Funds section of
the City of Dublin’s budget document. The following table summarizes revenues, expenditures,
and estimated fund balance in each GHAD:
Estimated Proposed Proposed
Beginning 2016-17 2016-17 Ending
GHAD Fund Balance* Revenues Expenditures Fund Balance
Fallon Village $1,879,874 $894,143 ($717,300) $2,056,717
Schaefer Ranch $1,887,184 $769,845 ($524,643) $2,132,387
Fallon Crossings $133,058 $124,271 ($27,166) $230,163
* estimated using FY 2015-16 Amended Budget
Expenditures include contracted service costs for administration, slope stabilization and erosion
protection, monitoring, maintenance, and on-site conservation easement activities. Also
included are salaries and benefits costs associated with City of Dublin Staff that have been
allocated to oversee GHAD operations.
Page 2 of 3
Fallon Village GHAD: On December 15, 2015, the Fallon Village GHAD Board of Directors
accepted, by Resolution 4-15, approximately 220 acres of property from the developer of the
Positano project. Upon acceptance, the GHAD became responsible for the ongoing ownership
and maintenance of the property. It is anticipated that the developer of the Jordan Ranch
project will transfer approximately 50 acres to the GHAD in Fiscal Year 2016-17.
Schaefer Ranch GHAD: On August 19, 2014, the Schaefer Ranch GHAD Board of Directors
accepted, by Resolution 3-14, approximately 297 acres of property from the developer of
Schaefer Ranch. Upon acceptance, the GHAD became responsible for the ongoing ownership
and maintenance of the property. Approximately 13 additional acres of property will eventually
be transferred, upon completion of the Schaefer Ranch Unit 2 project, currently being developed
by Toll Brothers.
Fallon Crossing GHAD: The developer of Fallon Crossing, CalAtlantic Homes (formerly
Standard Pacific), continues to own and maintain the open space property within the
development. The developer and their team have begun the process to transfer approximately
47 acres of property to the GHAD. It is anticipated that the property transfer may occur in spring
or summer of 2017.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Public Hearing notice was posted on June 3, 2016 at the City’s kiosk and City’s website.
ATTACHMENTS:
1. Resolution Adopting a Budget for the Fallon Crossing Geologic
Hazard Abatement District for Fiscal Year 2016-17
2. Resolution Adopting a Budget for the Fallon Village Geologic Hazard
Abatement District for Fiscal Year 2016-17
3. Resolution Adopting a Budget for the Schaefer Ranch Geologic
Hazard Abatement District for Fiscal Year 2016-17
Page 3 of 3
FALLON CROSSING GHAD RESOLUTION NO. -16
A RESOLUTION OF THE BOARD OF THE
FALLON CROSSING GEOLOGIC HAZARD ABATEMENT DISTRICT
***************************
ADOPTING A BUDGET FOR THE
FALLON CROSSING GEOLOGIC HAZARD ABATEMENT DISTRICT
FOR FISCAL YEAR 2016-17
WHEREAS
, the Board of the Fallon Crossing Geologic Hazard Abatement
District (Board) desires to establish a Budget and Financial Plan for Fiscal Year 2016-17
and 2017-18; and
WHEREAS
, the Board has reviewed and considered the Budget documents and
has received input from the public; and
WHEREAS
, the Fallon Crossing Geologic Hazard Abatement District Fund
Summary (Exhibit A) attached hereto and made part of this Resolution, reflects the
Fiscal Year 2016-17 Budget for the Fallon Crossing Geologic Hazard Abatement District
(GHAD); and
WHEREAS
, the action taken by this resolution shall approve the appropriation;
and
WHEREAS
, as part of the GHAD’s two year budget process, a forecast for Fiscal
Year 2017-18 appropriations has been completed, and will be updated and presented to
the Board for review and adoption in June 2017.
NOW, THEREFORE, BE IT RESOLVED
that the Board of the Fallon Crossing
Geologic Hazard Abatement District does hereby:
1. Adopt the Fiscal Year 2016-17 Budget Appropriation and Financial Plan for the
Fallon Crossing Geologic Hazard Abatement District, as outlined in Exhibit A.
2. Authorize the GHAD Manager to make expenditures appropriations in
accordance with the Budget as adopted.
3. Authorize the GHAD Manager to transfer budgeted amounts between line items,
provided that the transfer is within the same fund.
4. Authorize the GHAD Manager to increase revenue and expenditure budget for
GHAD, when corresponding revenues comes in over budget.
5. Authorize the GHAD Manager to increase the appropriations for Fiscal Year
2016-17 expenditures in an amount not to exceed the amount of funds
encumbered or designated by the GHAD Manager as needed for expenses that
did not occur prior to the year-end, but are expected to be expended in Fiscal
Year 2016-17 consistent with the original purpose.
PASSED, APPROVED AND ADOPTED
this 7th day of June, 2016, by the
following vote:
AYES
:
NOES
:
ABSENT
:
________________________________
Board President
ATTEST
:
____________________________
District Clerk
EXHIBIT A
FISCAL YEAR 2016-17
FALLON CROSSING GEOLOGIC HAZARD ABATEMENT DISTRICT
FUND SUMMARY
Adopted Amended
Actual Budget Budget Proposed Forecast
2014-15 2015-16 2015-16 2016-17 2017-18
BEG. FUND BALANCE
(JULY 1) $56,570 $143,547 $143,547 $133,058 $230,163
REVENUES
Assessments $96,001 $116,545 $116,545 $123,551 $126,023
Interest $614 $344 $344 $720 $970
TOTAL REVENEUS $96,615 $116,889 $116,889 $124,271 $126,993
EXPENDITURES BY CATEGORY
Salaries & Wages $5,007 $7,204 $7,204 $9,161 $9,432
Benefits $1,753 $3,265 $3,265 $3,605 $3,773
Services & Supplies $114 $114
Contracted Services $2,878 $116,795 $116,795 $14,400 $40,441
TOTAL
EXPENDITURES $9,638 $127,378 $127,378 $27,166 $53,646
END FUND BALANCE
(JUNE 30) $143,547 $133,058 $133,058 $230,163 $303,509
PERSONNEL ALLOCATION
Asst. Public Works Dir/City Engr 0.05 0.05
TOTAL POSITIONS
FALLON VILLAGE GHAD RESOLUTION NO. -16
A RESOLUTION OF THE BOARD OF THE
FALLON VILLAGE GEOLOGIC HAZARD ABATEMENT DISTRICT
***************************
ADOPTING A BUDGET FOR THE
FALLON VILLAGE GEOLOGIC HAZARD ABATEMENT DISTRICT
FOR FISCAL YEAR 2016-17
WHEREAS
, the Board of the Fallon Village Geologic Hazard Abatement District
(Board) desires to establish a Budget and Financial Plan for Fiscal Year 2016-17 and
2017-18; and
WHEREAS
, the Board has reviewed and considered the Budget documents and
has received input from the public; and
WHEREAS
, the Fallon Village Geologic Hazard Abatement District Fund
Summary (Exhibit A) attached hereto and made part of this Resolution, reflects the
Fiscal Year 2016-17 Budget for the Fallon Village Geologic Hazard Abatement District
(GHAD); and
WHEREAS
, the action taken by this resolution shall approve the appropriation;
and
WHEREAS
, as part of the GHAD’s two year budget process, a forecast for Fiscal
Year 2017-18 appropriations has been completed, and will be updated and presented to
the Board for review and adoption in June 2017.
NOW, THEREFORE, BE IT RESOLVED
that the Board of the Fallon Village
Geologic Hazard Abatement District does hereby:
1. Adopt the Fiscal Year 2016-17 Budget Appropriation and Financial Plan for the
Fallon Village Geologic Hazard Abatement District, as outlined in Exhibit A.
2. Authorize the GHAD Manager to make expenditures appropriations in
accordance with the Budget as adopted.
3. Authorize the GHAD Manager to transfer budgeted amounts between line items,
provided that the transfer is within the same fund.
4. Authorize the GHAD Manager to increase revenue and expenditure budget for
GHAD, when corresponding revenues comes in over budget.
5. Authorize the GHAD Manager to increase the appropriations for Fiscal Year
2016-17 expenditures in an amount not to exceed the amount of funds
encumbered or designated by the GHAD Manager as needed for expenses that
did not occur prior to the year-end, but are expected to be expended in Fiscal
Year 2016-17 consistent with the original purpose.
PASSED, APPROVED AND ADOPTED
this 7th day of June, 2016, by the
following vote:
AYES
:
NOES
:
ABSENT
:
________________________________
Board President
ATTEST
:
____________________________
District Clerk
EXHIBIT A
FISCAL YEAR 2016-17
FALLON VILLAGE GEOLOGIC HAZARD ABATEMENT DISTRICT
FUND SUMMARY
Adopted Amended
Actual Budget Budget Proposed Forecast
2014-15 2015-16 2015-16 2016-17 2017-18
BEG. FUND BALANCE
(JULY 1) $1,148,585 $1,790,992 $1,790,992 $1,879,874 $2,056,717
REVENUES
Assessments $695,049 $735,613 $735,613 $882,693 $912,973
Interest $9,372 $6,040 $6,040 $11,450 $12,850
TOTAL REVENEUS $704,421 $741,653 $741,653 $894,143 $925,823
EXPENDITURES BY CATEGORY
Salaries & Wages $35,048 $50,428 $50,428 $18,322 $18,865
Benefits $12,272 $23,068 $23,068 $7,210 $7,547
Services & Supplies $19 $798 $798 $100 $100
Contracted Services $14,676 $578,477 $578,477 $691,668 $702,333
TOTAL
EXPENDITURES $62,014 $652,771 $652,771 $717,300 $728,845
END. FUND BALANCE
(JUNE 30) $1,790,992 $1,879,874 $1,879,874 $2,056,717 $2,253,696
PERSONNEL ALLOCATION
Asst. Public Works Dir/City Engineer 0.10 0.10
TOTAL POSITIONS 0.10 0.10
SCHAEFER RANCH GHAD RESOLUTION NO. -16
A RESOLUTION OF THE BOARD OF THE
SCHAEFER RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT
***************************
ADOPTING A BUDGET FOR THE
SCHAEFER RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT
FOR FISCAL YEAR 2016-17
WHEREAS
, the Board of the Schaefer Ranch Geologic Hazard Abatement
District (Board) desires to establish a Budget and Financial Plan for Fiscal Year 2016-17
and 2017-18; and
WHEREAS
, the Board has reviewed and considered the Budget documents and
has received input from the public; and
WHEREAS
, the Schaefer Ranch Geologic Hazard Abatement District Fund
Summary (Exhibit A) attached hereto and made part of this Resolution, reflects the
Fiscal Year 2016-17 Budget for the Schaefer Ranch Geologic Hazard Abatement
District (GHAD); and
WHEREAS
, the action taken by this resolution shall approve the appropriation;
and
WHEREAS
, as part of the GHAD’s two year budget process, a forecast for Fiscal
Year 2017-18 appropriations has been completed, and will be updated and presented to
the Board for review and adoption in June 2017.
NOW, THEREFORE, BE IT RESOLVED
that the Board of the Schaefer Ranch
Geologic Hazard Abatement District does hereby:
1. Adopt the Fiscal Year 2016-17 Budget Appropriation and Financial Plan for the
Schaefer Ranch Geologic Hazard Abatement District, as outlined in Exhibit A.
2. Authorize the GHAD Manager to make expenditures appropriations in
accordance with the Budget as adopted.
3. Authorize the GHAD Manager to transfer budgeted amounts between line items,
provided that the transfer is within the same fund.
4. Authorize the GHAD Manager to increase revenue and expenditure budget for
GHAD, when corresponding revenues comes in over budget.
5. Authorize the GHAD Manager to increase the appropriations for Fiscal Year
2016-17 expenditures in an amount not to exceed the amount of funds
encumbered or designated by the GHAD Manager as needed for expenses that
did not occur prior to the year-end, but are expected to be expended in Fiscal
Year 2016-17 consistent with the original purpose.
PASSED, APPROVED AND ADOPTED
this 7th day of June, 2016, by the
following vote:
AYES
:
NOES
:
ABSENT
:
________________________________
Board President
ATTEST
:
____________________________
District Clerk
EXHIBIT A
FISCAL YEAR 2016-17
SCHAEFER RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT
FUND SUMMARY
Adopted Amended
Actual Budget Budget Proposed Forecast
2014-15 2015-16 2015-16 2016-17 2017-18
BEG. FUND BALANCE
(JULY 1) $1,330,524 $1,851,002 $1,851,002 $1,887,184 $2,132,387
REVENUES
Assessments $564,559 $603,779 $603,779 $758,815 $814,831
Interest $10,211 $6,819 $6,819 $11,030 $13,150
TOTAL REVENEUS $574,770 $610,598 $610,598 $769,845 $827,981
EXPENDITURES BY CATEGORY
Salaries & Wages $20,027 $28,816 $28,816 $18,322 $18,865
Benefits $7,012 $13,061 $13,061 $7,210 $7,547
Services & Supplies $456 $456
Contracted Services $27,252 $532,083 $532,083 $499,111 $509,783
TOTAL
EXPENDITURES $54,291 $574,416 $574,416 $524,643 $536,195
END. FUND BALANCE
(JUNE 30) $1,851,002 $1,887,184 $1,887,184 $2,132,387 $2,424,173
PERSONNEL ALLOCATION
Asst. Public Works
Dir/ City Eng 0.10 0.10
TOTAL POSITIONS 0.10 0.10