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HomeMy WebLinkAbout11-17-2003 Approved PCSC Minutes CITY OF DUBLIN PARKS AND COMMUNITY SERVICES:COMMISSION MINUTES OF: ,NOVEMBEK 17,2003 The November 17, 2003 meeting of the Parks and Community Services Commission was called to order at 7:01 p.m. at the Dublin Civic Center, Dublin, California, by Chairperson Flores: Pledge of Allegiance Chairperson Flores led the Pledge of Allegiance. Roll Call Commissioners Present: Flores, Jones, Hildenbrand, Cain, Guarienti and Pawlowski Oral Communications 3.1 Brief Informational Only Reports from Senior Center and Youth Advisory Committees Cm. Cain reported that George McHugh has advised the Senior Center Advisory Committee that he is resigning effective the end of December. Cm. Pawlowski reported that the Youth Advisory Committee is discussing doing a 3 on 3 basketball event at the high school and middle school. McCreary added that the event is scheduled for March as part of the March Madness theme. There will also be a championship game against the City of Pleasanton. Approval of Minutes—October 20, 2003 Cm. Flores referred to Page 3, Paragraph 5. Statement should be revised to reflect that the Commission concurred with Staff's recommendation to cancel the Classic Affair. ON A MOTION BY CM. CAIN, SECONDED BY CM. GUARIENTI AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF OCTOBER 20, 2003 AS CORRECTED. Written Communications-None Public Hearing-None Unfinished Business 7.1 Evaluation of the Day on the Glen Festival Parks & Community Services Manager Paul McCreary utilized the overhead projector and pointed out the various components of the event. The Main Stage drew approximately 500 in attendance for the evening concert with the Parrotheads. The Carnival area included Bounce Houses, Games, Crafts and a Play Area. Restaurant Row had fewer vendors than last year, however the number and variety of food vendors was sufficient for the event attendance. The Volleyball Competition consisted of 28 teams with 72 competitors. The Tennis Championship consisted of 21 competitors. The scheduled televised sports venue at the Lion's Grill did not happen due to a scheduling conflict with the company that was to provide the equipment. Staff will pursue this venue for the event next year. The Community Marketplace consisted of 18 local non-profit groups and 14 commercial vendors. The Central Plaza area consisted of a Community Stage, Misting Tent, Food & Beverage, Sponsors, City Hall Tent, Police and Fire and the Alameda County Sheriff's Bomb Squad. The Teen Zone area consisted of Karaoke, Video Arcade, Climbing Wall and Inflatable Obstacle Course. The Skateboard Competition had 39 competitors, which was less than last year. Minutes—November 17, 2003 Page 2 of 5 A significant effort was made this year to focus the event on youth and family attractions. The change in theme along with additional advertising and publicity helped attendance increase by approximately 2,000 this year. McCreary indicated that the Day on the Glen Community Planning Committee met the week following the event to conduct an evaluation. The Committee felt the event was well organized and had a good layout. The primary recommendations from the Committee included; 1) offer more food options with lower menu prices, 2) expand the carnival area to include more attractions, 3) end the evening concert earlier on Saturday because it became too cold and dark and 4) offer a basketball competition on Sunday. Cm. Cain asked what was Fuddrucker's reaction to the event this year. McCreary stated that they have participated in this event for the last three years and were very pleased with the event this year. Cm. Cain felt that the advertising for the event this year was more effective and well received. He commended Staff on a job well done. Cm. Guarienti stated that he believes the event is headed in the right direction, focused on youth and family. He suggested that Staff push for sponsorship for this event from the adjacent shopping center. It would not only be good for business but also help offset the cost for the event. Cm. Hildenbrand stated that Dougherty Elementary just had a fall festival and found out that many of the businesses at Hacienda Crossings had already given out most of their donations before September. She suggested soliciting sponsorships earlier next year. Cm. Jones stated that the Lions Club solicits donations within the first quarter of the year. Businesses are approached not only by Dublin groups, but also many surrounding cities. Cm. Flores stated that her six-year old son felt that the kiddie activities were for little kids. He expected the rides to be for bigger kids. New Business 8.1 Art in the Parks—Dolan Park Lowart introduced Theresa Yvonne, Heritage and Cultural Arts Supervisor, who reported on the Art in the Parks for Dolan Park. • Yvonne reported that in September of 1993 the City Council gave conceptual approval to the Dublin Fine Arts Foundation's proposed "Art in the Parks" program. Since that time, the Foundation has completed commissions in Alamo Creek, Stagecoach, Mape Memorial, Kolb and Ted Fairfield Parks. A commission for Emerald Glen Park is underway and scheduled for completion early next year. In January of 2003, the City Council approved a request from the Dublin Fine Arts Foundation to commission art for Dolan Park. A selection committee comprised of members of the Dublin Fine Arts Foundation Board and a representative from the Heritage and Cultural Arts Commission and Parks and Community Services Commission as well as community members reviewed the materials from nine artists. The Art Selection Committee for Dolan Park selected four artists to prepare proposals and maquettes for the park artwork. The maquettes were placed on display in the Civic Center Lobby. The public was encouraged to make comments regarding the pieces. At the end of the display period the Art Selection Committee met, reviewed the public comments and selected the proposal by artist Bryan . Minutes—November 17, 2003 Page3of5 Tedrick. Yvonne introduced Cindy Leung, member of the Dublin Fine Arts Foundation and member of the Art Selection Committee for Dolan Park. She explained the specifics of the project. Ms. Leung displayed the maquette for the work proposed by Mr. Tedrick, a work entitled "Dreams of Longing After Nothing". It is a wind driven kinetic sculpture designed to rotate 360 degrees and tilt approximately 25 degree from its center axis. The supporting pole, made of stainless steel, will be approximately 12-feet high allowing over 7-feet of clearance from the ground to the sculpture. The approximately 14-foot long sculptural "arm", composed of both steel and bronze, is abstract to allow for the viewer's interpretation. The piece will be powder coated to prevent discoloration. The post will not be powder coated, as the artist would like for it to weather naturally. The Art Selection Committee voiced concerned with noise from the movement of the piece. Mr. Tedrick told the Committee that the bearings would be specially made for minimal sound as the piece moves slowly in the wind. Cm. Cain voiced concern regarding the 25-degree tilt thereby dropping below the 7-8 foot height and conceivably hitting someone. Ms. Leung stated that Lynne Baer met with Police and Public Works to discuss safety and vandalism issues. Neither department had any concerns. The Committee was concerned about children wanting to swing on the armature of the art piece. Mr. Tedrick stated that the weight on each end of the armature would have to be totally equal for it to swing around. Otherwise the piece would not move. Ms. Leung pointed out that Mr. Tedrick has two similar art pieces at the Sonoma Community Center and Stockton Skateboard Park. The Committee contacted both locations and they have had no reported vandalism or safety issues. Cm. Guarienti inquired as to the exact location of the piece in Dolan Park. Using the Dolan Park map, Ms. Leung pointed out the location for the art piece. Yvonne stated that the total cost of the artwork is $20,000 and will be paid for by the Dublin Fine Arts Foundation. As with past Art in the Park projects, the City will contribute one-quarter of the project cost, or $5,000. Sufficient funds are available in the FY2003-04 Budget. In addition to review by the Parks and Community Services Commission, the Heritage and Cultural Arts Commission reviewed the artwork at their November 13, 2003 meeting and recommended approval of the artwork. Recommendations and comments from both Commissions will be presented to the City Council at the December 2, 2003 meeting. ON A MOTION BY CM. HILDENBRAND, SECONDED BY CM. CAIN AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE SCULPTURE ENTITLED "DREAMS OF LONGING AFTER NOTHING"BY BRIAN TEDRICK FOR DOLAN PARKAS PART OF THE ART IN THE PARKS PROGRAM. STAFF WAS DIRECTED TO FORWARD THE ITEM TO THE CITY COUNCIL FOR CONSIDERATION. 8.2 2004 St. Patrick's Day Festival Artwork McCreary referred to the last five posters used to advertise the St. Patrick's Day Festival, which were posted for the Commission's review. He reported that the City has been using the same layout for the poster for the past five years, featuring festival artwork surrounded by a green border with a list of event information and that it is important to continue using the same format since people now associate the colorful posters with the St. Patrick's Day Festival. For 2004 it is recommended that the Commission select a photo from last year's St. Patrick's Day Celebration so that a local artist from the Senior Center can create a watercolor painting of the photo. The St. Patrick's Day Liaison Committee recommended Minutes—November 17, 2003 Page 4 of 5 Option C, which features a brother and sister watching the parade. The Committee recommended having the artist change the background of the photo to feature parade elements rather than the backsides of other parade spectators. ON A MOTION BY CM. GUARIENTI, SECONDED BY CM. JONES AND BY UNANIMOUS VOTE, THE COMMISSION VOTED FOR OPTION C (BROTHER AND SISTER WATCHING THE PARADE). 8.3 Fallon Sports Parks Master Plan Parks & Community Services Director Diane Lowart reported that one of the park projects included in the 2002-07 Capital Improvement Program and scheduled for FY2003-2004 is the development of a master plan for the 60± acre Fallon Sports Park which is located on Fallon Road between the Central Parkway and Gleason Drive. In order to proceed with development of the master plan, a Request for Proposals has been prepared seeking the services of a consultant to work with Staff to develop the ultimate uses for this park. At the November 18, 2003 meeting of the Dublin City Council, Staff will be seeking authorization from the Council to advertise for consultants. Staff will also be recommending that the City Council approve the formation of a Community Task Force similar to one established for the Emerald Glen Park Master Plan process. The purpose of the Task Force is "to provide input and direction on the development of a comprehensive master plan for the 60±acre Fallon Sports Park". As proposed, the Fallon Sports Park Task Force would be open to all members of the community. Appointments to the Task Force would be made by the City Council. Staff recommends that a member of the Parks and Community Services Commission serve on the Task Force. If approved by the City Council, the Commission would need to make an appointment to the Task Force at a future meeting. Cm. Hildenbrand asked if once the Task Force has been approved, would it be advertised. Lowart replied, yes, in one local newspaper. Cm. Guarienti asked when the Parks Master Plan would be ready. Lowart replied, next month. Other Business Brief INFORMATIONAL ONLY Reports from Parks & Community Services Commissioners and/or Staff Cm. Cain complimented Staff in getting the Senior Center van in operation. The seniors are very appreciative. Cm. Guarienti reported that the Trail Trekkers used the new van for a trip to Pt. Reyes and everyone enjoyed the comfort of the van. Cm. Jones asked McCreary if Staff had contacted the High School basketball coach regarding basketball camps. McCreary replied yes. Cm. Guarienti stated that he plans to attend the next scheduled City Council meeting to let them know that he feels the Parks and Community Services Commission should be involved in the review of items regarding trails. Cm. Cain asked if the City Council approved the installation of the split rail fence along the trail at Alamo Creek Park. Lowart stated that Staff was directed to pursue a fence but that it was not to exceed the amount budgeted. Minutes—November 17, 2003 Page5of5 Cm. Cain stated that the map in the Activity Guide does not show Alamo Creek Park. The parks list Alamo Creek Park as #4, however the map is incomplete. McCreary stated that he would make the correction for the next issue. Cm. Hildenbrand thanked Staff for including kindergarten in the Afterschool Enrichment Program, as requested. Staff Reports: Lowart reported: The City Council has authorized the construction of the new Senior Center to go to bid. The bid will be awarded at their second meeting in December. Construction should begin approximately in mid-January 2004. 4Residents adjacent to Emerald Glen Park were advised of the scheduled major concrete pouring at the site. Bray Commons Park is coming along with underground work currently in progress. McCreary reported: The Tree Lighting Ceremony will be held at the Dublin Library on Thursday,December 4 at 7:00 pm. 4A Homespun Holiday workshop will be conducted at the Heritage Center on Saturday, December 6 from 1:00-4:00 pm. Cost is $2.50 for children and$5.00 for adults. AThe Historic Crossroads Mural Dedication is scheduled for Saturday, December 6 at 10:00 am. The dedication will include a ribbon cutting by the Mayor. The artists will be in attendance to meet the public and answer any questions regarding the mural. Refreshments will be served. Breakfast With Santa will be held at the Shannon Community Center on Saturday, December 13. Registration is currently underway with seatings available at 9:00 and 10:30 am. Cost is $5.00 for residents and$6.00 for non-residents. Applications for the Senior Center Advisory Committee are due by Thursday,December 4. Adjournment Being no further business, the meeting was adjourned at 8:00 p.m. Respectfully submitted, 1. F Char J. Young / Administrative Techni i n APPROVED: vi Chairpei1 n