Loading...
HomeMy WebLinkAbout02-11-2013 Approved Subcommitte MinutesDUBLIN COMMUNITY GRANTS PROGRAM SUBCOMMITTEE MEETING MINUTES FEBRUARY 11, 2013 CALL TO ORDER A meeting of the Dublin Community Grants Program Subcommittee (Committee) was held on February 11, 2013 in the City of Dublin Council Chambers, 100 Civic Plaza, Dublin. Mayor Tim Sbranti called the meeting to order at 7:04:28 AM. ATTENDEES Tim Sbranti, Mayor; Kevin Hart, Councilmember; Amy Cunningham, Assistant to the City Manager; Gaylene Burkett, Administrative Analyst; and, Anastasia Nelson, Recording Secretary. PUBLIC MEETING Mayor Sbranti opened the floor for public comment. Hearing no comments, Mayor Sbranti closed the public comment. Gaylene Burkett, Administrative Analyst, introduced Community Development Staff Members who were present at the Dublin Community Grants Program Subcommittee Meeting: Luke Sims, Community Development Director; Amy Cunningham, Assistant to the City Manager; and Anastasia Nelson, Recording Secretary. Then Ms. Burkett presented the Community Grants Program as outlined in the Staff Report. The Committee had no questions regarding Ms. Burkett's presentation. Mayor Sbranti thanked all the organizations who applied for the Dublin Community Grants Program (Program), Fiscal Year (FY) 2013-2014. He commended the valuable services these organizations provide to communities. He mentioned that funds are impacted at the Federal level for the Community Development Block Grant (CDBG), which affects the amount of City funds available. Mayor Sbranti briefly summarized the process for presentations, stating that the presentation order is available on the reverse side of the agenda and was determined by the time of application submission. Linda McKeever, representing Open Heart Kitchen (OHK), briefly presented OHK's services and requested Program funding for the Hot Meals Program. Ms. Mckeever said OHK has expanded into two more schools in Dublin. OHK is looking for another location for a hot meal program. Currently OHK serves over 1000 families in Dublin. The Committee had no questions. Michelle McDonald, representing Dublin High School Parent Faculty Student Organization (DHS PFSO), briefly presented DHS PFSO's services and requested Program funding for the Safe and Sober Grad Night. Ms. McDonald said 80% or about 350-375 graduating students show up for grad night. Cm. Hart asked about the location of this year's Grad Night. Page 1 of 10 Ms. McDonald explained it is held at Club Sport in Pleasanton every year. Vanessa Dilks, representing Child Care Links, briefly presented Child Care Links' services and requested Program funding for the Early Child Education Program. Ms. Dilks stated that for FY 2011- 2012, they served 562 Dublin residents. The Committee had no questions. Alison DeJung, representing Eden Information and Referral (Eden I & R), briefly presented Eden I & R's services and requested Program funding for the 2-1-1 Service. Ms. DeJung advised call volumes have increased from 10,000 per year to 10,000 per month. Mayor Sbranti asked how many calls 2-1-1 receives from Dublin residents verses the Tri-Valley area. Ms. DeJung stated for FY 2011-2012, 496 Dublin residents called in for assistance. In the first seven months of this FY, 432 Dublin residents called in. However, Ms. DeJung stated she did not have the statistics of the calls received from the entire Tri-Valley area, but will provide that information in the future. Janet Lockhart, representing Dublin Partnerships in Education (DPIE), briefly presented DPIE's services and requested Program funding for the Operational Programming. Cm. Hart asked if DPIE can see the organization as becoming self-sufficient in the future. Ms. Lockhart stated that the summer enrichment academy will allow DPIE to become self-sufficient. DPIE is moving towards getting accreditation, in the hopes of being independent by next year. Rafael Valle, representing Chabot - Las Positas Community College (CLPCC), briefly presented CLPCC's services and requested Program funding for the Employment and Training Services. Mr. Valle identified the inaccurate statistical information on the application submitted to the City of Dublin. Mr. Valle clarified that 3,100 clients in Dublin were assisted, not the 9,000 presented on the application. Cm. Hart asked how CLPCC anticipates helping the seniors at the Senior Center. Mr. Valle stated he was unsure because CLPCC has not reached out to the senior population, even though there is an increase of seniors at CLPCC. Daniel McKegney, representing Partners Fore Golf, Inc. (PFG), briefly presented PFG's services and requested Program funding for the First Tee National School Program. Mayor Sbranti asked if PFG is receiving financial support from any other cities. Mr. McKegney stated that PFG receives support from the City of Pleasanton through reimbursement for services provided. Sue Compton, representing Axis Community Health (ACH), briefly presented ACH's services and requested Program funding for the Access to Care for Uninsured, Low -Income Residents. Ms. Compton mentioned if supported, ACH would be able to get an additional 300 Dublin residents enrolled in medical care. Page 2 of 10 Cm. Hart asked how the health retorm will impact ACH. Ms. Compton anticipates it will double the number of people ACH currently provides medical services to, raising the total to 20,000. She mentioned more incomes levels and adults will qualify under the new health reform. Cm. Hart asked if ACH will receive Federal funding to help with the increase. Ms. Compton stated that no extra funding will be received from the Federal Government, which is challenging. ACH plans to handle this by maintaining administration cost at 12% and maintaining waiting lists. Ms. Compton then presented ACH's second application for the Pre -Development for Capital Project. Mayor Sbranti asked how many Dublin residents will be served by the new facility. Ms. Compton stated 1,000 Dublin residents are currently served and the organization anticipates over 2,000 Dublin residents, between the growth of the City and health care reform. Milly Seibel, representing the Tri-Valley Housing Opportunity Center (TVHOC), briefly presented the TVHOC's services and requested Program funding for the Community Stabilization Program. Ms. Seibel stated that 25% of their clients are Dublin residents. The Committee had no questions. Vicki Thompson, representing Tri-Valley Haven (the Haven), briefly presented the Haven's services and requested Program funding for the Domestic Violence Services Program. The Committee had no questions. Ms. Thompson then presented the Haven's second application for the Homeless Services Program. The Committee had no questions. Daniel Lolten, representing Bay Area Community Services, Inc. (BAGS), briefly presented BACS's services and requested Program funding for the Valley Wellness Center. Cm. Hart asked Mr. Lolten if the Staff recommendation of $3,500, instead of the requested amount of $10,000 was enough to support the organization. Mr. Lolten stated that any contribution would help attain and retain high quality management. Lawrence Kohl, representing Pacific Chamber Symphony (the Symphony), did not present the Symphony's services for the Matinee concert for students and seniors; clinic for music students (Matinee). Mr. Kohl focused on the Music is Fun Program, stating that maintaining this program is his priority. The Symphony is still requesting funding for the Matinee Program. Mr. Kohl went on to present the Symphony's Music is Fun educational assemblies for elementary schools Program. The Committee had no questions. Page 3 of 10 Marlene Petersen, representing Senior Support of the Tri-Valley (Senior Support), briefly presented Senior Support's services and requested Program funding for Case Management Services. Mayor Sbranti asked about the program's outreach strategy. Ms. Petersen said Senior Support receives referrals from the Police Department, Fire Department, and Senior Center. Fitness and health classes are held in apartment complexes in Dublin, which provides additional outreach. Mayor Sbranti asked if Senior Support works with the faith community to reach out to the elderly. Ms. Petersen said Senior Support does work with the faith community and receives senior referrals from them. Mr. Galvan, representing Community Resources for Independent Living (CRIL), briefly presented CRIL's services and requested Program funding for the Job Seekers Club and Employment Services for people with disabilities Programs. Mayor Sbranti asked how many Dublin residents were served this past year. Mr. Galvan stated eight Dublin residents were helped in FY 2011-2012. Mr. Galvan then presented CRIL's second application for the Housing and Independent Living Support for people with disabilities Program. Mayor Sbranti asked if Dublin's progressive Universal Design Ordinance has helped CRIL to provide more housing for people with disabilities. Mr. Galvan stated it has helped in that more people have been able to find accessible housing in Dublin. Jim Schmidt, representing Livermore Valley Opera (LVO), briefly presented LVO's services and requested Program funding for the Dublin LVO Student Program in which the organization outreached to 400 Dublin students. Mayor Sbranti clarified if LVO received funds from the City of Pleasanton and the City of Livermore, FY 2011-2012 and FY 2012-2013. Mr. Schmidt advised that funding for FY 2012-2013 for the City of Livermore was through a tourism grant. Cm. Hart asked Staff if the City of Dublin's Public Art Fund can be applied towards the LVO application instead of the Community Support Grant funded through the General Fund. Ms. Cunningham stated that the Public Art Fund has not been used in this way in the past. Ms. Cunningham stated that the use of the Public Art Fund can be verified and brought to the City Council for discussion at a future City Council meeting date. Ms. Cunningham agreed that a modification of the application process for art programs would need to be explored. Zach Lupton, representing Easter Seals Bay Area Kaleidoscope (Kaleidoscope), briefly presented Kaleidoscope's services and requested Program funding for the Kaleidoscope Program. The Committee had no questions. Page 4 of 10 Jennifer Pare and Neidy Lozada, representing Kidango, Inc. (Kidango), briefly presented Kidango's services and requested Program funding for the Incredible Families Program. Mayor Sbranti asked if the enhanced services Kidango would like to provide is at the existing facility or at a new facility. Ms. Pare stated that the training would be at the current Neilson facility and at the new facility at Emerald Vista. Ms. Lozada added that the program would be for anyone in the Dublin community in need of their services. Tara Marino, representing Spectrum Community Services (Spectrum), briefly presented Spectrum's services and requested Program funding for the Meals on Wheels for Dublin's Homebound Seniors Program. Ms. Marino stated that 35 Dublin residents were served in FY 2011-2012. Cm. Hart asked about Spectrums marketing for this program. Ms. Marino stated Spectrum outreaches at health fair events, the Pleasanton senior center and provides flyers to local community organizations. Dawn Benson and Linda Spencer, representing Valley Children's Museum (the Museum), briefly presented the Museum's services and requested Program funding for the Mobile Museum Children's Activities Program. The Committee had no questions. Victoria Gwiasda, representing CALICO Center (CALICO), briefly presented CALICO's services and requested Program funding for the Dublin Child Abuse Intervention Program that currently serves 18 Dublin residents. Mayor Sbranti stated CALICO is requesting funding for the first time and asked if services were provided to Dublin residents in the past. Ms. Gwiasda replied that core services have been provided to Alameda County since 1997, which included the City of Dublin. Carolyn Siegfried, representing Hope Hospice, briefly presented Hope Hospice's services and requested Program funding for the Grief Support Center Program. The Committee had no questions. Roger Valci, representing Valley Christian Center (VCC), briefly presented VCC's services and requested Program funding for the CityServe of the Tri-Valley Program. The Committee had no questions. Kelly O'Lague, representing Tri-Valley YMCA (YMCA), briefly presented YMCA's services and requested Program funding for the Allowing Kids with special needs to thrive at Y Camp Program. Page 5 of 10 The Committee had no questions. Ms. O'Lague then presented the second application for the YMCA for the Family Engagement at Emerald Vista Program. Cm. Hart asked if evening activities are available. Ms. O'Lague stated that the YMCA is open until 10 PM and various groups use the facility nightly, which provides services to kids of every age. Mayor Sbranti asked why this is the first funding request, although the YMCA has been serving Dublin residents for some time. Ms. O'Lague stated that the YMCA has seen an increase in special needs kids that are not accepted into other camps and although the need is not new, it is critical to help these kids and families with special needs. Mayor Sbranti closed the organization presentation portion of the meeting and took a 5 minutes break. Mayor Sbranti reconvened the meeting. Ms. Burkett started the discussions for the CDBG funding. Ms. Cunningham reminded all in attendance that the program request minimum is $3,500 and the maximum is $25,000 per organization. Without further discussion, the Committee agreed with Staff's funding recommendations for the Community Development Block Grant Program: The Committee agreed on the recommended $10,000 FY 2013-2014 CDBG funding for Axis Community Health's Access to Care Program. The Committee agreed on the recommended $3,500 FY 2013-2014 CDBG funding for Bay Area Community Services' Valley Wellness Program. The Committee agreed on the recommended $5,000 FY 2013-2014 CDBG funding for CALICO's Child Abuse Intervention Program. The Committee agreed on the recommended $10,000 FY 2013-2014 CDBG funding for Open Heart Kitchen's Hot Meal Program. The Committee agreed on the recommended $10,209 FY 2013-2014 CDBG funding for Senior Support of Tri-Valley's Case Management Program. The Committee agreed on the recommended $6,475 FY 2013-2014 CDBG funding for Spectrum Community Services' Meals on Wheels for Dublin's Homebound Seniors Program. Ms. Burkett next presented Staff recommendations for the Housing In -Lieu Funds. Upon discussion, the Committee recommended funding from the Housing In -Lieu Fee account: Page 6 of 10 The Committee agreed on the recommended $3,500 FY 2013-2014 Housing In -Lieu funding for Community Resources for Independent Living's Housing and Independent Living Support for People with Disabilities Program. The Committee agreed on the recommended $25,000 FY 2013-2014 Housing In -Lieu funding for the Tri-Valley Housing Opportunity Center's Community Stabilization Program. Further recommendations for use of the Housing In -Lieu funds for the Haven's programs are noted later in the minutes. Mayor Sbranti asked Staff why an organization can have a high rating from Staff and not necessarily be recommended for funding. Ms. Cunningham stated there are several factors considered when recommending an organization for funding. They include: the leveraging of funds, fees for services, cost per participant, and projects the City Council has deemed a priority. Mayor Sbranti stated that certain services such as providing housing for the homeless could not charge fees for services rendered. Ms. Burkett stated that recommendations on fees charged for service is one of many things considered when recommending funding and assured the Subcommittee that Staff looks at the overall picture of services provided and the best way to meet the needs of the community. Mayor Sbranti discussed the difficulty choosing between funding important services, such as art based groups, verses the priority services provided by other organizations. Mayor Sbranti would like to see expansion of the Public Art Fund or another source of funding specific to providing support for these art based organizations. Due to lack of Community Support Grant funds arts programs may not be considered a priority for funding. The Subcommittee discussed possible opportunities for the Public Art Fund to provide funding for art based groups this fiscal year. Ms. Cunningham stated Staff would discuss this with the City Manager and the City Attorney who would determine whether funding for these organizations from the Public Art Fund is an eligible use of funds. Upon discussion, the Committee recommended funding from the Community Support Grant account: The Committee agreed on the recommended $15,000 FY 2013-2014 Community Support Grant funding for Axis Community Health's Pre -Development for the Capital Project. Mayor Sbranti inquired about the number of residents and seniors CLPCC's Employment and Training Services is serving. Ms. Burkett stated it is 3,100 total Dublin residents. Mayor Sbranti stated he would like Staff to work with the applicant to provide clarity on the amount of seniors and adults the program assists in employment training services. The Committee agreed on recommending $10,000 FY 2013-2014 Community Support Grant funding for Chabot — Los Positas Community College's City of Dublin Employment and Training Services. Page 7 of 10 The Committee agreed on the recommended $10,000 FY 2013-2014 Community Support Grant funding for Child Care Links' Early Child Education. The Committee agreed not to recommend FY 2013-2014 Community Support Grant funding for Community Resources for Independent Living's Job Seekers Club and Employment Services for People with Disabilities Program. The Committee agreed to recommend $4,000 FY 2013-2014 Community Support Grant funding for Dublin High School's Parent Faculty Student Organization's Safe and Sober Grad Night. After a brief discussion, the Committee agreed to recommend $25,000 FY 2013-2014 Community Support Grant funding for Dublin Partners in Education's Operational Programming. After a brief discussion, the Committee agreed to recommend $2,500 FY 2013-2014 Community Support Grant funding for Easter Seals Bay Area's Kaleidoscope Program. This is a variance from the City Council's adopted $3,500 minimum funding. Mayor Sbranti wanted clarification on Staff's recommendation on a lower amount than what was requested for funding by Eden Information & Referral's 2-1-1 Alameda County Program. Ms. Burkett explained that last year's direction from the City Council was that full funding approval was a one-time approval and the program may not be fully funded the following fiscal year. Staff recommends that Eden I & R provide more outreach to the Tri-Valley residents regarding the services. Mayor Sbranti felt the service is critical and should be fully funded as requested. Cm. Hart noted with appreciation the programs monthly updates and is also recommending funding as requested. He then suggested that other organizations should provide feedback more often. Ms. Burkett suggested that Staff could look at increased reporting of Community Support Grants, instead of once a year, possibly requiring this twice a year. Mayor Sbranti said that it would not make sense for all organizations to be required to provide increased reporting, when their service is provided for example, once a year. The Committee suggested reporting to take place after an event of significance. For example, how many students show up for the "Safe and Sober Grad Night." Ms. Cunningham said Staff is discussing a mid -year check in with organizations during the first year of funding to determine the effectiveness of the program. Mayor Sbranti said the information would be very useful in determining future funding. The Committee agreed on recommending $10,000 FY 2013-2014 Community Support Grant funding for Eden Information & Referral's 2-1-1 Alameda County Program. The Committee agreed on the recommended $10,000 FY 2013-2014 Community Support Grant funding for Hope Hospice's Grief Support Center Program. The Committee agreed to not recommend FY 2013-2014 Community Support Grant funding for Kidango's Incredible Families Program. Page 8 of 10 The Committee agreed to not recommend FY 2013-2014 Community Support Grant funding for Pacific Chamber Symphony's Matinee Concert for Students and Seniors; Clinic for Music Students Program. The Committee agreed to not recommend FY 2013-2014 Community Support Grant funding for Partners Fore Golf's First Tee National School Program. Mayor Sbranti asked if the Tri-Valley Haven could be funded through CDBG or the Housing In -Lieu Fund. Ms. Burkett explained the program does not collect data income for the domestic violence hotline victims, so it does not qualify for CDBG funding, but the homeless shelter would qualify if it has Dublin residents. The program does not always house Dublin residents. Ms. Burkett explained it would be in line with Program Guidelines to support the program through the Community Support Grants/General Fund. Cm. Hart said Staff should evaluate the amount of services provided to Dublin residents. Mayor Sbranti asked if a percentage could be funded through the Housing In -Lieu Fund. Ms. Burkett stated it would require the program to show Dublin residents are housed in both programs. Domestic violence victims are usually housed outside the resided city for protection purposes. Ms. Burkett stated it would also require the Haven to enter into two separate contracts. Ms. Cunningham asked Ms. Thompson if the Haven is willing to enter into two separate contracts. She advised that the Housing In -Lieu Fund has additional reporting standards beyond what the Community Support Grant requires. Ms. Thompson confirmed that the Haven is willing to enter into two separate contracts if funded. After Staff review, Ms. Cunningham stated that 25% of the Haven's programs could be funded through the Housing In -Lieu Fund and the other 75% could be funded by the Community Support Grant fund.The Committee agreed on recommending $6,000 FY 2013-2014 Community Support Grant funding for Tri-Valley Haven's Domestic Violence Services Program. An additional 25% was recommended to be awarded from the Housing In -Lieu Fund. The Committee agreed on recommending $7,500 FY 2013-2014 Community Support Grant funding for Tri-Valley Haven's Homeless Services Program. An additional 25% was recommended to be awarded from the Housing In -Lieu Fund. The Committee agreed on recommending $2,000 FY 2013-2014 Housing In -Lieu funding for Tri-Valley Haven's Domestic Violence Services Program. An additional 75% was recommended to be awarded from the Community Support Grant/General Fund allocation. The Committee agreed on recommending $2,500 FY 2013-2014 Housing In -Lieu funding for Tri-Valley Haven's Homeless Services Program. An additional 75% was recommended to be awarded from the Community Support Grant/General Fund allocation. The Committee agreed on recommending $5,000 FY 2013-2014 Community Support Grant funding for Tri-Valley YMCA's Allowing Kids with special needs to thrive at Y Camp Program. After a brief discussion, the Committee agreed on recommending $10,000 FY 2013-2014 Community Support Grant funding for Tri-Valley YMCA's Family Engagement at Emerald Vista Program. Page 9 of 10 Cm. Hart asked Staff why the Museum received the highest rating points, but was not recommended for funding. Ms. Cunningham stated that other organizations were more critical to the City of Dublin's overall community priorities and due to limited funds, the City is unable to fully support every program. Mayor Sbranti stated the partnership with the Museum is a goal of the City Council and with the Museum in our Parks and a feature of City's events, he would like see the organization funded. The Committee agreed on recommending $5,000 FY 2013-2014 Community Grant funding for Valley Children's Museum's Mobile Museum Children's Activities Program. The Committee agreed on the recommended $5,000 FY 2013-2014 Community Grant funding for Valley Christian Center's CityServe of the Tri-Valley Program. Mayor Sbranti is recommending funding for LVO's Dublin LVO Student Program and Pacific Chamber Symphony's Music is Fun Educational Assemblies for Elementary Schools from the Public Art Fund. Cm. Hart stated if after Staff's review, funding from the Public Art Fund is not an option, the City Council may like the option to review and recommend funding from another source. Upon discussion and up for review, the Committee recommended funding from the Public Art Fund account: The Committee agreed on recommending $5,000 FY 2013-2014 Public Art Fund for Livermore Valley Opera's Dublin LVO Student Program. The Committee agreed on recommending $11,500 FY 2013-2014 Public Art Fund for Pacific Chamber Symphony's Music is Fun Educational Assemblies for Elementary Schools. Ms. Cunningham reminded all the organizations that subcommittee recommendations for grant funding is not guaranteed until the City Council adopts the budget, which is tentatively scheduled for June 4, 2013. Mayor Sbranti thanked everyone for attending the meeting and expressed gratitude for the hard work and contributions of the organizations to the Dublin community. ADJOURNMENT The meeting was adjourned at 9:41:14 AM. Respectfully Submitted, ,)"\AQ \ C%-.L'\. Recording Secretary Page 10 of 10