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HomeMy WebLinkAbout01-25-2012 Subcommittee MinutesDUBLIN COMMUNITY GRANTS PROGRAM SUBCOMMITTEE MEETING MINUTES JANUAR Y 25, 2012 CALL TO ORDER A meeting of the Dublin Community Grants Program Subcommittee (Committee) was held on January 25, 2012 in the City of Dublin Council Chambers, 100 Civic Plaza, Dublin. Vice Mayor Kevin Hart called the meeting to order at 6:03:19 PM. ATTENDEES Kevin Hart, Vice Mayor; Eric Swalwell, Councilmember; Amy Cunningham, Assistant to the City Manager; Gaylene Burkett, Administrative Analyst; and, Taryn Bozzo, Recording Secretary. PUBLIC MEETING Vice Mayor Hart thanked everyone for attending and submitting applications for the Dublin FY 2012- 2013 Community Grants Program (Program). Vice Mayor Hart opened the floor for public comment. Hearing no comments, Vice Mayor Hart closed the public comment. Vice Mayor Hart briefly summarized the process of presentations, stating that the presentation order is available on the reverse side of the agenda and was determined by the time of application submission. Vice Mayor Hart asked that applicants address the impact that prior funding has had on their organization and services in addition to the impact potential funding will have. He further asked that applicants address how many Dublin residents were and will be served. Gaylene Burkett, Administrative Analyst, presented the Community Grants Program as outlined in the Staff Report. Ms. Burkett stated that Partners Fore Golf withdrew their application and, as a result, Staff amended the funding recommendations which can be found in the SB343 memo for Attachment 2. (NOTE: SB343 memo is used when new information is submitted after a staff report has been distributed) Linda Pflaster, representing Las Positas College (LPC), briefly presented LPC's services and requested Program funding for continued support of their Tri-Valley One Stop Center which plans to continue serving 3,000 Dublin, which was a correction from the 9,000 reported in the application. Cm. Swalwell asked how LPC arrived at the amount of 3,000 Dublin residents. Ms. Pflaster stated that clients scan a card when they visit and a report is pulled up showing what city they live in. Ms. Pflaster stated that LPC has sent 23 Dublin residents to training and 80% of them are working now. Cm. Swalwell asked what kind of jobs those residents now have. Ms. Pflaster replied that most of them are doing technical, administrative assistant, or medical jobs. Page 1 of 7 Cm. Swalwell asked if there is a field that is seeking more employees but there are not enough applicants who qualify. Ms. Pflaster replied that the medical field is seeking more employees for assistant jobs. Linda McKeever, representing Open Heart Kitchen (OHK), briefly presented OHK's services and requested Program funding for continued support of their Hot Meals and Box Lunch Programs which plan to serve over 64,000 meals in Dublin. Vice Mayor Hart asked what the percentage of increase is. Ms. McKeever replied they have increased their Box Lunch Program over 200% just in the Dublin area in the last year. She stated that the Hot Meals Program has increased 10-12% in Dublin. Janet Lockhart, representing Dublin Partners in Education (DPIE) briefly presented DPIE's services and requested Program funding for continued support of their Operational services. She stated that the organization is looking at hosting a different event to support small businesses in Dublin so funds are not being requested for the Bowl-O-Rama which was included in the previous year's application. Cm. Hart asked when DPIE is going to be self-sufficient in funding. Ms. Lockhart replied that DPIE could be self-sustaining by operating on a smaller budget; however, the services would not be as effective. She stated that to succeed, DPIE needs community resources to keep it at the current service level. Jackie Ruggles, representing Eden Information and Referral (Eden I & R), briefly presented Eden I & R's services and requested Program funding for continued support of their 2-1-1 service. Cm. Swalwell stated that the statistics average out to about one call a day from Dublin. Ms. Ruggles replied that it does take some time for people to start utilizing a service like 2-1-1 and outreach will continue to be a top priority in the next year. Claire Banerjee, representing Bay Area Community Services (BACS), briefly presented BACS's services and requested Program funding for continued support of their Wellness Center. The Committee had no questions. Michelle McDonald, representing Dublin High PFSO (DHS PFSO), briefly presented DHS PFSO's services and requested Program funding for continued support of their Safe and Sober Grad Night. Cm. Swalwell asked what the attendance rate is for the Safe and Sober Grad Night. Ms. McDonald replied that it stays pretty consistent with an 80% attendance rate. Vicki Thompson, representing Tri-Valley Haven (the Haven) Homeless Services, briefly presented the Haven's services and requested Program funding for continued support of their homeless services. Vice Mayor Hart asked if there are any capacity issues. Ms. Thompson stated that there is a consistent waiting list for the Haven's homeless shelter. Nicole Roman, representing Child Care Links, briefly presented Child Care Links' services and requested Program funding for support of their new Youth program. Cm. Swalwell stated that Staff recommended zero funding for this program although $25,000 was requested. He asked if there was a lesser amount of funding that Child Care Links could identify and still provide a tangible program. Ms. Roman replied that any funding is appreciated although $8,500 could help support youth and parent resources for this program. Page 2of7 Ms. Roman briefly presented Child Care Links' services and requested Program funding for continued support of their Early Child Education program. Vice Mayor Hart asked if there is a way to track activity of care providers. Ms. Roman replied that Child Care Links does track the information and does an annual review of license information to ensure it is up-to-date. She stated that Child Care Links is usually notified if a care provider is no longer in business. Vice Mayor Hart asked if there is a growing trend for in -home child care providers. Ms. Roman replied that last year there were a lot of centers closing; however, they are starting to become very active again. Cynthia Ambrose, representing Eden Council for Hope and Opportunity (ECHO), briefly presented ECHO's services and requested Program funding for continued support of their Rental Assistance Program. Vice Mayor Hart stated that ECHO's services are not widely advertised. Ms. Ambrose replied that it has been difficult to do outreach and the response received from companies is that the clientele is not available. She stated that ECHO is continuing to research better outreach methods. Lawrence Kohl, representing Pacific Chamber Symphony (the Symphony), briefly presented the Symphony's services and requested Program funding for support of their Music is Fun Program. Vice Mayor Hart asked how long each assembly is. Mr. Kohl replied that depending on the grade, assemblies can vary between half an hour and one hour. Vice Mayor Hart asked if follow-up information is requested from schools to see whether or not they liked the Program. Mr. Kohl replied that follow-up critique letters are sent and the response has been positive. Cm. Swalwell stated that he appreciates Mr. Kohl returning to request funding after not being funded last year. He asked what happened with the program after not being funded the previous year. Mr. Kohl replied that the program did not run. Bill Branca, representing Dublin High School (DHS), briefly presented DHS's services and requested Program funding for support of DHS's Robotics Program in the Middle and High Schools. Cm. Swalwell asked if there is an amount DHS can identify that is less than the requested $25,000 and will still support the Program. Ms. Branca replied that any amount is appreciated and regardless of funding, the Program will still continue, however, it will take longer to push forward. Vice Mayor Hart asked if any marketing was done through private companies. Mr. Branca replied yes, stating that the Robotics Program has partnered with the Livermore Lab and Simpson Strong. Brian O'Callaghan, representing Hope Hospice, briefly presented Hope Hospice's services and requested Program funding for continued support of their Grief Support Center. The Committee had no questions. Dan McKegney, representing Partners Fore Golf, Inc., stated that their application was withdrawn because their Golf Program has been restructured. He stated that Partners Fore Golf plans to reach Page 3of7 over 1,000 Dublin residents through another school program that wilt be starting this next semester. He further stated that Partners Fore Golf looks forward to working with the City in the future. The Committee had no questions. Vicki Thompson, representing Tri-Valley Haven (the Haven), briefly presented the Haven's services and requested Program funding for continued support of their Domestic Violence services. Ms. Thompson clarified that the wrong amount of domestic violence calls was noted in their application. She stated that the information was obtained from the wrong website. Amy Cunningham, Assistant to the City Manager, clarified that Dublin Police Services recorded approximately 50 domestic violence calls in the City of Dublin as of November, 2011. Sue Compton, representing Axis Community Health (Axis), briefly presented Axis's services and requested Program funding for continued support of their Pre -Development Project. The Committee had no questions. Ms. Compton briefly presented Axis's services and requested Program funding for continued support of their Enrollment Services. The Committee had no questions. Sherri Burns, representing Community Resources for Independent Living (CRIL), briefly presented CRIL's services and requested Program funding for continued support of their Affordable and Accessible Housing Assistance Programs. Vice Mayor Hart stated that he is surprised at the large amount of disabled individuals in Dublin. Ms. Burns replied that there are many more senior citizens now and a lot of outreach is done through Senior Centers. Linda Spencer, representing Valley Children's Museum (the Museum), briefly presented the Museum's services and requested Program funding for support of their Mobile Museum Activities. Vice Mayor Hart asked if the Museum partners with the Dublin Historical Association. Ms. Spencer replied yes. Eugene Chou, representing Dublin Unified School District (DUSD), briefly presented DUSD's services and requested Program funding for support of their Robotics and Engineering Articulation Program. The Committee had no questions. Marlene Peterson, representing Senior Support of the Tri-Valley (Senior Support), briefly presented Senior Support's services and requested Program funding for continued support of their Case Management Services. The Committee had no questions. Delaney Turner, representing Spectrum, briefly presented Spectrum's services and requested Program funding for continued support of their Meals on Wheels Program. The Committee had no questions. Page 4 of 7 Milly Seibel, representing the 'i i i-Valley Housing Opportunity Center i JVHOC), briefly presented the TVHOC's services and requested Program funding for continued support of their Community Stabilization Program. The Committee had no questions. Sherri Burns, representing Community Resources for Independent Living (CRIL), briefly presented CRIL's services and requested Program funding for continued support of their new Job Seekers Club and Employment Services Programs. The Committee had no questions. Vice Mayor Hart closed the organization presentation portion of the meeting and took a 5 minutes break. Vice Mayor Hart reconvened the meeting and asked for public comment from anyone who had not spoken previously on any items on the agenda. There were no further comments. Vice Mayor Hart announced that it was appropriate for the Committee to begin discussion and recommendations on the grant applications. Ms. Cunningham stated that Staff's recommendations were based on the Rating Criteria and discussions and funding decision approved during the last grant funding cycle, and if the Subcommittee wishes to accept the recommendations as presented in the Staff Report, they may do so, otherwise, they may recommend different amounts. The Committee agreed that no further discussion was necessary for the Community Development Block Grant funding and agreed with Staff's recommendations. The Committee agreed on the recommended $10,000 FY 2012-2013 Community Development Block Grant (CDBG) funding for Axis Community Health's Enrollment Services. The Committee agreed on the recommended $10,000 FY 2012-2013 CDBG funding for Bay Area Community Services' Valley Wellness Center. The Committee agreed on the recommended $10,000 FY 2012-2013 CDBG funding for Open Heart Kitchen's Hot Meal and Box Lunch Programs. The Committee agreed on the recommended $10,000 FY 2012-2013 CDBG funding for Senior Support of the Tri-Valley's Case Management Services. The Committee agreed on the recommended $6,475 FY 2012-2013 CDBG funding for Spectrum Community Services' Meals on Wheels Program. Without further discussion, the Committee agreed with Staffs funding recommendations from the Housing In -Lieu Fee account: The Committee agreed on the recommended $5,000 FY 2012-2013 Housing In -Lieu funding for Community Resources for Independent Living's Affordable and Accessible Housing Assistance Program. The Committee agreed on the recommended $6,000 FY 2012-2013 Housing In -Lieu funding for Eden Council for Hope and Opportunity's Rental Assistance Program. Page 5 of 7 The Committee agreed on the recommended $25,000 FY 2012-2013 Housing In -Lieu funding for the Tri-Valley Housing Opportunity Center's Community Stabilization Program. After a brief discussion, the Committee decided to agree with moving forward with funding recommendations on the following organizations: The Committee agreed on the recommended $15,000 FY 2012-2013 Community Grant funding for Axis Community Health's Pre -Development for their Capital Project. The Committee agreed on the recommended $4,000 FY 2012-2013 Community Grant funding for Dublin High School's Safe and Sober Grad Night. The Committee agreed on the recommended $10,000 FY 2012-2013 Community Grant funding for Hope Hospice's Grief Support Center. The Committee agreed on the recommended $8,000 FY 2012-2013 Community Grant funding for Tri- Valley Haven's Domestic Violence Services. The Committee agreed on the recommended $8,000 FY 2012-2013 Community Grant funding for Tri- Valley Haven's Homeless Services. The Committee agreed on the recommended $5,000 FY 2012-2013 Community Grant funding for Valley Children's Museum Mobile Museum Activities. The Committee decided that further discussions were needed on several of the funding recommendations. Cm. Swalwell stated that last year's funding recommendations focused on the immediate needs for basic human services. He stated that he feels the economy is providing a better opportunity to balance between immediate needs and long-term services. He further stated that he would recommend funding the Las Positas Tri-Valley One Stop Career Center at their requested $15,000. Vice Mayor Hart stated that he would be comfortable recommending funding at $14,000 based on the statistics they provided. He stated that he would appreciate feedback regarding Dublin residents and how the Tri-Valley One Stop Career Center's services are benefitting them as he believes some funding should be provided by Las Positas College District. The Committee agreed on recommending $14,000 FY 2012-2013 Community Grant funding for Las Positas College's Tri-Valley One Stop Career Center. The Committee agreed on recommending $15,000 FY 2012-2013 Community Grant funding for Child Care Link's Early Child Education Program. Cm. Swalwell asked why Staff's Rating was so low for Child Care Links Youth Program. Ms. Cunningham stated that based on the Rating Criteria, it was a new program and the application was vague in regards to what the intent of the program was. The Committee agreed on not recommending FY 2012-2013 Community Grant funding for Child Care Link's Youth Program. Cm. Swalwell stated that he would like to recommend funding Dublin Partners in Education (DPIE) at their requested $25,000 because they are very active in the community and it is important to see them thrive. Vice Mayor Hart stated DPIE is a great organization and is very active in the community, Page 6of7 however, he feels that DPIE nas more ability to raise their own funds in comparison to other organizations. The Committee agreed on recommending $23,000 FY 2012-2013 Community Grant funding for Dublin Partners in Education's Operational Services. Cm. Swalwell stated that he would like to recommend funding CRIL's Job Seekers Club and Employment Services at $2,000 as there are many individuals needing employment assistance right now. The Committee agreed on recommending $2,000 FY 2012-2013 Community Grant funding for Community Resources for Independent Living's Job Seekers Club and Employment Services. The Committee agreed on recommending $3,000 FY 2012-2013 Community Grant funding for Dublin Unified School District's Robotics Program for Middle and High School. Vice Mayor Hart stated that he would like to see concrete data before City Council's deliberation in March. He stated that he is hesitant to fund a new children's education program which he believes should be warranted by the Board of Education. The Committee agreed on recommending $3,000 FY 2012-2013 Community Grant funding for Dublin Unified School District's Robotics and Engineering Articulation Program. Vice Mayor Hart reiterated that he would like to see concrete data before City Council's deliberation, stating he is hesitant to fund a new children's education program which he believes should be warranted by the Board of Education. The Committee agreed that Eden I & R provides a significant amount of service to the community, however, it is a concern that 400 Dublin residents a year is substantial enough for funding an amount at $10,000 requested in the application. The Committee agreed on recommending $5,000 FY 2012- 2013 Community Grant funding for Eden I & R's 2-1-1 Program. The Committee agreed on recommending $5,000 FY 2012-2013 Community Grant funding for Pacific Chamber Symphony's Music is Fun Program. The Committee agreed on not recommending FY 2012-2013 Community Grant funding for Partners Fore Golf Inc.'s Golf Program as they withdrew their application. ADJOURNMENT Vice Mayor Hart thanked everyone for attending the meeting and sharing information about their organizations and that their hard work and contributions to the community were greatly appreciated. The meeting was adjourned at 8:24:08 PM Respectfully Submitted, Committee Member Page 7of7